MINUTES - Council - 20191210
Town of Aurora
Council Meeting Minutes
Council Chambers, Aurora Town Hall
Tuesday, December 10, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gallo, Gilliland, Kim, and
Thompson
Members Absent Councillors Gaertner and Humfryes
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Rachel Wainwright-van Kessel, Director of
Finance, Allan Downey, Director of Operations, David Waters,
Director of Planning and Development Services, Stephanie
Mackenzie-Smith, Manager of Corporate Communications, Slav
Szlapczynski, Associate Solicitor, Michael de Rond, Town Clerk,
Ishita Soneji, Council/Committee Coordinator
The Chair called the meeting to order at 7 p.m.
Mayor Mrakas relinquished the chair to Councillor Kim at 7:03 p.m. during consideration
of Motion (a) Street Name Addition – Kimberley Kerr, and resumed the chair at 7:06
p.m.
1. Approval of the Agenda
Moved by Councillor Thompson
Seconded by Councillor Kim
That the agenda as circulated by Legislative Services be approved.
Carried
Council Meeting Minutes
Tuesday, December 10, 2019 Page 2 of 15
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Community Presentations
None
4. Delegations
None
5. Consent Agenda
Moved by Councillor Thompson
Seconded by Councillor Kim
That the following Consent Agenda items, C1 to C3 inclusive, be approved:
C1. Council Meeting Minutes of November 26, 2019
1. That the Council meeting minutes of November 26, 2019, be adopted as
printed and circulated.
C2. Council Closed Session Minutes of November 19, 2019
1. That the Council Closed Session minutes of November 19, 2019, be
adopted as printed and circulated.
C3. Council Closed Session Public Minutes of November 19, 2019
1. That the Council Closed Session Public minutes of November 19, 2019,
be adopted as printed and circulated.
Carried
6. Standing Committee Reports
Council Meeting Minutes
Tuesday, December 10, 2019 Page 3 of 15
Moved by Councillor Kim
Seconded by Councillor Gilliland
S1. General Committee Meeting Report of December 3, 2019
1. That the General Committee meeting report of December 3, 2019, be
received and the recommendations carried by the Committee approved,
with the exception of sub-items R1, R4, and R5, which were discussed
and voted on separately as recorded below:
(C1) FS19-039 – Annual Cancellation, Reduction or Refund of Property
Taxes under Sections 357 and 358 of the Municipal Act
1. That Report No. FS19-039 be received; and
2. That total property taxes in the amount of $ 11,478.77 due from the
property owners be adjusted pursuant to Section 357 of the Act;
and
3. That total property taxes in the amount of $ 4,442.08 due to the
property owners be adjusted pursuant to Section 358 of the Act;
and
4. That any associated interest charged applicable to these
adjustments be cancelled in proportion to the total property taxes
adjusted; and
5. That the Director of Finance/Treasurer be directed to remove said
property taxes from the collector’s roll reflecting these property tax
adjustments.
Carried
(A1) Accessibility Advisory Committee Meeting Minutes of November
13, 2019
1. That the Accessibility Advisory Committee meeting minutes of
November 13, 2019, be received for information.
Carried
(A2) Governance Review Ad Hoc Committee Meeting Minutes of
November 27, 2019
Council Meeting Minutes
Tuesday, December 10, 2019 Page 4 of 15
1. That the Governance Review Ad Hoc Committee meeting minutes
of November 27, 2019, be received for information.
Carried
(R1) OPS19-024 – Fleet Management Strategy
Main motion
Moved by Councillor Gilliland
Seconded by Councillor Kim
1. That Report No. OPS19-024 be received; and
2. That the recommendations from the Richmond Sustainability
Initiatives (RSI), Fleet Management Strategy, be endorsed.
Amendment No. 1
Moved by Councillor Kim
Seconded by Councillor Gilliland
That the second clause of the main motion be amended as follows:
“That the recommendations from Richmond Sustainability
Initiatives (RSI), Fleet Management Strategy, be endorsed in
principle pending a further report back to Council.”
Amendment No. 2
Moved by Councillor Gallo
Seconded by Councillor Thompson
That Amendment No. 1 be amended as follows:
“….endorsed in principle pending a further report back to
Council and staff report back on the financial implications
of the individual components of the strategy”
Carried
Amendment No. 1
Carried as amended
Council Meeting Minutes
Tuesday, December 10, 2019 Page 5 of 15
Main motion as amended
Moved by Councillor Gilliland
Seconded by Councillor Kim
1. That Report No. OPS19-024 be received; and
2. That the recommendations from the Richmond Sustainability
Initiatives (RSI), Fleet Management Strategy, be endorsed in
principle and staff report back on financial implications of the
individual components of the strategy.
Carried
(R2) OPS19-019 – Hallmark Baseball Diamonds – Additional Funding
1. That Report No. OPS19-019 be deferred to the General Committee
meeting of January 14, 2020, to be brought forward with the
Outdoor Field Strategy report.
Carried
(R3) PDS19-098 – Town of Aurora Official Plan Review
1. That Report No. PDS19-098 be received; and
2. That staff give public notice for a Special Meeting of Council
regarding the initiation of the Official Plan Review in accordance
with the requirements of Section 26 of the Planning Act; and
3. That staff report back following the Special Meeting of Council with
a summary of the feedback received through the public consultation
process to inform the development of a work program for Council’s
consideration; and
4. That the Town Clerk provide a copy of this report to York Region,
the Lake Simcoe Conservation Authority, and Toronto Regional
Conservation Authority for their information.
Carried
(R4) PDS19-069 – Regional Municipal Comprehensive Review (MCR)
Update: Aurora Employment Land Conversion
Requests
Council Meeting Minutes
Tuesday, December 10, 2019 Page 6 of 15
Main motion
Moved by Councillor Gallo
Seconded by Councillor Kim
1. That Report No. PDS19-069 be received for information.
Amendment No. 1
Moved by Councillor Gallo
Seconded by Councillor Thompson
That the motion be amended by adding the following clauses:
“That staff report back to Council regarding Aurora Employment
Land Conversion Requests upon completion of the Official Plan
review; and
That the report after the Official Plan review be forwarded to York
Region as the Town of Aurora position on the employment land
conversions.”
Carried
Amendment No. 2
Moved by Councillor Thompson
Seconded by Councillor Gallo
That the main motion be amended by adding the following clause:
“That the Town of Aurora Council expresses disappointment with
the Regional Municipal Comprehensive Review Update process.”
Carried
Council consented to vote on clauses 1 and 4 and clauses 2 and 3 of the main motion
as amended separately.
Main motion as amended
Moved by Councillor Gallo
Seconded by Councillor Kim
1. That Report No. PDS19-069 be received; and
Council Meeting Minutes
Tuesday, December 10, 2019 Page 7 of 15
4. That the Town of Aurora Council expresses disappointment
with the Regional Municipal Comprehensive Review Update
process.
Carried
Main motion as amended
Moved by Councillor Gallo
Seconded by Councillor Kim
2. That staff report back to Council regarding Aurora Employment
Land Conversion Requests upon completion of the Official
Plan review; and
3. That the report after the Official Plan review be forwarded to
York Region as the Town of Aurora position on the
employment land conversions.
Defeated
(R5) FS19-040 – Water Meter Replacement Program Contract
Moved by Councillor Gallo
Seconded by Councillor Gilliland
1. That Report No. FS19-040 be received; and
2. That WAMCO be awarded the contract for the replacement of
residential meters for five (5) years at a cost of $502,500 annually
excluding taxes under the single source provisions of the
Procurement By-law; and
3. That Director of Finance be authorized to execute the agreement,
including any and all documents and ancillary agreements required
to give effect to the same.
Carried
(R6) OPS19-023 – Roads Infrastructure Repairs
1. That Report No. OPS19-023 be received; and
Council Meeting Minutes
Tuesday, December 10, 2019 Page 8 of 15
2. That Capital Project No. 34004 – Safety Railing – Yonge Street
north of Orchard Heights and Capital Project No. 34005 – Traffic
Protection Guide Rail – Kennedy Street West be approved; and
3. That a total budget of $500,000 be approved for Capital Project No.
34004 – ($400,000) and Capital Project No. 34005 ($100,000) to
be funded from the Repair and Replacement Reserve; and
4. That approval be given for staff to proceed with the tendering
process for Capital Project No. 34004 and Capital Project No.
34005.
Carried
(R7) PDS19-100 – Proposed Approach to Consider Backyard Swim
School as a Permitted Home Occupation Use
1. That Report No. PDS19-100 be received; and
2. That staff initiate an Official Plan Amendment to add backyard swim
schools as a Home Occupation use in the Town’s Official Plan.
Carried
(R8) PDS19-103 – Capital Project No. 81021 – Additional Funding
Request for Capital Project No. 81021 Engineering
Design Criteria Manual
1. That Report No. PDS19-103 be received; and
2. That the total approved budget for Capital Project No. 81021 be
increased from $50,000 to $68,600, representing an increase of
$18,600 to be funded from the Studies and Other Reserve Fund.
Carried
(R9) PDS19-104 – Draft Plan of Condominium Application, Gottardo
404 (Aurora) Inc., 95 Eric T Smith Way, Part of Lot 3,
Plan 65M-4324, File: CDM-2019-03
1. That Report No. PDS19-104 be received; and
Council Meeting Minutes
Tuesday, December 10, 2019 Page 9 of 15
2. That the Draft Plan of Condominium, File No. CDM-2019-03, for an
office building with ten (10) units and a total gross floor area of
4,723 square meters (50,843 square feet), subject to Schedule “A”
to this report, be approved.
Carried
(R10) CS19-042 – Governance Review Ad Hoc Committee Supplemental
ESR Report
1. That Report No. CS19-042 be received; and
2. That the following motion from the Governance Review Ad Hoc
Committee be endorsed:
(a) That the Committee research and report to Council on the pros
and cons of the Town’s potential transition to a ward-based
electoral system; and
(b) That the research and report to Council be conducted and
delivered concurrently with the Electoral System Review final
report.
Carried
Moved by Councillor Kim
Seconded by Councillor Gilliland
That Standing Committee Reports, S2 and S3, be received for information.
S2. Budget Committee Meeting Report – 2020-22 Operating Budget Review
of November 18, 2019
1. That the Budget Committee Meeting Report – 2020-22 Operating Budget
Review of November 18, 2019, be received for information.
S3. Budget Committee Meeting Report – 2020-22 Operating Budget Review
November 25, 2019
1. That the Budget Committee Meeting Report – 2020-22 Operating Budget
Review of November 25, 2019, be received for information.
Carried
Council Meeting Minutes
Tuesday, December 10, 2019 Page 10 of 15
7. Consideration of Items Requiring Discussion (Regular Agenda)
R1. OPS19-026 – Fire Services Headquarters Station 4-5
Moved by Councillor Gallo
Seconded by Councillor Kim
1. That Report No. OPS19-026 be received; and
2. That the revised design of Station 4-5 be approved; and
3. That the revised budget of $13,567,727 be approved with funding as follows:
• $11,000,000 from original funding sources; and
• $1,650,000 from reserves, as a 15% variance for a Class "C" estimate;
and
• $917,727 from operational savings including but not limited to delayed
hirings through 2020 and 2021; and
4. That the Joint Council Committee (JCC) recommend to Council that the
tender be awarded to REMO General Contracting Ltd. in the amount of
$10,836,817.
Carried
R2. FS19-041 – Final 2020-2022 Operating Budget Approval
Moved by Councillor Thompson
Seconded by Councillor Kim
1. That Report No. FS19-041 be received; and
2. That the 2020, 2021 and 2022 operating budgets as presented in
Attachment 1, representing an estimated tax increase of 3.4, 3.4 and 2.9
percent, respectively be approved; and
3. That a total budget of $11,755,300, $12,200,100 and $12,613,600 be
approved for 2020, 2021 and 2022, respectively relating to the Town’s
share for Fire Services; and
Council Meeting Minutes
Tuesday, December 10, 2019 Page 11 of 15
4. That the Town’s full-time staff complement be increased by a net of nine
(9) to 240, net of eight(8) to 248 and a net of five(5) to 253 staff
(excluding Library Board and Central York Fire Services) for 2020, 2021
and 2022, respectively as presented in Attachment #2 and funded in the
appropriate year’s operating budget; and
5. That the reconciliation of the 2020 to 2022 operating budgets to the full
accrual basis of accounting, as required under Ontario Regulation
284/09, as summarized in Attachment 4 be endorsed; and
6. That the necessary by-law be enacted at a future Council Meeting to set
the final billing 2020 tax rates and payment dates.
Carried
R3. FS19-032 – 2020 to 2022 Water, Wastewater, Stormwater Budgets and
Rates
Moved by Councillor Thompson
Seconded by Councillor Kim
1. That Report No. FS19-032 be received; and
2. That the 2020, 2021 and 2022 combined Water, Wastewater and
Stormwater budgets of $28,805,381, $30,474,578 and $31,504,392
respectively be approved; and
3. That the 2020, 2021 and 2022 retail water rate of $2.41, $2.45 and $2.48
per cubic metre and the retail wastewater rate of $3.11, $3.11 and $3.15
per cubic metre respectively be approved; and
4. That the 2020, 2021 and 2022 flat stormwater charges of $7.09, $8.01
and $9.32 per unit per month for residential and condominium properties
and $90.07, $101.73 and $118.31 per unit per month for metered non-
residential commercial/industrial and multi residential properties
respectively be approved; and
5. That the new approved retail water, retail wastewater and stormwater
charge rate become effective for all billings issued by the Town on or
after May 1 of the effective year, and be retroactive for all consumption
newly billed on such billings; and
Council Meeting Minutes
Tuesday, December 10, 2019 Page 12 of 15
6. That the 2020, 2021 and 2022 bulk water rates of $5.52, $5.56 and $5.63
per cubic metre, respectively, dispensed effective May 1 of the effective
year be approved; and
7. That the necessary by-law be enacted to implement the 2020, 2021 and
2022 retail water rates, retail wastewater rates, stormwater charges and
bulk water purchase rates.
Carried
R4. FS19-044 – Interim Forecast Update – as at October 31, 2019
Moved by Councillor Gallo
Seconded by Councillor Kim
1. That Report No. FS19-044 be received for information.
Carried
8. Motions
Council consented to consider Motion (a) prior to consideration of Standing Committee
Reports.
(a) Mayor Mrakas
Re: Street Name Addition – Kimberley Kerr
Moved by Mayor Mrakas
Seconded by Councillor Thompson
Whereas the Town’s Street Naming Policy allows for persons who have made
outstanding, significant and/or exemplary contributions to the Town of Aurora,
to be added to the Bank of Approved Street Names; and
Whereas Kimberley Kerr was a long-time and well-known Aurora resident who
was a dedicated volunteer;
1. Now Therefore Be It Hereby Resolved That staff add the name “Kimberley
Kerr” to the Town’s Bank of Approved Street Names.
Carried
Council Meeting Minutes
Tuesday, December 10, 2019 Page 13 of 15
9. Regional Report
York Regional Council Highlights – November 21, 2019
Moved by Councillor Gilliland
Seconded by Councillor Kim
That the Regional Report of November 21, 2019, be received for information.
Carried
10. New Business
Councillor Gallo inquired about the status of the Pending List report, and staff
provided a response noting that the report would be brought to a future meeting in
2020.
11. Public Service Announcements
Councillor Gallo extended a reminder that registration is open for the Town’s
winter recreation programs, noting that the course offerings and program guide
can be viewed online at aurora.ca/recguide.
Councillor Gallo extended a reminder that the Town’s winter parking restrictions
are now in effect with street parking prohibited between the hours of 2 a.m. and 6
a.m., and details on winter overnight parking, including real-time information on
street snow plowing, is available at aurora.ca/snow.
Councillor Thompson announced that Aurora’s Menorah Lighting Ceremony, in
partnership with Chabad Aurora, will be held at Town Hall on Sunday, December
22, 2019, from 4 p.m. to 6 p.m., and more information can be found at
aurora.ca/menorahlighting.
Councillor Kim announced that on November 12, 2019, Aurora Town Council
approved a new Smoking By-law that prohibits smoking on Town property which
includes Town Hall, the Joint Operations Centre, all Community Centres, parks,
playgrounds, public sports fields, trails and town-owned land but excludes public
sidewalks and highways, and noted that more information on this bylaw is
available at aurora.ca/bylaws.
Council Meeting Minutes
Tuesday, December 10, 2019 Page 14 of 15
Councillor Kim announced that the Aurora Armoury will be open to the public on
Saturday, December 14, 2019 from 10 a.m. to 11 a.m.
Councillor Gilliland announced that Aurora is considering moving to a ward system
for election and a consultant team has created a range of ward options, noting that
members of public could review the options and provide input by completing a
survey at aurora.ca/esr.
Councillor Gilliland announced that registration is open for Winterfest Camp on
December 23, 27, and 30, 2019, and January 2-3, 2020, and more information is
available at aurora.ca/campprograms.
Mayor Mrakas announced that Aurora’s Family First Night will be held on Tuesday,
December 31, 2019 from 6 p.m. to 9 p.m. at the Aurora Family Leisure Complex,
Mayor Mrakas announced that the Mayor and Council New Year’s Levée will be on
January 25, 2019, from 2 p.m. to 9:30 p.m. at the Stronach Aurora Recreation
Complex.
Mayor Mrakas extended wishes to everyone for a Merry Christmas and Happy
Holidays.
12. By-laws
Moved by Councillor Gilliland
Seconded by Councillor Thompson
That the following by-laws be enacted:
(a) By-law Number 6226-19 Being a By-law to regulate the removal of topsoil,
the placing or dumping of fill and the alteration of the grade of land in the Town
of Aurora.
(b) By-law Number 6227-19 Being a By-law to levy Interim Property Taxes for the
2020 Taxation year.
(c) By-law Number 6228-19 Being a By-law to govern the proceedings of Council
and Committee meetings of the Town of Aurora.
Carried
Council Meeting Minutes
Tuesday, December 10, 2019 Page 15 of 15
13. Closed Session
None
14. Confirming By-law
Moved by Councillor Kim
Seconded by Councillor Gilliland
That the following confirming by-law be enacted:
By-law Number 6225-19 Being a By-law to Confirm Actions by Council
Resulting from a Council Meeting on December 10, 2019.
Carried
15. Adjournment
Moved by Councillor Gallo
Seconded by Councillor Thompson
That the meeting be adjourned at 8:35 p.m.
Carried
_________________________________ _________________________________
Tom Mrakas, Mayor Michael de Rond, Town Clerk