MINUTES - Council - 20191217
Town of Aurora
Special Meeting of Council
Minutes
Council Chambers, Aurora Town Hall
Tuesday, December 17, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gallo, Gilliland, Humfryes,
Kim, and Thompson
Members Absent Councillor Gaertner
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Rachel Wainwright-van Kessel,
Director of Finance, Jason Gaertner, Manager, Financial
Management Services, Patricia De Sario, Town Solicitor, Michael
de Rond, Town Clerk, Linda Bottos, Council/Committee
Coordinator
The Chair called the meeting to order at 7:01 p.m.
1. Approval of the Agenda
Moved by Councillor Gilliland
Seconded by Councillor Thompson
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
Special Meeting of Council Minutes
Tuesday, December 17, 2019 Page 2 of 4
3. Delegations
None
4. Consideration of Items Requiring Discussion
1. CMS19-031 – Library Square Project – Update and Additional Funds
Ms. Robin McDougall, Director of Community Services, provided a project update
and overview of the changes since July 2019, including the revised detailed
design, cost estimate and budget, as well as options and next phase of the project,
and presented updated images of the various elements of Library Square.
Main motion
Moved by Councillor Thompson
Seconded by Councillor Humfryes
1. That Report No. CMS19-031 be received; and
2. That Option A be approved resulting in the Library Square Project No.
81019 total approved budget being increased to $51,611,700 representing
an increase of $2,056,800 (including $1,660,900 in previously approved
capital works).
Amendment
Moved by Councillor Kim
Seconded by Councillor Humfryes
That the main motion be amended by adding the following two clauses:
That staff be authorized to further increase the budget and proceed to
tendering the project provided the final Class A estimate remains
within a maximum 5% increase; and
That staff report back on the status of the funding application before
the tender is awarded.
Carried
Special Meeting of Council Minutes
Tuesday, December 17, 2019 Page 3 of 4
Main motion as amended
Moved by Councillor Thompson
Seconded by Councillor Humfryes
1. That Report No. CMS19-031 be received; and
2. That Option A be approved resulting in the Library Square Project No.
81019 total approved budget being increased to $51,611,700 representing
an increase of $2,056,800 (including $1,660,900 in previously approved
capital works); and
3. That staff be authorized to further increase the budget and proceed
to tendering the project provided the final Class A estimate remains
within a maximum 5% increase; and
4. That staff report back on the status of the funding application before
the tender is awarded.
Carried as amended
2. FS19-042 – Library Square – Updated Library Square Funding Strategy
Moved by Councillor Humfryes
Seconded by Councillor Kim
1. That Report No. FS19-042 be received; and
2. That the updated funding strategies for Capital Project No. 81019 – Library
Square be approved as presented, subject to results of the final class ‘A’
estimate and the Town’s grant application success.
Carried
5. Confirming By-law
Moved by Councillor Humfryes
Seconded by Councillor Thompson
That the following confirming by-law be enacted:
By-law Number 6231-19 Being a By-law to confirm actions by Council
resulting from a Special Meeting of Council on December 17, 2019.
Carried
Special Meeting of Council Minutes
Tuesday, December 17, 2019 Page 4 of 4
6. Adjournment
Moved by Councillor Gallo
Seconded by Councillor Kim
That the meeting be adjourned at 8:21 p.m.
Carried
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Tom Mrakas, Mayor Michael de Rond, Town Clerk