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MINUTES - General Committee - 20111115 TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT Council Chambers Aurora Town Hall Tuesday, November 15, 2011 ATTENDANCE COMMITTEE MEMBERS Councillor Abel in the Chair; Councillors Ballard, Buck, Gaertner, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Director of Legal Services/Town Solicitor, Manager of By-law Services, Director of Parks and Recreation Services, Director of Planning and Development Services, Director of Infrastructure and Environmental Services, Director of Corporate and Financial Services/Treasurer, and Council/Committee Secretary Councillor Abel called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Customer and Legislative Services Department be approved, with the following amendments:  Additional Information to Delegation (a) Ms Anna Kroeplin, Chair, Aurora Farmers’ Market (AFM) Re: Request for Blanket Permit, Revoke Existing AFM By-law, Request for a Formal Process to Appoint Council Representative on AFM Executive • Presentation Notes to Aurora General Committee (Nov.15, 2011)  Additional Information to Item 1 Re: IES11-048 – Snow Storage Selection and Construction • Environmental Compliance Approval from the Ministry of the Environment dated November 14, 2011  Deletion of Item 4 PR11-045 – Award of Tender PRS2011-76 David English Park Construction CARRIED General Committee Meeting Report Tuesday, November 15, 2011 Page 2 of 5 III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Item 1, 2, 5, and 6 were identified as items requiring separate discussion. IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Item 3 was identified as an item not requiring separate discussion. General Committee recommends: THAT the following recommendation respecting the matter listed as “Items Not Requiring Separate Discussion” be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 3. IES11-059 – Award of Tender IES2011-28 – Emergency Sewer and Watermain Repairs & New Sewer and Water Service Installation THAT report IES11-059 be received; and THAT Tender IES2011-28 – Emergency Repairs to the Town of Aurora Water Distribution and Sewer Systems and the Construction of New Sewer and Watermain Service Connections be awarded to VM DiMonte Construction Limited; and THAT the 2012 contract year for Part A - Emergency Sewer and Watermain Repairs be awarded for $314,980, excluding all taxes, as based on tendered unit prices; and THAT the 2012 contract year for Part B - New Sewer and Watermain Service Connections be awarded as based on tendered unit prices; and THAT Council authorize the Director to renew Tender IES2011-28 for an additional two, one-year periods pending an annual analysis and satisfactory performance review by the Director; and THAT By-Law 5340-11 Schedule “E” be amended to reflect the proposed 2012 Flat Rate Water and Sewer Service Connection Fees; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement including any and all documents and ancillary agreements required to give effect to same. CARRIED V DELEGATIONS (a) Ms. Anna Kroeplin, Chair, Aurora Farmers’ Market (AFM) Re: Request for Blanket Permit, Revoke Existing AFM By-law, Request for a Formal Process to Appoint Council Representative on AFM Executive Ms Kroeplin asked Council to consider implementing a “Blanket Permit” to the current process for the Aurora Farmers’ Market (AFM) and for the AFM to use the Town Park every Saturday from May 5 until October 27, 2012 from 6:00 a.m. until 2:00 p.m. She noted that this would help streamline the permit application process and lessen the burden on staff. Ms Kroeplin said that the AFM intends to General Committee Meeting Report Tuesday, November 15, 2011 Page 3 of 5 apply for a Road Closure Permit for Wells Street, and that they would notify area residents and businesses by March 2012. She noted that the AFM plans to work with other groups who would like to use the Town Park for their special events and said that that the AFM would keep the existing footprint of booths in the Town Park by creating a cap on the maximum number of vendors allowed. She noted that being in this location helps the AFM retain its exclusivity, uniqueness and charm. Lastly, she congratulated Jan Freedman for winning nine ribbons at the Royal Winter Fair. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED General Committee recommends: THAT this Item be referred to staff for a report back to Council. CARRIED (b) Mr. Lance Payne, Resident and Mr. Frank Westaway, dBA Environmental Services Re: Updating Noise By-law Mr. Payne requested Council’s consideration of the incorporation of noise level monitoring into the existing Noise By-law as there are no specific guidelines to determine violations. He stated that over the last year the quality of life for his family has been disrupted due to excessive noise from a neighbouring hot tub system. Mr. Payne noted that he has tried to resolve this problem with the neighbour but has been unsuccessful. He said that he has researched this issue and found that noise pollution can cause detrimental health effects and that noise level monitoring is not uncommon in a municipal by-law. Mr. Westaway said that he was the Chief Noise Control Officer for the City of Hamilton for over twenty years and noted that he is certified through the Ministry of the Environment and now works as a certified acoustical noise consultant and trainer. He stated that noise by-laws should have specific guidelines for noise level monitoring in order to determine violations. Mr. Westaway said that this eliminates neighbour disputes and gives By-law Officers a tool to substantiate complaints. He said that most noise violations can be easily rectified and reviewed the basic requirements for noise level monitoring either through employee training and purchase of equipment or by sub-contracting this service. General Committee recommends: THAT the comments of the delegates be received for information. CARRIED VI PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE None General Committee Meeting Report Tuesday, November 15, 2011 Page 4 of 5 VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. Deferred from General Committee meeting of September 20, 2011 – Item 4 IES11-048 – Snow Storage Selection and Construction General Committee recommends: THAT Council receive report IES11-048; and THAT this Item be referred to the 2012 Capital budget discussions. CARRIED 2. CAO11-020 – Update on Corporate Issues and Key Considerations General Committee recommends: THAT report CAO11-020 be received for information. CARRIED 5. PR11-046 – St. Jerome Catholic Elementary School General Committee recommends: THAT this Item be deferred to the next General Committee meeting. CARRIED 6. EAC11-04 – Environmental Advisory Committee Report November 3, 2011 General Committee recommends: THAT Council receive the Environmental Advisory Committee recommendations of the November 3, 2011 meeting, with the following amended recommendation: Delegation (a) Pat Lusink, Program Manager, Smart Commute Central York Re: Smart Commute Program Committee Recommendation: THAT the comments of the delegation be received for information. THAT the Environmental Advisory Committee recommend to Council that the Town address the promotion of Smart Commute Central York through paid media and social media channels, including an external link on the Town’s web site, Notice Board and Facebook, as a service to the citizens of Aurora be referred to the 2012 Budget discussions. THAT Planning and Development Services be encouraged to adopt a position of promoting carpool parking spaces in all new site planning applications. CARRIED General Committee Meeting Report Tuesday, November 15, 2011 Page 5 of 5 VIII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS Councillor Pirri noted the many warm upper lips thanks to the moustaches being worn by supporters of Movember. Councillor Gaertner raised the issue of signs asking people to stay off the playing fields to protect them during bad weather. Councillors Thompson, Buck and Gallo noted that there should be stronger communication with the School Board and their use of Town parks. Councillor Buck thanked the Chief Administrative Officer for providing information to Council regarding the lease at 215 Industrial Parkway South and asked that a report be brought to a public agenda. Councillor Gaertner asked the Manager of By-law Services for comment on the current Noise By-law. IX CLOSED SESSION General Committee recommends: THAT General Committee resolve into a Closed Session to consider the following matters:  A proposed or pending acquisition or disposition of land by the municipality or local board; Re: PR11-047 – Parkland Acquisition Strategy CARRIED X ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 8:39 p.m. CARRIED GEOFFREY DAWE, MAYOR JOHN D. LEACH, TOWN CLERK THE REPORT OF THE GENERAL COMMITTEE MEETING OF NOVEMBER 15, 2011 RECEIVED FINAL APPROVAL AT COUNCIL ON NOVEMBER 22, 2011 WITH THE EXCEPTION OF ITEM 5 WHICH WAS APPROVED AS ORIGINALLY PRESENTED.