MINUTES - Council - 20191008
Town of Aurora
Council Meeting Minutes
Council Chambers, Aurora Town Hall
Tuesday, October 8, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gallo, Gilliland, Humfryes,
Kim, and Thompson
Members Absent Councillor Gaertner
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Rachel Wainwright-van Kessel, Director of
Finance, Allan Downey, Director of Operations, David Waters,
Director of Planning and Development Services, Stephanie
Mackenzie-Smith, Manager of Corporate Communications,
Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk,
Ishita Soneji, Council/Committee Coordinator
The Chair called the meeting to order at 7:00 p.m.
Mayor Mrakas relinquished the chair to Councillor Kim at 7:50 p.m., during
consideration of Motion (a) The Never Forgotten National Memorial, and resumed the
chair at 7:51 p.m.
1. Approval of the Agenda
Moved by Councillor Humfryes
Seconded by Councillor Gallo
That the agenda as circulated by Legislative Services, be approved with the
following change:
• Defer Motion (b) Councillor Gaertner, Re: Helping Urban Pollinators to the
Council meeting of October 22, 2019.
Carried
Council Meeting Minutes
Tuesday, October 8, 2019 Page 2 of 12
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Community Presentations
(a) Tracy Walter, Smart Commute Central York
Re: Smart Commute Program Overview
Ms. Walter presented an overview of the Smart Commute Program including
the successes, various program offerings for workplace, schools, GO station
access, and benefits of the program such as reducing parking requirements,
improving traffic congestion and impact on environment, and improving health
and wellness. She expressed appreciation to the Town for continuing to
partake in the Smart Commute Program.
Moved by Councillor Gilliland
Seconded by Councillor Humfryes
That the presentation be received for information.
Carried
4. Delegations
None
5. Consent Agenda
Moved by Councillor Thompson
Seconded by Councillor Humfryes
That the following Consent Agenda items, C1 to C3 inclusive, be approved:
C1. Council Meeting Minutes of September 24, 2019
1. That the Council meeting minutes of September 24, 2019, be adopted as
printed and circulated.
C2. Council Closed Session Minutes of September 17, 2019
Council Meeting Minutes
Tuesday, October 8, 2019 Page 3 of 12
1. That the Council Closed Session minutes of September 17, 2019, be
adopted as printed and circulated.
C3. Council Closed Session Public Minutes of September 17, 2019
1. That the Council Closed Session Public minutes of September 17, 2019,
be adopted as printed and circulated.
Carried
6. Standing Committee Reports
Moved by Councillor Humfryes
Seconded by Councillor Kim
S1. General Committee Meeting Report of October 1, 2019
1. That the General Committee meeting report of October 1, 2019, be
received and the recommendations carried by the Committee approved,
with the exception of sub-items R1 and R5, which were discussed and
voted on separately as recorded below:
(4b) Delegation (b) – Matthew Kinsella, Re: Interim Control By-law
Exemption for 126 Wells Street
1. That staff be directed to bring a report to the General Committee
meeting of October 15, 2019 regarding a proposed exemption to the
Interim Control By-law No. 6148-19 to permit an attached garage at
126 Wells Street.
Carried
(A1) Accessibility Advisory Committee Meeting Minutes of September
4, 2019
1. That the Accessibility Advisory Committee meeting minutes of
September 4, 2019, be received for information.
Carried
(R1) CS19-024 – Delegation to Staff of Certain Powers, Duties and
Functions
Council Meeting Minutes
Tuesday, October 8, 2019 Page 4 of 12
Main motion
Moved by Councillor Gallo
Seconded by Councillor Humfryes
1. That Report No. CS19-024 be received; and
2. That a by-law that delegates powers, duties and functions to staff
be enacted.
Amendment No. 1
Moved by Councillor Gallo
Seconded by Councillor Kim
That the main motion be amended by adding the following clause:
“That the item “Approve applications to remove holding symbols”
(row 15), be removed from the delegated authority for
Development Related Matters (Attachment 3).
Carried
Amendment No. 2
Moved by Councillor Gallo
Seconded by Councillor Humfryes
That the main motion be amended by adding the following clause:
“That the phrases “Interest and penalties to not exceed $10,000”
and “Annual report to Council” be added to the column
“Delegation Restrictions and Other Requirements” for delegated
authority for “Write off interest and penalties added to trade
account receivable balances as a result of administrative errors”
(Attachment 4, row 17).”
Carried
Amendment No. 3
Moved by Councillor Gallo
Seconded by Councillor Gilliland
That the main motion be amended by adding the following clause:
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Tuesday, October 8, 2019 Page 5 of 12
“That the phrases “Annual report to Council” and “No impact on
tax levy and service levels” be added to the column “Delegation
Restrictions and Other Requirements” for delegated authority for
“Transfer funds and budget between Town Accounts, if required,
to properly manage the Town’s financial affairs” (Attachment 4,
row 21).”
Carried
Amendment No. 4
Moved by Councillor Gallo
Seconded by Councillor Humfryes
That the main motion be amended by adding the following clause:
“That the items “Approve and execute agreements to lease or
license any premises on a short term basis required for municipal
purposes” (row 2) and “Approve and execute leases and licenses
with government bodies, public sector organizations or not-for-
profit organizations for occupancy of space in recreational
facilities or Town owned lands” (row 3), be removed from the
delegated authority for Real Property Matters (Attachment 6).
Carried
Main motion as amended
Moved by Councillor Gallo
Seconded by Councillor Humfryes
1. That Report No. CS19-024 be received; and
2. That a by-law that delegates powers, duties and functions to staff
be enacted; and
3. That the item “Approve applications to remove holding
symbols” (row 15), be removed from the delegated authority
for Development Related Matters (Attachment 3); and
4. That the phrases “Interest and penalties to not exceed
$10,000” and “annual report to Council” be added to the
column “Delegation Restrictions and Other Requirements” for
delegated authority for “Write off interest and penalties added
Council Meeting Minutes
Tuesday, October 8, 2019 Page 6 of 12
to trade account receivable balances as a result of
administrative errors” (Attachment 4, row 17); and
5. That the phrases “Annual report to Council” and “No impact
on tax levy and service levels” be added to the column
“Delegation Restrictions and Other Requirements” for
delegated authority for “Transfer funds and budget between
Town Accounts, if required, to properly manage the Town’s
financial affairs” (Attachment 4, row 21); and
6. That the items “Approve and execute agreements to lease or
license any premises on a short term basis required for
municipal purposes” (row 2) and “Approve and execute leases
and licenses with government bodies, public sector
organizations or not-for-profit organizations for occupancy of
space in recreational facilities or Town owned lands” (row 3),
be removed from the delegated authority for Real Property
Matters (Attachment 6).
Carried as amended
(R2) FS19-028 – 2020 to 2022 Fees and Charges Update
1. That Report No. FS19-028 be received; and
2. That a by-law be enacted to set the 2020, 2021 and 2022 Fees and
Charges for applications, permits, use of Town property, the sale of
documents and for the prescribed service charges for administrative
matters as itemized on the attached schedules.
Carried
(R3) FS19-029 – Prudent Investor Standard for Multiple Investments
1. That Report No. FS19-029 be received; and
2. That staff undertake further due diligence to determine the best
approach to move to the prudent investor standard and report back
to Council with a final recommendation.
Carried
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Tuesday, October 8, 2019 Page 7 of 12
(R4) OPS19-021 – Backflow Prevention Bylaw and Request for Budget
to Install Backflow Preventers
1. That Report No. OPS19-021 be received; and
2. That a by-law to repeal and replace By-law No. 5645-14 – Being a
by-law to regulate cross connections and backflow prevention in
private plumbing systems – be enacted at a future Council meeting;
and
3. That Capital Project No. 43057 – Installation of Backflow Prevention
Meters in Town Facilities be approved; and
4. That a total budget of $125,000 be approved for Capital Project No.
43057 to be funded from the Water Reserve.
Carried
(R5) OPS19-022 – Award of Sole Source Contract to Wamco Municipal
Products Inc.
Moved by Councillor Gallo
Seconded by Councillor Thompson
1. That Report No. OPS19-022 be received; and
2. That a sole source contract in the amount of $750,000, excluding
taxes, be approved for the supply of water meters from Wamco
Municipal Products Inc. for a five (5) year period; and
3. That Director of Operations be authorized to renew the contract, at
the same rate, for three (3) additional one (1)-year terms, pending
an annual analysis and performance review by the Director.
Carried
(R6) PDS19-053 – Approval of Capital Project No. 81016 – Aurora
Promenade Streetscape Design & Implementation
1. That Report No. PDS19-053 be received; and
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Tuesday, October 8, 2019 Page 8 of 12
2. That this report satisfies Council’s conditional budget approval for
Capital Project No.81016 – Aurora Promenade Streetscape Design
& Implementation in the amount of $570,000.
Carried
(R7) PDS19-084 – Proposed Amendments to the Town’s Parking By-law
for Industry Street and Catherine Avenue
1. That Report No. PDS19-084 be received for information.
Carried
(R8) PDS19-090 – The State of Maturity Report
1. That Report No. PDS19-090 be received for inf ormation.
Carried
7. Consideration of Items Requiring Discussion (Regular Agenda)
None
8. Motions
(a) Mayor Mrakas
Re: The Never Forgotten National Memorial
Moved by Mayor Mrakas
Seconded by Councillor Humfryes
Whereas The Town of Aurora has a proud tradition of honouring those who
made the supreme sacrifice on behalf of Canada in armed conflicts across the
world; and
Whereas the Never Forgotten National Memorial Foundation has been
established to develop commemorative programming, exhibits and
monuments at a site on Cape Breton Island as a place of remembrance and
thanks for those brave individuals who lost their lives so far from home; and
Whereas the foundation is seeking the support of businesses, agencies,
government organizations, and individuals across Canada to bring life to this
important national memorial;
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Tuesday, October 8, 2019 Page 9 of 12
1. Now Therefore Be It Hereby Resolved That that the Town of Aurora
supports efforts to develop the Never Forgotten National Memorial.
Carried
(b) Councillor Gaertner
Re: Helping Urban Pollinators
Motion (b) was deferred to the Council meeting of October 22, 2019.
9. Regional Report
York Regional Council Highlights – September 26, 2019
Moved by Councillor Kim
Seconded by Councillor Gilliland
That the Regional Report of September 26, 2019, be received for information.
Carried
10. New Business
Councillor Gilliland requested an update on concerns regarding the Highland Gate
construction site, and staff provided a response noting that a walkabout of the site
with the residents has been completed and concerns brought forward will be
addressed with the developer.
Mayor Mrakas noted that the York Region Transit’s Mobility On-Request Aurora
GO pilot program was successful, and the possibility of adding more vehicles and
expanding the service area will be explored in the future.
11. Public Service Announcements
Councillor Gilliland extended a reminder that Town Hall will be closed on Monday
October 14, 2019, and will reopen on Tuesday, October 15, 2019 at 8:30 a.m.,
noting that further information regarding thanksgiving holiday service schedules is
available at aurora.ca/thanksgiving.
Councillor Gilliland announced that the Skylight Gallery artist for October is Angela
Wong with her exhibit “Touched by Enduring Memories”, and the exhibit is open
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Tuesday, October 8, 2019 Page 10 of 12
Monday to Friday from 8:30 a.m. to 4:30 p.m. located on the third floor of Town
Hall.
Councillor Humfryes referred to her recent visit to the Aurora Cultural Centre and
provided an update on the Kaleidoscope in Schools program, noting that the
Centre has secured 16 performances at various different schools around Town
and approximately 50 teachers have been trained to conduct the program.
Councillor Humfryes announced that the Town is now accepting applications for
the Aurora’s Youth Innovation Fair which can be made at
aurora.ca/youthinnovation.
Councillor Humfryes advised that the Town is now accepting applications for
entries to Aurora’s Santa Under the Stars Parade, and noted that further
information is available at aurora.ca/santaparade.
Councillor Kim announced that the Colours of the Fall Concert will be held on
Thursday, October 10, 2019, from 6 p.m. to 8 p.m. at Town Park, and more details
can be found at aurora.ca/fallconcert.
Councillor Kim extended a reminder that the next Town of Aurora E-Waste event
would be held on Saturday, October 12, 2019, at the Joint Operations Centre from
10 a.m. to 2 p.m., and more details can be found at aurora.ca/ewaste.
Councillor Thompson announced that that Club Aurora’s Wellness Seminar on
Exercise and Blood Pressure will be held on Friday, October 11, 2019 from 1 p.m.
to 2 p.m. at the Aurora Family Leisure Complex, and more details regarding
registration can be found at aurora.ca/fitness.
Councillor Thompson announced that the Town will be hosting Aurora’s Menorah
Lighting Ceremony on Sunday, December 22, 2019, and noted that interested
vendors who would like to participate in this event can email to sware@aurora.ca
by Thursday, October 17, 2019.
Councillor Gallo expressed his appreciation to the Aurora Soccer Club for a
successful Oktoberfest Beer Festival.
Councillor Gallo announced that the Aurora Seniors’ Centre would be holding its
annual jewelry and craft sale on Wednesday, October 23, 2019 and Thursday,
October 24, 2019 in the lounge from 10 a.m. to 1:30 p.m.
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Tuesday, October 8, 2019 Page 11 of 12
Councillor Gallo announced that the Aurora Seniors’ Centre would be hosting a
coffee break fundraiser for the Alzheimer’s Society of York Region on Thursday,
October 24, 2019 from 9 a.m. to 3 p.m., noting that the Aurora Seniors’
Association Board of Directors will match donations made on this day.
Mayor Mrakas extended a reminder that the Aurora Chambers of Commerce’s
Women’s Summit will be held on Wednesday October 9, 2019 from 8 a.m. to 3
p.m., with keynote speaker Andi Petrillo providing opening remarks.
Mayor Mrakas advised that the Aurora Tigers, at its home game on Wednesday,
October 23, 2019, would be hosting students from various schools around Town
with opportunities to partake in various activities.
Mayor Mrakas announced that Aurora’s Haunted Forest will take place on
Saturday, October 26, 2019 from 6 p.m. to 9 p.m. at Sheppard’s Bush, and more
information regarding the event is available at aurora.ca/hauntedforest.
12. By-laws
Moved by Councillor Gilliland
Seconded by Councillor Humfryes
That the following by-law be enacted:
(a) By-law Number 6209-19 Being a By-law to amend Parking and Traffic Control
By-law Number 4574-04.T, as amended, to prescribe a Maximum Rate of
Speed on various highways in the Town of Aurora (John West Way).
Carried
13. Closed Session
None
14. Confirming By-law
Moved by Councillor Gallo
Seconded by Councillor Kim
That the following confirming by-law be enacted:
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Tuesday, October 8, 2019 Page 12 of 12
By-law Number 6210-19 Being a By-law to Confirm Actions by Council
Resulting from a Council Meeting on October 8, 2019.
Carried
15. Adjournment
Moved by Councillor Thompson
Seconded by Councillor Gallo
That the meeting be adjourned at 8:08 p.m.
Carried
_________________________________ _________________________________
Tom Mrakas, Mayor Michael de Rond, Town Clerk