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MINUTES - General Committee - 20111107 TOWN OF AURORA SPECIAL GENERAL COMMITTEE MEETING REPORT BUDGET OVERVIEW & PUBLIC CONSULTATION Council Chambers Aurora Town Hall Monday, November 7, 2011 ATTENDANCE COMMITTEE MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard, Buck, Gaertner, Gallo, Humfryes, Pirri, and Thompson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Corporate and Financial Services/Treasurer, Director of Customer and Legislative Services/Town Clerk, Director of Building and By-law Services, Director of Infrastructure and Environmental Services, Director of Legal Services/ Town Solicitor, Director of Parks and Recreation Services, Director of Planning and Development Services, and Council/Committee Secretary Mayor Dawe called the meeting to order at 7:03 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Customer and Legislative Services Department, with the following additional item, be approved.  Attachment 10 for Item 1 – CFS11-027 – Draft 2012 Business Plan with Operating and Capital Budgets – Overview Report CARRIED III DELEGATIONS (a) Neil Garbe, Chief Administrative Officer, and Dan Elliott, Director of Corporate and Financial Services/Treasurer Re: Item 1 – CFS11-027 – Draft 2012 Business Plan with Operating and Capital Budgets – Overview Report Mr. Neil Garbe presented a review of the key accomplishments of the Town and results delivered in 2011, which included initiation of the Town’s Strategic Plan, OMB approval of the 2C employment lands, a ten-year consolidated Capital Special General Committee Meeting Report Budget Overview & Public Consultation Monday, November 7, 2011 Page 2 of 3 Investment Plan with a capital funding plan, successful partnering with the N6 municipalities for insurance, presentation of the Customer Service Implementation Plan to Council, approval of the Master Trails Plan, and completion of an Employee Engagement Survey. He reported that Aurora’s employment growth over the past year was 4.7% and business growth was 3.4%. Mr. Garbe reviewed the Vision, Mission, and Values of the Town, and the concept of “One Plan. Three Objectives.” that provides shape to the 2012 departmental work plans. He noted that the three corporate objectives were: Improved Operational Efficiency; Positioning for Our Future; and Enhancing Customer Service and Satisfaction, and added that key words were solutions and innovation. Mr. Dan Elliott thanked his team for their efforts and, on behalf of the CAO and the Executive Leadership Team, presented the 2012 Budget Overview, including a brief review of the budget process to date, tax rates, and budget and infrastructure pressures. He reviewed elements of the 2012 Operating Budget including base budget items, previous commitments/actions, new items proposed, and new tax revenue from new residents and businesses. Mr. Elliott discussed the 2012 tax rate pressures, forecast, and potential options and impacts to the residential tax bill. He then presented elements of the 2012 Capital Budget including reserve balances, sustainable infrastructure funding, investments, recommendations, and the next steps of the 2012 Budget process. General Committee recommends: THAT the comments of the delegates be received for information. CARRIED IV CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION 1. CFS11-027 – Draft 2012 Business Plan with Operating and Capital Budgets – Overview Report General Committee recommends: THAT report CFS11-027 and accompanying presentation be received as an overview of the 2012 Business Plan: Operating Budget and Capital Investment Plan; and THAT the detailed Draft Capital and departmental Operating Budgets be reviewed at Special General Committee meetings scheduled during November and December, 2011; and THAT, following the budget deliberations, staff prepare an updated consolidated budget report and presentation for Council reflecting all changes approved to this Draft Budget report. CARRIED V PUBLIC CONSULTATION – OPEN SESSION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO PROVIDE INPUT REGARDING THE 2012 BUDGET No members of the public came forward. Special General Committee Meeting Report Budget Overview & Public Consultation Monday, November 7, 2011 Page 3 of 3 VI ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 8:29 p.m. CARRIED GEOFFREY DAWE, MAYOR JOHN D. LEACH, TOWN CLERK THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING OF NOVEMBER 7, 2011 WAS RECEIVED BY COUNCIL ON NOVEMBER 22, 2011.