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AGENDA - Council - 20140715PUBLIC RELEASE July 11, 2014 TOWN OF AURORA COUNCIL MEETING AGENDA Tuesday, July 15, 2014 7 p.m. Council Chambers 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF 2. APPROVAL OF THE AGENDA RECOMMENDED: THAT the agenda as circulated by Legal and Legislative Services be approved. 3. ADOPTION OF THE MINUTES Council Meeting Minutes of June 24, 2014 pg. 1 Special Council – Public Planning Meeting Minutes of June 25, 2014 pg. 18 RECOMMENDED: THAT the Council meeting minutes of June 24, 2014 and the Special Council – Public Planning meeting minutes of June 25, 2014 be adopted as printed and circulated. 4. PRESENTATIONS (a)Sara Stevens, Sheena Griffith, Cathy Harris, representing pg. 22 Pine Tree Potters’ Guild Re: Presentation of Plate to Council Council Meeting Agenda Tuesday, July 15, 2014 Page 2 of 10 (b)Jill Foster, Chief Executive Officer, Aurora Public Library pg. 23 Re: One Book, One Aurora 5. PUBLIC SERVICE ANNOUNCEMENTS 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION 8. DELEGATIONS 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion (ii) Motions for Which Notice Has Been Given Deferred from Council meeting of June 24, 2014 – Motion (a) (a) Councillor Gaertner pg. 140 Re: Town of Aurora Sesquicentennial Funding Report Deferred from Council meeting of June 24, 2014 – Motion (b) (b) Councillor Buck pg. 141 Re: Aurora United Church (c) Councillor Gaertner pg. 142 Re: Protection for Area of Significant Heritage and Cultural Resources (d) Mayor Dawe pg. 143 Re: Information Regarding Outstanding Insurance Matters and the Town’s Insurance Premium Council Meeting Agenda Tuesday, July 15, 2014 Page 3 of 10 11. REGIONAL REPORT York Regional Council Highlights – June 26, 2014 pg. 144 RECOMMENDED: THAT the Regional Report of June 26, 2014 be received for information. 12. NEW BUSINESS/GENERAL INFORMATION 13. READING OF BY-LAWS RECOMMENDED: THAT the following by-laws be given first, second, and third readings and enacted: 5590-14 BEING A BY-LAW for the collection of solid waste and recyclable materials in the Town of Aurora. (Item 19 – Memorandum – Council – Jul. 15/14) (Report IES14-026 – GC – May 20/14) pg. 152 5632-14 BEING A BY-LAW to amend By-law Number 2213-78, as amended, to prohibit the use of land or the erection or use of buildings or structures unless municipal services are available. (Report PL14-042 – GC – Jun. 3/14) pg. 165 5642-14 BEING A BY-LAW to regulate various matters relating to the keeping, licensing and controlling of animals in the Town of Aurora. (Report BBS14-012 – GC – Jun. 17/14) pg. 171 5643-14 BEING A BY-LAW to establish a Joint Compliance Audit Committee for the 2014–2018 term of Council for The Corporation of the Town of Aurora. (Item 10 – Report LLS14-027 – Council – Jul. 15/14) pg. 186 5644-14 BEING A BY-LAW to establish lands as highways (Lewis Honey Drive). (Report PL14-009 – GC – Apr. 1/14) pg. 190 Council Meeting Agenda Tuesday, July 15, 2014 Page 4 of 10 RECOMMENDED: THAT the following confirming by-law be given first, second, and third readings and enacted: 5646-14 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on July 15, 2014 pg. 191 14. CLOSED SESSION RECOMMENDED: THAT Council resolve into a General Committee Closed Session to consider: 1. Personal matters about an identifiable individual, including a Town or Local Board employee; Re: Report PR14-034 – Naming of the Aurora Family Leisure Complex (AFLC) Ice Pad. 2. Litigation or potential litigation including matters before administrative tribunals, affecting the Town or a Local Board; Re: Report PL14-051 – Appeal to the Ontario Municipal Board re Butylkin Committee of Adjustment Minor Variance Application – 67 Child Drive. 3. Litigation or potential litigation including matters before administrative tribunals, affecting the Town or a Local Board; Re: Report LLS14-028 – MGI Construction Corp. v. The Town of Aurora, et al. Deferred from Council meeting of June 24, 2014 – Closed Session Item 1 4. Personal matters about an identifiable individual, including a Town or Local Board employee; Re: Staff Performance Discussion. 15. ADJOURNMENT Council Meeting Agenda Tuesday, July 15, 2014 Page 5 of 10 AGENDA ITEMS 1. CAO14-014 – Council Compensation pg. 24 RECOMMENDED: THAT report CAO14-014 be received; and THAT Council provide direction regarding Council Compensation effective December 1, 2014 to November 30, 2018. 2. CFS14-024 – Award of RFP CFS2014-34 – Multifunctional Printing pg. 45 Devices and Services RECOMMENDED: THAT report CFS14-024 be received; and THAT RFP CFS2014-34 – The Provision of Multifunctional Printing Devices and Services be awarded to Xerox Canada Limited in the amount of $230,029.56 excluding tax for the three-year term; and THAT Council authorize the Director to renew RFP CFS2014-34 for an additional two, one-year periods, pending an annual analysis and satisfactory performance review by the Director; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. 3. IES14-034 – Award of Tender IES2014-12 – Streetscape Improvements: pg. 49 Wellington Street West, from Bathurst Street to McDonald Drive RECOMMENDED: THAT report IES14-034 be received; and THAT Tender IES2014-12 – Streetscape Improvements; Wellington Street West, from Bathurst Street to McDonald Drive, be awarded to Bennington Construction Ltd. in the amount of $380,753.60, excluding taxes; and THAT surplus funding be returned to source; and Council Meeting Agenda Tuesday, July 15, 2014 Page 6 of 10 THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. 4. IES14-035 – Fleet 2014 Capital Request Confirmation – Capital Project pg. 55 71097 – Light Industrial Loader to Replace Agricultural Tractor #221 RECOMMENDED: THAT report IES14-035 be received; and THAT this report satisfy Council’s conditional budget approval; and THAT staff be authorized to proceed with Capital Project 71097 at a revised budget of $60,000 to replace Agricultural Tractor #221 with similar equipment. 5. IES14-036 – Award of Tender IES2014-40 – Construction of the Aurora pg. 60 Snow Disposal Facility in Lambert Willson Park, Industrial Parkway North RECOMMENDED: THAT report IES14-036 be received; and THAT Capital Project 34211, Snow Storage Site Construction, be reopened and funded in the amount of $814,355; and THAT the Joint Operations Centre (JOC) capital project 34217 be reduced by $814,355 based on the funding that was previously available for the snow storage construction and that was previously consolidated with the JOC; and THAT Tender IES2014-40 – Construction of the Aurora Snow Disposal Facility in Lambert Willson Park, Industrial Parkway North, be awarded to Ambler & Company Incorporated in the amount of $792,362.13, excluding taxes; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. Council Meeting Agenda Tuesday, July 15, 2014 Page 7 of 10 6. IES14-037 – Sidewalk on Golf Links Drive pg. 66 RECOMMENDED: THAT report IES14-037 be received; and THAT this report satisfy Council’s conditional budget approval for capital project 34608; and THAT the budget for capital project 34608 be reduced from $110,000 to $90,000 based on the reduced scope of work and identified on Attachment #2; and THAT staff be authorized to finalize the detail design and contract documents for the construction of approximately 110m of sidewalk on the north side of Golf Links Drive from Yonge Street to the east driveway of Highland Green Condominium. 7. IES14-038 – Regional/Local Asset Ownership Agreement pg. 72 RECOMMENDED: THAT report IES14-038 be received; and THAT the Mayor and Town Clerk be authorized to execute the Asset Ownership Agreement for underground linear assets with the Region of York including any and all documents and ancillary agreements required to give effect to same; and THAT the Director of Infrastructure and Environmental Services be authorized to amend the schedule of assets from time to time as agreed with York Region in accordance with the principles of the agreement. 8. IES14-039 – Additional Work to Aurora Community Centre Roof pg. 76 Replacement Contract (Tender IES2013-76) RECOMMENDED: THAT report IES14-039 be received; and THAT the budget for Capital Project 72131 be increase from $524,000 to $540,000 to accommodate repairs to the arena 2 roof gutter caused by extreme winter conditions; and THAT funding of $16,000 be provided from the Facilities Repair and Replacement Reserve. Council Meeting Agenda Tuesday, July 15, 2014 Page 8 of 10 9. LLS14-026 – Resignation of Heritage Advisory Committee Member pg. 79 RECOMMENDED: THAT report LLS14-026 be received; and THAT the Heritage Advisory Committee Terms of Reference be amended, by changing the number of citizen members to four (4), for the remaining term of Council. 10. LLS14-027 – Appointment to the Joint Council Committee (Central pg. 82 York Fire Services) RECOMMENDED: THAT report LLS14-027 be received; and THAT Council provide direction on the Member of Council to be appointed to sit on the Joint Council Committee which oversees the operation of the Central York Fire Services, as one of the Town of Aurora’s Council representatives on the Committee. 11. PL14-043 – Oak Ridges Moraine Conservation Play & Greenbelt Plan pg. 85 Provincial Review (2015) RECOMMENDED: THAT report PL14-043 be received; and THAT Council endorse the comments prepared by staff regarding the 2015 Provincial Review of the Oak Ridges Moraine Conservation Plan and Greenbelt Plan; and THAT report PL14-043 and related Council resolution be forwarded to York Region and the Ontario Ministry of Municipal Affairs & Housing. 12. PL14-050 – Planning Applications Status List pg. 92 RECOMMENDED: THAT report PL14-050 be received for information. Council Meeting Agenda Tuesday, July 15, 2014 Page 9 of 10 13. PL14-052 – Council Motion Re: Change in Wording to Provide Clarity pg. 114 in Zoning By-law RECOMMENDED: THAT report PL14-052 be received for information. 14. PL14-053 – Aurora Promenade Streetscape Design and pg. 118 Implementation Plan RECOMMENDED: THAT report PL14-053 be received; and THAT the proposed Multi-year Capital Plan for the Aurora Promenade Streetscape Design & Implementation Plan be incorporated into Town’s 10 Year Capital Plan for Council consideration; and THAT Council endorse in principle the attached Aurora Promenade Streetscape Design & Implementation Plan; and THAT staff report back on the financial implications of the proposed improvements as part of the 2015 Budget Process. 15. PR14-033 – Staff Resources for the Aurora Chamber Street Festival pg. 129 RECOMMENDED: THAT report PR14-033 be received for information. 16. EDAC14-04 – Economic Development Advisory Committee Report of pg. 132 June 12, 2014 RECOMMENDED: THAT report EDAC14-04 be received for information. 17. PRAC14-06 – Parks and Recreation Advisory Committee Report of pg. 133 June 19, 2014 RECOMMENDED: THAT report PRAC14-06 be received; and Council Meeting Agenda Tuesday, July 15, 2014 Page 10 of 10 THAT Council adopt the following recommendation from the Parks and Recreation Advisory Committee meeting of June 19, 2014: NEW BUSINESS THAT staff be directed to provide a report regarding the potential repurposing or disposition of the Aurora Armoury to the new Parks and Recreation Advisory Committee in 2015. 18. TATC14-05 – Trails and Active Transportation Committee Report of pg. 134 June 20, 2014 RECOMMENDED: THAT report TATC14-05 be received for information. 19. Memorandum from Director of Infrastructure & Environmental Services pg. 135 Re: Deferral of By-law Number 5590-14 – Collection of Solid Waste and Recyclable Materials RECOMMENDED: THAT the memorandum regarding Deferral of By-law Number 5590-14 – Collection of Solid Waste and Recyclable Materials be received for information. 20. Memorandum from Mayor Geoffrey Dawe pg. 136 Re: Recipients of the 2014 Town of Aurora Student Academic Achievement Awards RECOMMENDED: THAT the memorandum regarding Recipients of the 2014 Town of Aurora Student Academic Achievement Awards be received for information. 21. Memorandum from Mayor Geoffrey Dawe pg. 137 Re: Lake Simcoe Region Conservation Authority Highlights June 27, 2014 – Meeting of the Board RECOMMENDED: THAT the memorandum regarding Lake Simcoe Region Conservation Authority Highlights June 27, 2014 – Meeting of the Board be received for information.