MINUTES - Council - 20190625
Town of Aurora
Council Meeting Minutes
Council Chambers, Aurora Town Hall
Tuesday, June 25, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland,
Humfryes (arrived at 7:37 p.m.), Kim, and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Rachel Wainwright-van Kessel, Director of
Finance, Allan Downey, Director of Operations, David Waters,
Director of Planning and Development Services, Stephanie
Mackenzie-Smith, Manager of Corporate Communications,
Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk,
and Ishita Soneji, Council/Committee Coordinator
The Chair called the meeting to order at 7 p.m.
Mayor Mrakas relinquished the chair to Deputy Mayor Kim at 8:34 p.m. during the
consideration of Motion (a), and resumed the Chair at 8:38 p.m.
Council consented to resolve into a Closed Session at 8:50 p.m. and reconvened into
open session at 9:23 p.m.
1. Approval of the Agenda
Moved by Councillor Kim
Seconded by Councillor Gilliland
That the rules of procedure be waived to allow the addition of Delegation (b) Jeff
Edos; Re: Motion (b) Councillor Kim, Re: Aurora Food & Culture Festival.
On a two-thirds vote the motion
Carried
Council Meeting Minutes
Tuesday, June 25, 2019 Page 2 of 16
Moved by Councillor Gilliland
Seconded by Councillor Kim
That the agenda as circulated by Legislative Services, with the following additions,
as amended, be approved:
• Delegation (a) Ron Kellman, representing Sports Horizons Inc.; Re: Motion (b)
Councillor Kim, Re: Aurora Food & Culture Festival
• Delegation (b) Jeff Edos, Resident; Re: Motion (b) Councillor Kim, Re: Aurora
Food & Culture Festival
• Item R1 – Memorandum from Mayor Mrakas, Re: Committee Compositions
Carried as amended
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Community Presentations
(a) Erin Cerenzia, Manager, Neighbourhood Network
Re: Neighbourhood Network Strategic Plan
Ms. Cerenzia and Mr. Tim Jones, Ambassador for the Town of Aurora
Neighbourhood Network, presented an overview of the organization including
details on the organization’s history, means of community engagement,
volunteer program and opportunities, collaboration with registered partner
organizations, and implementation strategies of the new strategic plan.
Moved by Councillor Thompson
Seconded by Councillor Kim
That the presentation be received for information.
Carried
4. Delegations
Council Meeting Minutes
Tuesday, June 25, 2019 Page 3 of 16
(a) Ron Kellman, representing Sports Horizons Inc.
Re: Motion (b) Councillor Kim; Re: Aurora Food & Culture Festival
Mr. Kellman spoke in support of Motion (b) and provided details of the festival
including the intent to encourage multiculturalism and community engagement,
and listed various activities to be held at the festival.
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the comments of the delegation be received and referred to Motion (b).
Carried
(b) Jeff Edos, Resident
Re: Motion (b) Councillor Kim; Re: Aurora Food & Culture Festival
Mr. Edos spoke in support of Motion (b) and requested Members of Council to
support the application for the festival.
Moved by Councillor Kim
Seconded by Councillor Gaertner
That the comments of the delegation be received and referred to Motion (b).
Carried
5. Consent Agenda
Moved by Councillor Gilliland
Seconded by Councillor Kim
That the following Consent Agenda items, C1 to C6 inclusive, be approved with
the exception of C4, which was voted on separately:
C1. Council Meeting Minutes of June 11, 2019
1. That the Council Meeting minutes of June 11, 2019, be adopted as
printed and circulated.
Carried
Council Meeting Minutes
Tuesday, June 25, 2019 Page 4 of 16
C2. Council Closed Session Minutes of June 4, 2019
1. That the Council Closed Session meeting minutes of June 4, 2019, be
adopted as printed and circulated.
Carried
C3. Council Closed Session Public Minutes of June 4, 2019
1. That the Council Closed Session Public minutes of June 4, 2019, be
adopted as printed and circulated.
Carried
C4. Council Closed Session Minutes of June 11, 2019
Moved by Councillor Kim
Seconded by Councillor Gilliland
1. That the Council Closed Session meeting minutes of June 11, 2019, be
adopted as printed and circulated.
Carried
C5. Council Closed Session Public Minutes of June 11, 2019
1. That the Council Closed Session Public minutes of June 11, 2019, be
adopted as printed and circulated.
Carried
C6. Memorandum from Councillor Gaertner
Re: Lake Simcoe Region Conservation Authority Board Meeting
Highlights of May 24, 2019
1. That the memorandum regarding Lake Simcoe Region Conservation
Authority Board Meeting Highlights of May 24, 2019, be received for
information.
Carried
6. Standing Committee Reports
On a motion by Councillor Kim, seconded by Councillor Gaertner, Council consented to
consider Motion (b) prior to the consideration of S1(C2) and S1(NB1).
Council Meeting Minutes
Tuesday, June 25, 2019 Page 5 of 16
Moved by Councillor Gilliland
Seconded by Councillor Kim
That the following Standing Committee Reports, Items S1 and S2, be received and
the recommendations carried by the Committee approved, with the exception of
sub-items S1(C2) and S1(NB1), which were discussed and voted on separately as
recorded below:
S1. General Committee Meeting Report of June 18, 2019
(C1) FS19-021 – 2019 Interim Forecast Update – as at April 30, 2019
1. That Report No. FS19-021 be received for information.
Carried
(C2) OPS19-016 – Aurora Family Leisure Complex (AFLC) Skate Park
Motion to defer
Moved by Councillor Gallo
Seconded by Councillor Gaertner
That Report No. OPS19-016 – Aurora Family Leisure Complex (AFLC)
Skate Park be deferred to a future Council meeting, after the
consideration of Confidential Memorandum from the Town Solicitor
regarding Skate Park Issues, dated June 6, 2019, at a future Closed
Session meeting.
Motion to defer
Withdrawn
Council consented to consider Item S1(C2) after reconvening from Closed Session and
prior to New Business.
Moved by Councillor Gallo
Seconded by Councillor Humfryes
1. That Report NO. OPS19-016 be received; and
2. That this report satisfy Council’s conditional approval of Capital
Project No. 72281 – AFLC Skate Park in the amount of $600,000.
Carried
Council Meeting Minutes
Tuesday, June 25, 2019 Page 6 of 16
(C3) OPS19-017 – Lake-to-Lake Cycling and Walking Trail Agreement
1. That Report NO. OPS19-017 be received; and
2. That the Mayor and Town Clerk be authorized to execute the
Agreement between the Town of Aurora and the Regional
Municipality of York for the operation, maintenance and
replacement of the Lake-to-Lake Cycling and Walking Trail within
the Regional right-of-way once constructed.
Carried
(A1 ) Finance Advisory Committee Meeting Minutes of May 22, 2019
1. That the Finance Advisory Committee meeting minutes of May 22,
2019, be received for information.
Carried
(A2 ) Heritage Advisory Committee Meeting Minutes of June 3, 2019
1. That the Heritage Advisory Committee meeting minutes of June 3,
2019, be received for information.
Carried
(R1) CS19-022 – Entry onto Private Property Protocol
1. That Report No. CS19-022 be received; and
2. That the revised Entry onto Private Property Protocol as outlined in
Attachment #1 providing property owners with notification of entry
and removing the requirement to obtain a search warrant for
investigation purposes, be endorsed.
Carried
(R2) FS19-020 – 2020-2022 Operating and 2020 Capital Budget
Development Direction
1. That the updated Council Budget Principles and Process be
approved; and
Council Meeting Minutes
Tuesday, June 25, 2019 Page 7 of 16
2. That the key principles for the 2020 to 2022 multi-year operating
budget development be endorsed.
Carried
(R3) FS19-023 – 2018 Year End Budget Report – as at December 31,
2018
1. That Report No. FS19-023 be received for information.
Carried
(R4) PDS19-051 – Energy Conservation and Demand Management
(ECDM) Plan Update 2019-2023
1. That Report No. PDS19-051 be received; and
2. That the Corporate Energy Conservation and Demand Management
(ECDM) Plan Update for 2019 to 2023 (Attachment #1), be
endorsed.
Carried
(R5) CMS19-016 – 2019 Capital Project – Outdoor Field Development
Strategy
1. That Report No. CMS19-016 be received; and
2. That this report satisfy Council’s conditional budget approval for
Capital Project No. 73317 – Outdoor Field Development Strategy, in
the amount of $55,000.
Carried
(R6) CS19-026 – Licensing By-law Amendments – Second Hand Goods
1. That Report No. CS19-026 be received; and
2. That a by-law be brought forward to amend Schedule 12 of the
Town’s Licensing By-law No. 5630-14 to reflect current business
models for Second Hand Goods stores.
Carried
Council Meeting Minutes
Tuesday, June 25, 2019 Page 8 of 16
(NB1) New Business Motion No. 1
Moved by Councillor Thompson
Seconded by Councillor Humfryes
1. That staff be authorized to provide the Rotary Club of Aurora with
financial and in-kind support for the Dance in the Park event on
June 30, 2019 to a maximum of $5,000 to be funded from the
Council Operating Contingency budget.
Carried
S2. Budget Committee Meeting Report of June 18, 2019
1. That the Budget Committee meeting report of June 18, 2019, be received
and the recommendations carried by the Committee approved.
Carried
7. Consideration of Items Requiring Discussion (Regular Agenda)
R1. Memorandum from Mayor Mrakas
Re: Committee Compositions
Moved by Councillor Gilliland
Seconded by Councillor Kim
1. That the memorandum regarding Committee Compositions be received;
and
2. That the Terms of Reference for the Community Advisory Committee
(CAC) regarding membership be amended from two (2) to one (1)
Council member; and
3. That Councillor Kim be removed from the Community Advisory
Committee and appointed to the vacant position on the Finance Advisory
Committee (FAC); and
4. That Councillor Thompson be appointed to the vacant position on the
Joint Council Committee (JCC).
Carried
Council Meeting Minutes
Tuesday, June 25, 2019 Page 9 of 16
8. Motions
(a) Mayor Mrakas
Re: Response to Regional Governance Review
Moved by Mayor Mrakas
Seconded by Councillor Humfryes
Whereas the Government of Ontario has announced a review of Ontario's
eight regional municipalities (Durham, Halton, Muskoka District, Niagara,
Oxford County, Peel, Waterloo, York), the County of Simcoe and their lower-
tier municipalities by appointed Special Advisors; and
Whereas the provincially appointed Special Advisors are to provide advice and
develop recommendations for the Minister of Municipal Affairs and Housing for
the purpose of improving governance, decision-making and service delivery in
the eight regions and Simcoe County and their lower-tier municipalities; and
Whereas the Association of Municipalities of Ontario (AMO) informed its
members last August, that the Minister of Municipal Affairs and Housing began
informal discussions on regional governance review, wishing to hear from
municipalities about how this system of governance is working recognizing it
was established in the 1970s; and
Whereas the provincially appointed Special Advisors have included within the
scope of their review, consideration of moving to single-tier municipalities or
amalgamating existing municipalities; and
Whereas the Town of Aurora welcomes all opportunities to improve both
Regional and local municipal service delivery and achieve greater efficiencies
and cost savings for all Aurora and York taxpayers and rate payers; and
Whereas York Region's municipal structure provides for Regional services
throughout all local York municipalities, resulting in cost-effective, quality
services that respond to the needs of the local municipalities and citizens,
such as Children's and Court Services, Housing, Long Term Care, Paramedic
and Police Services, Public Health, Social Assistance, Public Transit, Water
and Waste Treatment, to name a few; and
Council Meeting Minutes
Tuesday, June 25, 2019 Page 10 of 16
Whereas the province requested feedback on the regional review through an
online survey or written submission; and
Whereas the Town of Aurora has demonstrated its fiscal responsibility by
embracing shared service arrangements like Central York Fire Services and
also by reducing its Council size from nine (9) members to seven (7) before
the 2018 Municipal Election;
1. Now Therefore Be It Hereby Resolved That it is recognized and factual
that York Region was formed, effective January 1, 1971, at which time
resulted in the consolidation of fourteen (14) former municipalities
(previously under 'York County') into nine (9) new municipalities; and
2. Be It Further Resolved That the Council of the Town of Aurora endorses
the effectiveness of the current two-tier municipal governance structure,
with continued exploration and implementation of furthering efficiencies
and partnerships, as has existed between York Region and our partner
York local municipalities, since its inception in 1971; and
3. Be It Further Resolved That the Town of Aurora and its actively engaged
citizens value the distinct identity of their community of communities and
are committed to being proud hosts and stewards of the Oak Ridges
Moraine, Greenbelt, Lake Simcoe and the Holland Marsh; and
4. Be It Further Resolved That this motion be forwarded to all municipalities
of York Region, the Premier of Ontario, the Minister of Municipal Affairs
and Housing, all local MPP's and the Association of Municipalities of
Ontario.
Carried
On a motion by Councillor Kim, seconded by Councillor Gaertner, Council consented to
consider Motion (b) prior to the consideration of S1(C2) and S1(NB1).
(b) Councillor Kim
Re: Aurora Food & Culture Festival
Main motion
Moved by Councillor Kim
Seconded by Councillor Gilliland
Council Meeting Minutes
Tuesday, June 25, 2019 Page 11 of 16
Whereas the Town of Aurora has had three successful Multicultural Festivals
and attendance growing with each new year; and
Whereas the number of activities and offerings have increased with each new
year; and
Whereas it is critical that we welcome and engage new residents and share
with them the rich culture and history of Aurora, along with its spirit of
volunteerism in which Aurora was built; and
Whereas Newmarket has discontinued its Multicultural Festival and Richmond
Hill has discontinued Taste of the Hill thereby offering a great opportunity for
Aurora to fill in the multicultural festival gap in the Region; and
Whereas supporting food, culture, and diversity in itself supports Aurora’s
Strategic Plan objectives of “Supporting an exceptional quality of life for all,”
which in turn attracts people and businesses; and
1. Now Therefore Be It Hereby Resolved That the application from Sports
Horizons Inc. for the Aurora Food & Culture Festival be approved, in
accordance with the Third Party Events in Outdoor Town Facilities Policy;
and
2. Be It Further Resolved That the Aurora Food & Culture Festival be
declared as an “event of Town significance”, in accordance with the
Municipal Alcohol Policy.
Amendment
Moved by Councillor Kim
Seconded by Councillor Thompson
That the main motion be amended by adding the following clause:
That funding for the Aurora Food & Culture Festival event be provided
to an upset limit of $5,000 from the Council Contingency fund.
Carried
Council consented to vote on the third operative clause of the main motion as amended
separately.
Council Meeting Minutes
Tuesday, June 25, 2019 Page 12 of 16
Main motion as amended
Moved by Councillor Kim
Seconded by Councillor Gilliland
1. Now Therefore Be It Hereby Resolved That the application from Sports
Horizons Inc. for the Aurora Food & Culture Festival be approved, in
accordance with the Third Party Events in Outdoor Town Facilities Policy;
and
2. Be It Further Resolved That the Aurora Food & Culture Festival be
declared as an “event of Town significance”, in accordance with the
Municipal Alcohol Policy.
Carried
Main motion as amended
Moved by Councillor Kim
Seconded by Councillor Gilliland
3. That funding for the Aurora Food & Culture Festival event be
provided to an upset limit of $5,000 from the Council Contingency
fund.
Carried
9. Regional Report
None
10. New Business
Councillor Gaertner inquired about the status of the whistle cessation project
information to be made public as requested at last week’s General Committee
meeting, and staff provided a response noting that a report is forthcoming.
Councillor Gaertner expressed concern regarding the tree protection west of the
Armoury restoration site, and staff provided a response noting that adequate
protection has been carried out throughout the restoration project.
Council Meeting Minutes
Tuesday, June 25, 2019 Page 13 of 16
Councillor Gaertner referred to residents’ concern regarding fence construction on
the south side of Henderson Forest, causing potential damage to the turtle nests,
and extended appreciation to staff for their immediate response.
Councillor Kim inquired about the projected date of completion of the Armoury
restoration project, and staff provided a response noting that the restoration would
be completed by August subject to the completion of necessary inspections.
Councillor Humfryes extended appreciation to staff for their efforts in organizing
and administering the Dance in the Park event within a short time frame.
11. Public Service Announcements
Councillor Gilliland announced that the Town of Aurora is in the Top 5 finalists of
the ParticipAction Community Better Challenge in Canada, and noted that the
winner of Canada’s Most Active Community will be announced on Thursday, June
27, 2019.
Councillor Gilliland extended a reminder that the Town’s partners at Desjardins will
be offering free recreational activities for Aurorans, and noted that the schedule of
programming is available at aurora.ca/desjardinsdays.
Councillor Humfryes extended a reminder that Aurora’s nine-week Concert in the
Park series will begin on Wednesday, July 3, 2019, from 7 p.m. to 9 p.m. at Town
Park, noting that more information is available at aurora.ca/summerconcerts.
Councillor Kim announced that the CP Women’s Open will be held in August and
noted that volunteer registration is open and further information is available at
cpwomensopen.com/volunteer.
Councillor Gaertner announced that the Desjardins Pool at the Aurora Family
Leisure Complex will be closed for refurbishment from Tuesday, July 2, 2019 to
Friday, August 23, 2019 and noted that leisure swimming, aquafit classes and pool
rental will be available at the Stronach Aurora Recreation Complex.
Councillor Thompson noted his attendance at the Scouts Canada Service
Recognition Ceremony on June 15, 2019, and extended wishes to the following
Aurora service award recipients: Bob Barker, 15 years; Bob Cole, Bar to the Silver
Acorn Medal; Cheryl Stoltz, 15 years; David Atkins, 30 years; Trevor Stevens, 45
Council Meeting Minutes
Tuesday, June 25, 2019 Page 14 of 16
years; Jennifer Neville-Lake, 5 years and Good Service certificate; and James
Spears, 30 years and Bar to the Medal of Good Service.
Councillor Thompson extended a reminder that Town Hall will be closed on
Monday, July 1, 2019 for the Canada Day Holiday, and regular business hours will
resume on Tuesday, July 2, 2019.
Councillor Gallo extended a reminder that the Canada Day celebrations will begin
at 10 a.m. with a parade on Yonge Street and continue at 11 a.m. in Lambert
Willson Park, noting that more information can be found at aurora.ca/canadaday.
Mayor Mrakas extended a reminder regarding the Aurora Farmers’ Market and
Artisan Fair, which is held each Saturday from 8 a.m. to 1 p.m. in Town Park.
12. By-laws
Council consented to vote on each by-law separately.
Moved by Councillor Thompson
Seconded by Councillor Kim
That the following by-law be enacted:
(a) By-law Number 6189-19 Being a By-law to amend By-law Number 6000-17,
as amended, respecting the lands municipally known as 15370 Leslie Street
(15370 Leslie (Skale) Inc.).
Carried
Moved by Councillor Thompson
Seconded by Councillor Kim
That the following by-law be enacted:
(b) By-law Number 6190-19 Being a By-law to amend By-law Number 6000-17,
as amended, to implement the recommendations of the Stable Neighbourhood
Study.
Carried
Moved by Councillor Kim
Seconded by Councillor Gallo
Council Meeting Minutes
Tuesday, June 25, 2019 Page 15 of 16
That the following by-law be enacted:
(c) By-law Number 6191-19 Being a By-law to amend By-law Number 5630-14,
as amended, to regulate licensing of business establishments.
Carried
13. Closed Session
Council consented to resolve into and reconvene from Closed Session prior to the
consideration New Business.
Moved by Councillor Gallo
Seconded by Councillor Gaertner
That Council resolve into Closed Session to consider the following matter:
1. Advice that is subject to solicitor-client privilege, including communications
necessary for that purpose (Section 239(2)(f) of the Municipal Act, 2001); Re:
Confidential Memorandum from Town Solicitor, dated June 6, 2019, Re: Skate
Park Issues
Carried
Moved by Councillor Gaertner
Seconded by Councillor Thompson
That the Council meeting be reconvened into open session to rise and report from
Closed Session.
Carried
1. Advice that is subject to solicitor-client privilege, including
communications necessary for that purpose; (Section 239(2)(f) of the
Municipal Act, 2001); Re: Confidential Memorandum from Town Solicitor,
dated June 6, 2019, Re: Skate Park Issues
Moved by Councillor Thompson
Seconded by Councillor Gaertner
1. That the verbal update from Town Solicitor be received; and
2. That the solicitor-client privilege in the confidential memo be waived; and
Council Meeting Minutes
Tuesday, June 25, 2019 Page 16 of 16
3. That the Confidential Memorandum from Town Solicitor regarding Skate
Park Issues, dated June 6, 2019, be made public subject to the redactions
identified in Closed Session.
Carried
14. Confirming By-law
Moved by Councillor Thompson
Seconded by Councillor Gilliland
That the following confirming by-law be enacted:
By-law Number 6192-19 Being a By-law to Confirm Actions by Council
Resulting from a Council Meeting on June 25, 2019.
Carried
15. Adjournment
Moved by Councillor Gaertner
Seconded by Councillor Thompson
That the meeting be adjourned at 9:51 p.m.
Carried
_________________________________ _________________________________
Tom Mrakas, Mayor Michael de Rond, Town Clerk