MINUTES - Council - 20191126
Town of Aurora
Council Meeting Minutes
Council Chambers, Aurora Town Hall
Tuesday, November 26, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gallo, Gilliland, Humfryes,
Kim, and Thompson
Members Absent Councillor Gaertner
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Rachel Wainwright-van Kessel, Director of
Finance, Allan Downey, Director of Operations, David Waters,
Director of Planning and Development Services, Stephanie
Mackenzie-Smith, Manager of Corporate Communications,
Michael de Rond, Town Clerk, Linda Bottos, Council/Committee
Coordinator
The Chair called the meeting to order at 7 p.m.
1. Approval of the Agenda
Moved by Councillor Thompson
Seconded by Councillor Gallo
That the agenda as circulated by Legislative Services, including the following
additional item, be approved:
• Delegation (a) Suzanne Lytle, Resident; Re: Motion (a) Councillor Kim; Re:
Capital Project – Sidewalk Construction on Kitimat Crescent
Carried
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Tuesday, November 26, 2019 Page 2 of 12
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Community Presentations
(a) Roy Cohen, representing Aurora FC
Re: Presentation of Community Partner Award
Mr. Cohen, President of Aurora Youth Soccer Club and Aurora Football Club,
recognized the Town’s assistance in rebuilding the financial stability of the
Clubs, and expressed gratitude to Council and Town staff, especially John
Firman, Manager of Business Support. He presented the Town with an Award
of Merit and Community Partner, which was accepted by the Mayor and Mr.
Firman.
Moved by Councillor Gilliland
Seconded by Councillor Humfryes
That the presentation be received for information.
Carried
4. Delegations
(a) Suzanne Lytle, Resident
Re: Motion (a) Councillor Kim; Re: Capital Project – Sidewalk
Construction on Kitimat Crescent
Ms. Lytle, resident and crossing guard positioned at Kitimat Crescent and
Tecumseh Drive, expressed support for Councillor Kim’s motion and
emphasized the safety concerns in the area.
Moved by Councillor Thompson
Seconded by Councillor Kim
That the comments of the delegation be received and referred to Motion (a).
Carried
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Tuesday, November 26, 2019 Page 3 of 12
5. Consent Agenda
Moved by Councillor Gilliland
Seconded by Councillor Kim
That the following Consent Agenda items, C1 to C5 inclusive, be approved:
C1. Council Meeting Minutes of November 12, 2019
1. That the Council meeting minutes of November 12, 2019, be adopted as
printed and circulated.
C2. Council Closed Session Minutes of November 5, 2019
1. That the Council Closed Session minutes of November 5, 2019, be
adopted as printed and circulated.
C3. Council Closed Session Public Minutes of November 5, 2019
1. That the Council Closed Session Public minutes of November 5, 2019,
be adopted as printed and circulated.
C4. Council Closed Session Minutes of November 12, 2019
1. That the Council Closed Session minutes of November 12, 2019, be
adopted as printed and circulated.
C5. Council Closed Session Public Minutes of November 12, 2019
1. That the Council Closed Session Public minutes of November 12, 2019,
be adopted as printed and circulated.
Carried
6. Standing Committee Reports
Moved by Councillor Gilliland
Seconded by Councillor Thompson
S1. General Committee Meeting Report of November 19, 2019
1. That the General Committee meeting report of November 19, 2019, be
received and the recommendations carried by the Committee approved,
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Tuesday, November 26, 2019 Page 4 of 12
with the exception of sub-item R2, which was discussed and voted on
separately as recorded below:
(C1) FS19-034 – Q3 2019 Sole/Single Source Report
1. That Report No. FS19-034 be received for information.
Carried
(A1 ) Community Advisory Committee Meeting Minutes of October 10,
2019
1. That the Community Advisory Committee meeting minutes of
October 10, 2019, be received for information.
Carried
(A2 ) Community Recognition Review Advisory Committee Meeting
Minutes of November 4, 2019
1. That the Community Recognition Review Advisory Committee
meeting minutes of November 4, 2019, be received for information.
Carried
(A3) Heritage Advisory Committee Meeting Minutes of November 4,
2019
1. That the Heritage Advisory Committee meeting minutes of
November 4, 2019, be received for information.
Carried
(R1) CS19-035 – Technology Strategic Plan
1. That Report No. CS19-035 be received; and
2. That the Technology Strategic Plan be endorsed and included in the
2020 to 2022 three-year Operating Budget for final approval of
funding; and
3. That this report satisfies Council’s conditional budget approval for
the following Capital Projects related to the Technology Strategic
Plan:
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Tuesday, November 26, 2019 Page 5 of 12
(a) Capital Project No. 14075 – Business Process Automation and
Data Integration; and
(b) Capital Project No. 13023 – Access Aurora Telephony Project;
and
(c) Capital Project No. 14076 – Digital Education Program; and
(d) Capital Project No. 14073 – Information Technology Strategic
Plan Implementation.
Carried
(R2) CS19-037 – Procedure By-law Review
Main motion
Moved by Councillor Kim
Seconded by Councillor Thompson
1. That Report No. CS19-037 be received; and
2. That the proposed addition of New Business section 36. a) iv)
regarding a three-minute speaking restriction for Council members,
unless the consent of Council is granted, be removed; and
3. That the proposed addition of Delegations at Public Planning
Meetings sections 32. d) ii) regarding a maximum of two rounds of
speaking per item, and iii) regarding staff’s response to queries, be
removed; and
4. That the proposed Procedure By-law (Attachment No. 1), as
amended, be presented at the December 10, 2019 Council meeting
for enactment effective as of January 1, 2020; and
5. That the 2020 Meeting Schedule (Attachment No. 2) be approved.
Amendment No. 1
Moved by Councillor Thompson
Seconded by Councillor Humfryes
That the main motion be amended by adding the following clause:
That section 29 regarding Open Forum be removed.
Carried
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Amendment No. 2
Moved by Councillor Gilliland
Seconded by Councillor Humfryes
That the main motion be amended by adding the following clause:
That the Delegations at Meetings of Council and General
Committee section 32. a) ii) be revised to reflect that the
deadline for submitting a delegation request form to appear
before General Committee shall be no later than 9 a.m. on the
day of the scheduled meeting.
Carried
Main motion as amended
Moved by Councillor Kim
Seconded by Councillor Thompson
1. That Report No. CS19-037 be received; and
2. That the proposed addition of New Business section 36. a) iv)
regarding a three-minute speaking restriction for Council members,
unless the consent of Council is granted, be removed; and
3. That the proposed addition of Delegations at Public Planning
Meetings sections 32. d) ii) regarding a maximum of two rounds of
speaking per item, and iii) regarding staff’s response to queries, be
removed; and
4. That section 29 regarding Open Forum be removed; and
5. That the Delegations at Meetings of Council and General
Committee section 32. a) ii) be revised to indicate that the
deadline for submitting a delegation request form to appear
before General Committee shall be no later than 9 a.m. on the
day of the scheduled meeting; and
6. That the proposed Procedure By-law (Attachment No. 1), as
amended, be presented at the December 10, 2019 Council meeting
for enactment effective as of January 1, 2020; and
7. That the 2020 Meeting Schedule (Attachment No. 2) be approved.
Carried as amended
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Tuesday, November 26, 2019 Page 7 of 12
(R3) FS19-033 – Prudent Investor Option Analysis
1. That Report No. FS19-033 be received; and
2. That staff be directed to work with ONE Investment to bring
information to the Financial Advisory Committee relating to the
implementation of a Prudent Investor regime, including any
Investment Policy Statement and agreement requirements
associated with the establishment of a Joint Investment Board for its
review and comment; and
3. That staff be directed to bring any resultant recommendations to
Council for consideration.
Carried
(R4) CMS19-027 – Aurora Museum & Archives Museum Plan Status
Report
1. That Report No. CMS19-027 be received for information.
Carried
(R5) FS19-038 – 2019 Year-End Surplus/Deficit Financial Control By-law
1. That Report No. FS19-038 be received; and
2. That a by-law be enacted to authorize the Treasurer and the Chief
Administrative Officer to make the following year-end financial
adjustments:
(a) To allocate any 2019 Operating Fund surplus or deficit as set
out in Report No. FS19-038; and
(b) To allocate any 2019 surplus or alternatively fund any deficit in
the Water, Wastewater, or Stormwater budgets to or from the
appropriate related reserve accounts; and
3. That the Treasurer and Chief Administrative Officer report to
Council after the year-end surplus/deficit control adjustments and
allocations have been completed.
Carried
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(R6) PDS19-026 – Proposed Site Alteration By-law
1. That Report No. PDS19-026 be received; and
2. That the Site Alteration By-law be enacted at a future Council
meeting; and
3. That Schedule ‘B’ of the 2020 Fees and Charges By-law be
amended to replace the Topsoil Preservation Permit fee with a Site
Alteration Permit fee and a Site Alteration Permit Renewal fee at the
first opportunity to do so upon approval of the Site Alteration By-law.
Carried
(R7) PDS19-099 – Mitigation Tactics to Prevent Illegal Demolition of
Listed Heritage Buildings
1. That Report No. PDS19-099 be received; and
2. That an amendment to Fee By-law Number 6147-19 be presented
to Council to allow the Building Division to collect a deposit in the
amount of $10,000 when an owner applies for a demolition permit
for a listed heritage property; and
3. That the deposit only be returned to the owner after the
requirements of the Ontario Heritage Act have been completed in
respect of the proposed demolition.
Carried
(R8) CMS19-029 – Aurora’s Community Recognition Awards
1. That Report No. CMS19-029 be received; and
2. That the addition of a Senior Volunteer Award be approved as part
of Aurora’s Community Recognition Awards program.
Carried
7. Consideration of Items Requiring Discussion (Regular Agenda)
None
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8. Motions
(a) Councillor Kim
Re: Capital Project – Sidewalk Construction on Kitimat Crescent
Council consented to consider Motion (a) prior to consideration of Item S1(R2).
Moved by Councillor Kim
Seconded by Councillor Gilliland
Whereas the Town of Aurora’s Policy supports sidewalk construction where
gaps exist and Ontario Legislation requires municipalities to remove barriers to
accessibility; and
Whereas sidewalks are essential infrastructure that offer a protected,
dedicated space for all pedestrians, especially the most vulnerable, and when
visibility is poor (e.g., weather-related events, darkness); and
Whereas the Town has implemented the “Active and Safe Routes to School
Program” in 2013;
1. Now Therefore Be It Hereby Resolved That Capital Project No. XXXXX –
Sidewalk Construction on Kitimat Crescent be approved; and
2. Be It Further Resolved That a total budget of $100,000 from the 2020
Capital Budget be approved for Capital Project No. XXXXX to be funded
from the Roads Repair and Replacement reserve; and
3. Be It Further Resolved That the sidewalk be completed in time for the
2020/2021 school year.
Carried
9. Regional Report
None
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10. New Business
Councillor Gallo referred to section 32. a) iv) of the Procedure By-law and inquired
about the process related to delegates requesting specific financial assistance,
and the Mayor and staff provided clarification.
11. Public Service Announcements
Councillor Gallo extended well-wishes to Councillor Gaertner and her family.
Councillor Gallo announced that Aurora’s Menorah Lighting Ceremony, in
partnership with Chabad Aurora, will be held at Town Hall on Sunday, December
22, 2019, from 4 p.m. to 6 p.m., and more information can be found at
aurora.ca/menorahlighting.
Councillor Thompson extended a reminder that Aurora’s Christmas Market will be
held at Town Hall from Friday, November 29 to Sunday, December 1, 2019, along
with the Christmas Tree Lighting on Friday evening at 6:30 p.m., and more details
can be found at aurora.ca/christmasmarket.
Councillor Kim extended a reminder that registration is open for the Town’s winter
recreation programs and registration for the winter aquatics programs is open on
December 2, 2019, noting that the program guide can be picked up at Town
recreation facilities or viewed online at aurora.ca/recguide.
Councillor Kim announced that registration is open for Winterfest Camp on
December 23, 27, and 30, 2019, and January 2-3, 2020, and more information is
available at aurora.ca/campprograms.
Councillor Humfryes announced that the Town’s winter parking restrictions are
now in effect with street parking prohibited between the hours of 2 a.m. and 6 a.m.,
and details on winter overnight parking, including real-time information on street
snow plowing, is available at aurora.ca/snow.
Councillor Gilliland announced that Aurora’s By-law Services has partnered with
York Regional Police for Aurora’s annual Toys for Tickets campaign, noting that
anyone who has received a parking ticket in Aurora between November 12 and
December 13, 2019, can pay their fine by donating a comparably-valued new,
unwrapped child’s toy and/or non-perishable food items, and more information is
available at aurora.ca/toysfortickets.
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Tuesday, November 26, 2019 Page 11 of 12
Mayor Mrakas announced that, at the Council Closed Session of November 12,
2019, Council appointed seven members to the newly established Mayor’s Golf
Classic Funds Committee to oversee distribution of a community initiatives fund
generated from the annual Aurora Mayor’s Charity Golf Classic. He noted that the
Committee includes representatives from service clubs and community
organizations who provide a variety of services to those in need within the Town,
and congratulated the following Committee members: Barb Allan, Wendy Browne,
Rosalyn Gonsalves, Nancy Harrison, Koula Koliviras, Heidi Schellhorn, and
Beverley Wood.
Mayor Mrakas advised of his meeting and discussions with Premier Doug Ford in
Toronto on November 21, 2019, and noted that the Premier and Deputy Premier
Christine Elliott plan to visit Aurora in future and look forward to having a tour of
Library Square and the Armoury.
12. By-laws
None
13. Closed Session
None
14. Confirming By-law
Moved by Councillor Kim
Seconded by Councillor Humfryes
That the following confirming by-law be enacted:
By-law Number 6223-19 Being a By-law to Confirm Actions by Council
Resulting from a Council Meeting on November 26, 2019.
Carried
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15. Adjournment
Moved by Councillor Gallo
Seconded by Councillor Kim
That the meeting be adjourned at 8:40 p.m.
Carried
_________________________________ _________________________________
Tom Mrakas, Mayor Michael de Rond, Town Clerk