MINUTES - Council - 20190326
Town of Aurora
Council Meeting Minutes
Council Chambers, Aurora Town Hall
Tuesday, March 26, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland,
Humfryes (arrived 7:04 p.m.), Kim, and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Jason Gaertner, Acting Director of Financial
Services, Allan Downey, Director of Operational Services, David
Waters, Director of Planning and Development Services,
Stephanie Mackenzie-Smith, Manager of Corporate
Communications, Patricia De Sario, Town Solicitor, Michael de
Rond, Town Clerk, and Ishita Soneji, Council/Committee
Coordinator
The Chair called the meeting to order at 7:02 p.m.
Council consented to recess the meeting at 9:35 p.m. and reconvened the meeting at
10:35 p.m.
1. Approval of the Agenda
Moved by Councillor Gilliland
Seconded by Councillor Thompson
That the agenda as circulated by Legislative Services, be approved with the
following additions:
• Delegation (b) Dr. Brian Moore, Resident
Re: By-law (a) Being a By-law to amend By-law Number 5840-16, as
amended, respecting signs within the Town of Aurora.
Council Meeting Minutes
Tuesday, March 26, 2019 Page 2 of 18
• Item R3 – FS19-010 – 2019 Operating Budget Final Approval
• Item R5 – OPS19-009 – Wildlife Crossing on Henderson Drive
• Replacement By-law (c) Being a By-law to amend By-law 6106-18, to designate
a site plan control area.
• By-law (e) Being a By-law to amend By-law Number 6048-18, as amended, to
impose interim controls on the use of land, buildings, or structures within certain
areas of the Town of Aurora.
Carries as amended
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Community Presentations
(a) Theresa Buck, Communication Coordinator, Special Olympics Aurora
Re: Special Olympics Aurora Overview
Ms. Buck presented an overview of Special Olympics Aurora including a brief
history of the organization, its collaborations with various local sport teams,
details of the programs offered, volunteer program, major annual fundraisers,
and highlights of 2018 achievements and rewards. The Mayor and Members of
Council recognized Gary Freeman, Overall Athlete of the Year and Provincial
Special Olympics Medalist, and Deb Finniear, 2018 Volunteer of the Year
recipient.
Moved by Councillor Gilliland
Seconded by Councillor Kim
That the presentation be received for information.
Carried
4. Delegations
Council Meeting Minutes
Tuesday, March 26, 2019 Page 3 of 18
(a) Doug MacPherson, Resident
Re: General Committee Item R5 – PDS19-004 – Stop Control Removal at
Corbett Crescent and Cossar Drive
Mr. MacPherson requested that the stop sign at Corbett Crescent and Cossar
Drive not be removed, and noted that the stop sign is an important traffic
calming measure in the area.
Moved by Councillor Humfryes
Seconded by Councillor Gaertner
That the comments of the delegation be received and referred to General
Committee Item R5.
Carried
(b) Dr. Brian Moore, Resident
Re: By-law (a) Being a By-law to amend By-law Number 5840-16, as
amended, respecting signs within the Town of Aurora.
Dr. Moore expressed concerns regarding the proposed amendments to the
Sign By-law and requested that By-law (a) be deferred to a future meeting of
Council. It was requested that comments from the Aurora Business
Improvement Area (BIA) and other business owners regarding the proposed
amendments be considered.
Moved by Councillor Humfryes
Seconded by Councillor Gilliland
That the comments of the delegation be received and referred to By-law (a).
Carried
5. Consent Agenda
Moved by Councillor Kim
Seconded by Councillor Gilliland
That the following Consent Agenda Items, C1 to C2 inclusive, be approved:
Council Meeting Minutes
Tuesday, March 26, 2019 Page 4 of 18
C1. Council Meeting Minutes of February 26, 2019
1. That the Council Meeting minutes of February 26, 2019, be adopted as
printed and circulated.
C2. Special Meeting of Council Minutes of March 19, 2019
1. That the Special Meeting of Council minutes of March 19, 2019, be
adopted as printed and circulated.
Carried
6. Standing Committee Reports
Moved by Councillor Gilliland
Seconded by Councillor Humfryes
That the following Standing Committee Report, Item S1, be received and the
recommendations carried by the Committee approved, with the exception of sub-
items R3 and R5, which were discussed and voted on separately as recorded
below:
S1. General Committee Meeting Report of March 19, 2019
(A1) Finance Advisory Committee Meeting Minutes of January 30, 2019
1. That the Finance Advisory Committee meeting minutes of January
30, 2019, be received for information.
Carried
(R1) PDS19-001 – Sidewalk Construction on Kitimat Crescent
1. That Report No. PDS19-001 be received; and
2. That staff report back on alternative solutions to safety concerns
around the Kitimat Crescent area and identify alternative pick-up
and drop-off zones for Aurora Heights Public School.
Carried
Council Meeting Minutes
Tuesday, March 26, 2019 Page 5 of 18
(R2) OPS19-004 – Winter Maintenance Report No. 2 Future Roads
Maintenance Operations
1. That Report No. OPS19-004 be received; and
2. That the recommendations associated with future Winter Roads and
Sidewalk Maintenance Operations as outlined in the Financial
Impact Table, be approved in principle; and
3. That each recommendation having a financial impact as outlined in
the Financial Impact Table be presented in the applicable year
capital and/or operating Budgets for final consideration and
approval.
Carried
(R3) FS19-009 – Development Charges By-law Approval
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
1. That Report No. FS19-009 be received; and
2. That the Development Charges Background Study report presented
at the Special Meeting of Council held on March 19, 2019, be
adopted; and
3. That Council directs staff to report back regarding any comments
received from the preceding public meeting, if necessary; and
4. That Council confirms that it intends to ensure:
a) that the increase in the need for services attributable to the
anticipated development will be met, subject to sufficient
development charge revenues being generated and other Town
affordability criteria being met; and
b) that the future excess capacity identified in the Development
Charges Background Study for the Town of Aurora shall be paid
for by the development charges or other similar charges; and
Council Meeting Minutes
Tuesday, March 26, 2019 Page 6 of 18
5. That Council adopts the capital forecasts prepared in conjunction
with the Development Charges Background Study for the Town of
Aurora subject to each project or undertaking set out therein being
subject to annual operating and capital budget approval processes
of the corporation; and
6. That the Town continue the development charge approach to
calculate the charges on a uniform Town-wide basis for all services;
and
7. That the proposed by-law included with the Development Charges
Background Study, as amended, being a by-law for the imposition
of development charges, be enacted March 26, 2019, which also
repeals By-law No. 5585-14, the predecessor by-law.
Carried
(R5) PDS19-004 – Stop Control Removal at Corbett Crescent and
Cossar Drive
Motion to refer
Moved by Councillor Humfryes
Seconded by Councillor Gilliland
That Report No. PDS19-004 – Stop Control Removal at Corbett
Crescent and Cossar Drive, be referred back to staff.
Motion to refer
Carried
(R6) PDS19-016 – Appointments to the Aurora Economic Development
Corporation (AEDC) Board of Directors
1. That Report No. PDS19-016 be received; and
2. That Council appoint the Mayor and Councillors Humfryes and
Thompson to the Aurora Economic Development Corporation
(AEDC) Board of Directors; and
3. That Council appoint the following seven (7) citizen members of the
Aurora Economic Development Working Group (AEDCWG) to the
Council Meeting Minutes
Tuesday, March 26, 2019 Page 7 of 18
Aurora Economic Development Corporation (AEDC) Board of
Directors:
• Vern Cunningham
• Richard Gong
• Tim Hammill
• Marilee Harris
• Steve Hinder
• Mae Khamissa
• Craig Youdale.
Carried
(R7) PDS19-019 – Heritage Permit Application, 22 Church Street, File:
HPA-19-03
1. That Report No. PDS19-019 be received; and
2. That the following recommendations be approved:
a) That Heritage Permit Application HPA-19-03 be approved to
permit the addition to the subject property as shown on the
submitted plans; and
b) That the property owner photo document any original
construction revealed during the proposed addition to the
property; and
c) That Planning Staff continue to liaise with the Ontario Heritage
Trust and ensure the addition remains sympathetic of the
heritage resource through all phases of the development.
Carried
Moved by Councillor Humfryes
Seconded by Councillor Thompson
That the following Standing Committee Reports, Item S2 to S7, be received, with
the exception of items S2, S3, and S7, which were discussed and voted on
separately as recorded below:
S2. Budget Committee Meeting Report of February 2, 2019
Council Meeting Minutes
Tuesday, March 26, 2019 Page 8 of 18
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
1. That the Budget Committee meeting report of February 2, 2019, be
received for information.
Carried
S3. Budget Committee Meeting Report of February 19, 2019
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
1. That the Budget Committee meeting report of February 19, 2019, be
received for information.
Carried
S4. Budget Committee Meeting Report of February 21, 2019
1. That the Budget Committee meeting report of February 21, 2019, be
received for information.
Carried
S5. Budget Committee Meeting Report of February 25, 2019
1. That the Budget Committee meeting report of February 25, 2019, be
received for information.
Carried
S6. Budget Committee Meeting Report of March 4, 2019
1. That the Budget Committee meeting report of March 4, 2019, be received
for information.
Carried
S7. Budget Committee Meeting Report of March 18, 2019
Moved by Councillor Gaertner
Seconded by Councillor Thompson
1. That the Budget Committee meeting report of March 18, 2019, be
received for information.
Carried
Council Meeting Minutes
Tuesday, March 26, 2019 Page 9 of 18
7. Consideration of Items Requiring Discussion (Regular Agenda)
R1. FS19-005 – 2019 Water, Wastewater, Stormwater Budgets and Rates
Moved by Councillor Kim
Seconded by Councillor Thompson
1. That Report No. FS19-005 be received; and
2. That the 2019 combined Water, Wastewater and Stormwater budget of
$27,013,565 be approved; and
3. That the 2019 retail water rate of $2.18 per cubic metre and the retail
wastewater rate of $2.65 per cubic metre be approved; and
4. That the 2019 flat rate stormwater charges of $5.44 per unit per month
for residential and condominium properties and $69.08 per unit per
month for metered non-residential commercial/industrial and multi-
residential properties be approved; and
5. That the new approved retail water, retail wastewater and stormwater
charge rate become effective for all billings issued by the Town on or
after May 1, 2019, and be retroactive for all consumption newly billed on
such billings; and
6. That the 2019 bulk water purchase rate of $4.83 per cubic metre
dispensed effective May 1, 2019 be approved; and
7. That the necessary by-law be enacted to implement the 2019 retail water
rate, retail wastewater rate, stormwater charge and bulk water purchase
rate.
Carried
R2. FS19-007 – 2019 Final Capital Budget Report
Moved by Councillor Thompson
Seconded by Councillor Gilliland
Recommended:
1. That Report No. FS19-007 be received; and
Council Meeting Minutes
Tuesday, March 26, 2019 Page 10 of 18
2. That the Town’s Strategic Asset Management Policy be approved; and
3. That the renewed 2018 Asset Management Plan be approved; and
4. That the updated 2018 Ten Year Capital Investment Plan be received;
and
5. That the 2019 Capital Budget for Repair and Replacement of existing
infrastructure totaling $10,521,210 as listed in Attachment 4, be
approved; and
6. That the 2019 Capital Budget for Growth and New Capital totaling
$49,062,550 as listed in Attachment 5 be approved; and
7. That the 2019 Capital Budget for Studies and Other Projects totaling
$980,000 as listed in Attachment 6 be approved; and
8. That the funding sources for each capital project included in this report
be approved as those reviewed and recommended by Budget Committee
on February 2 and February 19, 2019.
Carried
R3. FS19-010 – 2019 Operating Budget Final Approval
Council consented to vote on each clause of the motion separately.
Moved by Councillor Kim
Seconded by Councillor Thompson
1. That Report No. FS19-010 be received; and
Carried
Moved by Councillor Kim
Seconded by Councillor Thompson
2. That the 2019 Operating Budget summarized in Attachment #1, which
reflects all revisions recommended for approval by the Budget
Committee, resulting in a total expenditure plan of $67,454,900 and a
total tax levy of $47,258,500, resulting in an estimated 3.3% increase on
the Aurora share of property tax bills, and a 3.1% residential tax bill
Council Meeting Minutes
Tuesday, March 26, 2019 Page 11 of 18
increase when combined with the regional and education shares of the
tax bill, be approved;
Carried
Moved by Councillor Kim
Seconded by Councillor Thompson
3. That the Town’s full-time staff complement be increased by eight (8) to
231 staff (excluding Library Board and Central York Fire Services) as
presented in Attachment #2 and funded in the 2019 operating budget;
Carried
Moved by Councillor Kim
Seconded by Councillor Thompson
4. That a general wage increase of 2.0% effective April 1, 2019, be
approved and applied to the Salary Schedule for Full-time Permanent
Non-Bargaining Unit Positions, and to the Rate Schedule for Other-Than-
Continuous-Full-time Non-Bargaining Unit Positions, both being
Attachments to Policy #7 and funded in the 2019 operating budget;
Carried
Moved by Councillor Kim
Seconded by Councillor Thompson
5. That Council fund its share of the Kaleidoscope in Schools pilot program
through the creation of a capital project in the amount of $100,000 to be
funded from the Rate Stabilization Reserve;
Carried
Moved by Councillor Kim
Seconded by Councillor Thompson
6. That the necessary by-law be enacted at a future Council Meeting to set
the final billing 2019 tax rates and payment dates;
Carried
Council Meeting Minutes
Tuesday, March 26, 2019 Page 12 of 18
Moved by Councillor Kim
Seconded by Councillor Thompson
7. That the Library Square Operating Plan in the amount of $240,000, be
approved.
Carried
R4. OPS19-005 – Approval of Capital Project No. 71103 and No. 34420
(“Wide Area Mower”)
Moved by Councillor Humfryes
Seconded by Councillor Thompson
1. That Report No. OPS19-005 be received; and
2. That this report satisfy Council’s conditional budget approval for Capital
Project No. 71103 – Wide Mower Unit (#255-20) in the amount of
$140,000; and
3. That this report satisfy Council’s conditional budget approval for Capital
Project No. 34420 – New Wide Area Mower in the amount of $140,000;
and
4. That the total approved budget for Capital Project No. 71103 be
increased to $175,000, representing an increase of $35,000 to be funded
from the Fleet R&R Reserve; and
5. That the total approved budget for Capital Project No. 34420 be
increased to $175,000, representing an increase of $35,000 to be funded
by $3,500 from the Growth and New Reserve and $31,500 from the
Parks DC Reserve.
Carried
R5. OPS19-009 – Wildlife Crossing on Henderson Drive
Main Motion
Moved by Councillor Gaertner
Seconded by Councillor Gilliland
1. That Report No. OPS19-009 be received; and
Council Meeting Minutes
Tuesday, March 26, 2019 Page 13 of 18
2. That silt fencing be erected on both sides of Henderson Drive in the
vicinity of the crossing; and
3. That amphibian and reptile crossing measures be incorporated into the
design for the reconstruction of Henderson Drive presently scheduled in
2020.
Amendment
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
That the main motion be amended by adding the following clause:
“That staff investigate the possibility of installing various road signs
and the necessary measures to protect the turtle nesting structures,
and that $7,000 be allocated from the 2019 Operating Budget for
these purposes.”
Carried
Main Motion as amended
Moved by Councillor Gaertner
Seconded by Councillor Gilliland
1. That Report No. OPS19-009 be received; and
2. That silt fencing be erected on both sides of Henderson Drive in the
vicinity of the crossing; and
3. That amphibian and reptile crossing measures be incorporated into the
design for the reconstruction of Henderson Drive presently scheduled in
2020; and
4. That staff investigate the possibility of installing various road signs
and the necessary measures to protect the turtle nesting structures,
and that $7,000 be allocated from the 2019 Operating Budget for
these purposes.
Carried
8. Motions
Council Meeting Minutes
Tuesday, March 26, 2019 Page 14 of 18
(a) Councillor Gaertner
Re: Information Regarding 672 and 684 Henderson Drive
Main Motion
Moved by Councillor Gaertner
Seconded by Councillor Kim
Whereas there is a significant public interest in the proposed development of
the properties located at 672 and 684 Henderson Drive; and
Whereas the community is requesting more information with respect to the
history of the property and any contact between the owners and the Town; and
Whereas it is important to recognize the public expectation of open and
accessible information;
1. Now Therefore Be It Hereby Resolved That any and all Town information
regarding the properties located at 672 and 684 Henderson Drive,
including but not limited to prior correspondence and Closed Session
Reports and Minutes, excluding anything currently being considered by
Council in Closed Session, be released to the general public and the
Committee of Adjustment before a Meeting is held regarding these
properties.
Amendment
Moved by Councillor Gallo
Seconded by Councillor Humfryes
That the operative clause be amended to remove all references to Closed
Session Reports and Minutes:
“Now Therefore Be It Hereby Resolved That any and all Town
information regarding the properties located at 672 and 684 Henderson
Drive, including but not limited to prior correspondence and
Closed Session Reports and Minutes, excluding anything currently
being considered by Council in Closed Session, be released to the
general public and the Committee of Adjustment before a Meeting is
held regarding these properties.”
Carried
Council Meeting Minutes
Tuesday, March 26, 2019 Page 15 of 18
Main Motion as amended
Moved by Councillor Gaertner
Seconded by Councillor Kim
1. Now Therefore Be It Hereby Resolved That any and all Town information
regarding the properties located at 672 and 684 Henderson Drive be
released to the general public and the Committee of Adjustment before a
Meeting is held regarding these properties.
Carried
9. Regional Report
York Regional Council Highlights – February 28, 2019
Moved by Councillor Kim
Seconded by Councillor Thompson
That the Regional Report of February 28, 2019, be received for information.
Carried
10. New Business
Councillor Gaertner inquired about the status of a previous motion regarding the
Sewer Use By-law respecting hot tub and pool drainage, and staff agreed to follow
up.
11. Public Service Announcements
Councillor Gallo announced that registrations are now open for Spring & Summer
Programs, Summer Camps and Spring Aquatic Programs, and noted that a copy
of the Program Guide is available at recreation facilities, Town Hall, Aurora Public
Library, Aurora Cultural Centre, and at aurora.ca/recguide.
Councillor Thompson announced that the Town is accepting applications for the
John West Memorial “Leaders of Tomorrow” Scholarship Award until May 1, 2019,
and noted that details are available at aurora.ca/leadersoftomorrow.
Council Meeting Minutes
Tuesday, March 26, 2019 Page 16 of 18
Councillor Gaertner extended a reminder that Aurora’s Easter Egg Hunt will be
held on Saturday, April 20, 2019, from 9:30 a.m. to 1 p.m. at the Aurora Seniors’
Centre, and noted that details of the event is available at
aurora.ca/easteregghunt.
Councillor Kim extended a reminder about the winter overnight parking restrictions
that continue to be in effect from 2 a.m. to 6 a.m. until April 15, 2019.
Councillor Humfryes extended a reminder that the Town is currently accepting
nominations for the 2019 Community Recognition Awards and the deadline to
apply is April 5, 2019, and noted that nomination forms are available at
aurora.ca/CRA.
Councillor Humfryes extended a reminder that the Bowl for Kids’ Sake event by
the Big Brothers Big Sisters of York will be held on Saturday, March 30, 2019, at 1
p.m. and 3 p.m. at Newmarket Stellar Lanes, and encouraged members of public
to participate.
Councillor Gilliland extended a reminder that the Aurora’s Movies in the Park event
will be held on April 27, 2019 in the Pfaff Arena at the Stronach Aurora Recreation
Complex where pre-games and activities will be from 4 p.m. to 5:45 p.m. and
Marry Poppins Returns! movie will being at 6 p.m.
Mayor Mrakas extended a reminder that the Annual Clean-Up Day will be on
Saturday, April 13, 2019 at 8 a.m., and more information is available at
aurora.ca/wasteandrecycling.
12. By-laws
On a motion by Councillor Humfryes seconded by Councillor Thompson, Council
consented to consider By-law (a) prior to Motion (a).
Main Motion
Moved by Councillor Humfryes
Seconded by Councillor Gilliland
That the following by-law be enacted:
(a) By-law Number 6163-19 Being a By-law to amend By-law Number 5840-16,
as amended, respecting signs within the Town of Aurora.
Council Meeting Minutes
Tuesday, March 26, 2019 Page 17 of 18
Motion to refer
Moved by Councillor Humfryes
Seconded by Councillor Gilliland
That By-law (a) Being a By-law to amend By-law Number 5840-16, as
amended, respecting signs within the Town of Aurora, be referred back to staff
and be brought back to the Council meeting in May.
Motion to refer
Defeated
Main Motion
Carried
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the following by-laws be enacted:
(b) By-law Number 6164-19 Being a By-law to designate a property to be of
cultural heritage value or interest (124 Wellington Street East).
(c) By-law Number 6165-19 Being a By-law to amend By-law 6106-18, to
designate a site plan control area.
(d) By-law Number 6166-19 Being a By-law to establish development charges for
the Town of Aurora and to repeal Development Charges By-law Number 5585-
14.
(e) By-law Number 6167-19 Being a By-law to to amend By-law Number 6048-
18, as amended, to impose interim controls on the use of land, buildings, or
structures within certain areas of the Town of Aurora.
Carried
13. Closed Session
None
14. Confirming By-law
Council Meeting Minutes
Tuesday, March 26, 2019 Page 18 of 18
Moved by Councillor Thompson
Seconded by Councillor Gallo
That the following confirming by-law be enacted:
By-law Number 6168-19 Being a By-law to Confirm Actions by Council
Resulting from a Council Meeting on March 26, 2019.
Carried
15. Adjournment
Moved by Councillor Kim
Seconded by Councillor Thompson
That the meeting be adjourned at 10:48 p.m.
Carried
_________________________________ _________________________________
Tom Mrakas, Mayor Michael de Rond, Town Clerk