MINUTES - Council - 20190122
Town of Aurora
Council Meeting Minutes
Council Chambers, Aurora Town Hall
Tuesday, January 22, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland,
Humfryes, Kim, and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Lisa Warth,
Manager, Recreation Services, Techa van Leeuwen, Director of
Corporate Services, Jason Gaertner, Acting Director of Financial
Services, Allan Downey, Director of Operational Services,
Lawrence Kuk, Manager, Development Planning, Patricia De
Sario, Town Solicitor, Michael de Rond, Town Clerk, and Ishita
Soneji, Council/Committee Coordinator
The Chair called the meeting to order at 7:00 p.m.
1. Approval of the Agenda
Moved by Councillor Kim
Seconded by Councillor Humfryes
That the agenda as circulated by Legislative Services, be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Community Presentations
Council Meeting Minutes
Tuesday, January 22, 2019 Page 2 of 13
None
4. Delegations
None
5. Consent Agenda
Moved by Councillor Gilliland
Seconded by Councillor Gallo
That the following Consent Agenda Items, C1 to C4 inclusive, be approved:
C1. Council Meeting Minutes of December 18, 2018
1. That the Council Meeting minutes of December 18, 2018, be adopted as
printed and circulated.
C2. Council Closed Session Minutes of December 18, 2018
1. That the Council Closed Session minutes of December 18, 2018, be
adopted as printed and circulated.
C3. Council Closed Session Public Minutes of December 18, 2018
1. That the Council Closed Session Public Meeting minutes of December
18, 2018, be adopted as printed and circulated.
C4. CS19-012 – Appointments to the Finance Advisory Committee
1. That Report No. CS19-012 be received; and
2. That the following Council members be appointed to the Finance
Advisory Committee:
• Mayor Tom Mrakas
• Councillor John Gallo
• Councillor Michael Thompson
Carried
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Tuesday, January 22, 2019 Page 3 of 13
6. Standing Committee Reports
Moved by Councillor Thompson
Seconded by Councillor Gilliland
That the following Standing Committee Reports, Items S1 and S2, be received and
the recommendations carried by the Committees approved, with the exception of
sub-item S1(R2), which was discussed and voted on separately as recorded
below:
S1. General Committee Meeting Report of January 15, 2019
(C1) Memorandum from Mayor Mrakas
Re: Aurora Cultural Centre Board of Directors
1. That the memorandum regarding Aurora Cultural Centre Board of
Directors be received; and
2. That Councillors Wendy Gaertner and John Gallo be appointed to
the Aurora Cultural Centre Board of Directors for the 2018-2022
Term of Council.
Carried
(C2) Memorandum from Councillor Gaertner
Re: Ontario Drinking Water Source Protection Program
1. That the memorandum regarding Ontario Drinking Water Source
Protection Program be received; and
2. That Council endorse the Lake Simcoe Region Conservation
Authority’s (LSRCA) position regarding the Ontario Drinking Water
Source Protection Program; and
3. That a letter of Council support be sent to The Hon. Rod Phillips,
Minister, Ministry of Environment, Conservation and Parks.
Carried
(A1 ) Heritage Advisory Committee Meeting Minutes of September 5,
2018
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Tuesday, January 22, 2019 Page 4 of 13
1. That the Heritage Advisory Committee meeting minutes of
September 5, 2018, be received; and
1. HAC18-013 – Request to Designate Under Part IV of the
Ontario Heritage Act 50-100 Bloomington Road
West “De La Salle College” including
associated heritage feature “Pine Ridge Trail
(Monk’s Walk)”
(a) That the building formerly known as “De La Salle College”
located at 50-100 Bloomington Road West, which includes
the front garden/ courtyard and associated heritage
feature “Pine Ridge Trail (Monk’s Walk)”, be Designated
under Part IV of the Ontario Heritage Act as a property of
Cultural Heritage Value or Interest; and
(b) That the Town Clerk be authorized to publish and serve
Council’s Notice of Intention to Designate as per
requirements of the Act; and
(c) That the designation by-law be brought before Council for
passing if no objections were received within the thirty (30)
day objection period as per requirements of the Act.
Carried
(R1) PDS19-006 – Extension of the Interim Control By-law for the
Stable Neighbourhood Study Area
1. That Report No. PDS19-006 be received; and
2. That pursuant to Section 38(2) of the Planning Act, a by-law be
enacted to extend the period during which Interim Control By-law
No. 6048-18 will be in effect by one additional year, from January
30, 2019 to January 30, 2020; and
3. That the implementing Interim Control By-law be presented at the
Council meeting of January 22, 2019.
Carried
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Tuesday, January 22, 2019 Page 5 of 13
(R2) OPS19-001 – Winter Maintenance Report No. 1 Revised Provincial
Minimum Maintenance Standards (MMS) and
Windrow Clearing Program
Moved by Councillor Humfryes
Seconded by Councillor Gilliland
1. That Report No. OPS19-001 be received; and
2. That the recommendations and service levels contained in Table 1
associated with the Revised Provincial Municipal Maintenance
Standards (MMS) be approved; and
3. That staff report back with options to meet MMS standards for
winter pre-treatment of roads with the intent of finalizing any
additional requirements for the 2020 Capital and Operating
Budgets; and
4. That the Director of Operational Services or their designate be
appointed as the designated Official for the purposes of declaring a
“Significant Weather Event”; and
5. That the Town of Aurora not proceed with a Windrow Clearing
Program.
Motion to refer
Moved by Councillor Gallo
Seconded by Councillor Kim
That Report No. OPS19-001 be referred back to staff.
Motion to refer
Carried
(R3) CAO19 -001 – Requests for Sponsorship Policy
1. That Report No. CAO19-001 be received; and
2. That the Requests for Sponsorship Policy be approved.
Carried
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(R4) CS19-003 – Building Appraisals – Request for Pre-Budget
Approval
1. That Report No. CS19-003 be received; and
2. That Capital Project No. 13020 – Appraisal of Town Buildings, be
pre-approved; and
3. That a total budget of $55,000 be approved for Capital Project No.
13020, to be funded from the Studies and Other Reserve Fund.
Carried
(R5) CMS19-001 – Sole Source Award for Cimco Refrigeration
1. That Report No. CMS19-001 be received; and
2. That request for the sole source award for the supply of refrigeration
equipment service on a contract basis and repair and maintenance
on an as-needed basis be awarded to Cimco Refrigeration at the
unit prices specified for a five (5) year contract, commencing
January 1, 2019 up to and including December 31, 2023; and
3. That a purchase order in the amount of $376,534 excluding taxes
be approved in favour of Cimco Refrigeration; and
4. That the Director of Community Services be authorized to approve
additional expenditures within the scope of the contract to an
amount up to the approved annual operating budget for these
services over the term of the contract; and
5. That the Mayor and Town Clerk be authorized to execute the
necessary agreement, including any and all documents and
ancillary agreements required to give effect to the same.
Carried
(R6) CMS19-002 – Sole Source Award – Johnsons Controls Canada
1. That Report No. CMS19-002 be received; and
2. That request for the sole source award for the supply of Building
Automation System (BAS) service on a contract basis and repair
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Tuesday, January 22, 2019 Page 7 of 13
and maintenance on an as-needed basis be awarded to Johnson
Controls Canada at the unit prices specified for a three (3) year
contract, commencing January 1, 2019 up to and including
December 31, 2021; and
3. That a purchase order in the amount of $126,500 excluding taxes,
be approved in favour of Johnson Control Canada; and
4. That the Director of Community Services be authorized to approve
additional expenditures within the scope of the contract to an
amount up to the approved annual operating budget for these
services over the term of the contract; and
5. That the Mayor and Town Clerk be authorized to execute the
necessary agreement, including any and all documents and
ancillary agreements required to give effect to the same.
Carried
(R7) PDS19-003 – Appointments to the Aurora Business Improvement
Area (BIA) Board of Management
1. That Report No. PDS19-003 be received; and
2. That Council appoint Anthony Ierullo as the Council Representative
director to the Aurora BIA Board of Management; and
3. That Council appoint the following eight (8) director nominees as
elected by the Aurora BIA membership on December 3, 2018:
• Mauro Bucci
• George Condoyannis
• Sandra Ferri
• Mary Georgopoulos
• Jack Laurion
• Lenard Lind
• Joanne Russo
• Kasie Savage; and
4. That the Town Clerk be removed from the Board of Management.
Carried
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(R8) PDS19-007 – Early Approval of Capital Project No. 42808 –
Corporate Energy Management Plan Update
1. That Report No. PDS19-007 be received; and
2. That Capital Project No. 42808 – Corporate Energy Management
Plan Update be pre-approved; and
3. That a total budget of $50,000 be approved for Capital Project No.
42808, to be funded from the Studies and Other Reserve Fund.
Carried
(R9) PDS19-011 – Application for Site Plan Approval, Gottardo
Construction – Flex Office Site, 95 Eric T Smith Way,
Lot 3 and Part of Block 11, Registered Plan 65M-
4324, File Number: SP-2018-06, Related File Number:
D14-05-04 and D12-05-1A
1. That Report No. PDS19-011 be received; and
2. That site plan application number SP-2018-06 (Gottardo
Construction Limited) to permit the development of the subject
lands for a one storey, flex office building be approved; and
3. That the Mayor and Town Clerk be authorized to execute the Site
Plan Agreement, including any and all documents and ancillary
agreements required to give effect to same.
Carried
S2. Budget Committee Meeting Report of January 14, 2019
1. That the Budget Committee meeting report of January 14, 2019, be
received and the recommendations carried by the Committee approved.
Carried
7. Consideration of Items Requiring Discussion (Regular Agenda)
R1. FS19-001 – 2019 Capital Investment Program, Strategic Asset
Management Policy and Ten Year Asset Management Plan
Overview
Council Meeting Minutes
Tuesday, January 22, 2019 Page 9 of 13
Mr. Jason Gaertner, Acting Director of Financial Services, presented a review
of the new Strategic Asset Management Policy, updated Asset Management
Plan, updated Ten Year Capital Investment Plan, and introduced the 2019
Capital Budget. He noted that the 2019 Capital Budget binders were being
distributed to Council this evening.
Moved by Councillor Thompson
Seconded by Councillor Humfryes
1. That Report No. FS19-001 be received; and
2. That the draft Strategic Asset Management Policy, Asset Management
Plan, 2018 Ten Year Capital Investment Plan and 2019 Capital Budgets
be received and referred to the Budget Committee meeting of February
2, 2019.
Carried
8. Motions
None
9. Regional Report
York Regional Council Highlights – December 13, 2018
Moved by Councillor Gaertner
Seconded by Councillor Gilliland
That the Regional Report of December 13, 2018, be received for information.
Carried
10. New Business
Councillor Thompson inquired about the status of developing a funding framework
for third party organizations, and staff provided a response noting that an
information report outlining the current process would be provided at a future
meeting.
Council Meeting Minutes
Tuesday, January 22, 2019 Page 10 of 13
Councillor Gallo inquired about next steps regarding Council’s decision to opt-
in and permit cannabis retail stores within the Town, and staff provided a
response noting that a media release advising of Council’s decision has been
published.
Councillor Humfryes referred to a resident’s request for a grant to help alleviate
rental fees for a fundraising event to be held at the Aurora Community Centre on
February 18, 2019, for a family member with severe spinal cord injury. Members of
Council and staff discussed the possible funding options and the potential to use
funds, if needed, from the Council Contingency fund.
New Business Motion No. 1
Moved by Councillor Humfryes
Seconded by Councillor Thompson
That staff be directed to investigate the possibility of supporting a local
fundraiser to be held on February 18, 2019 at the Aurora Community Centre;
and
That staff be authorized to use $2,500 from the Council Contingency fund, if
required.
Carried
Councillor Humfryes inquired about the access to information about cannabis retail
sales and use within the Town, and staff provided a response noting that all
information regarding Provincial and Town regulations is available at
aurora.ca/cannabis. It was mentioned that the information would be updated as
needed.
11. Public Service Announcements
Mayor Mrakas noted that the Skylight Gallery artist for January is Oksana
Baczynsky with her exhibit “Exploring Nature”, and the exhibit is open Monday to
Friday from 8:30 a.m. to 4:30 p.m.
Mayor Mrakas extended a reminder that winter overnight parking restrictions
continue to be in effect between 2 a.m. and 6 a.m. between November 15 and
April 15.
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Tuesday, January 22, 2019 Page 11 of 13
Mayor Mrakas noted that the Annual Arctic Adventure event will be held at Town
Park on Monday, February 18, 2019 from 10 a.m. to 4 p.m.
Mayor Mrakas extended a reminder that the Annual Mayor’s Luncheon presented
by the Aurora Chamber of Commerce will be on Wednesday, February 20, 2019 at
the Royal Venetian Mansion.
Mayor Mrakas extended a reminder that a series of public meetings will be held in
February and March to review the 2019 Budget, and the schedule is available at
aurora.ca.
Mayor Mrakas noted that the Spring & Summer 2019 recreation program guide will
be delivered on February 21, 2019 in The Banner, and will also be available at
aurora.ca/recguide.
Mayor Mrakas announced that the Town is now accepting applications for the
John West Memorial “Leaders for Tomorrow” Scholarship Award. He noted that
the deadline to apply is May 1, 2019, and further information is available at
aurora.ca/leadersoftomorrow.
Mayor Mrakas extended his wishes to Heather Green, By-law Enforcement and
Licensing Officer, who retired after 29 years of service.
12. By-laws
Moved by Councillor Humfryes
Seconded by Councillor Gallo
That the following by-laws be enacted:
(b) By-law Number 6148-19 Being a By-law to amend By-law Number 6048-18,
to impose interim controls on the use of land, buildings, or structures within
certain areas of the Town of Aurora.
(c) By-law Number 6149-19 Being a By-law to establish a Committee of
Adjustment and appoint members to the Committee of Adjustment.
Carried
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Motion to refer
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
That the Tree Permit Fees in Schedule “E” of By-law (a) be referred to staff.
Motion to refer
Withdrawn
Moved by Councillor Kim
Seconded by Councillor Thompson
That the following by-laws be enacted:
(a) By-law Number 6147-19 Being a By-law to establish a schedule of fees and
charges for municipal services, activities and the use of property within the
Town of Aurora (Fees and Charges By-law).
(d) By-law Number 6150-19 Being a By-law to appoint employees of Municipal
Law Enforcement Corp., as Municipal By-law Enforcement Officers.
(e) By-law Number 6151-19 Being a By-law to appoint employees of Perefrine
Inc., as Municipal By-law Enforcement Officers.
Carried
13. Closed Session
None
14. Confirming By-law
Moved by Councillor Gaertner
Seconded by Councillor Gilliland
That the following confirming by-law be enacted:
By-law Number 6146-19 Being a By-law to Confirm Actions by Council
Resulting from a Council Meeting on January 22, 2019.
Carried
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15. Adjournment
Moved by Councillor Gilliland
Seconded by Councillor Gallo
That the meeting be adjourned at 8:13 p.m.
Carried
_________________________________ _________________________________
Tom Mrakas, Mayor Michael de Rond, Town Clerk