MINUTES - Council - 20190528
Town of Aurora
Council Meeting Minutes
Council Chambers, Aurora Town Hall
Tuesday, May 28, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland,
Humfryes, Kim, and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Jason Gaertner, Acting Director of Financial
Services, Sara Tienkamp, Acting Director of Operations, David
Waters, Director of Planning and Development Services,
Stephanie Mackenzie-Smith, Manager of Corporate
Communications, Patricia De Sario, Town Solicitor, Michael de
Rond, Town Clerk, and Ishita Soneji, Council/Committee
Coordinator
The Chair called the meeting to order at 7 p.m.
1. Approval of the Agenda
Moved by Councillor Gallo
Seconded by Councillor Humfryes
That the rules of procedure be waived to allow a motion regarding the Aurora
Soccer Club flying a drone over Highland Park to be added to the agenda.
On a two-thirds vote the motion
Carried
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Tuesday, May 28, 2019 Page 2 of 13
Moved by Councillor Humfryes
Seconded by Councillor Thompson
That the agenda as circulated by Legislative Services, with the following additions,
be approved:
• Delegation (a) Sandra Sangster, representing Regency Acres Ratepayers
Association, Aurora Heights Ratepayers Association, Town Park Area
Residents Ratepayers Association; Re: Motion (a) Councillor Gaertner, Re:
Stable Neighbourhood Study Methodology
• Item R1 – FS19-024 – Library Square Total Approved Budget Funding
Sources
• Motion (b) Councillor Gallo; Re: Drone Flying for Aurora Soccer Club
Carried as amended
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Community Presentations
(a) Susan Mullin and Brian North, Southlake Regional Health Care
Foundation
Re: Presentation of the Run for Southlake Mayor’s Cup
Mr. North and Ms. Mullin recognized the fundraising efforts of the Members of
Council and Aurora residents who participated in the Run for Southlake
Mayor’s Cup Challenge. It was noted that Team Aurora raised $12,978 and
overall $411,000 was raised for Southlake Regional Health Centre.
Mr. North and Ms. Mullin presented the Mayor and Members of Council with
the Run for Southlake Mayor’s Cup trophy.
Moved by Councillor Humfryes
Seconded by Councillor Thompson
That the presentation be received for information.
Carried
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(b) Michele Boyer and Raymond Noble, Aurora Lawn Bowling Club
Re: Aurora Lawn Bowling Club Update
Ms. Boyer and Mr. Noble presented an overview of the club’s history, details of
the various programs offered by the club, upcoming events, and ongoing
efforts for public outreach.
The Mayor and Members of Council recognized Jeff Walker, long time
member of the Aurora Lawn Bowling Club for his efforts and continuous
participation in advancing the sport in the community.
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
That the presentation be received for information.
Carried
(c) Stephen Forsey, Aurora Sports Hall of Fame (ASHOF)
Re: ASHOF Inductees for 2019
Mr. Forsey recognized and announced the names of five Aurorans who have
made major contributions to sport – Jim Clark, Reg Chappell, Travis
Romagnoli, Dave Gardner, and Ryan Gardner – who will be inducted into the
Aurora Sports Hall of Fame. He noted that the 2019 Induction Celebration will
be held on November 7, 2019 at St. Andrew’s College and further information
will be available at www.aurorashof.ca.
Moved by Councillor Kim
Seconded by Councillor Gallo
That the presentation be received for information.
Carried
4. Delegations
(a) Sandra Sangster, representing Regency Acres Ratepayers Association,
Aurora Heights Ratepayers Association, Town Park Area Residents
Ratepayer Association; Re: Motion (a) Councillor Gaertner, Re: Stable
Neighbourhood Study Methodology
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Ms. Sangster spoke in support of the motion and expressed concern regarding
the methodology used by consultants to calculate the gross floor area and
percentage lot coverage for the sable neighbourhood study areas.
Moved by Councillor Humfryes
Seconded by Councillor Kim
That the comments of the delegation be received and referred to Motion (a).
Carried
5. Consent Agenda
Moved by Councillor Thompson
Seconded by Councillor Humfryes
That the following Consent Agenda items, C1 to C4 inclusive, be approved:
C1. Council Meeting Minutes of May 14, 2019
1. That the Council Meeting minutes of May 14, 2019, be adopted as
printed and circulated.
C2. Council Closed Session Minutes of May 7, 2019
1. That the Council Closed Session minutes of May 7, 2019, be adopted as
printed and circulated.
C3. Council Closed Session Public Minutes of May 7, 2019
1. That the Council Closed Session Public minutes of May 7, 2019, be
adopted as printed and circulated.
C4. Council Workshop Meeting Minutes of May 13, 2019
1. That the Council Workshop Meeting minutes of May 13, 2019, be
adopted as printed and circulated.
Carried
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6. Standing Committee Reports
Moved by Councillor Humfryes
Seconded by Councillor Thompson
That the following Standing Committee Report, Item S1, be received and the
recommendations carried by the Committee approved:
S1. General Committee Meeting Report of May 21, 2019
(C1) Memorandum from Mayor Mrakas
Re: Aurora Sports Hall of Fame – Appointment to the Board
1. That the memorandum regarding Aurora Sports Hall of Fame –
Appointment to the Board and attached correspondence be
received; and
2. That Robin McDougall, Director, Community Services, for the Town
of Aurora and Mayor Tom Mrakas be appointed to the Board of the
Aurora Sports Hall of Fame.
Carried
(A1 ) Finance Advisory Committee Meeting Minutes of April 30, 2019
1. That the Finance Advisory Committee meeting minutes of April 30,
2019, be received for information.
Carried
(A2 ) Community Advisory Committee Meeting Minutes of May 2, 2019
1. That the Community Advisory Committee meeting minutes of May
2, 2019, be received for information.
Carried
(R1) CMS19-015 – Library Square – Linkage and Café Options
1. That Report No. CMS19-015 be received; and
2. That Linkage Option B – Link with Stairs be approved and the total
Library Square project budget be increased by $3,544,400 to be
funded as per the recommended funding strategy; and
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Tuesday, May 28, 2019 Page 6 of 13
3. That staff report back to Council on final cost estimate for the
Library Extension Corridor; and
4. That the Library Entrance Vestibule be approved and the total
Library Square project budget increased by $398,900 to be funded
as per the recommended funding strategy; and
5. That the Café Snack bar/Concession style be approved and the
total Library Square project budget increased by $157,700 to be
funded as per the recommended funding strategy.
Carried
(R2) PDS19-042 – Regional MCR Update: Intensification Area &
Employment Land Conversion Requests
1. That Report No. PDS19-042 be received for information.
Carried
(R3) CS19-020 – Ratepayers Association Policy Update
1. That Report No. CS19-020 be received; and
2. That the Ratepayers Association Policy be approved.
Carried
(R4) CMS19-013 – 2019 Capital Project – AFLC Fitness Equipment
Replacement
1. That Report No. CMS19-013 be received; and
2. That this report satisfy Council’s conditional budget approval for
Capital Project No. 74007 – AFLC Fitness Equipment Replacement
in the amount of $50,000.
Carried
(R5) CMS19-014 – 2019 Capital Project – User Fee Pricing Policy and
Ability to Pay Review
1. That Report No. CMS19-014 be received; and
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2. That this report satisfy Council’s conditional budget approval for
Capital Project No. 73318 – User Fee Pricing Strategy, in the
amount of $60,000.
Carried
(R6) OPS19-012 – Tamarac Green Park – Walkway/Basketball Repaving
1. That Report No. OPS19-012 be received; and
2. That this report satisfy Council’s conditional approval of Capital
Project No. 73240 – Tamarac Green Park Walkway/Basketball
Repaving in the amount of $30,000.
Carried
(R7) OPS19-013 – Wildlife Park Phases 1/2/3
1. That Report No. OPS19-013 be received; and
2. That this report satisfy Council’s conditional approval of Capital
Project No. 73169 – Wildlife Park Phases 1/2/3 in the amount of
$1,000,000.
Carried
(R8) PDS19-040 – BIA Business Plan and Budget
1. That Report No. PDS19-040 be received; and
2. That the budget presented by the Aurora BIA Board of Management
for the Aurora Business Improvement Area be approved; and
3. That a by-law be enacted to levy a Special Charge upon Rateable
Property in the Aurora Business Improvement Area at the May 28,
2019 Council meeting.
Carried
(R9) PDS19-045 – Capital Project No. 42072 – Vandorf Sideroad Culvert
and Ditch Repair Budget Increase
1. That Report No. PDS19-045 be received; and
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2. That the total approved budget for Capital Project No. 42072 be
increased from $130,000 to $219,000, representing an increase of
$89,000 to be funded from the Storm Sewer R&R Reserve.
Carried
(R10)PDS19-047 – Amending Zoning By-law Enactment and Technical
Revisions, 15370 Leslie (Skale) Inc., 15370 Leslie
Street, File Number: ZBA-2017-02, Related File
Number: SP-2017-02
1. That Report No. PDS19-047 be received.
Carried
7. Consideration of Items Requiring Discussion (Regular Agenda)
R1. FS19-024 – Library Square Total Approved Budget Funding Sources
Moved by Councillor Humfryes
Seconded by Councillor Gilliland
1. That Report No. FS19-024 be received for information.
Carried
8. Motions
(a) Councillor Gaertner
Re: Stable Neighbourhoods Study Methodology
Moved by Councillor Gaertner
Seconded by Councillor Gallo
Whereas Council has conducted a review of the Zoning By-laws for our mature
Stable Neighbourhoods including a consultant’s review; and
Whereas the consultant’s report was presented at the March 27, 2019 Public
Planning meeting which suggested new zoning provisions regarding square
footage and percent lot coverage; and
Whereas it did not include the data that was used to come to the conclusion
that would enable Council to address resident’s questions and concerns;
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1. Now Therefore Be It Hereby Resolved That The Planning Partnership
prepare a report to Council on the methodology of the Stable
Neighbourhoods study, including data and calculations for Gross Floor
Area and percentage lot coverage for each of the study areas; and
2. Be It Further Resolved That this report be prepared for the June 4, 2019
General Committee Meeting.
Carried
(b) Councillor Gallo
Re: Aurora Soccer Club – Use of Drones
Moved by Councillor Gallo
Seconded by Councillor Humfryes
Whereas the use of Remotely Piloted Aircraft Systems (RPAS) “Drones” are
becoming more popular; and
Whereas Federal Regulations require the property owner to provide
permission for the use of RPAS; and
Whereas currently, under the Aurora Parks and Property By-law, council is the
authority that provides that permission; and
Whereas it will often take many weeks to allow a report to be placed on a
council agenda; and
Whereas The Aurora Soccer Club has requested permission to operate a
drone on Highland Park for the purposes of photographing the field, recording
events and field evaluation; and
Whereas the authority to allow individuals or corporations to fly Drones is an
administrative duty;
1. Now Therefore Be It Hereby Resolved That the Town of Aurora authorize
the Aurora Soccer Club to fly a drone over Highland Park; and
2. Be It Further Resolved That delegated authority be given to the Director of
Community Services for any future request to fly Remotely Piloted Aircraft
Systems (RPAS) “Drones” while in a park or public space.
Carried
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9. Regional Report
None
10. New Business
Councillor Gilliland requested an update on the accessible washroom trailer and
staff provided an update noting that the Town of Whitchurch-Stouffville has made
the trailer available to those interested for a fee and future requirements of trailer
within the Town will be reviewed on a case-by-case basis.
Councillor Humfryes inquired about the possibility of having a Town owned
accessible washroom trailer and staff provided a response.
Councillor Gaertner inquired about the status of the park being built at Highland
Gate site, and staff agreed to provide an update at a future meeting.
Councillors Gallo and Gaertner referred to Item S1(R1) – Report No. CMS19-015
– Library Square – Linkage and Café Options, and noted that they were opposed
to the report recommendation
Councillor Gilliland referred to resident’s concern regarding dead trees on the
vacant property on Tyler Street and requested staff to investigate the matter.
Mayor Mrakas provided an update regarding Bill 108, and noted that many other
municipalities in the Province have passed the motion to oppose Bill 108.
11. Public Service Announcements
Councillor Gallo extended a reminder that the free compost giveaway event will be
on Saturday, June 1, 2019 at the Stronach Aurora Recreation Complex from 10
a.m. to 3 p.m.
Councillor Thompson expressed appreciation to everyone who attended the 2019
Community Recognition Awards held on Monday, May 27, 2019.
Councillor Gaertner noted that May was Asian Heritage Month and extended
wishes to all those who celebrated.
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Councillor Gaertner extended wishes to all those celebrating the holy month of
Ramadan.
Councillor Gaertner announced that National Accessibility Week began on
Sunday, May 26, 2019 and the Accessibility Open House will be on Friday, May
31, 2019 at the Aurora Family Leisure Complex from 4:00 p.m. to 6:00 p.m.
Councillor Kim extended a reminder that the Seniors Information & Active Living
Fair will be on Saturday, June 1, 2019 from 9 a.m. to 1 p.m. and further information
regarding programs and activities is available at aurora.ca/activeseniors.
Councillor Humfryes extended a reminder regarding the Aurora Farmers’ Market
and Artisan Fair, which is held each Saturday from 8 a.m. to 1 p.m. in Town Park.
Councillor Humfryes announced that the New Beginnings Pow-Wow in Aurora
event will be on Saturday, June 1, 2019 from 12 p.m. to 9 p.m. at Lambert Wilson
Park, and noted that further information is available at aurora.ca/powwow.
Councillor Gilliland extended appreciation to Max Le Moine, Accessibility Advisory
Committee member for his efforts in helping with the National AccessAbility Week.
Councillor Gilliland requested all Aurora residents to participate in the
ParticipAction Community Better Challenge which will run from May 31, 2019 to
June 16, 2019.
Councillor Thompson referred to Item S1(R10) noting that the item was not pulled
for separate discussion. He requested clarification on the concerns expressed at
the General Committee meeting of May 21, 2019 regarding the request to increase
height, and staff provided clarification.
Motion to reconsider
Moved by Councillor Thompson
Seconded by Councillor Humfryes
That Item S1(R10) – Report No. PDS19-047 – Amending Zoning By-law
Enactment and Technical Revisions, 15320 Leslie (Skale) Inc., 15370 Leslie
Street, File Number ZBA-2017-02, Related File Number: SP-2017-02, be
reconsidered at the Council meeting of June 11, 2019.
Motion to reconsider
Carried
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Mayor Mrakas extended wishes to Barb Allen, 2019 Aurora Citizen of the Year for
her contribution to the community.
Mayor Mrakas extended a reminder that the Aurora Chamber Street Festival will
be on Sunday, June 2, 2019 from 11 a.m. to 5 p.m. along Yonge Street and noted
that more information is available at aurorachamber.on.ca.
12. By-laws
Moved by Councillor Gilliland
Seconded by Councillor Kim
That the following by-laws be enacted:
(a) By-law Number 6182-19 Being a By-law to designate a property to be of
cultural heritage value or interest (De La Salle College and Pine Ridge Trail
(Monk’s Walk) – 50-100 Bloomington Road West).
(b) By-law Number 6183-19 Being a By-law to levy a Special Charge upon
Relatable Property in the Aurora Business Improvement Area.
(c) By-law Number 6184-19 Being a By-law to set and levy the rates of Taxation
for the taxation year 2019.
Carried
13. Closed Session
None
14. Confirming By-law
Moved by Councillor Kim
Seconded by Councillor Gallo
That the following confirming by-law be enacted:
By-law Number 6185-19 Being a By-law to Confirm Actions by Council
Resulting from a Council Meeting on May 28, 2019.
Carried
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15. Adjournment
Moved by Councillor Gilliland
Seconded by Councillor Gaertner
That the meeting be adjourned at 9:07 p.m.
Carried
_________________________________ _________________________________
Tom Mrakas, Mayor Michael de Rond, Town Clerk