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AGENDA - Council - 20140408PUBLIC RELEASE April 4, 2014 TOWN OF AURORA COUNCIL MEETING AGENDA Tuesday, April 8, 2014 7 p.m. Council Chambers 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF 2. APPROVAL OF THE AGENDA RECOMMENDED: THAT the agenda as circulated by Legal and Legislative Services be approved. 3. ADOPTION OF THE MINUTES Council Meeting Minutes of March 18, 2014 pg. 1 Special Council Meeting Minutes of March 24, 2014 pg. 11 Special Council – Public Planning Meeting Minutes of March 26, 2014 pg. 14 RECOMMENDED: THAT the Council meeting minutes of March 18, 2014, the Special Council meeting minutes of March 24, 2014, and the Special Council – Public Planning meeting minutes of March 26, 2014 be adopted as printed and circulated. 4. PRESENTATIONS (a)Mayor Geoffrey Dawe, on behalf of the Ministry of Municipal Affairs pg. 20 and Housing Re: Presentation of Long Standing Service Certificate to Councillor Evelyn Buck Council Meeting Agenda Tuesday, April 8, 2014 Page 2 of 8 (b) Loriann Ierullo, Recreation Supervisor, Aquatics & Fitness Re: Rescue of Edwin Jackson by Town of Aurora Staff 5. PUBLIC SERVICE ANNOUNCEMENTS 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION 8. DELEGATIONS (a) Audrey Jacob, Director, IBI Group, representing Emery Investments pg. 21 Re: Item 6 – CFS14-017 – Development Charges By-law Approval (b) Tim Newnham, representing Habachat pg. 27 Re: Item 1(4) – PR14-012 – Habachat: Application for Third-Party Event in an Outdoor Town Facility 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion (ii) Motions for Which Notice Has Been Given Deferred from Council meeting of March 18, 2014 – Motion (a) (a) Councillor Buck pg. 99 Re: Elimination of Director’s Position Deferred from Council meeting of March 18, 2014 – Motion (b) (b) Councillor Buck pg. 101 Re: Naming Rights of the Red Gallery in Church Street School (c) Councillor Gaertner pg. 103 Re: 15059 Leslie Street – Details of Land Sale Council Meeting Agenda Tuesday, April 8, 2014 Page 3 of 8 11. REGIONAL REPORT York Regional Council Highlights – March 27, 2014 pg. 104 RECOMMENDED: THAT the Regional Report of March 27, 2014 be received for information. 12. NEW BUSINESS/GENERAL INFORMATION 13. READING OF BY-LAWS RECOMMENDED: THAT the following by-laws be given first, second, and third readings and enacted: 5585-14 BEING A BY-LAW to establish development charges pg. 110 for the Town of Aurora and to repeal Development Charge By-law Number 5139-09. (Item 6 – Council – Apr. 8/14) 5605-14 BEING A BY-LAW to amend Zoning By-law No. pg. 124 2213-78, as amended (20 Wellington Street East, File: D14-02-13). (Item 9 – GC – Apr. 1/14) 5608-14 BEING A BY-LAW to establish lands as highway pg. 128 (Civic Square Gate). (Item 9 – Council – Apr. 8/14) 5609-14 BEING A BY-LAW to appoint a Clerk and to pg. 129 delegate certain authority to the Clerk on behalf of The Corporation of the Town of Aurora. (Item 10 – Council – Apr. 8/14) 5610-14 BEING A BY-LAW to appoint a Deputy Clerk and to pg. 131 delegate certain authority to the Deputy Clerk on behalf of The Corporation of the Town of Aurora. (Item 10 – Council – Apr. 8/14) Council Meeting Agenda Tuesday, April 8, 2014 Page 4 of 8 RECOMMENDED: THAT the following confirming by-law be given first, second, and third readings and enacted: 5607-14 BEING A BY-LAW to Confirm Actions by Council pg. 132 Resulting from Council Meeting on April 8, 2014 14. CLOSED SESSION 15. ADJOURNMENT Council Meeting Agenda Tuesday, April 8, 2014 Page 5 of 8 AGENDA ITEMS 1. General Committee Meeting Report of April 1, 2014 pg. 28 RECOMMENDED: THAT the General Committee meeting report of April 1, 2014 be received and the recommendations carried by the Committee be approved. 2. Special General Committee – Audit Committee Meeting Report of pg. 38 April 1, 2014 RECOMMENDED: THAT the Special General Committee – Audit Committee meeting report of April 1, 2014 be received and the recommendations carried by the Committee be approved. Referred from General Committee meeting of April 1, 2014 – Item 20 3. LLS14-014 – Release of Closed Session Materials – 215 Industrial pg. 40 Parkway South (Old Hydro Building) RECOMMENDED: THAT report LLS14-014 be received for information. Referred from General Committee meeting of April 1, 2014 – Item 24 4. EDAC14-02 – Economic Development Advisory Committee Report pg. 48 March 20, 2014 RECOMMENDED: THAT report EDAC14-02 be received; and THAT Council adopt the following recommendations from the Economic Development Advisory Committee meeting of March 20, 2014: 1. Memorandum from the Manager of Long Range and Strategic Planning Re: Preferred Medical Campus Locations THAT staff be directed to prepare the required planning amendments to enable the establishment of a medical campus in the Bayview Avenue and St. John’s Sideroad area. Council Meeting Agenda Tuesday, April 8, 2014 Page 6 of 8 2. Memorandum from the Manager of Long Range and Strategic Planning Re: Endorsement of Final Business Retention and Expansion Action Plan THAT the Business Retention and Expansion Action Plan, outlined in Attachment 1, be endorsed. 4. Memorandum from the Manager of Long Range and Strategic Planning Re: Aurora Promenade Update THAT staff be directed to report back at the next Economic Development Advisory Committee meeting with an update on the establishment of a Business Improvement Association in Aurora; and THAT staff be directed to report back at the next Economic Development Advisory Committee meeting on parking in downtown Aurora. 5. LLS14-015 – General Committee Closed Session Report dated pg. 55 April 1, 2014 RECOMMENDED: THAT report LLS14-015 be received; and THAT Council adopt the confidential recommendation of the General Committee Closed Session meeting of April 1, 2014; Re: 1. A proposed or pending acquisition or disposition of land by the Town or Local Board; Re: CAO14-008 – Purchase of Property for a Post-Secondary Campus. 6. CFS14-017 – Development Charges By-law Approval pg. 56 RECOMMENDED: THAT report CFS14-017 be received; and THAT the Development Charges Background Study report presented at a Special Meeting of Council held March 26, 2014, be amended by Addendum No. 1 dated April 8, 2014, attached as Attachment #1 including all necessary replacement pages and schedules, and that the amended Background Study be adopted by Council and: a) THAT Council confirm that it intends to ensure that the increase in the need for services attributable to the anticipated development will be met, subject to sufficient development charge revenues being generated and other Town affordability criteria being met; and Council Meeting Agenda Tuesday, April 8, 2014 Page 7 of 8 b) THAT Council confirm that it intends that the future excess capacity identified in the Development Charges Background Study for the Town of Aurora as amended dated April 8, 2014, shall be paid for by the development charges or other similar charges; and c) THAT Council adopt the capital forecasts prepared in conjunction with the Development Charges Background Study for the Town of Aurora as amended dated April 8, 2014, subject to each project or undertaking set out there in being subject to annual operating and capital budget approval processes of the Corporation; and d) THAT Council confirm that no further public meetings are required under subsection 12(3) of the Development Charges Act, 1997; and THAT the revised draft By-law No. 5585-14, being a By-law for the imposition of development charges be adopted to be effective April 11, 2014, which also repeals By-law No. 5139-09, the predecessor By-law; and THAT staff undertake research and public consultation with respect to consideration of splitting and differentiating, and/or offering discounts on the non-residential development charge rates between types of intended land uses, and that such consultation include the Town’s Economic Development Advisory Committee, the Aurora Chamber of Commerce, the local development community and any other interested party, and following such consultation prepare a report outlining options considered, feedback received, and a recommendation for Council consideration at a Public Meeting to be held pursuant to the Development Charges Act prior to September 30, 2014. 7. Memorandum from the Director of Legal & Legislative Services/Town pg. 89 Solicitor Re: Commentary on Policy No. 76 – Use of Corporate Resources for Election Campaign Purposes (Report No. LLS14-009) RECOMMENDED: THAT the memorandum regarding Commentary on Policy No. 76 – Use of Corporate Resources for Election Campaign Purposes (Report No. LLS14- 009) be received for information. Council Meeting Agenda Tuesday, April 8, 2014 Page 8 of 8 8. Memorandum from the Director of Planning & Development Services pg. 91 Re: Additional Information, Proposed Policy for Outdoor Patios on Town Right-of-Ways, April 1, 2014 General Committee Report No. PL14-003 RECOMMENDED: THAT the memorandum regarding Additional Information, Proposed Policy for Outdoor Patios on Town Right-of-Ways, April 1, 2014 General Committee Report No. PL14-003 be received for information. 9. Memorandum from the Director of Infrastructure & Environmental pg. 93 Services Re: Civic Square Gate – Lifting 0.3m Reserve to Establish Public Highway By-law Number 5608-14 RECOMMENDED: THAT the memorandum regarding Civic Square Gate – Lifting 0.3m Reserve to Establish Public Highway, By-law Number 5608-14 be received for information. 10. Memorandum from the Director of Legal & Legislative Services/Town pg. 94 Solicitor Re: By-law Number 5609-14 – Appointment of Town Clerk By-law Number 5610-14 – Appointment of Deputy Clerk RECOMMENDED: THAT the memorandum regarding By-law Number 5609-14 – Appointment of Town Clerk, By-law Number 5610-14 – Appointment of Deputy Clerk be received for information. 11. Joint Council Committee Meeting Minutes of February 4, 2014 pg. 95 RECOMMENDED: THAT the Joint Council Committee meeting minutes of February 4, 2014 be received for information.