MINUTES - General Committee - 20111206
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, December 6, 2011
ATTENDANCE
COMMITTEE MEMBERS Councillor Abel in the Chair; Councillors Ballard, Buck
(arrived at 7:05 p.m.), Gallo, Humfryes (arrived at 7:05
p.m.), Pirri, Thompson, and Mayor Dawe
MEMBERS ABSENT Councillor Gaertner
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Legal
Services/Town Solicitor, Director of Building and By-law
Services, Director of Parks and Recreation Services,
Director of Planning and Development Services,
Director of Infrastructure and Environmental Services,
Director of Corporate and Financial Services/Treasurer,
and Council/Committee Secretary
Councillor Abel called the meeting to order at 7:01 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 7, 8, 12, and 19 were identified as items requiring separate
discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 5, 6, 9, 10, 11, 13, 14, 15, 16, 17, and 18 were identified as items not
requiring separate discussion.
General Committee Meeting Report
Tuesday, December 6, 2011
Page 2 of 7
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items Not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
5. IES11-060 – Multi-Way Stop Control Request at Orchard Heights Boulevard
and Fielding Drive Intersection
THAT Council receive report IES11-060; and
THAT a three-way stop sign control be installed at the intersection of
Orchard Heights Boulevard and Fielding Drive; and
THAT letters be sent to area residents with Council’s recommendations.
6. IES11-061 – Award of Tender IES2011-82 – Aurora Family Leisure Complex
Ice Plant Retro-fit Phase One –Chiller Replacement
THAT Council receive report IES11-061; and
THAT Cimco Refrigeration be retained in the amount of $174,855,
excluding taxes, for the removal and replacement of the chiller at the
Aurora Family Leisure Complex ice plant based on the results of Tender
IES2011-82.
9. LGL11-011 – Church Street School – Cultural Services Agreement Review
THAT Report No. LGL11-011 be received; and
THAT Council direct Town staff to initiate discussions with the Church
Street School Cultural Centre to address the issues raised in Report No.
LGL11-011.
10. PL11-055 – Request for Street Names
Daniels LR Corporation
15933 Bayview Avenue
File Number: D12-03-06
THAT staff report PL11-055 be received; and
THAT the following street names be approved for the proposed private
roads within Draft Plan of Condominium, D12-03-06, Daniels LR
Corporation:
STREET “A” EDWIN PEARSON
STREET “B” HARRY PENROSE
STREET “C” BURTON HOWARD
STREET “D” WINN
General Committee Meeting Report
Tuesday, December 6, 2011
Page 3 of 7
11. PL11-056 – The Aurora Promenade – Implementation Strategy
THAT Council receive report PL11-056 and the draft “Implementation
Strategy” for the Aurora Promenade and provide comments/input
pertaining to the strategy; and
THAT any comments/input be incorporated into the Implementation
Strategy and that such strategy be utilized for coordination of future
projects within the Promenade Plan Area.
13. PL11-059 – Site Plan Application
Application to Amend Zoning By-law
Removal of Holding Provision
Ridgewood Developments II Inc.
111 Civic Square Gate
Files: D11-02-10 and D14-11-11
THAT report PL11-059 be received; and
THAT an additional 12 units of servicing capacity be allocated to the
Ridgewood Developments II Inc. Site Plan application file No. D11-02-10;
and
THAT Council Approve the removal of the ”H” holding provision on the
approved site plan to allow the subject lands to be developed for 157 unit
residential apartment building; and that a by-law be brought forward to
Council for enactment.
14. Memorandum from Neil Garbe, Chief Administrative Officer
Re: Memorandum dated November 17, 2011 from the Director of Legal
Services Re: 215 Industrial Parkway South – DND Lease Timelines
THAT Council receive the memorandum dated November 17, 2011 from
the Director of Legal Services regarding 215 Industrial Parkway South –
DND Lease Timelines for information.
15. Memorandum from Dan Elliott, Director of Corporate and Financial
Services/Treasurer
Re: Notification of the Opening of a New Town Bank Account
THAT the December 6, 2011 memorandum from the Treasurer regarding
Notification of the Opening of a New Town Bank Account be received for
information.
16. Memorandum from Mayor Dawe
Re: Correspondence received from Oak Ridges Moraine Land Trust
regarding McLeod Nature Reserve dated November 25, 2011
THAT Council receive the correspondence received from Oak Ridges
Moraine Land Trust regarding McLeod Nature Reserve dated November
25, 2011 for information.
General Committee Meeting Report
Tuesday, December 6, 2011
Page 4 of 7
17. EDAC11-05 – Economic Development Advisory Committee Report
November 10, 2011
THAT Council adopt the Economic Development Advisory Committee
recommendations of the November 10, 2011 meeting.
18. HAC11-04 – Heritage Advisory Committee Report, November 14, 2011
THAT Council adopt the Heritage Advisory Committee recommendations
of the November 14, 2011 meeting.
CARRIED
V DELEGATIONS
None
VI PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. Deferred from Council meeting of November 15, 2011 – Item 1(5)
PR11-046 – St. Jerome Catholic Elementary School
General Committee recommends:
THAT report PR11-046 be received; and
THAT an exemption to the Sports Field Use Policy to permit St. Jerome
Catholic Elementary School the use of the Ball Diamond in Optimist Park
be deferred pending a response back from the York Catholic District
School Board.
CARRIED
2. BBS11-011 – Building By-law Amendments and Proposed Fee Changes
General Committee recommends:
THAT Council receive report BBS11-011; and
THAT the proposed Building By-law including proposed changes to
building permit fees be brought forward to a future Council meeting for
enactment.
CARRIED
3. CFS11-026 – Pilot Water Meter Change-out and Radio Reading Project
General Committee recommends:
THAT Report CFS11-026 be received; and
General Committee Meeting Report
Tuesday, December 6, 2011
Page 5 of 7
THAT staff be authorized to undertake a pilot program to evaluate
replacing our water meter fleet and the manner with which meter readings
are obtained by the Town; and
THAT such meters and equipment necessary for the pilot program be
sourced from the Town’s current supplier of water meters and meter
reading equipment; and
THAT the Director of Corporate & Financial Services be authorized to
execute any agreements necessary for the purpose of the pilot project
outlined in Report CFS11-026.
CARRIED
4. CLS11-020 – Paper Use Efficiencies and Environmental Impact
General Committee recommends:
THAT report CLS11-020 be received for information.
CARRIED
7. IES11-062 – Award of Tender IES2011-89 – Replacement of Front End
Loader No. 41
General Committee recommends:
THAT Council receive report IES11-062; and
THAT Toromont CAT be retained in the amount of $134,869, excluding
taxes, for the supply and delivery of one (1) 2012 Front End Loader based
on the results of Tender IES2011-89.
CARRIED
8. IES11-063 – Award of Contract for Consulting Services – Design For the
Construction of New Sidewalk on Industrial Parkway – RFP
IES2011-95
General Committee recommends:
THAT Council receive report IES11-063; and
THAT the Contract for the provision of consulting services for the design
of new sidewalk on Industrial Parkway be awarded to Chisholm, Fleming
and Associates for $94,961, excluding taxes; and
THAT the Director of Infrastructure & Environmental Services be
authorized to sign an Engineering Agreement.
CARRIED
General Committee Meeting Report
Tuesday, December 6, 2011
Page 6 of 7
12. PL11-058 – Planning Applications Status List
General Committee recommends:
THAT report PL11-058, the Planning Applications Status List, be received
for information.
CARRIED
19. PRAC11-04 – Parks and Recreation Advisory Committee Report
November 17, 2011
General Committee recommends:
THAT Council adopt the Parks and Recreation Advisory Committee
recommendations of the November 17, 2011 meeting; and
THAT the Parks and Recreation Advisory Committee report of
November 17, 2011 be amended to the original staff
recommendation:
THAT the minutes of the Parks and Recreation Advisory
Committee meeting of October 20, 2011 be adopted.
CARRIED
VIII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Pirri noted that there have been three tenders issued in an attempt to
replace the Smart Car for By-law staff as it is not safe or ergonomically
appropriate for its current use. He stated there were no bids on the first two
tenders issued and that it is unfair to staff to have this delayed any further.
Councillor Pirri asked that Council consider a motion next week to waive the
Purchasing By-law to immediately purchase a suitable vehicle using funds
already budgeted for this purchase.
Councillor Humfryes reminded everyone that the 25th Anniversary Rick Hansen
Relay will be arriving in Aurora on Wednesday, December 7, 2011.
Councillor Ballard inquired about the timing logistics of the presentation that
David Tomlinson will be making regarding the Community Wildlife Park Master
Plan at the next General Committee or Council meeting.
Councillor Buck asked the Chief Administrative Officer to inquire about posting
meetings on You Tube to make them more accessible to the public.
IX CLOSED SESSION
General Committee recommends:
THAT Council resolve into Closed Session to consider:
A proposed or pending acquisition or disposition of land by the Town or
Local Board; Re: 15059 Leslie Street Disposal of Lands
CARRIED
General Committee Meeting Report
Tuesday, December 6, 2011
Page 7 of 7
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 8:39 p.m.
CARRIED
GEOFFREY DAWE, MAYOR JOHN D. LEACH, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF DECEMBER 6, 2011
RECEIVED FINAL APPROVAL AT COUNCIL ON DECEMBER 13, 2011, WITH THE
EXCEPTION OF ITEMS 3, 6, 7, 8, 9, 12, 14, 16, AND 19 WHICH WERE APPROVED
AS ORIGINALLY PRESENTED.
.