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MINUTES - Council - 20111025 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, October 25, 2011 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard, Buck, Gaertner (arrived 7:09 p.m.), Gallo, Humfryes (arrived 7:02 p.m.), Pirri, and Thompson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Director of Legal Services/Town Solicitor, Manager of Code Review and Inspections, Director of Parks and Recreation Services, Director of Planning and Development Services, Director of Infrastructure and Environmental Services, Director of Corporate and Financial Services/Treasurer, and Council/Committee Secretary Following Open Forum, Mayor Dawe called the meeting to order at 7:04 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA Moved by Councillor Gallo Seconded by Councillor Abel THAT the agenda as circulated by the Customer and Legislative Services Department, with the following additional item, be approved:  Additional Information to Presentation (b) Susan Morton-Leonard, Aurora Festival of the Arts Communications Re: Aurora Festival of the Arts Report on 2011 Aurora Jazz+ Festival CARRIED III ADOPTION OF MINUTES Council Meeting Minutes of October 11, 2011 Moved by Councillor Pirri Seconded by Councillor Thompson THAT the Council Meeting minutes of October 11, 2011 be adopted as printed and circulated. CARRIED Council Meeting Minutes Tuesday, October 25, 2011 Page 2 of 8 IV PRESENTATIONS (a) Wendy Kemp, Manager, Water Resources, York Region and Lyn Dolin, Chair, South Georgina Bay Lake Simcoe Source Protection Committee Re: Overview on Source Water Protection Activities & Potential Implications for the Town of Aurora Wendy Kemp noted that the Clean Water Act arose from the Walkerton tragedy in order to promote source water protection through mandatory and voluntary legislation. Ms Kemp reviewed how the Source Protection Committee is governed and noted that its Terms of Reference were established in 2009. An Assessment Report that identified threats was submitted at the end of 2010, and the Source Water Protection Plan, which is due to the province in August 2012, sets out the requirements to reduce risks. She advised Council of the two types of threats that have been defined within the legislation as “quality” and “quantity” and reviewed vulnerable areas within Aurora. Ms Kemp stated that a quantity study is underway but is not expected to be submitted until 2012. She gave Council an overview of significant identified threat areas for quality purposes and of how the Source Water Protection Plan will address these threats with mandatory policies. Ms Kemp advised that draft plans were recently released to municipalities for pre-consultation feedback with a Workshop scheduled for November 23, 2011 to review and discuss the draft plans prior to public consultation in 2012. Moved by Councillor Pirri Seconded by Councillor Humfryes THAT the Presentation regarding Overview on Source Water Protection Activities & Potential Implications for the Town of Aurora be received for information. CARRIED (b) Susan Morton-Leonard, Aurora Festival of the Arts Communications, Hilary Musker, Treasurer and Sher St. Kitts, Chair Re: Aurora Festival of the Arts Report on 2011 Aurora Jazz+ Festival Susan Morton-Leonard, Communication Coordinator, noted that this was the first festival produced by the newly formed non-profit Aurora Festival of the Arts (AFA) and that over 6,000 people attended the event over three days in July. She thanked the Town of Aurora for their support and noted that new partnerships have been developed along with a large volunteer base. Hilary Musker, Treasurer of the AFA, reviewed the Profit and Loss statement and said that the organization was able to donate over $6,300 to Safehaven, the Canadian Centre for Abuse Awareness, Unionville High School, and Cardinal Carter High School. She noted that there is a retained surplus that would finance early expenses for the 2012 Festival. Sher St. Kitts, Chair AFA, thanked the Town of Aurora and noted the benefits of support. She stated that this event provided a local festival that was well attended and they would like to increase attendance next year. She reviewed aspects of the event and other benefits created by raising awareness for multi-disabled children who now have more opportunities to become integrated in the community by being able to attend and participate in events and programs thanks to donations. Ms St. Kitts informed Council that the Festival will run from August 3-5, 2012 and hoped that the Town of Aurora would continue their support of this great event. Council Meeting Minutes Tuesday, October 25, 2011 Page 3 of 8 Moved by Councillor Ballard Seconded by Councillor Gallo THAT the Presentation regarding Aurora Festival of the Arts Report on 2011 Aurora Jazz+ Festival be received for information. CARRIED (c) D. Gayle Wood, Chief Administrative Officer, and Brian Kemp, General Manager, Conservation Lands, Lake Simcoe Region Conservation Authority Re: Lake Simcoe Region Conservation Authority Programs & Services, East Holland River Recovery Project Update, and Presentation of LSRCA’s 60th Anniversary Commemorative Print Gayle Wood provided a brief history of the Lake Simcoe Region Conservation Authority (LSRCA) and noted that they are celebrating their 60th anniversary. She reviewed the state of phosphorus loads and how they affect the quality of water in Lake Simcoe. Ms Wood noted that phosphorus loads were exceeding 100 metric tons but through diligence and legislation it has been lowered to 70 metric tons to help protect and restore this two hundred million-dollar recreational resource. She advised that the province has set a new target of 44 metric tons, however, it would take many years to reach this goal. Ms Wood stated the LSRCA would continue to monitor various aspects of the watershed and Lake Simcoe. She noted that LSRCA provides leadership in the restoration and protection of the environmental health and quality of Lake Simcoe and its watershed together with the community, municipal and other government partners. Ms Wood added that it is through this shared responsibility that these goals could be reached. Mr. Brian Kemp updated Council on the East Holland River Subwatershed accomplishments, projects and opportunities over the past and upcoming year. He reviewed the six municipal boundaries as well as the partners and funding campaigns that have helped with the important water quality improvement projects that have been completed. Mr. Kemp asked Council to consider providing funding of $25,000 to provide leverage for approximately $100,000 in restoration projects within the boundaries of Aurora. Lastly, Gayle Wood presented Mayor Dawe with a Nigel Shaw commemorative print as a “thank you” and in celebration of the LSRCA 60th Anniversary. Moved by Councillor Abel Seconded by Councillor Ballard THAT the Presentation regarding Lake Simcoe Region Conservation Authority Programs & Services, East Holland River Recovery Project Update, and Presentation of LSRCA’s 60th Anniversary Commemorative Print be received for information. CARRIED Moved by Councillor Pirri Seconded by Councillor Abel THAT the East Holland River Projects request for $25,000 be referred to budget discussions. CARRIED Council Meeting Minutes Tuesday, October 25, 2011 Page 4 of 8 V PUBLIC SERVICE ANNOUNCEMENTS Councillor Pirri thanked all those who attended the Aurora Legion on October 24, 2011 for the Kick-off of the 5th Annual Character Community W eek being held from October 24-30, 2011 in York Region. He noted the great speech given by Platoon Sergeant Rob Cullen of the York Regional Police about the heroes within our community. Councillor Humfryes reminded everyone this will be the last outdoor weekend for the Aurora Farmers Market. Councillor Thompson said that he attended the 60th anniversary of the Rotary Club on October 24, 2011, and congratulated and thanked them for all of their great work within the community. Councillor Abel stated that he recently attended the 2011 Magna Black Tie Masquerade Ball, a fundraiser for Southlake Regional Health Centre, and noted the fantastic support from the Region with all Mayors in attendance. Mayor Dawe advised that over $35,000 was raised for local charities from the rejuvenated Aurora Mayor’s Charity Golf Tournament held September 29 and thanked all those who attended and helped to organize the event. Mayor Dawe invited all to attend the Pink in the Rink, Aurora Tigers vs Newmarket Hurricanes hockey game Friday, October 28, 2011 at 7:30 p.m. He noted that this is a fundraiser for breast cancer and there would be consequences for the Mayor of Newmarket when Aurora prevails. Councillor Abel added that the recent hockey game between a Chinese National Girls team and the Aurora AA Midget Girls team was well attended and congratulated all of the organizers. He noted that the Aurora team won the event. Councillor Gaertner encouraged residents to come out and support the Aurora Tigers at their games. VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1(7), 2, and 3 were identified for discussion. VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1 (with the exception of subsection 7), 4, and 5 were identified as items not requiring separate discussion. Moved by Councillor Ballard Seconded by Councillor Gaertner THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Minutes of October 18, 2011 THAT the minutes of the General Committee meeting of October 18, 2011 be received and the recommendations carried by the Committee be approved, with the exception of subsection 7. Council Meeting Minutes Tuesday, October 25, 2011 Page 5 of 8 4. Central York Fire Services – Joint Council Committee Meeting Minutes of September 13, 2011 THAT the minutes of the Central York Fire Services – Joint Council Committee meeting of September 13, 2011 be received for information. 5. CLS11-021 – General Committee Closed Session Report dated October 18, 2011 1. Personal matters about an identifiable individual, including municipal or local board employees; Re: CLS11-018 – Heritage Advisory Committee Applications THAT Pamela Vega be appointed to fill the vacancy on the Heritage Advisory Committee; and THAT Jacqueline Stuart be appointed as an Honorary Member of the Heritage Advisory Committee for the balance of the 2010-2014 term; and THAT the Terms of Reference of the Committee be revised accordingly. CARRIED VIII DELEGATIONS None IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Minutes of October 18, 2011 (7) PR11-042 – Award of Proposal PRS2011-58 – Community Wildlife Park Master Plan Moved by Councillor Buck Seconded by Councillor Humfryes THAT this Item be referred to the December 6, 2011 General Committee meeting for a presentation of all particulars. CARRIED 2. Memorandum from Councillor Gaertner Re: Correspondence from Melissa Williams, Manager, Residential Planting Programs Local Enhancement & Appreciation of Forests (LEAF) Re: LEAF’s Residential Tree Planting Programs Moved by Councillor Gallo Seconded by Councillor Gaertner THAT Council receive the correspondence for information. CARRIED Council Meeting Minutes Tuesday, October 25, 2011 Page 6 of 8 3. Memorandum from Councillor Gaertner Re: Correspondence from Andrew Murie, CEO of MADD Canada Re: Sale of Beer & Wine in Convenience Stores Moved by Councillor Pirri Seconded by Councillor Gallo THAT Council receive the correspondence for information. CARRIED X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN Moved by Councillor Thompson Seconded by Councillor Humfryes THAT the Procedural By-law be waived to bring forward the Notice of Motion regarding Update on Corporate Issues and Key Considerations as a Motion to be voted upon. CARRIED on a two-thirds majority. (i) Notice of Motion (a) Councillor Thompson Re: Update on Corporate Issues and Key Considerations Moved by Councillor Thompson Seconded by Councillor Pirri WHEREAS Members of Council were given an Orientation Binder at the start of our term that identified a number of corporate issues and key considerations. NOW THEREFORE BE IT RESOLVED THAT staff be directed to provide to Members of Council a progress update on all key consideration items listed in the Orientation Binder. CARRIED (ii) Motion for Which Notice Has Been Given (a) Councillor Thompson Re: OPA’s MicroFIT Program Moved by Councillor Thompson Seconded by Councillor Pirri WHEREAS the Town of Aurora is already exploring participation in the OPA’s Feed-in Tariff program by initiating a Solar PV project at the Stronach Aurora Recreation Centre; and WHEREAS additional solar opportunities for the Town may still exist under the OPA’s microFIT program; and WHEREAS these initiatives support the Town’s Corporate Environmental Action Plan and can provide an attractive financial return. Council Meeting Minutes Tuesday, October 25, 2011 Page 7 of 8 NOW THEREFORE BE IT HEREBY RESOLVED THAT the discussion of developing a solar initiative which would qualify under the OPA’s microFIT program be referred to the Environmental Advisory Committee and a staff report be brought to Council on the cost/benefit of purchasing and installing a solar panel project at the Town Hall or other Town-owned property. CARRIED XI REGIONAL REPORT York Regional Council Highlights – October 20, 2011 – Mayor’s Report Moved by Councillor Abel Seconded by Councillor Gallo THAT the Regional Report be received for information. CARRIED XII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS Councillor Buck expressed concern for residents affected by the bargaining process of the current transit strike and proposed to put a motion on the table to address this issue. Moved by Councillor Buck Seconded by Councillor Abel THAT the Procedural By-law be waived to bring forward a resolution regarding concerns for residents affected by the transit strike. CARRIED on a two-thirds majority. Moved by Councillor Buck Seconded by Councillor Abel WHEREAS the Town of Aurora has expressed its serious concerns on the transit strike; and WHEREAS the impact of the strike is creating difficulties for residents and businesses. NOW THEREFORE BE IT RESOLVED THAT letters be sent to the York Region Transit President and the Amalgamated Transit Union President, with a copy to the Premier of Ontario. CARRIED XIII CLOSED SESSION Moved by Councillor Abel Seconded by Councillor Gallo THAT Council resolve into a General Committee Closed Session to consider the following matter:  A proposed or pending acquisition or disposition of land by the municipality or local board; Re: 15059 Leslie Street. CARRIED Council Meeting Minutes Tuesday, October 25, 2011 Page 8 of 8 Council resolved into Closed Session at 8:48 p.m. Council reconvened the Council meeting at 10:40 p.m. A proposed or pending acquisition or disposition of land by the municipality or local board; Re: 15059 Leslie Street. Moved by Councillor Abel Seconded by Councillor Humfryes THAT Council adopt the confidential recommendation of the General Committee Closed Session meeting of October 25, 2011. CARRIED XIV READING OF BY-LAWS Moved by Councillor Gallo Seconded by Councillor Pirri THAT the following listed by-laws be given first, second, and third readings and enacted: 5367-11 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (250 Old Yonge Street) 5371-11 BEING A BY-LAW to assume highways for public use on Plan 65M-3971 (Prato Estates Inc. Phase 3 Subdivision) CARRIED Moved by Councillor Ballard Seconded by Councillor Abel THAT the following listed by-law be given first, second, and third readings, and enacted: 5377-11 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting 11-30 on October 25, 2011 CARRIED XV ADJOURNMENT Moved by Councillor Gallo Seconded by Councillor Ballard THAT the meeting be adjourned at 10:42 p.m. CARRIED _______________________________ ________________________________ GEOFFREY DAWE, MAYOR JOHN D. LEACH, TOWN CLERK THE MINUTES OF THE COUNCIL MEETING OF OCTOBER 25, 2011 RECEIVED FINAL APPROVAL AT COUNCIL ON NOVEMBER 8, 2011.