MINUTES - General Committee - 20111101
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, November 1, 2011
ATTENDANCE
COMMITTEE MEMBERS Councillor Pirri in the Chair; Councillors Abel, Ballard,
Buck (arrived at 7:02 p.m.), Gaertner, Gallo, Humfryes,
Thompson, and Mayor Dawe
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Legal
Services/Town Solicitor, Director of Building and By-law
Services, Director of Parks and Recreation Services,
Director of Planning and Development Services,
Director of Infrastructure and Environmental Services,
Director of Corporate and Financial Services/Treasurer,
and Council/Committee Secretary
Councillor Pirri called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following additional item(s), be approved:
New Delegation (b) Mr. Frank Westaway, dBA Environmental Services
representing Mr. Lance Payne
Re: Noise By-law Pertaining to Pool Pumps
New Delegation (c) Mr. Klaus Wehrenberg, Resident
Re: Item 6 – IES11-055 – Leslie Street and St. John’s Sideroad
Pedestrian Trail Crossings
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, and 11 were identified as items requiring
separate discussion.
General Committee Meeting Report
Tuesday, November 1, 2011
Page 2 of 7
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 12 and 13 were identified as items not requiring separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items Not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
12. EDAC11-04 – Economic Development Advisory Committee Report
October 13, 2011
THAT Council adopt the Economic Development Advisory Committee
recommendations of the October 13, 2011 meeting.
13. PRAC11-03 – Parks and Recreation Advisory Committee Report
October 20, 2011
THAT Council adopt the Parks and Recreation Advisory Committee
recommendations of the October 20, 2011 meeting.
CARRIED
V DELEGATIONS
(a) Mr. Christopher Watts, Resident
Re: Terms of Reference for Advisory Committees
Re: Scheduling
Mr. Watts noted that many of the Advisory Committee meetings have been
cancelled due to a conflict with other meetings, lack of quorum, or lack of
material. He expressed concern as he feels that the public cannot become
engaged in the process if meetings are planned and then cancelled. Mr. Watts
spoke from personal experience regarding a delegation he would like to make to
the Heritage Advisory Committee, but as the October meeting was cancelled, he
advised that he will now be on the November agenda. He noted that the
December meeting may be rescheduled. Mr. Watts stated that Council should be
aware that without consistency, civic engagement could be affected.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
(b) Mr. Frank Westaway, dBA Environmental Services representing Mr.
Lance Payne
Re: Noise By-law Pertaining to Pool Pumps
The delegate was not in attendance.
General Committee Meeting Report
Tuesday, November 1, 2011
Page 3 of 7
(c) Mr. Klaus Wehrenberg, Resident
Re: Item 6 – IES11-055 – Leslie Street and St. John’s Sideroad
Pedestrian Trail Crossings
Mr. Wehrenberg addressed Council as Chair of the Trails Sub-Committee and
expressed his thanks to Council and staff for the adoption of the Trails Master
Plan. He said that report IES11-055 should be complemented with a note that the
Trails Master Plan has been adopted by Council. Mr. Wehrenberg stated that the
minutes of the October 13, 2011 meeting with the Region were available and that
they should be attached to the report along with information that the
Environmental Assessment Report for St. John’s Sideroad, completed in 2000,
has been re-opened which allows for the opportunity to request underpasses that
were prematurely denied by Regional Council. He noted areas for improvement
in the design criteria that should be carefully reviewed by Council, in particular,
he suggested that the three (3) metre width for the underpasses would not
accommodate safe passage for pedestrian commuter traffic and side-by-side
cyclists. Mr. Wehrenberg suggested consultation with technical staff to ensure a
width that would be acceptable and noted that it should be at least six (6) metres
wide. He stated that daylight grade lighting is essential for safety-related reasons
as well. Lastly, Mr. Wehrenberg added that grade separated crossings of off-road
grid trails, of arterial roads and railroad tracks, should be a walking distance of no
more than one (1) kilometre apart.
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 6.
CARRIED
VI PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT Items 6 and 7 be brought forward for consideration.
CARRIED
6. IES11-055 – Leslie Street and St. John’s Sideroad Pedestrian Trail
Crossings
General Committee recommends:
THAT Council receive report IES11-055; and
THAT Council support Option 2 - Underpasses just below grade as a
reasonable solution to pedestrian access; and
THAT Council approve the principle of a 50/50 funding arrangement with
York Region based on an estimate of $1.2M per underpass and subject to
Regional approval; and
THAT Council approve a 2012 budget of $50,000 per crossing to
accommodate 50 percent of the design costs to be completed and funded
through York Region; and
General Committee Meeting Report
Tuesday, November 1, 2011
Page 4 of 7
THAT staff investigate funding alternatives and partnerships.
CARRIED
7. IES11-056 – Traffic Calming Request on Kennedy Street West Bathurst
Street to Murray Drive
General Committee recommends:
THAT Council receive report IES11-056; and
THAT the request for installing traffic calming measures on Kennedy
Street West be denied; and
THAT the request for a three-way stop sign control at the Kennedy Street
West and Windham Trail intersection be denied; and
THAT letters be sent to affected residents with Council’s
recommendations; and
THAT staff provide a report on alternative calming measures.
CARRIED UNANIMOUSLY
1. BBS11-009 – Amendments to Fireworks By-law
General Committee recommends:
THAT Council receive report BBS11-009; and
THAT the proposed amendments to the Fireworks By-law be brought
forward to a future Council meeting for enactment.
CARRIED UNANIMOUSLY
2. BBS11-010 – Ontario Society for the Prevention of Cruelty to Animals
(OSPCA), Meek-LeSage Review Progress Report
General Committee recommends:
THAT Council receive report BBS11-010 - Ontario Society for the
Prevention of Cruelty to Animals (OSPCA), Meek-LeSage Review
Progress Report for information.
CARRIED
3. CFS11-025 – Purchasing Card Implementation Policies and Procedures
General Committee recommends:
THAT report CFS11-025 be received; and
THAT Policy #66 Purchasing Card Policy & Procedures be approved by
Council; and
THAT authority to approve minor amendments as required be delegated
to the CAO; and
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Tuesday, November 1, 2011
Page 5 of 7
THAT the Treasurer be authorized to implement the use of Purchasing
Cards fully beyond the current four card pilot program.
CARRIED
4. CLS11-019 – N6 Collaboration Initiative – Insurance (Request for Proposal)
General Committee recommends:
THAT report CLS11-019 be received; and
THAT the Joint Request for Proposal No. LCSS 2011-03, Insurance and
Risk Management Services be awarded to BFL Canada Risk and
Insurance Services Inc. for a total premium of $314,355.95 excluding
taxes (takes into account the 5% discount offered) and yearly adjustments
for a four (4) year term with an option to extend for an additional one (1)
year subject to satisfactory performance each and every successive year;
and
THAT the Mayor and Town Clerk be authorized to execute any and all
documents and ancillary agreements required.
CARRIED UNANIMOUSLY
5. IES11-054 – Area Specific Charges for Pumping Stations Report
General Committee recommends:
THAT Council receive report IES11-054.
CARRIED
8. IES11-057 – Review of the Traffic Calming Measures in the Northeast
Quadrant of Yonge Street and Wellington Street East
General Committee recommends:
THAT Council receive report IES11-057; and
THAT Council approve award of contract to Dillon Consulting Limited to
carry out the traffic calming program review in the amount of $4,750.00,
excluding taxes; and
THAT the funding be provided from the operating contingency account.
DEFEATED
General Committee recommends:
THAT Council receive report IES11-057; and
THAT Council direct Staff to conduct a review of the traffic calming
program; and
THAT a public meeting be held.
CARRIED
General Committee Meeting Report
Tuesday, November 1, 2011
Page 6 of 7
9. IES11-058 – Award of Request for Proposal No. IES2011-17 – To Procure
Work and Asset Management System (WAMS) Software and
Technical Implementation Services Related to Same
General Committee recommends:
THAT Council receive report IES11-058; and
THAT Request for Proposal No. IES2011-17 (the “RFP”) – To procure
Work and Asset Management System (WAMS) software and technical
implementation services related to same be awarded to The Createch
Group in the amount of $444,610.80, excluding taxes; and
THAT the Mayor and Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
CARRIED
10. LGL11-010 – Revision of the Town’s Litigation and Claims Policy
General Committee recommends:
THAT report LGL11-010 be received; and
THAT a clean copy of the attached revised Town Administration
Procedure No.52: Litigation and Claims Policy be adopted by Council.
CARRIED
11. PL11-052 – Delegation of Council Authority Under the Ontario Heritage
Act Regarding Alterations for Heritage Properties
General Committee recommends:
THAT staff report PL11-052 be received; and
THAT Council delegate certain assigned authority under the Ontario
Heritage Act regarding the power to consent to alterations of designated
heritage properties to Planning staff and that a delegation by-law be
brought forward to Council for enactment.
CARRIED
III NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Mayor Dawe commented on Councillor Pirri’s clean-shaven face and noted that
Councillor Pirri is participating in Movember. Information can be found at
www.movember.com.
Councillor Humfryes stated that Councillor Pirri is the Team Captain for Aurora’s
Town Stash and that he has put out a challenge for others to participate in this
worthy cause.
Councillor Thompson inquired about advertising of Public Planning meetings and
asked if a Notice of Motion is required for further discussion.
General Committee Meeting Report
Tuesday, November 1, 2011
Page 7 of 7
Councillor Pirri noted that he attended the Haunted Forest this past weekend and
was thoroughly impressed with the Events Team. He stated that they do an
excellent job and requested that the Chief Administrative Officer commend them.
The Director of Corporate and Financial Services advised that Budget meetings
will be kicking-off next week.
IX CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider the
following matters:
A proposed or pending acquisition or disposition of land by the
municipality or local board; Re: CAO11-019
CARRIED
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:30 p.m.
CARRIED
GEOFFREY DAWE, MAYOR JOHN D. LEACH, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF NOVEMBER 1, 2011
RECEIVED FINAL APPROVAL AT COUNCIL ON NOVEMBER 8, 2011, WITH THE
EXCEPTION OF ITEM 5 WHICH WAS AMENDED.