MINUTES - Council - 20190423
Town of Aurora
Council Meeting Minutes
Council Chambers, Aurora Town Hall
Tuesday, April 23, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland,
Humfryes, and Kim
Members Absent Councillor Thompson
Other Attendees Robin McDougall, Acting Chief Administrative Officer and Director
of Community Services, Jason Gaertner, Acting Director of
Financial Services, Allan Downey, Director of Operational
Services, David Waters, Director of Planning and Development
Services, Patricia De Sario, Acting Director of Corporate Services
and Town Solicitor, Stephanie Mackenzie-Smith, Manager of
Corporate Communications, Michael de Rond, Town Clerk, and
Ishita Soneji, Council/Committee Coordinator
The Chair called the meeting to order at 7 p.m.
A moment of silence was observed in honour of the victims of the recent bombings that
occurred in various cities in Sri Lanka on Easter Sunday.
1. Approval of the Agenda
Moved by Councillor Humfryes
Seconded by Councillor Gilliland
That the agenda as circulated by Legislative Services be approved with the
following additions and changes:
• Delegation (a) Gord de Bruin, Resident; Re: By-law (b) Being a By-law to
amend Zoning By-law Number 6000-17, as amended, respecting the lands
municipally known as 14700 Yonge Street (Canadian Tire Real Estate
Limited).
Council Meeting Minutes
Tuesday, April 23, 2019 Page 2 of 11
• Withdrawn: Item R1 – PDS19-040 – BIA Business Plan and Budget
• By-law (c) By-law XXXX-19 Being a By-law to appoint Municipal By-law
Officers and Property Standards Officers for The Corporation of the Town of
Aurora.
On a two-thirds vote the motion
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Community Presentations
(a) Al Downey, Director, Operational Services
Re: 40-Year Service Award Presentation to Jim Tree, Acting Operations
Manager, Roads-Water
Mr. Downey introduced Mr. Jim Tree, Acting Operations Manager of Road-
Water and presented an overview of his key accomplishments and various
roles and responsibilities within the Town throughout the 40 years. The Mayor
and Members of Council extended best wishes to Mr. Tree and presented him
with a plaque commemorating his 40 years of service.
Moved by Councillor Humfryes
Seconded by Councillor Gaertner
That the presentation be received for information.
Carried
(b) Grandmaster Tim Wakefield (Shi Yan Feng), Shaolin Martial Arts Canada
Re: Shaolin Martial Arts & Culture in Aurora
Mr. Wakefield presented a brief history of Shaolin Martial Arts Canada
including the programs offered, details of current membership and various
martial arts designation opportunities. The Mayor and Members of Council
recognized Ella MacAlpine, student at the Shaolin Martial Arts Canada
Council Meeting Minutes
Tuesday, April 23, 2019 Page 3 of 11
academy for outstanding achievement in Martial Arts over the past seven
years. She was presented with the Mayor’s pin.
Moved by Councillor Gallo
Seconded by Councillor Kim
That the presentation be received for information.
Carried
(c) Danielle Koren, Executive Director, Routes Connecting Communities Inc.
Re: Introducing Routes Connecting Communities Inc.
Ms. Koren presented an overview of the organization including a brief history,
services offered and current costs, 2018 statistics, current funding
contributors, and a breakdown of their client base. It was mentioned that the
organization is working on collaborating with local partners to promote services
and encourage volunteer participation.
Moved by Councillor Humfryes
Seconded by Councillor Gaertner
That the presentation be received for information.
Carried
4. Delegations
(a) Gord de Bruin, Resident
Re: By-law (b) Being a By-law to amend Zoning By-law Number 6000-17,
as amended, respecting the lands municipally known as 14700
Yonge Street (Canadian Tire Real Estate Limited).
Mr. de Bruin expressed concern with the proposed loading dock on the subject
property including its suggested location, potential increase in noise and traffic
congestion in the plaza. It was mentioned that the comments would be taken
into consideration during the site plan process.
Moved by Councillor Humfryes
Seconded by Councillor Gaertner
That the comments of the delegation be received and referred to By-law (b).
Carried
Council Meeting Minutes
Tuesday, April 23, 2019 Page 4 of 11
5. Consent Agenda
Moved by Councillor Humfryes
Seconded by Councillor Gallo
That the following Consent Agenda Items, C1 to C3 inclusive, be approved:
C1. Council Meeting Minutes of April 9, 2019
1. That the Council meeting minutes of April 9, 2019, be adopted as printed
and circulated.
C2. Council Workshop Meeting Minutes of April 15, 2019
1. That the Council Workshop meeting minutes of April 15, 2019, be
adopted as printed and circulated.
C3. Memorandum from Mayor Mrakas
Re: CP Women’s Open
1. That the memorandum regarding the CP Women’s Open being held at
the Magna Golf Club in Aurora between August 19-25, 2019 be received;
and
2. That the CP Women’s Open be declared as an “event of Town
significance”.
Carried
6. Standing Committee Reports
Moved by Councillor Humfryes
Seconded by Councillor Gallo
That the following Standing Committee Report, Item S1, be received and the
recommendations carried by the Committee approved, with the exception of sub-
items R1, R2, and R3, which were discussed and voted on separately as recorded
below:
S1. General Committee Meeting Report of April 16, 2019
Council Meeting Minutes
Tuesday, April 23, 2019 Page 5 of 11
(A1) Finance Advisory Committee Meeting Minutes of March 27, 2019
1. That the Finance Advisory Committee meeting minutes of March
27, 2019 be received for information.
Carried
(A2) Heritage Advisory Committee Meeting Minutes of April 1, 2019
1. That the Heritage Advisory Committee meeting minutes of April 1,
2019 be received for information.
Carried
(R1) CMS19-010 – Sport Plan – Recommendation for Implementation
Main Motion
Moved by Councillor Kim
Seconded by Councillor Gilliland
1. That Report No. CMS19-010 be received; and
2. That a new, permanent full-time staff position be approved, as
recommended in the Sport Plan, to be funded with the with
$103,400 allocated in the 2019 operating budget for Sport Plan
funding; and
3. That the new position tentatively titled “Sport and Community
Development Coordinator” be formally added to the Town’s official
staffing compliment as part of the 2020 budget process.
Amendment
Moved by Councillor Kim
Seconded by Councillor Gaertner
That the second clause of the main motion be amended as below
and the third clause be removed:
“That a new two-year contract staff position be approved to fulfill the
staffing requirement in the Sport Plan; and
Council Meeting Minutes
Tuesday, April 23, 2019 Page 6 of 11
That the new position tentatively titled “Sport and Community
Development Coordinator” be formally added to the Town’s official
staffing compliment as part of the 2020 budget process.”
Carried
Main motion as amended
Moved by Councillor Kim
Seconded by Councillor Gilliland
1. That Report No. CMS19-010 be received; and
2. That a new two-year contract staff position be approved to
fulfill the staffing requirement in the Sport Plan.
Main motion as amended
Carried
(R2) PDS19-021 – Application for Zoning By-law Amendment, Canadian
Tire Real Estate Limited, 14700 Yonge Street, Part of
Lots 76 and 77 Concession 1, Related File Number:
ZBA-2016-05
Moved by Councillor Kim
Seconded by Councillor Gilliland
1. That Report No. PDS19-021 be received; and
2. That Zoning By-law Amendment File ZBA-2016-05 (Canadian Tire
Real Estate Limited) to amend the site-specific “Community
Commercial “C4(219)” Exception 219 Zone” provisions to allow for
additional commercial uses and site-specific exceptions, be
approved; and
3. That the implementing zoning by-law amendment be presented for
adoption at a future Council meeting.
Carried
(R3) PDS19-030 – Award of Tender 2019-42-PDS-ENG – For Roadway
Rehabilitation on Yonge Street, Edward Street, Golf
Links Drive and Dunning Avenue
Council Meeting Minutes
Tuesday, April 23, 2019 Page 7 of 11
Main Motion
Moved by Councillor Humfryes
Seconded by Councillor Kim
1. That Report No. PDS19-030 be received; and
2. That the total approved budget for Capital Project No. 31116 be
increased to $3,649,010, representing an increase of $365,300 to
be funded from the Roads R&R Reserve; and
3. That Tender 2019-42-PDS-ENG, Capital Project No. 31116, for
Roadway Rehabilitation on Yonge Street, Edward Street, Golf Links
Drive and Dunning Avenue be awarded to Forest Contractors Ltd. in
the amount of $1,782,471.14 excluding taxes; and
4. That the Mayor and Town Clerk be authorized to execute the
necessary agreement, including any and all documents and
ancillary agreements required to give effect to same.
Amendment
Moved by Councillor Gallo
Seconded by Councillor Kim
That the main motion be amended by adding the following clause:
“That staff report back with further information regarding Council’s
concerns about the administration of Capital Project No. 31116 – M
& O – Dunning Ave, Edward St, Golf Links Dr, Industrial Parkway S,
McCllelan Way, Orchard Heights Blvd, Tamarac Trail, Yonge
Street.”
Carried
Main motion as amended
Moved by Councillor Humfryes
Seconded by Councillor Kim
1. That Report No. PDS19-030 be received; and
2. That the total approved budget for Capital Project No. 31116 be
increased to $3,649,010, representing an increase of $365,300 to
be funded from the Roads R&R Reserve; and
Council Meeting Minutes
Tuesday, April 23, 2019 Page 8 of 11
3. That Tender 2019-42-PDS-ENG, Capital Project No. 31116, for
Roadway Rehabilitation on Yonge Street, Edward Street, Golf Links
Drive and Dunning Avenue be awarded to Forest Contractors Ltd. in
the amount of $1,782,471.14 excluding taxes; and
4. That the Mayor and Town Clerk be authorized to execute the
necessary agreement, including any and all documents and
ancillary agreements required to give effect to same; and
5. That staff report back with further information regarding
Council’s concerns about the administration of Capital Project
No. 31116 – M & O – Dunning Ave, Edward St, Golf Links Dr,
Industrial Parkway S, McCllelan Way, Orchard Heights Blvd,
Tamarac Trail, Yonge Street.
Main motion as amended
Carried
(R4) OPS19-007 – Backflow Prevention Program
1. That Report No. OPS19-007 be received; and
2. That the backflow prevention program be approved on all Industrial,
Commercial, Institutional (ICI) and Multi Residential facilities.
Carried
(R5) OPS19-008 – Fleet Consultant Terms of Reference
1. That Report No. OPS19-008 be received; and
2. That this report satisfy Council’s conditional approval of Capital
Project No. 34421 – Fleet Consultant in the amount of $25,000; and
3. That the total approved budget for Capital Project No. 34421 be
increased to $75,000, representing an increase of $50,000 to be
funded from the recently announced one-time provincial grant to
small and rural communities for their investment into the
modernization of their service delivery; and
Council Meeting Minutes
Tuesday, April 23, 2019 Page 9 of 11
4. That staff be authorized to proceed with a formal Request for
Proposal for a Fleet Consultant to provide a Fleet Management
Strategy based on the proposed Terms of Reference.
Carried
(R6) Memorandum from Manager, Policy Planning and Economic
Development; Re: Business Improvement Area Business Plan and
Budget
1. That the memorandum regarding Business Improvement Area
Business Plan and Budget be received for information.
Carried
7. Consideration of Items Requiring Discussion (Regular Agenda)
None
8. Motions
None
9. Regional Report
None
10. New Business
Councillor Gaertner inquired about the status of the Pending List and staff
provided a response noting that a report is forthcoming.
Councillor Gaertner inquired about the status of the Blue Dot Movement motion
passed by Council in the previous term, and staff provided a response noting that
a follow-up report is forthcoming.
Councillor Gilliland inquired about the wildlife crossing signs to be installed at
Henderson Drive and St. John’s Sideroad, and staff provided a response noting
that the signage would be installed in the coming weeks.
Councillor Gaertner inquired about the status of Kitimat Crescent sidewalk project
Council Meeting Minutes
Tuesday, April 23, 2019 Page 10 of 11
and stop control removal on Corbett Crescent and Cossar Drive, and staff noted
that both matters would be discussed at the upcoming Community Advisory
Committee meeting.
11. Public Service Announcements
Councillor Gilliland announced that National Youth Week will be from May 1, 2019
to May 7, 2019 for youth ages 12 to 17, and further information is available at
aurora.ca/youthweek.
Councillor Humfryes extended a reminder that the last day to apply for the John
West Memorial Leaders of Tomorrow Scholarship Award is Wednesday, May 1,
2019, and noted that information on the application process is available at
aurora.ca/leadersoftomorrow.
Councillor Kim extended a reminder that Aurora’s Movie in the SARC event will be
on Saturday, April 27, 2019 in the Pfaff Arena at the Stronach Aurora Recreation
Complex where Mary Poppins Returns! will be screened.
Councillor Gaertner announced that the annual Aurora Art Show and Sale will be
on Saturday, May 4, 2019 and Sunday, May 5, 2019 at the Town Hall where more
than 300 pieces of artwork will be featured, and further information is available at
aurora.ca/artshow.
Members of Council extended best wishes to Councillor Gilliland for her birthday.
Councillor Gallo announced that the Paws in the SARC event will be on Saturday,
May 11, 2019 from 10 a.m. to 4 p.m. at the Stronach Aurora Recreation Complex,
and noted that more information is available at aurora.ca/pawsinthesarc.
Mayor Mrakas extended a reminder that the Nature’s Emporium Run for Southlake
will be on Sunday, April 28, 2019 at 8 a.m. and encouraged everyone to participate
with Team Aurora by visiting southlakefoundation.ca/participate.
12. By-laws
Moved by Councillor Kim
Seconded by Councillor Gilliland
That the following by-laws be enacted:
Council Meeting Minutes
Tuesday, April 23, 2019 Page 11 of 11
(a) By-law Number 6174-19 Being a By-law to adopt a Municipal Emergency
Management Program and to establish an Emergency Response Plan.
(b) By-law Number 6175-19 Being a By-law to amend Zoning By-law Number
6000-17, as amended, respecting the lands municipally known as 14700
Yonge Street (Canadian Tire Real Estate Limited).
(c) By-law Number 6176-19 Being a By-law to appoint Municipal By-law Officers
and Property Standards Officers for The Corporation of the Town of Aurora.
Carried
13. Closed Session
None
14. Confirming By-law
Moved by Councillor Gilliland
Seconded by Councillor Kim
That the following confirming by-law be enacted:
By-law Number 6177-19 Being a By-law to Confirm Actions by Council
Resulting from a Council Meeting on April 23, 2019.
Carried
15. Adjournment
Moved by Councillor Gallo
Seconded by Councillor Humfryes
That the meeting be adjourned at 8:48 p.m.
Carried
_________________________________ _________________________________
Tom Mrakas, Mayor Michael de Rond, Town Clerk