AGENDA - Council - 20150224COUNCIL
MEETING AGENDA
TUESDAY,FEBRUARY 24,2015
7 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
February 20,2015
TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday,February 24,2015
7 p.m.
Council Chambers
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2.APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3.ADOPTION OF THE MINUTES
Closed Session Meeting Minutes of February 10,2015 (Confidential Attachment)
Council Meeting Minutes of February 10,2015 pg.1
Special General Committee –2015 Budget Review Meeting Minutes of pg.24
February 7,2015 and February 10,2015
RECOMMENDED:
THAT the Closed Session meeting minutes of February 10,2015,Council
meeting minutes of February 10,2015,and Special General Committee –2015
Budget Review meeting minutes of February 7,2015 and February 10,2015 be
adopted as printed and circulated.
4.PRESENTATIONS
(a)Cortney Cassidy and Steve Hinder,representing Southlake Regional pg.32
Health Centre Foundation
Re:Run or Walk for Southlake –Team Challenge
(b)Penny Marrett,Executive Director,Addiction Services for York pg.33
Region
Re:Serving the Community Affected by Addiction
Council Meeting Agenda
Tuesday,February 24,2015 Page 2 of 8
5.PUBLIC SERVICE ANNOUNCEMENTS
6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
8.DELEGATIONS
9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i)Notices of Motion
(a)Councillor Mrakas pg.67
Re:Increased Traffic Volume on Industrial Parkway North
(ii)Motions for Which Notice Has Been Given
(a)Councillor Kim pg.68
Re:Left Turn Lane –Industrial Parkway South into Aurora GO
Station
(b)Councillor Mrakas pg.69
Re:Liquidated Damages
(c)Councillor Humfryes pg.70
Re:Aurora Farmers’Market &Artisan Fair
(d)Councillor Thompson pg.71
Re:Development of a Sport Plan
(e)Councillor Mrakas pg.72
Re:Winter Maintenance Service
11.REGIONAL REPORT
12.NEW BUSINESS/GENERAL INFORMATION
Council Meeting Agenda
Tuesday,February 24,2015 Page 3 of 8
13.READING OF BY-LAWS
RECOMMENDED:
THAT the following by-laws be given first,second,and third readings and
enacted:
5686-15 BEING A BY-LAW to authorize the creation,
maintenance,and use of temporary borrowing facilities
by The Corporation of the Town of Aurora pending the
receipt of municipal revenues.
(Report No.CFS15-005 –GC Item 1 –Feb.17/15)
pg.73
5691-15 BEING A BY-LAW to establish a Committee of
Adjustment and appoint members to the Committee of
Adjustment.
(Report No.LLS15-014 –Council Item 3 –Feb.10/15)
pg.75
RECOMMENDED:
THAT the following confirming by-law be given first,second,and third readings
and enacted:
5692-15 BEING A BY-LAW to Confirm Actions by Council
Resulting from Council Meeting on February 24,2015.
pg.77
14.CLOSED SESSION
15.ADJOURNMENT
Council Meeting Agenda
Tuesday,February 24,2015 Page 4 of 8
AGENDA ITEMS
1.General Committee Meeting Report of February 17,2015 pg.41
RECOMMENDED:
THAT the General Committee meeting report of February 17,2015 be received
and the recommendations carried by the Committee be approved.
2.LLS15-021 –General Committee Closed Session Report of pg.50
February 17,2015
RECOMMENDED:
THAT Report No.LLS15-021 be received;and
THAT Council adopt the following recommendations from the Closed Session
meeting of February 17,2015:
1.Litigation or potential litigation including matters before
administrative tribunals,affecting the Town or a Local Board;Re:
PL15-006 -Appeal to the Ontario Municipal Board re Pandolfo et al.,
OMB Case Number:PL141259,Draft Plan of Subdivision
Application,14070 Yonge Street,File:SUB-2003-02 (Related Files:
OPA-2012-03 &ZBA-2003-21)
THAT Closed Session Report No.PL15-006 be received;and
THAT the confidential recommendations of General Committee on
February 17,2015 in respect of an appeal to the Ontario Municipal
Board (Pandolfo et al.)be approved.
Council Meeting Agenda
Tuesday,February 24,2015 Page 5 of 8
2.Personal matters about an identifiable individual,including a Town or
Local Board employee;Re:LLS15-015 –Appointments to the
Economic Development Advisory Committee
THAT Closed Session Report No.LLS15-015 be received;and
THAT the appointment of the four (4)citizen members of the Economic
Development Advisory Committee recommended by General Committee
in Closed Session on February 17,2015 be approved;and
THAT the Aurora Chamber of Commerce be requested to appoint one
(1)representative to the Economic Development Advisory Committee
and to notify the Town Clerk in writing of any such appointment;and
THAT Council appoint two (2)members of Council to the Economic
Development Advisory Committee;and
THAT these appointments to be effective as of April 1,2015;and
THAT staff be directed to report out the names of citizen members
appointed to the Economic Development Advisory Committee upon
adoption of this resolution.
3.Personal matters about an identifiable individual,including a Town or
Local Board employee;Re:LLS15-016 –Appointments to the
Environmental Advisory Committee
THAT Closed Session Report No.LLS15-016 be received;and
THAT the appointment of the seven (7)citizen members of the
Environmental Advisory Committee recommended by General
Committee in Closed Session on February 17,2015 be approved;and
THAT Council appoint two (2)members of Council to the Environmental
Advisory Committee;and
THAT these appointments be effective as of April 1,2015;and
THAT staff be directed to report out the names of citizen members
appointed to the Environmental Advisory Committee upon adoption of
this resolution.
Council Meeting Agenda
Tuesday,February 24,2015 Page 6 of 8
4.Personal matters about an identifiable individual,including a Town or
Local Board employee;Re:LLS15-017 –Appointments to the Heritage
Advisory Committee
THAT Closed Session Report No.LLS15-017 be received;and
THAT the Terms of Reference for the Heritage Advisory Committee be
amended to change the Committee composition to the following:
1.Two (2)Members of Council,one (1)appointed as a Chair for
a two-year term,the other appointed as Chair for the following
two-year term;and
2.Five (5)Members of the public,and two (2)Honorary
Members.;and
THAT the appointment of the seven (7)citizen members,including two
(2)honorary members,of the Heritage Advisory Committee
recommended by General Committee in Closed Session on February
17,2015 be approved;and
THAT Council appoint two (2)members of Council to the Heritage
Advisory Committee;and
THAT these appointments be effective as of April 1,2015;and
THAT staff be directed to report out the names of citizen members
appointed to the Heritage Advisory Committee upon adoption of this
resolution.
5.Personal matters about an identifiable individual,including a Town or
Local Board employee;Re:LLS15-018 –Appointments to the Parks
and Recreation Advisory Committee
THAT Closed Session Report No.LLS15-018 be received;and
THAT the appointment of the four (4)citizen members of the Parks and
Recreation Advisory Committee recommended by General Committee in
Closed Session on February 17,2015 be approved;and
THAT Sport Aurora be requested to appoint one (1)representative to
Parks and Recreation Advisory Committee and to notify the Town Clerk
in writing of any such appointment;and
THAT Council appoint two (2)members of Council to the Parks and
Recreation Advisory Committee;and
Council Meeting Agenda
Tuesday,February 24,2015 Page 7 of 8
THAT these appointments be effective as of April 1,2015;and
THAT staff be directed to report out the names of citizen members
appointed to the Parks and Recreation Advisory Committee upon
adoption of this resolution.
6.Personal matters about an identifiable individual,including a Town or
Local Board employee;Re:LLS15-019 –Appointments to the Trails
and Active Transportation Committee
(Note:Councillor Mrakas did not take part in the discussion or decision to
recommend appointments to Council regarding Item 6.)
THAT Closed Session Report No.LLS15-019 be received;and
THAT the appointment of the three (3)citizen members of the Trails and
Active Transportation Committee recommended by General Committee
in Closed Session on February 17,2015 be approved;and
THAT the Parks and Recreation Advisory Committee and the
Environmental Advisory Committee be directed and authorized to each
appoint one of its citizen members to the Trails and Active
Transportation Committee at its first regular meeting;and
THAT the Chief Administrative Officer be directed and authorized to
appoint staff,in writing,to the Trails and Active Transportation
Committee in accordance with the Terms of Reference;and
THAT these appointments be effective as of April 1,2015;and
THAT staff be directed to report out the names of citizen members
appointed to the Trails and Active Transportation Committee upon
adoption of this resolution.
3.CFS15-007 –2015 Final Capital Budget Report pg.54
RECOMMENDED:
THAT Report No.CFS15-007 be received;and
THAT the 2015 Capital Budget for Repair and Replacement of existing
infrastructure totalling $13,212,400,as listed in Attachment 1,be approved;
and
THAT the 2015 Capital Budget for Growth and New Capital totalling
$3,890,200,as listed in Attachment 2,be approved;and
Council Meeting Agenda
Tuesday,February 24,2015 Page 8 of 8
THAT the 2015 Capital Budget for Studies and Other totalling $830,000,as
listed in Attachment 3,be approved.
4.Memorandum from Director of Corporate &Financial Services pg.62
Re:Interim Provincial Payment of the Town’s Ice Storm Claim
RECOMMENDED:
THAT the memorandum regarding the Interim Provincial Payment of the
Town’s Ice Storm Claim be received;and
THAT the Mayor and Clerk be authorized to execute any documents or
agreements required to enable receipt of the interim ice storm claim payment.
5.Central York Fire Services –Joint Council Committee Meeting Minutes of pg.63
January 6,2015
RECOMMENDED:
THAT the Central York Fire Services –Joint Council Committee meeting minutes
of January 6,2015 be received for information.
TOWN OF AURORA
COUNCIL MEETING MINUTES
Council Chambers
Aurora Town Hall
Tuesday,February 10,2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner,
Humfryes,Kim,Mrakas,Pirri,Thom,and Thompson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer,Director of Building and By-law
Services,Director of Corporate and Financial Services/
Treasurer,Director of Infrastructure and Environmental
Services,Director of Legal and Legislative Services/Town
Solicitor,Director of Parks and Recreation Services,Director of
Planning and Development Services,Town Clerk,and
Council/Committee Secretary
Mayor Dawe called the meeting to order at 7:12 p.m.following Open Forum.
On a motion of Councillor Mrakas seconded by Councillor Gaertner,the Council meeting
recessed at 7:13 p.m.,following the approval of the agenda,to reconvene the Special
General Committee –2015 Budget Review meeting of February 7,2015.
On a motion of Councillor Mrakas seconded by Councillor Abel,the Council meeting
reconvened at 8:01 p.m.following adjournment of the Special General Committee –2015
Budget Review meeting.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
Council Meeting Agenda
Tuesday,February 24,2015 Council Minutes Page -1
-1 -
Council Meeting Minutes
Tuesday,February 10,2015 Page 2 of 23
2.APPROVAL OF THE AGENDA
Moved by Councillor Pirri
Seconded by Councillor Kim
THAT the agenda as circulated by Legal and Legislative Services,with the following
additions,be approved.
Item 8 –Memorandum from Director of Legal &Legislative Services/Town
Solicitor
Re:Additional Information for Report No.LLS15-014 –General Committee
Closed Session Report of February 3,2015
Closed Session Item 2 –Personal matters about an identifiable individual,
including a Town or Local Board employee;Re:Memorandum from Director of
Legal &Legislative Services/Town Solicitor;Re:Closed Session Report No.
LLS15-005 –Appointments to the Aurora Public Library Board.
CARRIED
3.ADOPTION OF THE MINUTES
Council Meeting Minutes of January 20,2015
Special Council –Public Planning Meeting Minutes of January 28,2015
Moved by Councillor Mrakas
Seconded by Councillor Thompson
THAT the Council meeting minutes of January 20,2015,and the Special Council –
Public Planning meeting minutes of January,28,2015 be adopted as printed and
circulated.
CARRIED
4.PRESENTATIONS
None
5.PUBLIC SERVICE ANNOUNCEMENTS
Councillor Gaertner announced that the week of February 16 to 22,2015 is National
Heritage Week.
Councillor Gaertner extended a reminder about Aurora’s Arctic Adventure which will
take place on February 16,2015 from 10 a.m.to 4 p.m.in Aurora Town Park.
Council Meeting Agenda
Tuesday,February 24,2015 Council Minutes Page -2
-2 -
Council Meeting Minutes
Tuesday,February 10,2015 Page 3 of 23
Councillor Thompson extended a reminder about the 2015 Run or Walk for Southlake
which will take place on April 26,2015.He invited Members of Council,staff and
residents to join “Team Aurora”.
Councillor Abel announced that the Snowflake Father and Daughter Ball that took
place on January 24,2015 raised approximately $16,000 in support of Big Brothers Big
Sisters of York.
Councillor Abel extended congratulations to Tim Jones for organizing a successful
CHATS’Walk for Wellness event.
Councillor Abel acknowledged the Bell Let’s Talk campaign for mental health
awareness.
Councillor Abel noted that Glen Marais has launched the Say My Name Canada
kindness campaign which will run until February 25,2015.
Councillor Abel announced that the Men Can Cook event will take place on March 14,
2015 at the Aurora Seniors’Centre.
Councillor Abel noted that the Royal Conservatory of Music awarded a gold medal to
12-year old Sebastian Gobbels for scoring the top mark in Ontario and Quebec on the
Grade 2 harp examination.
Councillor Humfryes extended a reminder about the Big Brothers Big Sisters Bowl-A-
Thon which will take place on February 20,2015 at 1 p.m.and 3 p.m.
Councillor Humfryes announced that the Aurora Special Olympics provincial games
will take place on April 3,4,and 5,2015.
Councillor Thom extended a reminder about the charity hockey game between the
Aurora Tigers and Newmarket Hurricanes,taking place on February 15,2015 at the
Ray Twinney Recreation Complex commencing at 2:30 p.m.with proceeds going to
Southlake Regional Health Centre.
Councillor Thom noted that February 6,2015 marked the 63rd anniversary of Queen
Elizabeth II accession to the Throne.
Councillor Kim extended an invitation to residents to attend free public skating at the
Stronach Aurora Recreation Complex on February 16,2015 from 1:15 p.m.to 3:15
p.m.provided by Harvest Bible Chapel York Region and Harvest Bible Chapel
Newmarket.
Mayor Dawe extended congratulations to Amanda Cutler for organizing a successful
Clear Bag Information Session that was held on February 9,2015.
Council Meeting Agenda
Tuesday,February 24,2015 Council Minutes Page -3
-3 -
Council Meeting Minutes
Tuesday,February 10,2015 Page 4 of 23
Mayor Dawe extended congratulations to the Aurora Cultural Centre for winning the
2014 Voluntary Sector Reporting Awards.
Mayor Dawe noted that the 2015 Spring &Summer Parks and Recreation Guide will
be distributed on February 15,2015 in The Banner and will also be available at Town
facilities,on the Town website,and on the PingStreet application.
Mayor Dawe noted that the next 2015 Budget meeting would be held on February 23,
2015.
Mayor Dawe extended a reminder that the Community Recognition and Citizen of the
Year Award nomination process is still underway and further information may be
accessed at www.aurora.ca/cra.
Mayor Dawe extended a reminder about the Aurora Winter Blues Festival taking place
on February 19,2015 and further information may be accessed at www.awbf.ca.
Mayor Dawe announced that February 15,2015 is National Flag of Canada Day and
marks the 50th anniversary of Canada’s National Flag.
6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1 (sub-items 2,3,and 4),and 3 were identified for discussion.
7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1 (with the exception of sub-items 2,3,and 4),2,4,5,6,7,and 8 were identified
as items not requiring separate discussion.
Moved by Councillor Mrakas
Seconded by Councillor Thompson
THAT the following recommendations with respect to the matters listed as “Items Not
Requiring Separate Discussion”be adopted as submitted to Council and staff be
authorized to take all necessary action required to give effect to same:
1.General Committee Meeting Report of February 10,2015
THAT the General Committee meeting report of January 13,2015 be received
and the following recommendations carried by the Committee be approved (with
the exception of sub-items 2,3,and 4):
Council Meeting Agenda
Tuesday,February 24,2015 Council Minutes Page -4
-4 -
Council Meeting Minutes
Tuesday,February 10,2015 Page 5 of 23
(1)IES15-007 –Approval of Option Years for Contract IES 2014-03 –
Water Service Box Repairs and the Cathodic Protection
of Watermains
THAT Report No.IES15-007 be received;and
THAT the Director of Infrastructure and Environmental Services be
authorized to renew Contract IES 2014-03 for an additional two (2),one-
year periods being 2015 and 2016,pending an annual analysis and
satisfactory performance review by the Director.
(5)PL15-011 –Request for Street Name Approval,2351528 Ontario
Limited and Aurora-Leslie Developments Limited (Emery
Investments),15625 and 15775 Leslie Street,File:SUB-
2014-01
THAT Report No.PL15-011 be received;and
THAT the following street name be approved for the proposed roads within
the approved Draft Plan of Subdivision,File SUB-2014-01.
STREET “1”ADDISON HALL DRIVE
(6)PR15-001 –Temporary Facility Use Permit for Aurora Community
Centre (ACC)and Stronach Aurora Recreational Complex
(SARC)for Pro Shop Services
THAT Report No.PR15-001 be received;and
THAT the Director of Parks &Recreation Services issue a Facility Use
Permit to the Aurora Minor Hockey Association (AMHA),at no cost to the
AMHA,for the use of space in the Aurora Community Centre (ACC)and the
Stronach Aurora Recreation Complex (SARC)for the operation of skate
sharpening services and Pro Shop services for the period of February 10,
2015 to June 30,2015,inclusive.
(7)Memorandum from Director of Legal &Legislative Services/Town
Solicitor
Re:Special General Committee Meeting –February 24,2015 –Water
and Wastewater System Overview
THAT the memorandum regarding Special General Committee Meeting –
February 24,2015 –Water and Wastewater System Overview be received;
and
Council Meeting Agenda
Tuesday,February 24,2015 Council Minutes Page -5
-5 -
Council Meeting Minutes
Tuesday,February 10,2015 Page 6 of 23
THAT a Special General Committee meeting be held on February 24,2015
from 6:00 p.m.to 7:00 p.m.for the purpose of receiving a staff presentation
on:(a)the water and wastewater system;(b)an overview of the process for
the development of the water and wastewater budget;and (c)the Safe
Drinking Water Act,2002 standard of care requirements.
2.Special General Committee –2015 Budget Review Meeting Report of
January 26,2015
THAT the Special General Committee –2015 Budget Review meeting report of
January 26,2015 be received and the following recommendations carried by the
Committee be approved:
(1)CAO15-002 –Results of Citizen Budget Survey
THAT Report No.CAO15-002 be received for information.
(2)CFS15-004 –Proposed Changes to Annual Budget Approach and
Timing
THAT Report No.CFS15-004 be received;and
THAT staff be directed to implement the changes to the annual Budget
process as set out in this report;and
THAT Special General Committee (Budget)meetings be scheduled for
Monday September 28,2015 at 9:00 a.m.and Monday October 5,2015 at
9:00 a.m.,and that the official meeting schedule of Council be amended
accordingly.
(3)CFS15-003 –Draft 2015 Business Plan with Operating and Capital
Budgets –Overview Report
THAT Report No.CFS15-003 and accompanying presentation be received
as an overview of the 2015 Operating Budget and Capital Investment Plan;
and
THAT the detailed Draft Capital Plan and departmental Operating Budgets
be reviewed at Special General Committee meetings scheduled over the
period covering from January through to March 2015;and
THAT,following the Budget deliberation meetings,staff prepare an updated
consolidated Budget report and presentation for Council reflecting all Budget
changes approved by General Committee.
Council Meeting Agenda
Tuesday,February 24,2015 Council Minutes Page -6
-6 -
Council Meeting Minutes
Tuesday,February 10,2015 Page 7 of 23
4.Memorandum from Director of Planning &Development Services
Re:Additional Information,Zoning By-law Amendment,By-law Number
5685-15,2C West Residential Area
THAT the memorandum regarding Additional Information,Zoning By-law
Amendment,By-law Number 5685-15,2C West Residential Area be received for
information.
5.Memorandum from Mayor Dawe
Re:Lake Simcoe Region Conservation Authority Highlights –January 23,
2015 –Meeting of the Board
THAT the memorandum regarding Lake Simcoe Region Conservation Authority
Highlights –January 23,2015 –Meeting of the Board be received for information.
6.Memorandum from Director of Planning &Development Services
Re:Proposed Revisions to Council Calendar –Public Planning Meeting
Dates
THAT the memorandum regarding Proposed Revisions to Council Calendar –
Public Planning Meeting Dates be received;and
THAT a Special Public Planning meeting be held on April 8,2015 at 7:00 p.m.for
the purposes of receiving public comments on:
The Comprehensive Zoning By-law Review and
A Zoning By-law Amendment to deal with Marihuana Land Use
Study;and
THAT the Public Planning meeting scheduled for May 27,2015 be rescheduled
to May 21,2015.
7.Central York Fire Services –Joint Council Committee Meeting Minutes of
September 2,2014
THAT the Central York Fire Services –Joint Council Committee meeting minutes
of September 2,2014 be received for information.
8.Memorandum from Director of Legal &Legislative Services/Town Solicitor
Re:Additional Information to Item 3 –Report No.LLS15-014 –General
Committee Closed Session Report of February 3,2015
(Added Item)
THAT the memorandum regarding Additional Information for Report No.LLS15-
014 –General Committee Closed Session Report of February 3,2015 be
received;and
Council Meeting Agenda
Tuesday,February 24,2015 Council Minutes Page -7
-7 -
Council Meeting Minutes
Tuesday,February 10,2015 Page 8 of 23
THAT consideration of recommendation 3 of Closed Session Report No.LLS15-
014 “Personal matters about an identifiable individual,including a Town or Local
Board employee;Re:LLS15-005 –Appointments to the Aurora Public Library
Board”be referred to the Council Closed Session meeting of February 10,2015.
CARRIED
8.DELEGATIONS
(a)Rocco Morsillo,Applicant
Re:Item 1(4)–PL15-007 –Heritage Permit Applications
NE-HCD-HPA-14-04 &NE-HCD-HPA-14-05,74 Centre Street
Mr.Morsillo presented an overview of the heritage permit applications for 74
Centre Street and explained their compliance with the Ontario Heritage Act.
Moved by Councillor Humfryes
Seconded by Councillor Abel
THAT the comments of the delegation be received and referred to Item 1(4).
CARRIED
9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1.General Committee Meeting Report of February 3,2015
(2)IES15-008 –Early Approval of Capital Reconstruction Project 72133
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
THAT Report No.IES15-008 be received;and
THAT capital reconstruction project 72133 ($1,419,500)be approved in advance
of the regular 2015 budget approval to take advantage of a potential $310,000
grant available through the Lake Simcoe Region Conservation Authority and its
partners.
CARRIED
1.General Committee Meeting Report of February 3,2015
(3)LLS15-010 –Pending List
Main motion
Moved by Councillor Gaertner
Seconded by Councillor Pirri
Council Meeting Agenda
Tuesday,February 24,2015 Council Minutes Page -8
-8 -
Council Meeting Minutes
Tuesday,February 10,2015 Page 9 of 23
THAT Report No.LLS15-010 be received for information.
Motion to refer
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
THAT Report No.LLS15-010 be referred back to staff to consider the
comments of Council.
DEFEATED
Main motion
Moved by Councillor Gaertner
Seconded by Councillor Pirri
THAT Report No.LLS15-010 be received for information.
CARRIED
1.General Committee Meeting Report of February 3,2015
(4)PL15-007 –Heritage Permit Applications,NE-HCD-HPA-14-04 &NE-HCD-
HPA-14-05,74 Centre Street
On a motion of Councillor Thompson seconded by Councillor Mrakas,Council
consented to consider Item 1(4)prior to Item 1(2).
Main motion
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT Report No.PL15-007 be received;and
THAT Heritage Permit Application NE-HCD-HPA-14-04 be approved to permit
the demolition of the building located at 74 Centre Street;and
THAT the following staff recommendations be referred back to staff to consider
the comments and concerns of General Committee:
THAT Heritage Permit Application NE-HCD-HPA-14-05 be approved to
permit the construction of the proposed building on 74 Centre Street;and
THAT staff be directed to continue to work with the owner on the design of
the accessory garage and driveway at 74 Centre Street to the satisfaction of
the Director of Planning and Development Services.
DEFEATED
Council Meeting Agenda
Tuesday,February 24,2015 Council Minutes Page -9
-9 -
Council Meeting Minutes
Tuesday,February 10,2015 Page 10 of 23
Main motion
Moved by Councillor Abel
Seconded by Councillor Kim
THAT Report No.PL15-007 be received;and
THAT Heritage Permit Application NE-HCD-HPA-14-04 be approved to permit
the demolition of the building located at 74 Centre Street;and
THAT Heritage Permit Application NE-HCD-HPA-14-05 be approved to permit
the construction of the proposed building on 74 Centre Street;and
THAT staff be directed to continue to work with the owner on the design of the
accessory garage and driveway at 74 Centre Street to the satisfaction of the
Director of Planning and Development Services.
CARRIED
3.LLS15-014 –General Committee Closed Session Report of February 3,2015
Moved by Councillor Mrakas
Seconded by Councillor Pirri
THAT Report No.LLS15-014 be received;and
THAT Council adopt the following recommendations from the Closed Session
meeting of February 3,2015:
1.Personal matters about an identifiable individual,including a Town or
Local Board employee;Re:LLS15-003 –Appointments to the
Accessibility Advisory Committee
THAT Closed Session Report No.LLS15-003 be received;and
THAT the requirements of section 8.14 of the Procedural By-law be waived
to permit reconsideration of Council’s decision of December 26,2014 to
amend the Terms of Reference for the Accessibility Advisory Committee;
and
THAT the Terms of Reference for the Accessibility Advisory Committee be
amended to change the Committee composition to:
a)Three (3)Members who are people with disabilities;
b)Two (2)Members who are citizen volunteers,parents of a child
with a disability,or professionals from the stakeholder community.
Council Meeting Agenda
Tuesday,February 24,2015 Council Minutes Page -10
-10 -
Council Meeting Minutes
Tuesday,February 10,2015 Page 11 of 23
One (1)Member of Council shall be appointed as Council liaison to the
Committee and that such Member shall be “ex-officio.”;and
THAT the waiver of section 6.1 of the Policy for Ad Hoc/Advisory
Committees and Local Boards;and
THAT the following citizen members recommended by General Committee
in Closed Session on February 3,2015 be appointed to the Accessibility
Advisory Committee:
Gordon Barnes
Tyler Barker
James Hoyes
John Lenchak
David Newton;and
THAT these appointments be effective as of March 1,2015;and
THAT Councillor Humfryes be appointed as the Member of Council to serve
as “ex-officio”to the Accessibility Advisory Committee.
2.Personal matters about an identifiable individual,including a Town or
Local Board employee;Re:LLS15-004 –Appointments to the Aurora
Appeal Tribunal
THAT Closed Session Report No.LLS15-004 be received;and
THAT the confidential recommendations of General Committee on February
3,2015 regarding appointments to the Aurora Appeal Tribunal be approved.
3.Personal matters about an identifiable individual,including a Town or
Local Board employee;Re:LLS15-005 –Appointments to the Aurora
Public Library Board
This item was referred to the Closed Session meeting (see disposition of
Item 8 under Section 7,Adoption of Items Not Requiring Separate
Discussion).
4.Personal matters about an identifiable individual,including a Town or
Local Board employee;Re:LLS15-006 –Appointments to the
Committee of Adjustment and Property Standards Committee
THAT Closed Session Report No.LLS15-006 be received;and
THAT the following citizen members recommended by General Committee
in Closed Session on February 3,2015 be appointed to the Committee of
Adjustment and the Property Standards Committee:
Council Meeting Agenda
Tuesday,February 24,2015 Council Minutes Page -11
-11 -
Council Meeting Minutes
Tuesday,February 10,2015 Page 12 of 23
Carl Barrett
Roy J.Harrington
David H.Z.Mhango
Grace Marsh
Tom Plamondon;and
THAT these appointments be effective as of March 1,2015;and
THAT staff bring forward a by-law for enactment by Council at its meeting of
February 24,2015 appointing the citizen members of the Committee of
Adjustment.
5.A proposed or pending acquisition or disposition of land by the Town
or Local Board;Re:PR15-002 –Disposition of Victoria Hall
THAT Closed Session Report No.PR15-002 be received;and
THAT the confidential recommendations of General Committee on February
3,2015 regarding the disposition of Victoria Hall be approved.
6.A proposed or pending acquisition or disposition of land by the Town
or Local Board;Re:PR15-003 –“Kwik Kopy”Pedestrian Trail –15900
Yonge Street
THAT Closed Session Report No.PR15-003 be received;and
THAT the confidential recommendations of General Committee on February
3,2015 regarding the “Kwik Kopy”Pedestrian Trail –15900 Yonge Street
be approved.
7.A proposed or pending acquisition or disposition of land by the Town
or Local Board;Re:CAO15-003 –15356 Yonge Street (Readman
House),15342 Yonge Street (Horton Place),15314 Yonge Street,and
15306 Yonge Street
THAT consideration of Closed Session Report No.CAO15-003 be deferred
to a Closed Session meeting on February 10,2015.
8.A proposed or pending acquisition or disposition of land by the Town
or Local Board;Re:PL15-013 –15085 Yonge Street (formerly known
as the McGraff-Hunter Property)
THAT Closed Session Report No.PL15-013 be received;and
THAT the confidential recommendations of General Committee on February
3,2015 regarding 15085 Yonge Street be approved.
Council Meeting Agenda
Tuesday,February 24,2015 Council Minutes Page -12
-12 -
Council Meeting Minutes
Tuesday,February 10,2015 Page 13 of 23
9.A proposed or pending acquisition or disposition of land by the Town
or Local Board;Re:PL15-014 –Agreement of Purchase and Sale for
55 Eric T.Smith Way (Lot 6,65M-4324)
THAT Closed Session Report No.PL15-014 be received;and
THAT the confidential recommendations of General Committee on February
3,2015 regarding 55 Eric T.Smith Way (Lot 6,65M-4324)be approved.
10.A proposed or pending acquisition or disposition of land by the Town
or Local Board;Re:PL15-015 –Agreement of Purchase and Sale for
30 Eric T.Smith Way (West Part of Lot 1,Plan 65M-4324)
THAT Closed Session Report No.PL15-015 be received;and
THAT the confidential recommendations of General Committee on February
3,2015 regarding 30 Eric T.Smith Way (West Part of Lot 1,Plan 65M-
4324)be approved.
CARRIED (two-thirds vote)
10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i)Notices of Motion
(a)Councillor Kim
Re:Left Turn Lane –Industrial Parkway South into Aurora GO Station
WHEREAS there are currently traffic volume and congestion concerns on
Industrial Parkway South due to access and exit from the Aurora GO
Station;and
WHEREAS traffic volume on Industrial Parkway South is expected to
increase significantly as a consequence of approximately 3000 new homes
being built on the 2C lands;and
WHEREAS it is anticipated that many of these new occupants will be
utilizing the GO Train;and
WHEREAS it is anticipated that many of the occupants of the new homes
being built on the south side of Bloomington Road (between Yonge Street
and Bayview Avenue)will also be utilizing the GO Train;and
WHEREAS the cars travelling north on Industrial Parkway South making a
left turn onto the Aurora GO Station entrance south of Wellington currently
have to wait an inordinate amount of time to make the left turn thus blocking
cars behind them who wish to proceed straight through to Wellington Street.
Council Meeting Agenda
Tuesday,February 24,2015 Council Minutes Page -13
-13 -
Council Meeting Minutes
Tuesday,February 10,2015 Page 14 of 23
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff investigate
and report back to Council at the earliest meeting cycle in 2015 as to the
feasibility and estimated cost of creating a left turn lane from Industrial
Parkway South leading into the Aurora GO Station.
(ii)Motions for Which Notice Has Been Given
(a)Councillor Pirri
Re:Renaming of Aurora’s Portion of the Nokiidaa Trail in Honour of
Tim Jones
Moved by Councillor Pirri
Seconded by Councillor Humfryes
WHEREAS former Mayor Tim Jones is the longest serving Mayor in the
Town’s history;and
WHEREAS Mr.Jones served the Town of Aurora and Council for twenty-
eight consecutive years;and
WHEREAS the Town of Aurora Public Facilities Naming Policy allows for
trails to be named after prominent individuals who have made a significant
contribution to our community;and
WHEREAS Mr.Jones continues to be making significant contributions to
our community through volunteerism and as an ambassador for
Neighbourhood Network;and
WHEREAS Mr.Jones spent his private career working in the public sector
supporting municipal parks and recreational services;and
WHEREAS the Town of Newmarket's portion of the Nokiidaa Trail is named
in honour of former Mayor Tom Taylor,a longtime colleague of Mr.Jones.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff bring forward
a report to Council regarding the renaming of Aurora’s portion of the
Nokiidaa Trail in honour of Tim Jones.
On a recorded vote the motion CARRIED
YEAS:9 NAYS:0
VOTING YEAS:Councillors Abel,Gaertner,Humfryes,Kim,
Mrakas,Pirri,Thom,Thompson,and Mayor Dawe
VOTING NAYS:None
Council Meeting Agenda
Tuesday,February 24,2015 Council Minutes Page -14
-14 -
Council Meeting Minutes
Tuesday,February 10,2015 Page 15 of 23
(b)Councillor Mrakas
Re:Additions to the Bank of Approved Street Names
Moved by Councillor Mrakas
Seconded by Councillor Kim
WHEREAS the Town’s Street Naming Policy allows for former members of
Aurora Council,and for persons who have made outstanding,significant
and/or exemplary contributions to the Town of Aurora,to be added to the
Bank of Approved Street Names;and
WHEREAS former municipal Councillors Steve Hinder,Don Constable,and
Ron Wallace,and former Member of Provincial Parliament Frank Klees
continue to be prominent individuals who have and continue to make
outstanding,significant and/or exemplary contributions to our community;
and
WHEREAS Florence Edith Murray was a long-time and well-known Aurora
resident who was a dedicated volunteer and advocate on behalf of Aurora’s
seniors.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff add the
names Hinder,Constable,Wallace,Klees and Flo Murray to the Town’s
Bank of Approved Street Names.
CARRIED
(c)Councillor Thom
Re:Town of Aurora’s Official Town Flag
Main motion
Moved by Councillor Thom
Seconded by Councillor Humfryes
WHEREAS the Town of Aurora has a unique,distinct,and treasured history
and culture;and
WHEREAS the Council of the Town of Aurora has a responsibility to ensure
that we protect and enhance our Town’s unique history and culture;and
WHEREAS the Council of the Town of Aurora formally adopted an official
Town flag in May of 1988 (Attachment #1);and
WHEREAS the official flag of the Town of Aurora is a reflection of Aurora’s
distinct history and culture,and is a symbol of the continuity of our
community,which stretches back over 150 years;and
Council Meeting Agenda
Tuesday,February 24,2015 Council Minutes Page -15
-15 -
Council Meeting Minutes
Tuesday,February 10,2015 Page 16 of 23
WHEREAS the Town of Aurora’s official crest,which is proudly depicted in
the centre of the flag,is an important symbol of Aurora,one which finds its
origins in the first Council meeting of the Village of Aurora in January of
1863,and began its official use by the Town in the 1920’s;and
WHEREAS the proper flight/display of the official flag of the Town of Aurora
is consistent with the Town of Aurora’s own Corporate Values,specifically
value #5 “Valuing the cultural heritage and history of our community”;and
WHEREAS currently,the official flag of the Town of Aurora is not being
flown or displayed on any Town flag poles,arenas,municipal buildings,in
the Council Chamber or anywhere else where the Town may fly/display a
Town flag.
NOW THEREFORE BE IT HEREBY RESOLVED THAT Council direct that
the official flag of the Town of Aurora,adopted by Council in May of 1988,
be flown and displayed on all appropriate municipal flag poles,at municipal
arenas and municipal buildings,in the Council Chamber,and anywhere else
where the Town may fly/display a Town flag.
Amendment #1
Moved by Councillor Thom
Seconded by Councillor Thompson
THAT the following clause be added to the main motion:
“BE IT FURTHER RESOLVED THAT staff be directed to report
back on updates to the Town’s brand standard guide on the
appropriate use of the Town’s official flag and corporate logo
flag.”
CARRIED
Main motion as amended
Moved by Councillor Thom
Seconded by Councillor Humfryes
WHEREAS the Town of Aurora has a unique,distinct,and treasured history
and culture;and
WHEREAS the Council of the Town of Aurora has a responsibility to ensure
that we protect and enhance our Town’s unique history and culture;and
WHEREAS the Council of the Town of Aurora formally adopted an official
Town flag in May of 1988 (Attachment #1);and
Council Meeting Agenda
Tuesday,February 24,2015 Council Minutes Page -16
-16 -
Council Meeting Minutes
Tuesday,February 10,2015 Page 17 of 23
WHEREAS the official flag of the Town of Aurora is a reflection of Aurora’s
distinct history and culture,and is a symbol of the continuity of our
community,which stretches back over 150 years;and
WHEREAS the Town of Aurora’s official crest,which is proudly depicted in
the centre of the flag,is an important symbol of Aurora,one which finds its
origins in the first Council meeting of the Village of Aurora in January of
1863,and began its official use by the Town in the 1920’s;and
WHEREAS the proper flight/display of the official flag of the Town of Aurora
is consistent with the Town of Aurora’s own Corporate Values,specifically
value #5 “Valuing the cultural heritage and history of our community”;and
WHEREAS currently,the official flag of the Town of Aurora is not being
flown or displayed on any Town flag poles,arenas,municipal buildings,in
the Council Chamber or anywhere else where the Town may fly/display a
Town flag.
NOW THEREFORE BE IT HEREBY RESOLVED THAT Council direct that
the official flag of the Town of Aurora,adopted by Council in May of 1988,
be flown and displayed on all appropriate municipal flag poles,at municipal
arenas and municipal buildings,in the Council Chamber,and anywhere else
where the Town may fly/display a Town flag;and
BE IT FURTHER RESOLVED THAT staff be directed to report back on
updates to the Town’s brand standard guide on the appropriate use of
the Town’s official flag and corporate logo flag.
CARRIED AS AMENDED
(d)Councillor Thompson
Re:Publication of Recorded Votes
Moved by Councillor Thompson
Seconded by Councillor Mrakas
WHEREAS the minutes of any Council meeting are part of the public record
and are available to all;and
WHEREAS a recorded vote on a particular motion can be requested by any
member of Council and is noted in the minutes of a Council meeting;and
WHEREAS residents should be able to easily identify how a member of
Council voted on any particular issue;and
WHEREAS Openness and Transparency are important principles to all
members of Council.
Council Meeting Agenda
Tuesday,February 24,2015 Council Minutes Page -17
-17 -
Council Meeting Minutes
Tuesday,February 10,2015 Page 18 of 23
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff report to
Council on potential ways in which the voting records of individual Council
members may be compiled and made available to residents in a readily
accessible annual report.
CARRIED
(e)Councillor Thompson
Re:Bill 52,the Protection of Public Participation Act
On a motion of Councillor Humfryes seconded by Councillor Pirri,Council
consented to consider Motion for Which Notice Has Been Given (e)prior to Item
1(3)of Consideration of Items Requiring Separate Discussion.
Moved by Councillor Thompson
Seconded by Councillor Mrakas
WHEREAS the Provincial Government has recently introduced “Bill 52,
Protection of Public Participation Act,2014”;and
WHEREAS Bill 52 seeks to amend the Courts of Justice Act,the Libel and
Slander Act and the Statutory Powers Procedure Act in order to protect
expression on matters of public interest;and
WHEREAS Bill 52 is commonly referred to as Anti-SLAPP legislation and is
intended to enact many of the recommendations put forward by the Anti-
SLAPP Advisory Panel of 2010;and
WHEREAS SLAPP litigation,an acronym for Strategic Lawsuits Against
Public Participation,is a tactic which is often viewed as a means to silence,
intimidate and deter people from participating in discussions on matters of
public interest;and
WHEREAS the Province has stated that the ability to freely participate in
public discussion about matters of public interest,without fear of retribution,
is fundamental to a fair and democratic society.
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora
express its support for Bill 52 which should help protect and encourage
freedom of expression on matters of the public interest and discourage the
use of the courts in ways that unduly limit that freedom;and
BE IT FURTHER RESOLVED THAT the Mayor be requested to write a
letter and forward this resolution to the Honourable Kathleen Wynne,
Premier of Ontario,Chris Ballard,MPP for Aurora-Newmarket,and to the
Association of Municipalities of Ontario (AMO);and
Council Meeting Agenda
Tuesday,February 24,2015 Council Minutes Page -18
-18 -
Council Meeting Minutes
Tuesday,February 10,2015 Page 19 of 23
BE IT FURTHER RESOLVED THAT the Clerk be requested to circulate this
resolution to all other municipalities in Ontario to request endorsement of
this resolution be sent directly to the Government of Ontario.
CARRIED
(f)Councillor Thompson
Re:Interchange at Highway 404 and St.John’s Sideroad
Moved by Councillor Thompson
Seconded by Councillor Pirri
WHEREAS the Region of York 2009 Transportation Master Plan has
scheduled the construction of an interchange at Highway 404 and St.John’s
Sideroad for 2031;and
WHEREAS the Region is currently conducting an update to the
Transportation Master Plan;and
WHEREAS traffic congestion is a growing concern for all Aurora residents
and has an impact,socially and economically,on both residents and the
community;and
WHEREAS the Region and the Town’s Official Plan forecast that Aurora’s
population will be 68,100 residents by 2021;and
WHEREAS the Province of Ontario has mandated this local growth through
the Places to Grow Act;and
WHEREAS the residential development and occupation by home owners of
the 2C lands is progressing quickly and will add,upon completion,
approximately 3,000 residential units and increase Aurora’s population by
nearly 9,000 residents;and
WHEREAS many of these residents will use the closest interchange to them
at Wellington Street and Highway 404 increasing the degree of traffic
congestion Aurora residents are already experiencing.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff meet with the
Region of York to express the need for the interchange at Highway 404 and
St.John’s Sideroad to be constructed prior to 2031 and indicate to them that
the Town prefers to have the interchange built in the short term,before
2021;and
Council Meeting Agenda
Tuesday,February 24,2015 Council Minutes Page -19
-19 -
Council Meeting Minutes
Tuesday,February 10,2015 Page 20 of 23
BE IT FURTHER RESOLVED THAT staff report back periodically to Council
on the progress of the Region’s Transportation Master Plan,timelines for
future Regional road enhancements,and any progress on the interchange
at Highway 404 and St.John’s Sideroad.
CARRIED
(g)Councillor Abel
Re:Parking at Town Hall
Councillor Abel withdrew the motion.
11.REGIONAL REPORT
York Regional Council Highlights –January 22,2015
Moved by Councillor Mrakas
Seconded by Councillor Thom
THAT the Regional Report of January 22,2015 be received for information.
CARRIED
12.NEW BUSINESS/GENERAL INFORMATION
Councillor Pirri inquired about the report to Council regarding Questions on the Ballot.
The Town Clerk stated that the report will be brought to Council in March of 2015.
Councillor Kim suggested that Council should look for ways to implement provincial
poverty strategies in Aurora.
Councillor Gaertner inquired about the men’s change room at the Aurora Family
Leisure Complex.
13.READING OF BY-LAWS
Moved by Councillor Pirri
Seconded by Councillor Kim
THAT the following by-laws be given first,second,and third readings and enacted:
Council Meeting Agenda
Tuesday,February 24,2015 Council Minutes Page -20
-20 -
Council Meeting Minutes
Tuesday,February 10,2015 Page 21 of 23
5685-15 BEING A BY-LAW to amend Zoning By-law Number 2213-78,as
amended (Mattamy (Aurora)Limited,TACC Developments (Aurora)Inc.,
Brookfield Homes (Ontario)Limited,St.John’s Road Development Corp.
and Shimvest Investments Limited,Files ZBA-2011-02,ZBA-2011-03,
ZBA-2011-04,ZBA-2012-01 and ZBA-2012-02).
5688-15 BEING A BY-LAW to appoint employees of St.Andrew’s College as
Municipal By-law Enforcement Officers in the Town of Aurora.
CARRIED
14.CLOSED SESSION
On a motion of Councillor Mrakas seconded by Councillor Thompson,Council resolved into
a Closed Session meeting at 10:18 p.m.to consider the following matters:
(Deferred from General Committee Closed Session meeting of February 3,2015)
1.A proposed or pending acquisition or disposition of land by the Town or Local
Board;Re:Report No.CAO15-003 –15356 Yonge Street (Readman House),
15342 Yonge Street (Horton Place),15314 Yonge Street,and 15306 Yonge
Street
2.Personal matters about an identifiable individual,including a Town or Local Board
employee;Re:Memorandum from Director of Legal &Legislative Services/Town
Solicitor;Re:Closed Session Report No.LLS15-005 –Appointments to the
Aurora Public Library Board
(Added Item)
On a motion of Councillor Mrakas seconded by Councillor Abel,Council reconvened into
open session to rise and report from Closed Session at 11:05 p.m.
1.A proposed or pending acquisition or disposition of land by the Town or
Local Board;Re:Report No.CAO15-003 –15356 Yonge Street (Readman
House),15342 Yonge Street (Horton Place),15314 Yonge Street,and 15306
Yonge Street
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
THAT Closed Session Report No.CAO15-003 be received;and
THAT the confidential recommendations of General Committee on February 3,
2015 regarding 15356 Yonge Street,15342 Yonge Street,15314 Yonge Street,
and 15306 Yonge Street be approved.
CARRIED
Council Meeting Agenda
Tuesday,February 24,2015 Council Minutes Page -21
-21 -
Council Meeting Minutes
Tuesday,February 10,2015 Page 22 of 23
2.Personal matters about an identifiable individual,including a Town or Local
Board employee;Re:Memorandum from Director of Legal &Legislative
Services/Town Solicitor;Re:Closed Session Report No.LLS15-005 –
Appointments to the Aurora Public Library Board
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT Closed Session Report No.LLS15-005 be received;and
THAT the following citizen members be appointed to the Aurora Public Library
Board:
Nancy Eveleigh Browne
Tom Connor
Elaine Copsey
C.Jan Freedman
Rino Roncadin
Greg Smith;and
THAT Councillors Gaertner,Kim,and Pirri be appointed to the Aurora Public
Library Board;and
THAT these appointments be made effective immediately.
CARRIED
13.READING OF BY-LAWS
Moved by Councillor Mrakas
Seconded by Councillor Abel
THAT the following confirming by-law be given first,second,and third readings and
enacted:
5687-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Council
Meeting on February 10,2015
CARRIED
15.ADJOURNMENT
Moved by Councillor Gaertner
Seconded by Councillor Thompson
THAT the Council meeting be adjourned at 11:08 p.m.
CARRIED
Council Meeting Agenda
Tuesday,February 24,2015 Council Minutes Page -22
-22 -
Council Meeting Minutes
Tuesday,February 10,2015 Page 23 of 23
GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK
THE MINUTES OF THE COUNCIL MEETING OF FEBRUARY 10,2015 ARE SUBJECT
TO FINAL APPROVAL BY COUNCIL ON FEBRUARY 24,2015.
Council Meeting Agenda
Tuesday,February 24,2015 Council Minutes Page -23
-23 -
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE –2015 BUDGET
REVIEW MEETING MINUTES
Council Chambers
Aurora Town Hall
Saturday,February 7,2015
(continued Tuesday,February 10,2015)
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner,Humfryes
(departed 2:55 p.m.),Kim,Mrakas,Pirri,Thom,and Thompson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer,Director of Corporate and Financial
Services/Treasurer,Director of Infrastructure and Environmental
Services,Director of Parks and Recreation Services,Manager of
Engineering and Capital Delivery,Manager of Financial Planning,
Financial Analyst –Budget,Financial Analyst,Town Clerk,and
Council/Committee Secretary
The Chair called the meeting to order at 9:02 a.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of Interest
Act.
2.APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative Services
with the following addition:
Delegation (b)Bill Hughes,Commissioner of Finance and Regional Treasurer,
York Region
Re:Financial Sustainability,Asset Management,and York Region Long-Term
Financing Overview
Council Meeting Agenda
Tuesday,February 24,2015 Special GC Budget Review Minutes Page -1
-24 -
Special General Committee –2015 Budget Review Meeting Minutes
Saturday,February 7,2015 and Tuesday,February 10,2015 Page 2 of 8
3.PUBLIC CONSULTATION –OPEN SESSION –OPPORTUNITY FOR MEMBERS OF
THE PUBLIC TO PROVIDE INPUT REGARDING THE 2015 BUDGET
Mr.Dave Giroux,representing the Aurora King Baseball Association (AKBA),a newly
merged association of the Aurora Minor Baseball Association (AMBA)and the King
Township Baseball Association,presented a brief overview of the history and
accomplishments of the AMBA.He reviewed elements of a proposed maintenance
agreement for the baseball diamond at Stewart Burnett Park.Mr.Giroux requested that
Council consider waiving the fees for the 2015 season in lieu of the infield being maintained
by the AKBA.
General Committee received and referred the comments of Dave Giroux to the Director of
Parks and Recreation Services.
4.DELEGATIONS
General Committee consented,on a two-thirds vote,to waive the requirements of section
3.8(c)of the Procedural By-law to permit both Delegation (a)and Delegation (b)to speak
for more than five (5)minutes.
General Committee consented to hear Delegation (b)prior to Delegation (a).
The meeting was recessed at 10:05 a.m.following Delegation (b)and reconvened at 10:22
a.m.prior to Delegation (a).
(a)Dan Elliott,Director of Corporate and Financial Services/Treasurer
Re:Town’s Asset Management Plan and Ten Year Capital Investment Plan
Mr.Elliott presented an overview of the Budget process including:building financial
sustainability;reserve funds;Asset Management Plan;Ten Year Capital Investment
Plan;review of reserve fund balances and forecasts;types of debt and the Town’s
debt position;and the 2015 Capital Budget.
General Committee received the comments of the delegation for information.
(b)Bill Hughes,Director,Commissioner of Finance and Regional Treasurer,York
Region
Re:Financial Sustainability,Asset Management,and York Region Long-Term
Financing Overview
(Added Item)
Mr.Hughes presented an overview of the Region’s approach to financial
sustainability,asset management,and the proposed Regional Budget.
General Committee received the comments of the delegation for information.
Council Meeting Agenda
Tuesday,February 24,2015 Special GC Budget Review Minutes Page -2
-25 -
Special General Committee –2015 Budget Review Meeting Minutes
Saturday,February 7,2015 and Tuesday,February 10,2015 Page 3 of 8
5.CONSIDERATION OF ITEMS
1.Review of Town’s Asset Management Plan (AMP)
General Committee recommends:
THAT the Town’s Asset Management Plan (AMP)be received for information.
CARRIED
2.Review of 2014 Ten Year Capital Investment Plan
General Committee recommends:
THAT the 2014 Ten Year Capital Investment Plan be received for information.
CARRIED
The meeting was recessed at 12:15 p.m.following approval of the 2015 Draft Repair &
Replacement Capital Projects not pulled for discussion under Item 3;and reconvened at 12:35
p.m.prior to the approval of the 2015 Draft Growth &New Capital Projects not pulled for
discussion under Item 4.
3.Review of 2015 Draft Repair &Replacement Capital Projects
General Committee recommends:
THAT the 2015 Draft Repair &Replacement Capital Projects be received;and
THAT the following 2015 Draft Repair &Replacement Capital Projects be approved
as presented:
72133 ACC -Re-pave Lot
72203 TH -Building Humidifiers Replacement
72204 Cameras -HDIP
72205 TH -Elevator Card Access
72219 22 Church St/Library -Exterior Repairs
72226 AFLC -HVAC Arena
72232 Library -Exterior Concrete Re &Re
72233 Library -Horizontal Interior Drain Replacement
72235 ACC -Roof Top H &S Equipment
72239 ACC -Elevator Cab and Mech Controller Update
72244 New Sign Board -Yonge St &Aurora Hts
34155 1/2 Tonne Pick-Up #500 Replacement
34156 Ice Resurfacer Replacement #591
34194 Frt/FL80 #29
Council Meeting Agenda
Tuesday,February 24,2015 Special GC Budget Review Minutes Page -3
-26 -
Special General Committee –2015 Budget Review Meeting Minutes
Saturday,February 7,2015 and Tuesday,February 10,2015 Page 4 of 8
31105 Reconstr -Haida Dr &Trillium Dr (Sections)
31107 Reconstr -Brookland Ave (Yonge St to Banbury Ct)
31111 Reconstr -Catherine Ave
31144 Field Asset Data Wireless Devices
34710 Streetlight Poles -St John's Sdrd
34711 Streetlight Poles -Bayview Ave
73154 Playground Surface Restoration -Various Parks
73160 Emerald Ash Borer Management Program
73268 Wildlife Park -North Dam Rehabilitation
12002 Accessibility Committee
14047 Computer &Related Infrastructure Renewal
41007 Decommission Sewer Line Behind Wells St PS
41009 3 Phase Electrical Power
42054 Maintenance of Culverts -Yonge St &Batson Dr
43038 Water Meter Replacement Program
43053 Watermain Reconnection -Bathurst St/Orchard Hts;and
THAT the following 2015 Draft Repair &Replacement Capital Projects,which
were pulled for discussion,be approved as presented:
72201 Work Station Refresh Carpet Paint
72236 SARC -Ice Plant,Starters,Motors,VFDs
72238 TH -Council Chambers A/V System Upgrades
34189 GMC Savana #11
34190 GMC Savana #12
31025 Asphalt Paving -Old Bloomington Rd
31108 Reconstr -Algonquin Cr &Haida Dr (Sections)
31147 Pavement Condition Assessment
73134 Parks/Trails Signage Strategy Study &Implementation
73193 Parks -Bridge Assessment
73206 Playground Replacement -E Hader Park
73272 Hillary House Heritage Fencing Repair
42052 Channel Improvements -Child Dr
42058 Bridge Assessment;and
THAT the following 2015 Draft Repair &Replacement Capital Projects be given
conditional budget approval pending a further detailed report to Council prior
to bid solicitation or spending,or following detailed design:
72164 SARC -Rubber Flooring
72228 AFLC -Rink Floor
72242 AFLC -Arena Deficiencies -Roof,Building Envelope
34191 GMC Savana #501
31112 Reconstr -Industrial Pkwy S -Wellington St to Industry St
73269 Case Woodlot Perimeter Fencing;and
Council Meeting Agenda
Tuesday,February 24,2015 Special GC Budget Review Minutes Page -4
-27 -
Special General Committee –2015 Budget Review Meeting Minutes
Saturday,February 7,2015 and Tuesday,February 10,2015 Page 5 of 8
THAT the following 2015 Draft Repair &Replacement Capital Project be
deferred to a future year:
72151 52/56 Victoria St Master Plan;and
THAT the following 2015 Draft Repair &Replacement Capital Project be
approved,based on the “Estimate of Probable Repair Costs”provided on page
3-73 of the Capital Budget binder,plus the cost for removal of asbestos-
containing material,to a limit of $150,000,with any additional costs subject to a
report to Council and further approval:
72241 89 Mosley -Condition Assessment Report Recommendations.
CARRIED
The meeting was recessed at 1:57 p.m.following consideration of Item 3 –Capital Project
72228 –AFLC -Rink Floor,and reconvened at 2:10 p.m.prior to consideration of Capital
Project 72242 –AFLC -Arena Deficiencies -Roof,Building Envelope.
4.Review of 2015 Draft Growth &New Capital Projects
General Committee recommends:
THAT the 2015 Draft Growth &New Capital Projects be received;and
THAT the following 2015 Draft Growth &New Capital Projects be approved as
presented:
12030 Hydro-Seeding of Leslie St Lands
13008 Meeting Management Software
14035 Records &Information Management System
72194 Water Bottle Fill Stations -Various Facilities
24009 Pick-Up Truck -By-law Services
34182 Additional 2 Tonne Flatbed Truck w/Plow
34522 Speed Message Board
34614 Sidewalk -Murray Dr/Kennedy St -275m north
34615 Sidewalk -Edward St/Firehall to Dunning Ave
34621 Sidewalk -Bayview Ave/Hartwell Way to St.John's Sdrd
34642 Sidewalk on Civic Square Gate
43048 St John's Sdrd -Leslie St to 2C
73085 Arboretum Development
73107 Former Kwik Kopy Trail Connection
73161 Site Servicing -Stewart Burnett
73169 Wildlife Park -Phase 1/2/3
73252 Queen's Diamond Jubilee Park -Accessible Playground
81015 Community Improvement Plan;and
Council Meeting Agenda
Tuesday,February 24,2015 Special GC Budget Review Minutes Page -5
-28 -
Special General Committee –2015 Budget Review Meeting Minutes
Saturday,February 7,2015 and Tuesday,February 10,2015 Page 6 of 8
THAT the following 2015 Draft Growth &New Capital Projects,which were
pulled for discussion,be approved as presented:
14065 Mobility Solutions
73147 Trail Construction as per Trail Master Plan
73271 Hartwell Way Overpass Contribution;and
5.Review of 2015 Draft Studies &Other Capital Projects
General Committee recommends:
THAT the 2015 Draft Studies &Other Capital Projects be received;and
THAT the following 2015 Draft Studies &Other Capital Projects be approved as
presented:
12026 Organization Structural Review
14062 Business Continuity/IT Disaster Recovery Study
72202 Building Condition Report
72237 Library -LED Light Study
41004 Wastewater Hydraulic Model for the Town
42057 Town-wide Stream Erosion Master Plan
43040 Water Hydraulic Model for the Town
73270 Parks &Recreation Master Plan Review;and
THAT the following 2015 Draft Studies &Other Capital Projects,which were
pulled for discussion,be approved as presented:
12015 Update Town of Aurora Strategic Plan
14064 Contamination Investigations of Surplus Sites;and
THAT the following 2015 Draft Studies &Other Capital Project be revised to
include Victoria Hall,27 Mosley Street in the scope of the study and be
approved as amended:
73195 Community Buildings Use Study.
CARRIED
6.ADJOURNMENT
General Committee consented to recess the Special General Committee –2015 Budget
Review meeting at 3:52 p.m.until Tuesday,February 10,2015 at 7 p.m.
Council Meeting Agenda
Tuesday,February 24,2015 Special GC Budget Review Minutes Page -6
-29 -
Special General Committee –2015 Budget Review Meeting Minutes
Saturday,February 7,2015 and Tuesday,February 10,2015 Page 7 of 8
Council Chambers
Aurora Town Hall
Tuesday,February 10,2015
(continued from Saturday,February 7,2015)
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner,Humfryes,
Kim,Mrakas,Pirri,Thom,and Thompson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer,Director of Corporate and Financial
Services/Treasurer,Director of Building and By-law Services,
Director of Infrastructure and Environmental Services,Director of
Legal and Legislative Services/Town Solicitor,Director of Parks and
Recreation Services,Director of Planning and Development
Services,Town Clerk,and Council/Committee Secretary
General Committee consented to reconvene the Special General Committee –2015 Budget
Review meeting at 7:13 p.m.
3.PUBLIC CONSULTATION –OPEN SESSION –OPPORTUNITY FOR MEMBERS OF
THE PUBLIC TO PROVIDE INPUT REGARDING THE 2015 BUDGET
Ms.Judy Marshall,representing the Aurora Chamber of Commerce,provided an update
regarding the Aurora Chamber of Commerce Home Show to be held April 10,11,and 12,
2015 at the Stronach Aurora Recreation Complex.She reviewed the challenges,additional
expenses,and planning required for the relocation of the Home Show formerly held at the
Aurora Community Centre.Ms.Marshall requested that Council waive the facility rental
fees,estimated at $10,000 per year,for the next three years.
General Committee received and referred the comments of Judy Marshall to the
discussions of the 2015 Operating Budget Review.
Ms.Elizabeth Crowe,Chair of the York Catholic District School Board and Trustee for
Aurora,King,and Whitchurch-Stouffville,noted the Board’s partnership with the Town
respecting the artificial turf field at St.Maximilian Kolbe Catholic High School.She
presented details of the planned enhancements to the athletic facility including bleachers to
accommodate 1,080 people,fencing,and an additional pathway to a secondary entrance
and parking lot.Ms.Crowe advised that the Board had approved the purchase and
installation of these upgrades at the low tender cost of $138,000 and,on behalf of the
Council Meeting Agenda
Tuesday,February 24,2015 Special GC Budget Review Minutes Page -7
-30 -
Special General Committee –2015 Budget Review Meeting Minutes
Saturday,February 7,2015 and Tuesday,February 10,2015 Page 8 of 8
Board of Trustees,she requested that the Town consider making a financial contribution in
the suggested amount of $40,000 to offset some of the costs.
General Committee received and referred the comments of Elizabeth Crowe to the Director
of Parks and Recreation Services.
5.CONSIDERATION OF ITEMS
4.Review of 2015 Draft Growth &New Capital Projects
General Committee recommends:
THAT the following 2015 Draft Growth &New Capital Project be deferred until after
a report is received from the Director of Planning and Development Services:
81016 Promenade Streetscape Design &Implementation Plan Capital Works
CARRIED
6.ADJOURNMENT
General Committee consented to adjourn the meeting at 8 p.m.
GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK
THE MINUTES OF THE SPECIAL GENERAL COMMITTEE –2015 BUDGET REVIEW
MEETING OF FEBRUARY 7,2015 AND FEBRUARY 10,2015 ARE SUBJECT TO FINAL
APPROVAL BY COUNCIL ON FEBRUARY 24,2015.
Council Meeting Agenda
Tuesday,February 24,2015 Special GC Budget Review Minutes Page -8
-31 -
Council Meeting Agenda
Tuesday,February 24,2015 Presentation (a)Page -1
-32 -
PRESENTATION REQUEST
This Presentation form and any written submissions or background information for consideration by
either Council or Committees of Council must be submitted to the Clerk’s office by the following
deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:February 24,2015
SUBJECT:Serving the Community Affected by Addiction
NAME OF SPOKESPERSON:Penny Marrett,Executive Director
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):Addiction Services
for York Region.
BRIEF SUMMARY OF ISSUE OR PURPOSE OF PRESENTATION:
Bringing awareness to Town counsellors and His Worship,Mayor Dawe of ASYR’s services to
the community
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member regarding your matter of
interest?
Yes No IF YES,WITH WHOM?DATE December 22,2014
His Worship,Mayor Dawe
I I acknowledge that the Procedural By-law permits ten (10)minutes for Presentations.
Legal and Legislative Services
905-727-3123
councilsecretariatstaff@aurora.ca
Town of Aurora
100 John West Way,Box 1000
Aurora,ON L4G 6J1
Y
Y
Council Meeting Agenda
Tuesday,February 24,2015 Presentation (b)Page -1
-33 -
19/02/2015
1
Addiction!Services!
for!York!Region
Presentation!to!Aurora!Town !Council
Brian!Bigras,!Chair,!Board!of!Directors!and
Penny!Marrett,!Executive!Director
February!2015
Mission
•A!not‐for‐profit,!charitable!organization!
that!supports!change!in!the!lives!of!
individuals,!their!families!and!
communities!related!to!substance!use!and!
gambling
Council Meeting Agenda
Tuesday,February 24,2015 Presentation (b)Page -2
-34 -
19/02/2015
2
Our!Philosophy
•Substance!abuse!and!problem!gambling!are!the!
result!of !personal!lifestyle!issues!and!coping!
strategies.!
•Recognize!the!detrimental!effects!of!addictions!
on!the!emotional,!mental!and!physical!health!of!
individuals,!their!families!and!friends
Our!Philosophy!(cont’d)
•Promote!a!safe!&!supportive!environment!that!
supports!diversity!and!is!sensitive!to!culture,!
ethnicity,!gender,!age,!abilities,!religion!and!
sexual!orientation
•Consideration!of!clients’!preferences,!needs!&!
circumstances,!while!working!and!their!support!
system!to!create!a!personalized!counselling!
program
Council Meeting Agenda
Tuesday,February 24,2015 Presentation (b)Page -3
-35 -
19/02/2015
3
Strategic!Directions
Excellence!in!
Addiction!
Programs
Respected!Voice!on!
Addictions
Innovative!Client‐
Focused!Teams
Financial!
Investment!&!
Organizational!
Growth
Clinical!Philosophy
•The!agency!works!from!a!Biopsychosocial!
spiritual!holistic!perspective!on!addiction!in!
both!its!etiology!and!treatment!approaches
•Addiction!is!a!multi‐factoral!interaction!of !
biological,!psychological!and!social!factors1
1 The!government!of!Canada!has!endorsed!a!multi‐factoral!bio‐psycho‐social!
model!called!the!“determinants!of!health”.!It!has!used!this!model!to!develop!
the!“Health!Promotion!Strategy”!and!“Canada’s!Drug!Strategy.”
Council Meeting Agenda
Tuesday,February 24,2015 Presentation (b)Page -4
-36 -
19/02/2015
4
Clinical!Philosophy!(cont’d)
•An addiction is an unhealthy relationship
between the person and the
substance/activity/experiences which contributes
to negative consequences and their recurrence.
•It is not the activity nor the object itself that
defines addiction,but the relationship to
whatever is the external focus of our attention.
Clinical!Philosophy!(cont’d)
•The mind and body are connected with a complex
interaction between the two
Psychological Factors
•Physical dependence is not sufficient nor necessary
for an addiction.However,psychological factors are
a vital aspect in understanding addiction
Council Meeting Agenda
Tuesday,February 24,2015 Presentation (b)Page -5
-37 -
19/02/2015
5
Clinical!Philosophy!(cont’d)
•The agency recognizes diverse client spiritual
needs,and encourages clients in their individual
quests for spiritual development as important
components of addiction treatment.
Clinical!Philosophy!(cont’d)
•ASYR uses a harm reduction approach in addiction
treatment
•Harm reduction incorporates a spectrum of
strategies from reducing harm to abstinence
•We respect and provide equal support to people who
choose abstinence or harm reduction as their
treatment goal
Council Meeting Agenda
Tuesday,February 24,2015 Presentation (b)Page -6
-38 -
19/02/2015
6
Ontario!Addiction!Treatment!
System
•Withdrawal!Management!Services
•Community,!Residential,!Medical
•Community!Assessment
•Community!Treatment!&!Referral
•Community!Treatment,!Referral,!Day/Evening!Treatment
•Residential!Treatment
•Short‐term;!long‐term
•Aftercare,!Relapse,!Prevention,!Continuing!Care
•Aftercare
Our!Services
Services!to!people!aged!12!and!up!who!have!problems!with!
substance!use!and/or!gambling!issues!and!their!families
Assessment
Referrals!!!
Treatment!!(Individual,!Couple,!Family,!Group!Counseling!and!
Alternative!Treatments)!
Community!Withdrawal!Management!
Outreach
Supportive!Housing!!
Court!Diversion!
Community!Opioid!Treatment!Program
School‐Based!Initiative
Council Meeting Agenda
Tuesday,February 24,2015 Presentation (b)Page -7
-39 -
19/02/2015
7
Questions
Council Meeting Agenda
Tuesday,February 24,2015 Presentation (b)Page -8
-40 -
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday,February 17,2015
ATTENDANCE
COUNCIL MEMBERS Councillor Humfryes in the Chair;Councillors Gaertner,Kim,
Mrakas,Pirri,Thom,Thompson,and Mayor Dawe
MEMBERS ABSENT Councillor Abel
OTHER ATTENDEES Chief Administrative Officer,Director of Building and By-law
Services,Director of Corporate and Financial Services/Treasurer,
Director of Infrastructure and Environmental Services,Director of
Legal and Legislative Services/Town Solicitor,Director of Planning
and Development Services,Manager of Business Support Services,
Town Clerk,and Council/Committee Secretary
The Chair called the meeting to order at 7:01 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of Interest
Act.
2.APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative Services,
with the following addition:
Replacement pages for Item 5 –LLS15-013 –Accountability and Transparency
Policy
Re:Attachment 1 –Accountability and Transparency By-law No.5690-15
Replacement of Item 5 pages 6 to 9 (agenda pages 27 to 30)to include the
missing pages (2,4,and 6)of the draft By-law
Council Meeting Agenda
Tuesday,February 24,2015 Item 1 Page -1
-41 -
General Committee Meeting Report
Tuesday,February 17,2015 Page 2 of 9
3.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1,2,3,4,5,10 and 11 were identified for discussion.
4.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 6,7,8 and 9 were identified as items not requiring separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items Not Requiring
Separate Discussion”be adopted as submitted to the General Committee and staff be
authorized to take all necessary action required to give effect to same:
6.PL15-016 –Delegated Agreements,2014 Summary Report
THAT Report No.PL15-016 be received for information.
7.PL15-017 –Request for Street Name Approval,Casing Developments Inc.,
1114 Wellington Street East,File:SUB-2006-01
THAT Report No.PL15-017 be received;and
THAT the following street name be approved for the proposed road within the
approved Draft Plan of Subdivision,File SUB-2006-01:
STREET “A”ELYSE COURT
8.PL15-018 –Authorization to Execute the Servicing Incentive Program (SIP)Tri-
Party Agreement between York Region,Town of Aurora,and 2C
West Subdivision Developers
THAT Report No.PL15-018 be received;and
THAT the Mayor and Town Clerk be authorized to execute each Tri-Party
Agreement for the Servicing Incentive Program (SIP)between York Region,the
Town of Aurora and each developer in the 2C West Landowners Group,including
any and all documents and ancillary agreements required to give effect to same.
9.PR15-004 –Canadian Tire Jumpstart Program
THAT Report No.PR15-004 be received for information.
CARRIED
Council Meeting Agenda
Tuesday,February 24,2015 Item 1 Page -2
-42 -
General Committee Meeting Report
Tuesday,February 17,2015 Page 3 of 9
5.DELEGATIONS
None
6.PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
7.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1.CFS15-005 –Temporary Borrowing By-law
General Committee recommends:
THAT Report No.CFS15-005 be received;and
THAT By-law Number 5686-15 be adopted to authorize the creation,
maintenance,and,as necessary,utilization of temporary borrowing facilities by
The Corporation of the Town of Aurora to meet the cash flow needs of the Town
should the borrowing requirement arise,all subject to the authorizations and
limitations of section 407 of the Municipal Act,2001,S.O.2001,c.25 as
amended.
CARRIED
2.IES15-009 –Award of Single Source Contract to Wamco Municipal Products
Inc.
General Committee recommends:
THAT Report No.IES15-009 be received;and
THAT a single source contract in the amount of $150,000 excluding taxes for the
supply of Water Meters from Wamco Municipal Products Inc.be approved;and
THAT the Director of Infrastructure and Environmental Services be authorized to
renew the contract at the same rate for an additional five (5)one-year terms pending
an annual analysis and performance review by the Director.
CARRIED
Council Meeting Agenda
Tuesday,February 24,2015 Item 1 Page -3
-43 -
General Committee Meeting Report
Tuesday,February 17,2015 Page 4 of 9
3.IES15-010 –Facility Projects Status Report
General Committee recommends:
THAT Report No.IES15-010 be received;and
THAT,notwithstanding the provisions and requirements of the Town’s
Procurement By-law,MHPM Project Managers Inc.be retained for the fee of
$75,400 (excluding taxes)to provide part-time support for the project
administration and oversight duties currently performed by the Town for the Joint
Operations Centre.
CARRIED
4.Memorandum from Director of Infrastructure &Environmental Services
Re:Widening of Industrial Parkway North and South
General Committee recommends:
THAT the memorandum regarding Widening of Industrial Parkway North and South
be received;and
THAT this memorandum satisfy Council’s conditional budget approval for
Capital Project 31112;and
THAT staff be authorized to proceed with Capital Project 31112 “Reconstr –
Industrial Pkwy S –Wellington St to Industry St”.
CARRIED AS AMENDED
5.LLS15-013 –Accountability and Transparency Policy
General Committee recommends:
THAT Report No.LLS15-013 be received;and
THAT staff bring forward By-law Number 5690-15,“BEING A BY-LAW to define the
accountability and transparency policies and procedures for The Corporation of the
Town of Aurora”to a future Council meeting for enactment;and
THAT the Accountability and Transparency Policy,Town Administration Procedure
No.67,as amended,be repealed on the day that By-law Number 5690-15 comes into
force.
CARRIED
Council Meeting Agenda
Tuesday,February 24,2015 Item 1 Page -4
-44 -
General Committee Meeting Report
Tuesday,February 17,2015 Page 5 of 9
10.PR15-005 –Aurora Optimist Club Programs for Youth
General Committee recommends:
THAT Report No.PR15-005 be received for information.
CARRIED
11.Memorandum from Director of Building &By-law Services
Re:Overnight Parking Enforcement at Town Park
General Committee recommends:
THAT the memorandum regarding Overnight Parking Enforcement at Town Park be
received for information.
CARRIED
8.NOTICES OF MOTION
(a)Councillor Mrakas
Re:Liquidated Damages
WHEREAS most forms of building contracts include a clause referred to as
"liquidated damages"that specifies the amount of damages that a contractor may
be responsible for should the contractor fail to meet project timelines,including
the completion date;and
WHEREAS "liquidated damages"are a tool that can be used to ensure that
projects meet timelines and the completion date;and
WHEREAS the ability to meet time of delivery or performance of contractual
obligations is an important factor in the award of any contract,and the Town may
reasonably expect to suffer financial damages if performance targets and/or
project timelines are not met;and
WHEREAS the Town currently includes "liquidated damages"clauses in its
tender/RFP documents that form part of the construction contract between the
contractor and the Town;and
WHEREAS the absence of a "liquidated damages"clause in a construction
contract does not prevent the Town from recovering any financial losses against a
contractor due to breach of contract terms such as a failure to meet a completion
date,but its inclusion does serve as an important tool and warning to contractors
that project timelines and completion dates must be met.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff place "liquidated
damages"clauses in all future construction project contracts;and
Council Meeting Agenda
Tuesday,February 24,2015 Item 1 Page -5
-45 -
General Committee Meeting Report
Tuesday,February 17,2015 Page 6 of 9
BE IT FURTHER RESOLVED THAT if staff determines that a "liquidated
damages"clause should not be included in a construction project contract,then
staff must obtain the approval of Council prior to the removal of such clause.
(b)Councillor Humfryes
Re:Aurora Farmers’Market &Artisan Fair
WHEREAS the Aurora Farmers’Market &Artisan Fair provides a valuable
community service to our Town where citizens can purchase fresh local produce,
healthy food items,and artisan wares;and
WHEREAS the Aurora Farmers’Market has proven to be a popular visitor and
tourist attraction to Aurora in its ever-increasing growth by being a family-friendly
and culturally rich destination that supports tourism and culture;and
WHEREAS the Aurora Farmers’Market runs weekly outdoors during the months
of May to October at 49 Wells Street,and sporadically during winter months;and
WHEREAS to enable the community to experience the Farmers’Market on a
continual basis during the winter months,the Aurora Farmers’Market is
considering running a winter Farmers’Market &Artisan Fair at the Aurora
Armoury;and
WHEREAS the Aurora Armoury rental fee of $375 per day is a deterrent to hold
an indoor winter market more frequently and cannot be sustained successfully by
the Aurora Farmers’Market.
NOW THEREFORE BE IT HEREBY RESOLVED THAT rental fees for an indoor
winter Farmers’Market at the Aurora Armoury be waived as the Aurora Farmers’
Market &Artisan Fair contributes an abundance of enjoyment,convenience and
usefulness to citizens of Aurora and beyond.
(c)Councillor Thompson
Re:Development of a Sport Plan
WHEREAS the Town of Aurora recently proclaimed 2015 the Year of Sport in
Aurora;and
WHEREAS Aurora’s Strategic Plan identifies “Supporting an exceptional quality of
life for all”as a primary goal and “Encouraging an active and healthy lifestyle”as
one of the key objectives to achieving this goal;and
WHEREAS people who are physically active tend to live longer,healthier lives
and feel that it adds not only to their well-being but to the quality of their lives as
well;and
Council Meeting Agenda
Tuesday,February 24,2015 Item 1 Page -6
-46 -
General Committee Meeting Report
Tuesday,February 17,2015 Page 7 of 9
WHEREAS sporting activities can provide character building activities and teach
our children character building traits like;leadership,respect,responsibility,
perseverance and many other positive traits;and
WHEREAS Aurora has been identified as a potential Canadian Sport for Life
Community (CS4L)and organized meetings have occurred in the Town to help
develop Aurora as one of Canada’s healthiest communities;and
WHEREAS the Federal Government revised their Canadian Sport Policy in 2012
to better reflect the importance of enhanced collaboration amongst all
stakeholders to achieve the goals of enhanced participation,excellence,capacity
and interaction in sport;and
WHEREAS a Sport Plan is a strategic document that is intended to provide
direction and recommendations to support the sustainability and growth of sport in
a given community.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff report to Council on
the development of a Sport Plan for the Town of Aurora.
(d)Councillor Mrakas
Re:Winter Maintenance Service
WHEREAS residents of and businesses in Aurora have raised concerns about
the adequacy of winter maintenance service levels;and
WHEREAS the residents of and businesses in Aurora expect and deserve the
best service possible at the best price.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to return
the winter maintenance service levels to those in effect for the 2013-2014 winter
maintenance season;and
BE IT FURTHER RESOLVED THAT staff be directed to report to Council,
following the end of the 2014-2015 winter maintenance season,with
recommendations on how to provide the residents of and businesses in Aurora
with better winter service provisions especially as it speaks to snow removal.
9.NEW BUSINESS/GENERAL INFORMATION
Mayor Dawe extended a reminder about the Aurora Winter Blues Festival taking place on
February 19,2015 and further information may be accessed at www.awbf.ca.
Councillor Thompson noted that the Ontario Heritage Trust launched Ontario Heritage
Week on February 17,2015 at the Mattamy Athletic Centre to celebrate Ontario’s sport
heritage and further information can be found on www.heritagetrust.on.ca.
Council Meeting Agenda
Tuesday,February 24,2015 Item 1 Page -7
-47 -
General Committee Meeting Report
Tuesday,February 17,2015 Page 8 of 9
Councillor Gaertner noted that National Heritage Week,taking place from February 16 to
22,2015,is also celebrating downtown areas for their economic,cultural,and historical
values.
Councillor Mrakas inquired about the announcement of appointments made to the
Statutory Boards and Committees.
Councillor Humfryes extended a reminder about the Big Brothers Big Sisters Bowl-A-Thon
which will take place on February 20,2015 at 1 p.m.and 3 p.m.
10.CLOSED SESSION
General Committee consented to resolve into a Closed Session meeting,following
adjournment,to consider:
1.Litigation or potential litigation including matters before administrative tribunals,
affecting the Town or a Local Board;Re:Report No.PL15-006 –Appeal to the
Ontario Municipal Board,re Pandolfo et al.,OMB Case Number:PL141259 Draft Plan
of Subdivision Application,14070 Yonge Street File:SUB-2003-02 (Related Files:
OPA-2012-03 &ZBA-2003-21)
2.Personal matters about an identifiable individual,including a Town or Local Board
employee;Re:Report No.LLS15-015 –Appointments to the Economic Development
Advisory Committee
3.Personal matters about an identifiable individual,including a Town or Local Board
employee;Re:Report No.LLS15-016 –Appointments to the Environmental Advisory
Committee
4.Personal matters about an identifiable individual,including a Town or Local Board
employee;Re:Report No.LLS15-017 –Appointments to the Heritage Advisory
Committee
5.Personal matters about an identifiable individual,including a Town or Local Board
employee;Re:Report No.LLS15-018 –Appointments to the Parks and Recreation
Advisory Committee
6.Personal matters about an identifiable individual,including a Town or Local Board
employee;Re:Report No.LLS15-019 –Appointments to the Trails and Active
Transportation Committee
11.ADJOURNMENT
The meeting was adjourned at 8 p.m.
Council Meeting Agenda
Tuesday,February 24,2015 Item 1 Page -8
-48 -
General Committee Meeting Report
Tuesday,February 17,2015 Page 9 of 9
GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF FEBRUARY 17,2015 IS
SUBJECT TO FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE
RECOMMENDATIONS ON FEBRUARY 24,2015.
Council Meeting Agenda
Tuesday,February 24,2015 Item 1 Page -9
-49 -
TOWN OF AURORA
COUNCIL REPORT No.LLS15-021
SUBJECT:General Committee Closed Session Report of February 17,2015
FROM:Warren Mar,Director of Legal &Legislative Services/Town Solicitor
DATE:February 24,2015
RECOMMENDATIONS
THAT Report No.LLS15-021 be received;and
THAT Council adopt the following recommendations from the Closed Session
meeting of February 17,2015:
1.Litigation or potential litigation including matters before administrative
tribunals,affecting the Town or a Local Board;Re:PL15-006 -Appeal to the
Ontario Municipal Board re Pandolfo et al.,OMB Case Number:PL141259,
Draft Plan of Subdivision Application,14070 Yonge Street,File:SUB-2003-02
(Related Files:OPA-2012-03 &ZBA-2003-21)
THAT Closed Session Report No.PL15-006 be received;and
THAT the confidential recommendations of General Committee on February 17,
2015 in respect of an appeal to the Ontario Municipal Board (Pandolfo et al.)be
approved.
2.Personal matters about an identifiable individual,including a Town or Local
Board employee;Re:LLS15-015 –Appointments to the Economic Development
Advisory Committee
THAT Closed Session Report No.LLS15-015 be received;and
THAT the appointment of the four (4)citizen members of the Economic
Development Advisory Committee recommended by General Committee in Closed
Session on February 17,2015 be approved;and
THAT the Aurora Chamber of Commerce be requested to appoint one (1)
representative to the Economic Development Advisory Committee and to notify the
Town Clerk in writing of any such appointment;and
THAT Council appoint two (2)members of Council to the Economic Development
Advisory Committee;and
THAT these appointments be effective as of April 1,2015;and
Council Meeting Agenda
Tuesday,February 24,2015 Item 2 Page -1
-50 -
February 24,2015 -2 -Report No.LLS15-021
THAT staff be directed to report out the names of citizen members appointed to
the Economic Development Advisory Committee upon adoption of this resolution.
3.Personal matters about an identifiable individual,including a Town or Local
Board employee;Re:LLS15-016 –Appointments to the Environmental
Advisory Committee
THAT Closed Session Report No.LLS15-016 be received;and
THAT the appointment of the seven (7)citizen members of the Environmental
Advisory Committee recommended by General Committee in Closed Session on
February 17,2015 be approved;and
THAT Council appoint two (2)members of Council to the Environmental Advisory
Committee;and
THAT these appointments be effective as of April 1,2015;and
THAT staff be directed to report out the names of citizen members appointed to
the Environmental Advisory Committee upon adoption of this resolution.
4.Personal matters about an identifiable individual,including a Town or Local
Board employee;Re:LLS15-017 –Appointments to the Heritage Advisory
Committee
THAT Closed Session Report No.LLS15-017 be received;and
THAT the Terms of Reference for the Heritage Advisory Committee be amended
to change the Committee composition to the following:
1.Two (2)Members of Council,one (1)appointed as a Chair for a
two-year term,the other appointed as Chair for the following two-
year term;and
2.Five (5)Members of the public,and two (2)Honorary Members.;
and
THAT the appointment of the seven (7)citizen members,including two (2)
honorary members,of the Heritage Advisory Committee recommended by General
Committee in Closed Session on February 17,2015 be approved;and
THAT Council appoint two (2)members of Council to the Heritage Advisory
Committee;and
THAT these appointments be effective as of April 1,2015;and
Council Meeting Agenda
Tuesday,February 24,2015 Item 2 Page -2
-51 -
February 24,2015 -3 -Report No.LLS15-021
THAT staff be directed to report out the names of citizen members appointed to
the Heritage Advisory Committee upon adoption of this resolution.
5.Personal matters about an identifiable individual,including a Town or Local
Board employee;Re:LLS15-018 –Appointments to the Parks and Recreation
Advisory Committee
THAT Closed Session Report No.LLS15-018 be received;and
THAT the appointment of the four (4)citizen members of the Parks and Recreation
Advisory Committee recommended by General Committee in Closed Session on
February 17,2015 be approved;and
THAT Sport Aurora be requested to appoint one (1)representative to Parks and
Recreation Advisory Committee and to notify the Town Clerk in writing of any such
appointment;and
THAT Council appoint two (2)members of Council to the Parks and Recreation
Advisory Committee;and
THAT these appointments be effective as of April 1,2015;and
THAT staff be directed to report out the names of citizen members appointed to
the Parks and Recreation Advisory Committee upon adoption of this resolution.
6.Personal matters about an identifiable individual,including a Town or Local
Board employee;Re:LLS15-019 –Appointments to the Trails and Active
Transportation Committee
(Note:Councillor Mrakas did not take part in the discussion or decision to
recommend appointments to Council regarding Item 6.)
THAT Closed Session Report No.LLS15-019 be received;and
THAT the appointment of the three (3)citizen members of the Trails and Active
Transportation Committee recommended by General Committee in Closed
Session on February 17,2015 be approved;and
THAT the Parks and Recreation Advisory Committee and the Environmental
Advisory Committee be directed and authorized to each appoint one of its citizen
members to the Trails and Active Transportation Committee at its first regular
meeting;and
THAT the Chief Administrative Officer be directed and authorized to appoint staff,
in writing,to the Trails and Active Transportation Committee in accordance with
the Terms of Reference;and
THAT these appointments be effective as of April 1,2015;and
Council Meeting Agenda
Tuesday,February 24,2015 Item 2 Page -3
-52 -
Council Meeting Agenda
Tuesday,February 24,2015 Item 2 Page -4
-53 -
COUNCIL REPORT No.CFS15-007
SUBJECT:2015 Final Capital Budget Report
FROM:Dan Elliott,Director,Corporate &Financial Services -Treasurer
DATE:February 24,2015
RECOMMENDATIONS
THAT Report No.CFS15-007 be received;and
THAT the 2015 Capital Budget for Repair and Replacement of existing
infrastructure totalling $13,212,400 as listed in Attachment 1,be approved;and
THAT the 2015 Capital Budget for Growth and New Capital totalling $3,890,200 as
listed in Attachment 2,be approved;and
THAT the 2015 Capital Budget for Studies and Other totalling $830,000 as listed in
Attachment 3,be approved.
PURPOSE OF THE REPORT
To present for formal adoption the 2015 Capital Budget as recommended for approval
by the Budget Committee on February 7,2015.Additional capital items may be
recommended for approval during the course of review of the Operating Budget by
Committee.
BACKGROUND
On February 7,2015,an overview of the first draft of the Town’s Capital Budget was
presented to the Budget Committee.
At that meeting the Budget Committee was asked to “Pull for Discussion”any projects
that they would like to discuss in further detail.
As in the past budgets,the capital budget has been presented in three parts:
-Repair and Replacement Infrastructure Capital
-Growth and New Infrastructure Capital
-Studies and Other Non-Infrastructure Projects
TOWN OF AURORA
Council Meeting Agenda
Tuesday,February 24,2015 Item 3 Page -1
-54 -
February 24,2015 -2 -Report No.CFS15-007
All capital budget estimated costs were assigned a class level indicating the maturity of
the estimate.These class levels can be one of the following:
-Class A:The cost has been verified by a tender submission
-Class B:The estimate is based upon a detailed design
-Class C:The estimate is based upon a preliminary design
-Class D:The estimate represents an informed idea as to the magnitude of
the work required.
As a result of the concept of a “Cash to Capital”reserve allocation from tax levy,and the
internal funding of capital coming from resultant “infrastructure”and other reserves,
there is no longer a direct impact on the tax rate by the capital budget.As such,the
Committee recommended capital budget is driven by asset need rather than impact on
taxes.A number of projects have been noted in the schedules as “approved pending a
detailed report back to council.”These projects have been approved in principle,yet
Council has asked staff to provide additional information prior to any contractual
commitments being entered into for the project.
Repair and Replacement Infrastructure Projects -$13.2 million recommended for
investment in existing infrastructure
The proposed Repair and Replacement (R&R)Capital Budget for 2015 represents a
gross cost of $13,212,400 funded mainly from capital reserves including specific R&R
reserves.The 2015 R&R program includes restoration work to facilities,roads,water
lines,trails,playgrounds,playing fields,some fleet vehicles and replacement
equipment.Management has confirmed that they have the resource capacity to deliver
the proposed capital program.Management have also confirmed that these are their
priority projects in light of limited R&R reserves by asset group,and each asset
manager agrees with the limited submissions presented for consideration.Attachment 1
outlines the recommended Repair and Replacement Capital program by project.
Growth and New Infrastructure Projects -$3.89 million investment for new capital
additions
The proposed Growth and New Capital Budget represents a gross cost of $3,890,200,
funded partially (72%)from development charges of $2,797,300.This capital program
includes funding for the construction of new sidewalks,and the implementation of a
community improvement plan.Additional funding was also committed to the records and
information management project.
Attachment 2 outlines the recommended Growth and New Capital program for 2015.
Council Meeting Agenda
Tuesday,February 24,2015 Item 3 Page -2
-55 -
February 24,2015 -3 -Report No.CFS15-007
Studies and Other Projects-strategic investments proposed at $830,000
The proposed Major Studies Capital Budget represents a gross cost of $830,000,
funded mostly from town reserves (98%),with the balance funded from Development
Charges.Studies and projects for this year include an update of the Town’s Strategic
Plan,town owned Building Condition Report,a Community Buildings Use Study,as well
as the review and update of the Parks &Recreation Master Plan.
Attachment 3 outlines the recommended Studies and Other Projects program for 2015.
COMMENTS
Projects for which an additional report has been requested will be reported upon
separately by the respective project manager/director directly to General Committee in
the coming months.
LINK TO STRATEGIC PLAN
Developing,reviewing and presenting the annual capital investment plan supports all
aspects of the Strategic Plan.Specifically,this report supports the Plan principles of
Leadership in Corporate Management,Leveraging Partnerships,and Progressive
Corporate Excellence and Continuous Improvement.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.May provide alternative directions with respect the recommendations arising from
Special General Committee –Budget Committee.
FINANCIAL IMPLICATIONS
The recommendations include the apportioning of specific funding sources as budget
allocations to each project,as set out in detail in the draft capital budget materials
circulated.All funding is sourced from existing reserve funds of the Town,and not
directly from the tax rate budget or utility rate budgets.Those operational budgets are
only draft at this time for 2015,but do include fixed amount general allocations of
funding into a variety of reserve funds,and not to any specific capital projects.
Accordingly the capital budget as recommended may be approved independently of the
operational budgets.
Council Meeting Agenda
Tuesday,February 24,2015 Item 3 Page -3
-56 -
Council Meeting Agenda
Tuesday,February 24,2015 Item 3 Page -4
-57 -
Attachment 1
PRE-APPROVED
31096 Recon -Bluegrass,Steeplechase et al 1,800,000
31103 Recon -Centre St -Spruce St to Walton 802,000
42053 Rehabilitation of Culvert on Yonge St 445,000
TOTAL PRE-APPROVED BY COUNCIL 3,047,000$
BUDGET COMMITTEE APPROVED
Facilities
72133 ACC -Re-pave Lot 1,419,500
72201 Work Station Refresh,Carpet,etc 90,000
72203 TH -Building Humidifiers 35,000
72204 Cameras -HDIP 25,000
72205 TH -Elevator Card Access 10,000
72219 22 Church St/Library -Exterior Repairs 35,000
72226 AFLC -Arena Dehumidifiers 135,000
72232 Library -Exterior Concrete Re &Re 40,000
72233 Library -Horizontal Interior Drain 50,000
72235 ACC -Roof Top H &S Equipment 48,000
72236 SARC -Ice Plant,Starters,Motors etc 35,000
72238 TH -Council Chambers A/V System 65,000
72239 ACC -Elevator Cab and Mech Controller 70,000
72241 89 Mosley -Condition Assessment Report
(recommended repairs component only)150,000
72244 Sign Board -Yonge &Orchard Hts 15,000
Facilities Sub Total 2,222,500$
Fleet
34155 1/2 Tonne Pick-Up #500 30,000
34156 Ice Resurfacer Replacement #591 85,000
34189 GMC Savana #11 45,000
34190 GMC Savana #12 45,000
34194 Frt/FL80 #29 180,000
Fleet Sub-Total 385,000$
Roads
31025 Asphalt Paving -Old Bloomington Rd 25,000
31105 Recon -Haida Dr &Trillium Dr 75,000
31107 Recon -Brookland -Yonge -Banbury 48,000
31108 Recon -Algonquin Cres &Haida Dr 100,000
31111 Recon -Catherine Ave 50,000
31144 Field Asset Data Wireless Devices 90,000
31147 Pavement Condition Assessment 104,000
34710 Streetlight Poles -St John's 35,000
34711 Streetlight Poles -Bayview 75,000
Roads Sub-Total 602,000$
2015 Repair and Replacement Capital Projects
Summarized by Results of Council Discussions
Project ID Project New 2015
Requests
Council Meeting Agenda
Tuesday,February 24,2015 Item 3 Page -5
-58 -
Parks &Recreation
73134 Parks/Trails Signage Strategy Study 157,500
73154 Playground Surface Restoration 10,000
73160 Emerald Ash Borer Management Program 235,000
73193 Parks -Bridge Assessment 50,000
73206 Playground Replacement -E Hadar Park 100,000
73268 Wildlife Park -North Dam Rehabiliation 100,000
73272 Hillary House Heritage Fencing Repair 20,000
Parks &Recreation Sub-Total 672,500$
Discretionary
12002 Accessibility Committee 125,000
Discretionary Sub Total 125,000$
Information Technology
14047 Computer &Related Infrastructure 72,800
Information Technology Sub Total 72,800$
Rates
41007 Decommission Sewer -Wells St PS 300,000
41009 3 Phase Electrical Power 30,000
42052 Channel Improvements -Child Drive 721,000
42054 Maintenance of Culverts -Yonge/Batson 100,000
42058 Bridge Assessment 100,000
43038 Water Meter Replacement 400,000
43053 Reconnection -Bathurst/Orchard Hts 70,000
Rate Sub-Total 1,721,000$
TOTAL PROJECT FUNDING APPROVED AS PRESENTED 5,800,800$
8,697,800$
APPROVED PENDING FURTHER REPORT
72164 SARC -Rubber Flooring 134,600
72228 AFLC -Rink Floor 30,000
72241 89 Mosley -alternations for future uses component only 100,000
72242 AFLC -Roofing 2,000,000
34191 GMC Savana #501 35,000
31112 Recon -Industrial Pkwy S -Wellington
to Industry St 1,995,000
73269 Case Woodlot Perimeter Fencing 70,000
4,364,600$
13,212,400$
DELETED PROJECTS
72151 52/56 Victoria Master Plan 280,000
72243 AFLC -Mould Abatement (duplicate -withdrawn)100,000
TOTAL PROJECT FUNDING DELETED 380,000$
TOTAL APPROVED FUNDING INCL.PRE-APPOVED
TOTAL 2015 REPAIR &REPLACEMENT CAPITAL BUDGET
APPROVED PENDING A DETAILED REPORT BACK TO COUNCIL
Council Meeting Agenda
Tuesday,February 24,2015 Item 3 Page -6
-59 -
Attachment 2
PRE-APPROVED
31101 Recon -Vandorf Sdrd IES 1,200,000
1,200,000
BUDGET COMMITTEE APPROVED
12030 Hydro-Seeding Leslie St Lands CAO 100,000
14065 Mobility Solutions CFS 30,000
13008 Meeting Mgmt Software LLS 75,000
14035 Records &Information Mgmt System LLS 200,000
72194 Water Bottle Fill Stations Facilities 40,000
24009 Pick-Up Truck Fleet 30,000
34182 Additional 2 Tonne Flatbed Truck w Plow Fleet 80,000
34522 Speed Message Board IES 12,000
34614 S/W -Murray -Kennedy -275m north IES 57,700
34615 S/W -Edward St -Firehall -Dunning IES 109,800
34621 S/W -Bayview Ave -Hartwell to St.John's IES 152,000
34642 S/W -Civic Square Gate IES 15,000
43048 St John's Sdrd -Leslie to 2C IES 216,700
73085 Arboretum Development P &R 100,000
73107 Former Kwik Kopy Trail Connection P &R 35,000
73147 Trail Construction as per Trail Master Plan P &R 150,000
73161 Site Surfacing -Stewart Burnett P &R 200,000
73169 Wildlife Park -Phase 1/2/3 P &R 200,000
73252 Queen's Diamond Jubilee Park -Accessible Playgroun P &R 387,000
73271 Hartwell Way Overpass Contribution P &R 300,000
81015 Community Improvement Plan Planning 200,000
2,690,200
3,890,200$
81016 Promenade Streetscape Design &
Implementation Planning 200,000
200,000
TOTAL PRJECT FUNDING APPROVED AS PRESENTED
TOTAL PRE-APPROVED BY COUNCIL
TOTAL PROJECT FUNDING DEFERRED
2015 Growth and New Capital Projects
TOTAL GROWTH &NEW APPROVED FUNDING INCL.PRE-APPROVED
Project ID Project Dept New 2015
Requests
Council Meeting Agenda
Tuesday,February 24,2015 Item 3 Page -7
-60 -
Attachment 3
BUDGET COMMITTEE APPROVED
12015 Town of Aurora Strategic Plan CAO 50,000
12026 Organization Structural Review CAO 100,000
14062 Business Continuity/IT Disaster Recovery CFS 25,000
14064 Contamination Investigations CFS 65,000
72202 Building Condition Report Facilities 150,000
72237 Library -LED Light Study Facilities 15,000
41004 Wastewater Hydraulic Model IES 100,000
42057 Town Wide Stream Erosion Master Plan IES 100,000
43040 Water Hydraulic Model IES 100,000
73195 Community Buildings Use Study P &R 50,000
73270 Parks &Rec Master Plan Review P &R 75,000
830,000TOTAL2015STUDIES&OTHER CAPITAL BUDGET
2015 Studies and Other Capital Projects
Project ID Project Dept New 2015
Requests
Council Meeting Agenda
Tuesday,February 24,2015 Item 3 Page -8
-61 -
MEMORANDUM
DATE:February 24,2015
TO:Mayor and Members of Council
FROM:Dan Elliott,Director of Corporate and Financial Services
RE:Interim Provincial Payment of the Town’s Ice Storm Claim
RECOMMENDATIONS
THAT the memorandum regarding the Interim Provincial Payment of the Town’s Ice
Storm Claim be received;and
THAT the Mayor and Clerk be authorized to execute any documents or agreements
required to enable receipt of the interim ice storm claim payment.
Previously,Council was advised that staff had completed their work in filing a claim with the
Province of Ontario under the Ice Storm Assistance Program,and submitted same by the
deadline of December 31,2014.
In preparing the claim,over 92 pages of instructions,guidelines and forms were provided by
the Province for staff to review and interpret and to comply with when making the Town’s
claim.In doing so,there appeared to be some inconsistencies within the materials provided
on eligibility and calculation of certain amounts.Staff did their best to follow the guidelines,
forms and formulas.The total claim filed for recovery was $293,809.91,an amount larger
than first estimated by staff.
All claims submitted will be reviewed and audited by a single contractor of the Province,with
recommendations for payment amounts to be made to the Ontario Government.The
Province has suggested that it may take up to two full years now to review,audit,follow-up
and pay all claims.
Due to the inconsistencies of the materials,and the unusual calculations involved,there may
be a sizable discrepancy between the amount claimed and a lower amount actually paid by
the Province to the Town.Accordingly,the cost recovery will be booked to the Town’s
accounts upon confirmation of the actual approved payment amount.
On February 13,2015,the Town was formally advised Aurora was eligible for an interim
payment of $102,833.47,being 35%of our initial claim,subject to execution of a grant
agreement.It is unclear how long it will be before the final claim amount is determined and
approved by the Province.
Town of Aurora
Corporate and Financial Services
Council Meeting Agenda
Tuesday,February 24,2015 Item 4 Page -1
-62 -
Council Meeting Agenda
Tuesday,February 24,2015 Item 5 Page -1
-63 -
Council Meeting Agenda
Tuesday,February 24,2015 Item 5 Page -2
-64 -
Council Meeting Agenda
Tuesday,February 24,2015 Item 5 Page -3
-65 -
Council Meeting Agenda
Tuesday,February 24,2015 Item 5 Page -4
-66 -
NOTICE OF MOTION Councillor Tom Mrakas
Date:February 24,2015
To:Mayor and Members of Council
From:Councillor Mrakas
Re:Increased Traffic Volume on Industrial Parkway North
WHEREAS it is expected that Industrial Parkway North and South will begin to see an
increase in traffic volume due to diversion of traffic and truck traffic;and
WHEREAS the issue of the management of increased traffic volume has been partially
addressed by the recent approval of the reconstruction of Industrial Parkway South.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to review
traffic counts and investigate options to alleviate southbound traffic congestion on
Industrial Parkway North from Scanlon Road to Wellington Street East;and
BE IT FURTHER RESOLVED THAT staff be directed to bring back a report on the
findings and recommended actions.
Council Meeting Agenda
Tuesday,February 24,2015 Notice of Motion (a)Page -1
-67 -
MOTION FOR WHICH NOTICE HAS BEEN
GIVEN (February 10,2015)Councillor Harold Kim
Date:February 24,2015
To:Mayor and Members of Council
From:Councillor Kim
Re:Left Turn Lane –Industrial Parkway South into Aurora GO Station
WHEREAS there are currently traffic volume and congestion concerns on Industrial
Parkway South due to access and exit from the Aurora GO Station;and
WHEREAS traffic volume on Industrial Parkway South is expected to increase
significantly as a consequence of approximately 3,000 new homes being built on the 2C
lands;and
WHEREAS it is anticipated that many of these new occupants will be utilizing the GO
Train;and
WHEREAS it is anticipated that many of the occupants of the new homes being built on
the south side of Bloomington Road (between Yonge Street and Bayview Avenue)will
also be utilizing the GO Train;and
WHEREAS the cars travelling north on Industrial Parkway South making a left turn onto
the Aurora GO Station entrance south of Wellington Street East currently have to wait
an inordinate amount of time to make the left turn thus blocking cars behind them who
wish to proceed straight through to Wellington Street East.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff investigate and report
back to Council at the earliest meeting cycle in 2015 as to the feasibility and estimated
cost of creating a left turn lane from Industrial Parkway South leading into the Aurora
GO Station.
Council Meeting Agenda
Tuesday,February 24,2015 Motion (a)Page -1
-68 -
MOTION FOR WHICH NOTICE HAS BEEN
GIVEN (February 17,2015)Councillor Tom Mrakas
Date:February 24,2015
To:Mayor and Members of Council
From:Councillor Mrakas
Re:Liquidated Damages
WHEREAS most forms of building contracts include a clause referred to as "liquidated
damages"that specifies the amount of damages that a contractor may be responsible
for should the contractor fail to meet project timelines,including the completion date;
and
WHEREAS "liquidated damages"are a tool that can be used to ensure that projects
meet timelines and the completion date;and
WHEREAS the ability to meet time of delivery or performance of contractual obligations
is an important factor in the award of any contract,and the Town may reasonably
expect to suffer financial damages if performance targets and/or project timelines are
not met;and
WHEREAS the Town currently includes "liquidated damages"clauses in its tender/RFP
documents that form part of the construction contract between the contractor and the
Town;and
WHEREAS the absence of a "liquidated damages"clause in a construction contract
does not prevent the Town from recovering any financial losses against a contractor
due to breach of contract terms such as a failure to meet a completion date,but its
inclusion does serve as an important tool and warning to contractors that project
timelines and completion dates must be met.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff place "liquidated
damages"clauses in all future construction project contracts;and
BE IT FURTHER RESOLVED THAT if staff determines that a "liquidated damages"
clause should not be included in a construction project contract,then staff must obtain
the approval of Council prior to the removal of such clause.
Council Meeting Agenda
Tuesday,February 24,2015 Motion (b)Page -1
-69 -
MOTION FOR WHICH NOTICE HAS BEEN
GIVEN (February 17,2015)Councillor Sandra Humfryes
Date:February 24,2015
To:Mayor and Members of Council
From:Councillor Humfryes
Re:Aurora Farmers’Market &Artisan Fair
WHEREAS the Aurora Farmers’Market &Artisan Fair provides a valuable community
service to our Town where citizens can purchase fresh local produce,healthy food
items,and artisan wares;and
WHEREAS the Aurora Farmers’Market has proven to be a popular visitor and tourist
attraction to Aurora in its ever-increasing growth by being a family-friendly and culturally
rich destination that supports tourism and culture;and
WHEREAS the Aurora Farmers’Market runs weekly outdoors during the months of May
to October at 49 Wells Street,and sporadically during winter months;and
WHEREAS to enable the community to experience the Farmers’Market on a continual
basis during the winter months,the Aurora Farmers’Market is considering running a
winter Farmers’Market &Artisan Fair at the Aurora Armoury;and
WHEREAS the Aurora Armoury rental fee of $375 per day is a deterrent to hold an
indoor winter market more frequently and cannot be sustained successfully by the
Aurora Farmers’Market.
NOW THEREFORE BE IT HEREBY RESOLVED THAT rental fees for an indoor winter
Farmers’Market at the Aurora Armoury be waived as the Aurora Farmers’Market &
Artisan Fair contributes an abundance of enjoyment,convenience and usefulness to
citizens of Aurora and beyond.
Council Meeting Agenda
Tuesday,February 24,2015 Motion (c)Page -1
-70 -
MOTION FOR WHICH NOTICE HAS
BEEN GIVEN (February 17,2015)Councillor Michael Thompson
Date:February 24,2015
To:Mayor and Members of Council
From:Councillor Thompson
Re:Development of a Sport Plan
WHEREAS the Town of Aurora recently proclaimed 2015 the Year of Sport in Aurora;and
WHEREAS Aurora’s Strategic Plan identifies “Supporting an exceptional quality of life for all”
as a primary goal and “Encouraging an active and healthy lifestyle”as one of the key
objectives to achieving this goal;and
WHEREAS people who are physically active tend to live longer,healthier lives and feel that it
adds not only to their well-being but to the quality of their lives as well;and
WHEREAS sporting activities can provide character building activities and teach our children
character building traits like;leadership,respect,responsibility,perseverance and many other
positive traits;and
WHEREAS Aurora has been identified as a potential Canadian Sport for Life Community
(CS4L)and organized meetings have occurred in the Town to help develop Aurora as one of
Canada’s healthiest communities;and
WHEREAS the Federal Government revised their Canadian Sport Policy in 2012 to better
reflect the importance of enhanced collaboration amongst all stakeholders to achieve the
goals of enhanced participation,excellence,capacity and interaction in sport;and
WHEREAS a Sport Plan is a strategic document that is intended to provide direction and
recommendations to support the sustainability and growth of sport in a given community.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff report to Council on the
development of a Sport Plan for the Town of Aurora.
Council Meeting Agenda
Tuesday,February 24,2015 Motion (d)Page -1
-71 -
MOTION FOR WHICH NOTICE HAS BEEN
GIVEN (February 17,2015)Councillor Tom Mrakas
Date:February 24,2015
To:Mayor and Members of Council
From:Councillor Mrakas
Re:Winter Maintenance Service
WHEREAS residents of and businesses in Aurora have raised concerns about the
adequacy of winter maintenance service levels;and
WHEREAS the residents of and businesses in Aurora expect and deserve the best
service possible at the best price.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to return the
winter maintenance service levels to those in effect for the 2013-2014 winter
maintenance season;and
BE IT FURTHER RESOLVED THAT staff be directed to report to Council,following the
end of the 2014-2015 winter maintenance season,with recommendations on how to
provide the residents of and businesses in Aurora with better winter service provisions
especially as it speaks to snow removal.
Council Meeting Agenda
Tuesday,February 24,2015 Motion (e)Page -1
-72 -
Council Meeting Agenda
Tuesday,February 24,2015 By-law No.5686-15 Page -1
-73 -
Council Meeting Agenda
Tuesday,February 24,2015 By-law No.5686-15 Page -2
-74 -
Council Meeting Agenda
Tuesday,February 24,2015 By-law No.5691-15 Page -1
-75 -
Council Meeting Agenda
Tuesday,February 24,2015 By-law No.5691-15 Page -2
-76 -
Council Meeting Agenda
Tuesday,February 24,2015 By-law No.5692-15 Page -1
-77 -
TOWN OF AURORA
ADDITIONAL ITEMS
FOR GENERAL COMMITTEE MEETING
Tuesday, February 24, 2015
7 p.m.
Council Chambers
Delegation (a) Ron Weese, representing Sport Aurora
Re: Motion for Which Notice Has Been Given (d) Councillor Thompson
Re: Development of a Sport Plan
Item 6 – Memorandum from Director of Planning & Development Services and
Director of Infrastructure & Environmental Services
Re: Potential Impacts of Upper York Servicing Solution (UYSS) Delay York
Region 10 Year Capital Plan
RECOMMENDED:
THAT the memorandum regarding Potential Impacts of Upper York Servicing
Solution (UYSS) Delay York Region 10 Year Capital Plan be received for
information.
Item 7 – Memorandum from Director of Corporate & Financial Services
Re: Pre-Budget Approval to Hire Two New Parks & Recreation Services
Positions for the Aurora Family Leisure Complex (AFLC)
RECOMMENDED:
THAT the memorandum regarding Pre-Budget Approval to Hire Two New Parks
& Recreation Services Positions for the Aurora Family Leisure Complex (AFLC)
be received; and
THAT the permanent full-time complement of the Parks and Recreation Services
Department be increased by one (1); and
THAT staff be authorized to recruit and hire the positions of Full-time Youth
Programmer (Budget Decision Unit #1.6) and Part-time Youth Room/Climbing
Wall Staff (Budget Decision Unit #1.5) as detailed in the draft 2015 Operating
Budget and as recommended for pre-budget approval by General Committee at
its meeting of February 23, 2015.
MEMORANDUM
DATE: February 24, 2015
TO: Mayor and Members of Council
FROM: Marco Ramunno, Director of Planning and Development Services
Ilmar Simanovskis, Director of Infrastructure & Environmental Services
RE: Potential Impacts of Upper York Servicing Solution (UYSS) Delay
York Region 10 Year Capital Plan
RECOMMENDATION:
THAT the memorandum regarding Potential Impacts of Upper York Servicing
Solution (UYSS) Delay York Region 10 Year Capital Plan be received for information.
BACKGROUND
The Regional Municipality of York is considering deferring the Upper York Servicing Solution
(UYSS), from an original target date of 2018, to the year 2024. The completion of the UYSS
is meant to bring an end to the rationing of servicing capacity assignments and relieve
growth pressures in municipalities such as East Gwillimbury, Newmarket, and Aurora.
The delay in construction is not a technical issue, but is a financing and affordability issue for
the Region. As the Region have not met their own growth forecasts, they are not receiving
the projected development charges required to fund the construction of the UYSS. However,
environmental assessment, land acquisition and design costs are to remain funded and will
continue to proceed this year, as per original schedule.
Since Aurora’s last report to Council on servicing allocation balances (July 2014), Regional
administrative adjustments and subsequent development approvals have left Aurora with a
balance of approximately 3,500 persons, divided into three pools (south-flowing only,
Centres & Corridors or Promenade only, and a pool with ‘no restrictions’).
This balance of approximately 3,500 persons (enough to accommodate approximately
1,200 housing units) is projected to only accommodate growth through to the year 2018,
based on applications already received and anticipated development proposals. Local
demand for new housing remains strong, as evidenced by brisk home sales in the 2C area.
There is no opportunity to reallocate sewer capacity to Aurora from other municipalities as
the constraints are related to the sewage system configuration (all flow from Newmarket and
Aurora must flow through the Aurora pumping station).
100 John West Way
Box 1000
Aurora, Ontario
L4G 6J1
Phone: 905-727-3123 ext.4755
Email: mramunno@aurora.ca
www.aurora.ca
Town of Aurora
Planning & Development Services
February 24, 2015 -2-
Having to stretch what is currently a roughly three-year supply of allocation (3,500 persons
to year 2018) for an additional two-to-six years could have serious consequences on the
ability of the municipality to approve development from 2018 until the UYSS becomes
operational.
Regional Update Meeting - UYSS Capital Project
The Region held a meeting last week to update municipal staff and the landowners
regarding the status of the UYSS capital project. It was agreed that the Region would
continue to meet and discuss financial options in an attempt to ensure that UYSS project
could be delivered and advanced to year 2020 as opposed to 2024.
Regional staff also committed to make available additional servicing capacity to Aurora and
Newmarket, moving forward. Specifically, the Region agreed to assign the 4,148 persons
capacity for the Holland Landing Sewage Lagoon to bridge the capacity needs of both
municipalities. The capacity from the Holland Landing Lagoon will be distributed to Aurora
and Newmarket for their allocation to development proposals, once the YDSS (York-
Durham Sewer System) connection is completed to East Gwillimbury in 2015.
ATTACHMENT:
Attachment 1 - Town of East Gwillimbury Council Resolution dated February 17, 2015
+
EiS'to1 Gwillimbury
n,~ ltJW/1, Our Jutur~ February 17, 2015
COUNCIL
ADMINISTRATION
MOVED BY Councillor Young DATE: February 17,2015
SECONDED BY Councillor Roy-DiClemente
WHEREAS the Town of East Gwillimbury has been identified as an area to
accommodate future growth by the Ontario Provincial Growth Plan (Places to Grow, Growth
Plan for the Greater Golden Horseshoe, 2006);
AND WHEREAS a sizeable area within the Town has been included within the Urban
Area of the York Region Official Plan and it has been recognized that East Gwillimbury will
accommodate significant further growth in the future;
AND WHEREAS significant financial resources and efforts have been incurred in the
preparation of the Town's Official Plan, Master Plans, Development Charges By-law, financial
projections and numerous other documents that have been based on timely delivery of the York
Durham Sewage System (YDSS) and the Upper York Sewage Solution (UYSS);
AND WHEREAS it has been recognized by all parties involved that growth within East
Gwillimbury will not take place without the extension of the YDSS as well as the timely
construction of the UYSS;
AND WHEREAS York Region's proposed deferment of the UYSS is highly problematic
as approved residential subdivisions cannot be completed and it will delay the decommissioning
of the Holland Landing Sewage Lagoons, delay the availability of servicing for the Town's
Highway 404 employment lands, and creates great uncertainty while the Town works to properly
manage overall municipal operations and accommodate growth in a sustainable and reasonable
manner;
BE IT RESOLVED THAT the Town of East Gwillimbury hereby insists that the Region
set aside the making of any decisions relating to a delay in the delivery of the UYSS for a 120
day period to allow for needed discussion and further investigation as to the implications of any
delays in this significant piece of infrastructure; and
THAT staff continue to engage with the Region, staff of the Town of Newmarket and the
Town of Aurora, and representatives of the development/building industry to review financial
solutions to facilitate the construction of the UYSS; and
THAT Town Council and staff continue to advocate for the complete reinstatement of the
UYSS within the 2015 capital budget and that the construction of this infrastructure be
prioritized and that the facility be operational by 2020; and
THAT the Town reiterate its position that the Region n1ust pnontlze the
decommissioning of the Holland Landing Sewage Treatment Plant and associated lagoons as
soon as municipal sanitary servicing is introduced into the community (late 20 15); and
THAT this resolution be forwarded to the Chair, Council members and CAO of York
Region as well as the Mayor, Council and CAO of the Towns ofNewmarket and Aurora.
CARRIED
DEFEATED
TIED (LOST)
~
D
D
MEMORANDUM
DATE: February 24, 2015
TO: Mayor and Members of Council
FROM: Dan Elliott, Director, Corporate & Financial Services
RE: Pre-Budget Approval to Hire Two New Parks & Recreation Services
Positions for the Aurora Family Leisure Complex (AFLC)
RECOMMENDATIONS
THAT the memorandum regarding Pre-Budget Approval to Hire Two New Parks &
Recreation Services Positions for the Aurora Family Leisure Complex (AFLC) be
received; and
THAT the permanent full-time complement of the Parks and Recreation Services
Department be increased by one (1); and
THAT staff be authorized to recruit and hire the positions of Full-time Youth
Programmer (Budget Decision Unit #1.6) and Part-time Youth Room/Climbing Wall
Staff (Budget Decision Unit #1.5) as detailed in the draft 2015 Operating Budget and
as recommended for pre-budget approval by General Committee at its meeting of
February 23, 2015.
BACKGROUND
At its meeting of February 23, 2015, General Committee adopted a recommendation to
Council to pre-approve the recruitment and hiring of one Full-time position and one Part-time
position to augment staffing at the newly expanded AFLC, specifically to expand staff
programming capacity for youth and the climbing wall. As the facility is to re-open shortly,
the recruitment and hiring should not be further delayed by awaiting the completion of
budget reviews by General Committee.
The full-time Youth Programmer position is to commence no earlier than June 1, 2015, while
the part-time position is to start as soon as possible. The total 2015 budget value pre-
approved herein is $66,268.
Town of Aurora
Corporate & Financial Services