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MINUTES - Council - 20111108 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, November 8, 2011 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard, Buck, Gaertner (arrived at 7:02 p.m.), Gallo, Humfryes, Pirri, and Thompson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Director of Legal Services/Town Solicitor, Director of Building and By- law Services, Director of Parks and Recreation Services, Director of Planning and Development Services, Director of Infrastructure and Environmental Services, Manager of Revenue and Accounting, and Council/Committee Secretary Following Open Forum, Mayor Dawe called the meeting to order at 7:01 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA Moved by Councillor Abel Seconded by Councillor Gallo THAT the agenda as circulated by the Customer and Legislative Services Department be approved. CARRIED III ADOPTION OF MINUTES Council Meeting Minutes of October 25, 2011 Special Council – Public Planning Minutes of October 26, 2011 Moved by Councillor Pirri Seconded by Councillor Buck THAT the Council minutes of October 25, 2011 and the Special Council – Public Planning minutes of October 26, 2011 be adopted as printed and circulated. CARRIED Council Meeting Minutes Tuesday, November 8, 2011 Page 2 of 6 IV PRESENTATIONS (a) Anna Kroeplin, Chair, Aurora Farmers’ Market Re: Season Wrap-up Presentation of Aurora Farmers’ Market and Artisan Fair Ms Kroeplin thanked residents and the Town of Aurora for their support of the Aurora Farmers’ Market and Artisan Fair’s outstanding season. She noted that this was the most successful season held to date with strong attendance and many sell-out dates. Ms Kroeplin noted that Town staff dealt with issues as they arose and the consistent encouragement from staff, Council and residents was a boost for organizers. She noted the many contributions that the Aurora Farmers’ Market and Artisan Fair made to the community with over 546 volunteer hours earned by 14 high school students, donations to the Food Bank, and contributions to improving the neighbourhood. Ms Kroeplin said that many local businesses participated, and were actively promoted, in their sponsorship program. She also noted that a survey was conducted this year and that results would be provided at the annual general meeting to be held in February 2012. Ms Kroeplin stated that the Aurora Farmers’ Market and Artisan Fair was featured in the Toronto Star as one of the top five Markets to visit and this showcase brought many attendees from afar. She stated that many developers refer to the Market in their advertising literature as part of Aurora’s charm. Moved by Councillor Pirri Seconded by Councillor Humfryes THAT the presentation regarding the Season Wrap-up of the Aurora Farmers’ Market and Artisan Fair be received for information. CARRIED V PUBLIC SERVICE ANNOUNCEMENTS Councillor Pirri congratulated staff and members of Council who are donning their stashes for Movember. Councillor Ballard reminded everyone that Friday is Remembrance Day and that there was a service held at the Aurora Cenotaph on Yonge Street last Sunday, November 6, 2011. He noted that there will be a service at the Aurora Cenotaph this Friday, November 11, 2011 for those wishing to attend. VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1(5), 1(6), 1(9), 1(10), and 3 were identified for discussion. VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1 (with the exception of subsections 5, 6, 9, and 10), 2, and 4 were identified as items not requiring separate discussion. Moved by Councillor Ballard Seconded by Councillor Gallo THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: Council Meeting Minutes Tuesday, November 8, 2011 Page 3 of 6 1. General Committee Meeting Report of November 1, 2011 THAT the General Committee meeting report of November 1, 2011 be received and the recommendations carried by the Committee be approved, with the exception of subsections 5, 6, 9, and 10. 2. CLS11–022 – General Committee Closed Session Report dated November 1, 2011 THAT the Mayor and Town Clerk be authorized to execute an Offer to Sell Agreement with Minto Communities Inc., including any and all documents and ancillary agreements required to give effect to same respecting the conveyance of Blocks 150 and 151, Plan 65M-3678 to the Town for nominal consideration subject to an amendment to extend the Irrevocable Date to November 9, 2011; and THAT the applicable By-law to acquire the lands be presented to Council for enactment at the November 22, 2011 Council meeting. 4. Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Highlights - October 28th Meeting of the Board THAT Council receive the correspondence regarding the Lake Simcoe Region Conservation Authority Highlights – October 28th Meeting of the Board for information. CARRIED VIII DELEGATIONS None X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Report of November 1, 2011 (5) IES11-054 – Area Specific Charges for Pumping Stations Report Moved by Councillor Buck Seconded by Councillor Abel THAT Council receive report IES11-054, and THAT this Item be referred to the 2012 Budget discussions. CARRIED 1. General Committee Meeting Report of November 1, 2011 (6) IES11-055 – Leslie Street and St. John’s Sideroad Pedestrian Trail Crossings Moved by Councillor Gaertner Seconded by Councillor Ballard THAT Council receive report IES11-055; and Council Meeting Minutes Tuesday, November 8, 2011 Page 4 of 6 THAT Council support Option 2 - Underpasses just below grade as a reasonable solution to pedestrian access; and THAT Council approve the principle of a 50/50 funding arrangement with York Region based on an estimate of $1.2M per underpass and subject to Regional approval; and THAT Council approve a 2012 budget of $50,000 per crossing to accommodate 50 percent of the design costs to be completed and funded through York Region; and THAT staff investigate funding alternatives and partnerships. CARRIED 1. General Committee Meeting Report of November 1, 2011 (9) IES11-058 – Award of Request for Proposal No. IES2011-17 – To Procure Work and Asset Management System (WAMS) Software and Technical Implementation Services Related to Same Moved by Councillor Pirri Seconded by Councillor Ballard THAT Council receive report IES11-058; and THAT Request for Proposal No. IES2011-17 (the “RFP”) – To procure Work and Asset Management System (WAMS) software and technical implementation services related to same be awarded to The Createch Group in the amount of $444,610.80, excluding taxes; and THAT the Mayor and Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. On a recorded vote the motion CARRIED. YEAS: 8 NAYS: 1 VOTING YEAS: Councillors Abel, Ballard, Gaertner, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe VOTING NAYS: Councillor Buck 1. General Committee Meeting Report of November 1, 2011 (10) LGL11-010 – Revision of the Town’s Litigation and Claims Policy Moved by Councillor Gaertner Seconded by Councillor Pirri THAT report LGL11-010 be received; and THAT a clean copy of the attached revised Town Administration Procedure No. 52: Litigation and Claims Policy be adopted by Council. CARRIED Council Meeting Minutes Tuesday, November 8, 2011 Page 5 of 6 3. Memorandum from the Chief Administrative Officer Re: Acting Chief Administrative Officer Moved by Councillor Gallo Seconded by Councillor Pirri THAT By-law 5096-08.H, being a By-law to appoint a Chief Administrative Officer (CAO), be amended to provide for the appointment by the CAO of any Director to the position of Acting CAO in the absence of the CAO. CARRIED X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion (a) Councillor Abel Re: Noise By-law WHEREAS the current Town of Aurora noise by-law does not regulate noise emitted from pumps and filtration systems; and WHEREAS two complaints have been filed with By-law Services regarding pumps and filtration system noise. NOW THEREFORE BE IT RESOLVED THAT staff be directed to report on the implications of amending the noise by-law to regulate noise emitted by pumps and filtration systems. (ii) Motions for Which Notice Has Been Given None XI REGIONAL REPORT None XII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS Councillor Gaertner thanked Mayor Dawe for information provided to her regarding the transit subsidy program that addresses the high cost of transit for low-income residents and asked that updates be provided to Council. Councillor Buck inquired about the removal of debris left at newly-installed bus stop pads. The Director of Infrastructure and Environmental Services said that the Region was responsible for these installations and that he would have staff investigate this matter. Councillor Gaertner noted that the Aurora GO station on Wellington Street East does not have a proper shelter area for transit users and inquired how this could be addressed. XIII CLOSED SESSION None Council Meeting Minutes Tuesday, November 8, 2011 Page 6 of 6 XIV READING OF BY-LAWS Moved by Councillor Buck Seconded by Councillor Abel THAT the following listed by-law be given first, second, and third readings and enacted: 5379-11 BEING A BY-LAW to amend By-law Number 5096-08.H, to appoint an official responsible for Town contact and staff direction in the absence of the Chief Administrative Officer CARRIED Moved by Councillor Abel Seconded by Councillor Humfryes THAT the following listed confirming by-law be given first, second, and third readings and enacted: 5380-11 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting 11-32 on November 8, 2011 CARRIED XV ADJOURNMENT Moved by Councillor Ballard Seconded by Councillor Gallo THAT the meeting be adjourned at 8:00 p.m. CARRIED _______________________________ ________________________________ GEOFFREY DAWE, MAYOR JOHN D. LEACH, TOWN CLERK THE MINUTES OF THE COUNCIL MEETING OF NOVEMBER 8, 2011 RECEIVED FINAL APPROVAL AT COUNCIL ON NOVEMBER 22, 2011.