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MINUTES - General Committee - 20111205 TOWN OF AURORA SPECIAL GENERAL COMMITTEE MEETING REPORT OPERATING BUDGET & PUBLIC CONSULTATION Council Chambers Aurora Town Hall Monday, December 5, 2011 ATTENDANCE COMMITTEE MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard, Buck, Gaertner, Gallo, Humfryes (arrived at 7:04 p.m.), Pirri, and Thompson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Building and By-law Services, Director of Corporate and Financial Services/Treasurer, Director of Customer and Legislative Services/Town Clerk, Director of Planning and Development Services, Manager of Financial Planning, Financial Analyst/Budget Supervisor, Acting Cash Flow and Investment Coordinator, and Council/Committee Secretary Mayor Dawe called the meeting to order at 7:01 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Customer and Legislative Services Department be approved. CARRIED III PUBLIC CONSULTATION – OPEN SESSION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO PROVIDE INPUT REGARDING THE 2012 BUDGET No members of the public came forward. Special General Committee Meeting Report Operating Budget & Public Consultation Monday, December 5, 2011 Page 2 of 4 IV DELEGATIONS (a) Debra Scott, President and CEO, Newmarket Chamber of Commerce Re: Smart Commute Central York – Annual Funding Request Ms Scott addressed Council to provide background information regarding Smart Commute Central York, a program of the Newmarket Chamber of Commerce launched in 2007, which is one of eleven Smart Commute programs across the Greater Toronto and Hamilton areas. She stated that their mandate is to deliver services to businesses in northern York Region and the current funders are Metrolinx, York Region, Town of Aurora, and Town of Newmarket. Ms Scott presented information regarding the program’s goals, Advisory Board, participating businesses, workplace recognition, marketing and outreach, Carpool Zone, environmental impacts, and cost savings. She explained that they are not looking for an increase in funding, but are hoping that the funding that was received last year would be continued in the future. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED (b) Dan Elliott, Director of Corporate & Financial Services/Treasurer Re: Opening Remarks and Adjustments to Date Mr. Elliott presented a summary of the current status, Record of Approved 2012 Operating Budget Adjustments as of December 5, 2011, and explained that items 5 through 7 were addressed at the previous meeting, but items 1 through 4 and item 8 required a formal motion to approve these five adjustments. General Committee recommends: THAT the comments of the delegate be received; and THAT Item 1 – JCC – Increase COLA Index, Item 2 – JCC Remove Local Snow Plowing, Item 3 – Aurora – Clearing Local Fire Hall Snow, Item 4 – Aurora – Fire Hall Snow Clearing Revenue, and Item 8 – Actual Benefits Rates, in the Record of Approved 2012 Operating Budget Adjustments as of December 5, 2011, be approved. CARRIED V CONSIDERATION OF ITEMS 1. 2012 Operating Budget – Planning & Development Services Presentation by Marco Ramunno, Director of Planning & Development Services Mr. Ramunno presented elements of the Planning & Development Services Operating Budget. He reviewed the functions of the Department which are Development Planning, Policy Planning, and Heritage Planning and Urban Design. Mr. Ramunno stated the 2012 Objectives associated with improving organizational efficiencies, positioning for the future, and client service and satisfaction. He provided an overview of expenditures and revenues, base pressures, efficiencies and reductions, new items, and forecast pressures. Special General Committee Meeting Report Operating Budget & Public Consultation Monday, December 5, 2011 Page 3 of 4 General Committee recommends: THAT the presentation by Mr. Marco Ramunno be received; and THAT the 2012 Operating Budget – Planning & Development Services be approved as presented. CARRIED 2. 2012 Operating Budget – Building & By-law Services Presentation by Techa van Leeuwen, Director of Building & By-law Services Ms van Leeuwen presented elements of the Building & By-law Services Operating Budget. She reviewed the functions of the Department which are Office of the Director and Chief Building Official, Building Services, Plan Review and Inspections, By-law Services, and Customer Service. Ms van Leeuwen stated the 2012 Objectives associated with improving organizational efficiencies, positioning for the future, and client service and satisfaction. She provided an overview of expenditures and revenues, base pressures, efficiencies and reductions, new items, and forecast pressures. General Committee recommends: THAT the presentation by Ms Techa van Leeuwen be received; and THAT the 2012 Operating Budget – Building & By-law Services be approved as presented. CARRIED 3. 2012 Operating Budget – Customer & Legislative Services Presentation by John D. Leach, Director of Customer & Legislative Services Mr. Leach presented elements of the Customer & Legislative Services Operating Budget. He reviewed the functions of the Department which are Office of the Director, Customer and Legislative Services Division, Secretariat Services Division, and Procurement Services Division. Mr. Leach provided the 2012 Objectives associated with improving organizational efficiencies, positioning for the future, and client service and satisfaction. He presented an overview of expenditures and revenues, base pressures, efficiencies and reductions, annualization, new items, and forecast pressures. General Committee recommends: THAT the presentation by Mr. John D. Leach be received; and THAT the 2012 Operating Budget – Customer & Legislative Services be approved as presented. CARRIED Councillor Gaertner left the meeting at 9:50 p.m. Special General Committee Meeting Report Operating Budget & Public Consultation Monday, December 5, 2011 Page 4 of 4 4. 2012 Operating Budget – Corporate Expenses & Revenues Presentation by Dan Elliott, Director of Corporate & Financial Services/Treasurer General Committee recommends: THAT this Item be deferred to the Special General Committee meeting of December 12, 2011. CARRIED VI ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 9:52 p.m. CARRIED GEOFFREY DAWE, MAYOR JOHN D. LEACH, TOWN CLERK THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING OF DECEMBER 5, 2011 WAS RECEIVED BY COUNCIL ON DECEMBER 13, 2011.