AGENDA - Council - 20140812PUBLIC RELEASE
August 8, 2014
TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday, August 12, 2014
7 p.m.
Council Chambers
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2. APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be
approved.
3. ADOPTION OF THE MINUTES
Special Council Meeting Minutes of July 29, 2014 pg. 1
Council Meeting Minutes of July 29, 2014 pg. 7
RECOMMENDED:
THAT the Special Council meeting minutes of July 29, 2014 and the Council
meeting minutes of July 29, 2014 be adopted as printed and circulated.
4. PRESENTATIONS
5. PUBLIC SERVICE ANNOUNCEMENTS
6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Council Meeting Agenda
Tuesday, August 12, 2014 Page 2 of 7
8. DELEGATIONS
(a) Michael Di Cesare, Resident pg. 17
Re: Old Bloomington Road Reconstruction Issues
9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i) Notices of Motion
(a)Councillor Buck pg. 176
Re: Councillor Compensation Review
(ii) Motions for Which Notice Has Been Given
11. REGIONAL REPORT
12. NEW BUSINESS/GENERAL INFORMATION
13. READING OF BY-LAWS
RECOMMENDED:
THAT the following by-laws be given first, second, and third readings and
enacted:
5656-14 BEING A BY-LAW to adopt Official Plan Amendment
No. 6.
(Report PL14-045 – GC – Jun. 17/14)
pg. 177
5657-14 BEING A BY-LAW to amend Zoning By-law Number
2213-78, as amended (Pandolfo).
(Report PL14-045 – GC – Jun. 17/14)
pg. 185
5658-14 BEING A BY-LAW to establish lands as highways
(Lewis Honey Drive).
(Report PL14-009 – GC – Apr. 1/14)
pg. 191
Council Meeting Agenda
Tuesday, August 12, 2014 Page 3 of 7
RECOMMENDED:
THAT the following confirming by-law be given first, second, and third
readings and enacted:
5655-14 BEING A BY-LAW to Confirm Actions by Council
Resulting from Council Meeting on August 12, 2014
pg. 192
14. CLOSED SESSION
RECOMMENDED:
THAT Council resolve into a General Committee Closed Session to consider:
1. A proposed or pending acquisition or disposition of land by the Town or
Local Board; Re: Report PR14-032 – Kwik Kopy Pedestrian Trail.
2. A proposed or pending acquisition or disposition of land by the Town or
Local Board; Re: Report CAO14-016 – Potential Purchase of 89 Mosley
Street (Aurora Armoury).
15. ADJOURNMENT
Council Meeting Agenda
Tuesday, August 12, 2014 Page 4 of 7
AGENDA ITEMS
Deferred from Council meeting of July 15, 2014 – Item 5
1. IES14-036 – Award of Tender IES2014-40 – Construction of the Aurora pg. 18
Snow Disposal Facility in Lambert Willson Park, Industrial
Parkway North
RECOMMENDED:
THAT report IES14-036 be received; and
THAT Capital Project 34211, Snow Storage Site Construction, be reopened
and funded in the amount of $814,355; and
THAT the Joint Operations Centre capital project 34217 be reduced by
$814,355 based on the funding that was previously available for the snow
storage construction and that was previously consolidated with the JOC; and
THAT Tender IES2014-40 – Construction of the Aurora Snow Disposal
Facility in Lambert Willson Park, Industrial Parkway North, be awarded to
Ambler & Company Incorporated in the amount of $792,362.13, excluding
taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
2. CAO14-015 – Website Redesign Overview pg. 24
RECOMMENDED:
THAT report CAO14-015 be received for information.
3. CFS14-016 – 2013 Budget Report – as at December 31, 2013 pg. 31
RECOMMENDED:
THAT report CFS14-016 be received for information.
4. CFS14-030 – Interim Operating Budget Forecast – as at May 31, 2014 pg. 42
RECOMMENDED:
THAT report CFS14-030 be received for information.
Council Meeting Agenda
Tuesday, August 12, 2014 Page 5 of 7
5. IES14-042 – Joint Operations Centre – Award of Tender No. IES2014-49 pg. 50
RECOMMENDED:
THAT report IES14-042 be received; and
THAT Tender IES2014-49 – Construction of the Joint Operations Centre,
be awarded to Buttcon Limited in the amount of $17,004,000.00 which
excludes optional items and taxes; and
THAT Council provide direction on the following optional items:
(a) Combined Drive in Shed/Heritage Storage Building (tender value:
$241,000);
(b) Covered Vehicle Storage Area (tender value: $179,000); and
THAT the consulting fees for One Space Architects Unlimited pursuant to
RFP IES2010-73 be increased by $134,650 to a revised amount of
$954,084 excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
agreement regarding the award of Tender IES2014-49, including any and
all documents and ancillary agreements required to give effect to same.
6. LLS14-025 – Meeting Management Software – Update pg. 66
RECOMMENDED:
THAT report LLS14-025 be received for information.
7. LLS14-031 – OMEX Supplementary Assessment pg. 72
RECOMMENDED:
THAT report LLS14-031 be received; and
THAT the amount of $70,775, plus applicable taxes, be paid to the Ontario
Municipal Insurance Exchange (“OMEX”), to satisfy the Town of Aurora’s
obligation to OMEX for unfunded insurance liabilities associated with the
2003 and 2005 calendar years, to be funded from the Tax Rate
Stabilization Reserve Fund; and
THAT any future unused/surplus reserves received from OMEX shall be
deposited to the Tax Rate Stabilization Reserve Fund, and a report
provided to Council regarding any such surplus received.
Council Meeting Agenda
Tuesday, August 12, 2014 Page 6 of 7
8. LLS14-032 – Regulation of Electronic Cigarettes pg. 83
RECOMMENDED:
THAT report LLS14-032 be received; and
THAT staff bring forward a by-law to a future Council meeting for
enactment which bans the use of electronic cigarettes in Town facilities.
9. PL14-056 – Site Plan Amendment Application pg. 88
Sun Life Assurance Company of Canada
444-446 Hollandview Trail
Part of Block 2 Plan 65M-2873, and Part Block 1 Plan 65M-3193
File: D11-04-14
RECOMMENDED:
THAT report PL14-056 be received; and
THAT the Site Plan Amendment Application File: D11-04-14 be approved
to permit the construction of a 132m2 (1,420ft2) patio on the subject lands;
and
THAT Council authorize the Director of Planning and Development
Services to execute the Site Plan Agreement, including any and all
documents and ancillary agreements required to give effect to same.
10. PL14-057 – Application to Amend the Zoning By-law and Site Plan pg. 102
Approval
Farid Ameryoun
118 Wellington Street East
Lot 2, Registered Plan 107
Files: D14-19-08 and D11-03-14
RECOMMENDED:
THAT report PL14-057 be received; and
THAT Application to Amend the Zoning By-law File: D14-19-08
(Ameryoun) be approved, to rezone the subject lands from Special Mixed
Density Residential (R5) Zone to Special Mixed Density Residential (R5-
40) Exception Zone to permit commercial uses within the existing
structure, including site specific provisions for lot dimensions, step
encroachments, building setbacks, buffering and parking; and
Council Meeting Agenda
Tuesday, August 12, 2014 Page 7 of 7
THAT the implementing By-law Amendment be presented at a future
Council meeting for enactment; and
THAT Site Plan Application File D11-03-14 (Ameryoun) be approved to
permit the development of the subject lands for the conversion of the
existing building to commercial uses permitted by the Amending By-law;
and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
11. PR14-037 – Trails and Parks Wayfinding Strategy pg. 116
RECOMMENDED:
THAT report PR14-037 be received; and
THAT Council approve the Trails and Parks Wayfinding Strategy.
12. PR14-038 – Purchase Order Increase for Emerald Ash Borer (EAB) pg. 169
Treatment
RECOMMENDED:
THAT report PR14-038 be received; and
THAT Council approve a Purchase Order increase in the amount of
$38,556.00 for the additional Emerald Ash Borer (EAB) Treatment for Ash
Trees in Parks.
13. Memorandum from Mayor Geoffrey Dawe pg. 173
Re: Lake Simcoe Region Conservation Authority
Highlights – July 25, 2014 – Meeting of the Board
RECOMMENDED:
THAT the memorandum regarding Lake Simcoe Region Conservation
Authority, Highlights – July 25, 2014 – Meeting of the Board be received for
information.