MINUTES - Council - 20180626
Town of Aurora
Council Meeting Minutes
Council Chambers, Aurora Town Hall
Tuesday, June 26, 2018
Attendance
Council Members Mayor Dawe in the Chair; Councillors Abel (departed 9:46 p.m.),
Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Dan Elliott, Director of Financial Services, Al
Downey, Director of Operational Services, Marco Ramunno,
Director of Planning and Development Services, Stephanie
Mackenzie-Smith, Manager of Corporate Communications,
Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk,
and Ishita Soneji, Council/Committee Secretary
The Chair called the meeting to order at 7:01 p.m.
Council consented to recess the meeting at 9:06 p.m. and reconvened at 9:18 p.m.
1. Approval of the Agenda
Moved by Councillor Humfryes
Seconded by Councillor Thom
That the agenda as circulated by Legislative Services be approved with the
following additions and changes:
• Presentation (a) Ron Weese, Chair, Activate Aurora; Re: Year 2 of Ontario
Trillium Foundation OTF Funded Program – Year- end Report (Presentation
withdrawn)
Council Meeting Minutes
Tuesday, June 26, 2018 Page 2 of 17
• Delegation (a) Greg Smith, Resident; Re: General Committee Item R1 –
PDS18-076 – Library Square
• Delegation (b) Garth Browne, Resident; Re: General Committee Item C1 –
PDS18-064 – Traffic Calming Measures at Pederson Drive and Golf Links
Drive
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Community Presentations
None
4. Delegations
(a) Greg Smith, Resident
Re: General Committee Item R1 – PDS18-076 – Library Square
Mr. Smith expressed concerns regarding the Library Square design, including
accessible parking, and emphasized the need for further information and
consultation regarding operational costs and impacts on the cultural centre.
Moved by Councillor Humfryes
Seconded by Councillor Thompson
That the comments of the delegation be received and referred to General
Committee Item R1.
Carried
(b) Garth Browne, Resident
Re: General Committee Item C1 – PDS18-064 – Traffic Calming Measures
at Pedersen Drive and Golf Links Drive
Council Meeting Minutes
Tuesday, June 26, 2018 Page 3 of 17
Mr. Browne, along with other residents, expressed concerns regarding
increased high-speed traffic flow on Pedersen Drive and requested Council to
consider the implementation of traffic calming measures to mitigate and
ensure safety of residents in the neighbourhood.
Moved by Councillor Thompson
Seconded by Councillor Humfryes
That the comments of the delegation be received and referred to General
Committee Item C1.
Carried
5. Consent Agenda
Moved by Councillor Pirri
Seconded by Councillor Gaertner
That the following Consent Agenda items, C1 to C3 inclusive, be approved with
the exception of Item C3 which was voted on and discussed separately:
C1. Council Meeting Minutes of June 12, 2018
1. That the Council Meeting minutes of June 12, 2018, be adopted as
printed and circulated.
C2. Council Public Planning Meeting Minutes of May 23, 2018
1. That the Council Public Planning Meeting Minutes of May 23, 2018, be
adopted as printed and circulated.
Carried
C3. Memorandum from Mayor Dawe
Re: Lake Simcoe Region Conservation Authority Board Meeting
Highlights of May 25, 2018
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
Council Meeting Minutes
Tuesday, June 26, 2018 Page 4 of 17
1. That the memorandum regarding Lake Simcoe Region Conservation
Authority Board Meeting Highlights of May 25, 2018, be received for
information.
Carried
6. Standing Committee Reports
S1. General Committee Meeting Report of June 19, 2018
Moved by Councillor Pirri
Seconded by Councillor Humfryes
1. That the General Committee meeting report of June 19, 2018, be
received and the following recommendations carried by the Committee
approved, with the exception of sub-items C1, A2, R1, R4, R6, R7 and
R8, which were discussed and voted on separately:
(C1) PDS18-064 – Traffic Calming Measures at Pedersen Drive and Golf
Links Drive
Moved by Councillor Thompson
Seconded by Councillor Humfryes
1. That Report No. PDS18-064 be received; and
2. That staff be directed to implement traffic calming measures on
Pedersen Drive and the speed bumps on Gold Links Drive be
replaced with new ones.
Carried
(C2) PDS18-065 – Award of Contract for Consulting Services –
Assessment of Bridges and Culverts
1. That Report No. PDS18-065 be received; and
2. That the total approved budget for Capital Project No. 42068 be
increased to $39,025 with additional funding of $14,025 provided
from the Storm Sewer Reserve fund.
Carried
Council Meeting Minutes
Tuesday, June 26, 2018 Page 5 of 17
(C3) PDS18-067 – Municipal Access Agreement – Town of Aurora and
Rogers Communications Canada Inc.
1. That Report No. PDS18-067 be received; and
2. That the Mayor and Town Clerk be authorized to renew the
Municipal Access Agreement between the Town of Aurora and
Rogers Communications Canada Inc. to permit the installation of
equipment within Town-owned right-of-ways.
Carried
(A1) Finance Advisory Committee Meeting Minutes of April 25, 2018
1. That the Finance Advisory Committee meeting minutes of April 25,
2018, be received for information.
Carried
(A2) Accessibility Advisory Committee Meeting Minutes of May 9, 2018
Moved by Councillor Gaertner
Seconded by Councillor Thom
1. That the Accessibility Advisory Committee meeting minutes of May
9, 2018, be received for information.
Carried
(R1) PDS18-076 – Library Square
Main motion
Moved by Councillor Thompson
Seconded by Councillor Pirri
1. That Report No. PDS18-076 be received; and
2. That the current design for Library Square be approved; and
3. That the Option 1 schematic design for the expansion to the Church
Street School which includes the three (3) floors and theatre be
approved; and
Council Meeting Minutes
Tuesday, June 26, 2018 Page 6 of 17
4. That the allocation of existing project funding for the tendering of the
parking lot, the laneway and the components of the square which
would provide connections to the square/library be approved, and
that Council commit to funding for the square and building, which
will come back in new year for final funding approval; and
5. That the above budget includes a 1% contribution to the Town’s
Public Art Reserve Fund in accordance with the Official Plan
requirements.
Amendment
Moved by Councillor Pirri
Seconded by Councillor Humfryes
That the main motion be amended by adding the following clause:
“That on the eastern side of the property, at minimum, three
accessible parking spaces be installed”
Carried
Main motion as amended
Moved by Councillor Thompson
Seconded by Councillor Pirri
1. That Report No. PDS18-076 be received; and
2. That the current design for Library Square be approved; and
3. That the Option 1 schematic design for the expansion to the Church
Street School which includes the three (3) floors and theatre be
approved; and
4. That the allocation of existing project funding for the tendering of the
parking lot, the laneway and the components of the square which
would provide connections to the square/library be approved, and
that Council commit to funding for the square and building, which
will come back in new year for final funding approval; and
Council Meeting Minutes
Tuesday, June 26, 2018 Page 7 of 17
5. That the above budget includes a 1% contribution to the Town’s
Public Art Reserve Fund in accordance with the Official Plan
requirements; and
6. That on the eastern side of the property, at minimum, three
accessible parking spaces be installed.
Carried as amended
(R2) CMS18-017 – Enhanced Recreation Facility Advertising and
Sponsorship Programs – Revised
1. That Report No. CMS18-017 be received; and
2. That staff be authorized to implement the enhanced Recreation
Facility Advertising and Recreation Facility Sponsorship programs,
excluding the following locations:
• Splash Pads,
• Picnic shelters and gazebos,
• The Band Shell,
• Playgrounds; and
3. That the Director of Community Services be given delegated
authority to execute all future recreation facility advertising and
facility sponsorship agreements.
Carried
(R3) CMS18-019 – Menorah Lighting Ceremony – Follow-up
1. That Report No. CMS18-019 be received; and
2. That the addition of a Menorah lighting ceremony to the calendar of
annual special events starting in 2018 be approved; and
3. That funding be approved for the Menorah lighting ceremony event
in the amount of $6,200 for 2018 from the Council Operating
Contingency account and the ongoing operating expenses will be
submitted as part of the 2019 base operating budget.
Carried
Council Meeting Minutes
Tuesday, June 26, 2018 Page 8 of 17
(R4) FS18-018 – 2018 Interim Forecast Update – as at April 30, 2018
Moved by Councillor Thompson
Seconded by Councillor Mrakas
1. That Report No. FS18-018 be received for information.
Carried
(R5) OPS18-016 – Cleaning of Catch Basins, Storm Retention Tanks
and Oil Grit Separators
1. That Report No. OPS18-016 be received; and
2. That catch basin cleaning resume in 2018 and future years based
on a four year rotating cycle, adjusted as required to maintain the
functionality of the storm water conveyance system; and
3. That staff conduct a full condition assessment of all storm water
catch basins in the current inventory, develop a maintenance and
repair protocol, including a funding plan to be included in future
Roads, Water and Sewer Operating budgets.
Carried
(R6) PDS18-066 – Application for Site Plan Approval, Board of Trustees
of the Aurora United Church, 15186 Yonge Street, 12
and 16 Tyler Street, 55 and 57 Temperance Street,
File Number: SP-2018-02, Related File Numbers:
OPA-2016-05 and ZBA-2016-13
Moved by Councillor Pirri
Seconded by Councillor Mrakas
1. That Report No. PDS18-066 be received; and
2. That the Site Plan Application File SP-2018-02 (Board of Trustees
of the Aurora United Church) to permit the construction of a two-
storey Place of Worship and a seven-storey Retirement Residence
be approved; and
Council Meeting Minutes
Tuesday, June 26, 2018 Page 9 of 17
3. That the Mayor and Town Clerk be authorized to execute the Site
Plan Agreement, including any and all documents and ancillary
agreements, including the Section 37 Agreement, required to give
effect to same.
Carried
(R7) PDS18-070 – Applications for Zoning By-law Amendment and Site
Plan Approval, Bara Group (Aurora) Inc., 15086,
15094 and 15106 Yonge Street, Part of Lots 1 and 2,
Registered Plan 9 and Lots 51 and 52 Registered
Plan 246, File Numbers: ZBA-2017-04 and SP-2018-03
Moved by Councillor Humfryes
Seconded by Councillor Abel
1. That Report No. PDS18-070 be received; and
2. That the Application for Zoning By-law Amendment File Number
ZBA-2017-04 (Bara Group (Aurora) Inc.) to amend the 'Special
Mixed Density Residential (R7) Zone' and the 'Promenade
Downtown Shoulder - Central Commercial (PDS1) Zone' to
'Promenade Downtown Shoulder - Central Commercial (PDS1-XX)
Exception Zone' be approved; and
3. That the implementing Zoning By-law Amendment be presented at
a future Council meeting; and
4. That the Application for Site Plan Approval File Number SP-2018-03
(Bara Group (Aurora) Inc.) to permit the development of two 3.5-
storey stacked townhouse buildings, with a total of 59 units and
associated underground parking, be approved; and
5. That a total of 59 units of water and sewage capacity be allocated to
the Approval of the Site Plan Application; and
6. That the Mayor and Town Clerk be authorized to execute the Site
Plan Agreement, including any and all documents and ancillary
agreements required to give effect to same.
Council Meeting Minutes
Tuesday, June 26, 2018 Page 10 of 17
On a recorded vote the motion
Carried
Yeas: 8 Nays: 1
Voting Yeas: Councillors Thompson, Humfryes, Kim,
Thom, Pirri, Abel, Mrakas, and Mayor
Dawe
Voting Nays: Councillor Gaertner
Absent: None
(R8) PDS18-071 – Draft Plan of Condominium Application, Stirling Cook
Holdings Inc., 74 Old Bloomington Road, Unit 22,
York Region Vacant Land Condominium Plan
(YRVLCP) No. 1159, File: CDM-2018-01, Related Files:
ZBA-2013-04 and SP-2014-06
Moved by Councillor Humfryes
Seconded by Councillor Pirri
1. That Report No. PDS18-071 be received; and
2. That the Application for Draft Plan of Condominium (Standard
Condominium) File No. CDM-2018-01 (Stirling Cook Holdings Inc.)
for a residential condominium consisting of six residential
townhouse units, subject to conditions set out in Appendix "A" to
this report be approved; and
3. That the Mayor and Town Clerk be authorized to execute any
agreement(s) referenced in the Conditions of Approval, including
any and all documents and ancillary agreements required to give
effect to same.
On a recorded vote the motion
Carried
Yeas: 8 Nays: 1
Voting Yeas: Councillors Thompson, Humfryes, Kim,
Thom, Pirri, Abel, Mrakas, and Mayor
Dawe
Voting Nays: Councillor Gaertner
Absent: None
Council Meeting Minutes
Tuesday, June 26, 2018 Page 11 of 17
(R9) PDS18-072 – Acceptance of Municipal Services, Knights Creek
Home Corp., Registered Plan 65M-4410
1. That Report No. PDS18-072 be received; and
2. That the ownership, operation and maintenance of the works within
the roads, right-of-ways and other lands dedicated to the Town as
contained within Registered Plan 65M-4410, being Knights Creek
Home Corp. Residential Subdivision be assumed; and
3. That the necessary By-law be brought forward for enactment to
assume for public use the highways within Registered Plan 65M-
4410 and to establish as public highway any applicable reserves.
Carried
(R10) PDS18-075 – Applications for Official Plan Amendment and Zoning
By-law Amendment, Dormer Hill Inc., 14029 Yonge
Street, Part of Lot 72 Concession 1, File Numbers:
OPA-2017-02, ZBA-2017-01, Related Files: CDM-2017-
01, SP-2018-01, and SUB-2017-01
1. That Report No. PDS18-075 be received; and
2. That the Application to Amend the Official Plan File Number OPA-
2017-06 (Dormer Hill Inc.), to amend the "Cluster Residential"
designation to reduce the minimum setback from the centreline of
Yonge Street to 40.0 m to the rear lot lines, reduce the minimum
separation from an "Estate Residential" designation to 20 m, and
remove the requirement for a Block Plan, be approved; and
3. That the Application to Amend the Zoning By-law File Number ZBA-
2017-01(Dormer Hill Inc.), to rezone the "Oak Ridges Moraine Rural
(RU-ORM) Zone" to "Detached Fourth Density Residential R4(X)
Exception Zone" and "Oak Ridges Moraine Environmental
Protection EP-ORM Zone" to permit the development of 27 single-
detached dwelling units be approved; and
Council Meeting Minutes
Tuesday, June 26, 2018 Page 12 of 17
4. That the implementing by-laws be presented at a future Council
meeting.
Carried
(R11) CS18-016 – Aurora Farmer’s Market and Artisans Fair By-law
1. That Report No. CS18-016 be received; and
2. That the Aurora Farmer’s Market and Artisans Fair By-law be
amended to provide increased flexibility for the operation of the
Market; and
3. That the amending By-law be brought forward to a future Council
meeting for enactment.
Carried
7. Consideration of Items Requiring Discussion (Regular Agenda)
None
8. Motions
(a) Councillor Gaertner
Re: ASHRAE Energy Audit
The motion was withdrawn.
(b) Councillor Gaertner
Re: Anti -Idling Policy
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
Whereas Aurora has endorsed the Blue Dot Movement that includes the right
to clean air; and
Council Meeting Minutes
Tuesday, June 26, 2018 Page 13 of 17
Whereas it is possible for a municipality have an Anti-idling by-law or Anti-
idling policy; and
Whereas putting a policy in place for Aurora, as a first step, would send an
important message that idling is not acceptable, and increase the awareness
of the negative environmental effects;
1. Now Therefore Be It Hereby Resolved That staff be directed to develop an
Anti-idling policy that reviews best practices and includes an enforcement
mechanism; and
2. Be It Further Resolved That the report includes a proposed public
education campaign.
Carried
9. Regional Report
None
10. New Business
Councillor Kim inquired about the possibility of installing a racquet holder at the
Thomas Coates Park tennis courts to determine order of play for patrons, and staff
agreed to follow up.
Councillor Kim inquired about the process to address bylaw and noise concerns
during after hours, and staff provided a response.
Councillor Humfryes inquired about the status of the Community Improvement
Plan grant for 15032 Yonge Street, and staff provided a response.
Councillor Thompson inquired about the status any ongoing legal proceedings,
and staff noted that a closed session information report is forthcoming.
Councillor Gaertner requested that the ASHRAE energy audit report be circulated
to all Members of Council.
Council Meeting Minutes
Tuesday, June 26, 2018 Page 14 of 17
Councillor Gaertner inquired about the changes in terminology of the comments
received on behalf of the Region of York on minor variance applications for
Committee of Adjustment, and staff provided a response.
Councillor Gaertner inquired about the process for repurposing baseball diamonds
and soccer fields around Town to meet user group requirements, and staff
provided a response.
Council Gaertner referred to resident’s concern regarding ongoing excessive noise
from construction sites and requested that the matter be investigated.
Councillor Gaertner inquired about the provisions on access to public and Town
properties from private homes and emphasized the need for a policy, and staff
provided a response noting that a report is forthcoming.
Councillor Mrakas expressed concern regarding excessive water at the Machell
Park baseball diamond, and staff agreed to investigate.
Councillor Mrakas inquired about the height of basketball net at Thomas Coates
Park and the possibility of modifying the net height, and staff agreed to follow up.
Councillor Thompson inquired about the status of the motion put forth by
Councillor Mrakas regarding the formation of a Local Appeals Body, and Mayor
Dawe provided a response.
Councillor Gaertner inquired about the status of the report on pool water
discharge, and staff noted that a report is forthcoming.
11. Public Service Announcements
Councillor Mrakas extended his regards to all the citizen members of various
Advisory Committees for their efforts, time, and contribution throughout the term.
Councillor Humfryes extended a reminder regarding the Aurora Farmers’ Market
and Artisans Fair, which is held each Saturday from 8 a.m. to 1 p.m. in Town Park.
Councillor Thom extended his wishes for Happy Canada Day to all Aurorans.
Council Meeting Minutes
Tuesday, June 26, 2018 Page 15 of 17
Councillor Kim extended his regards to Jill Foster, who will be retiring, for her
efforts and contribution during her position as the CEO of the Aurora Public
Library.
Councillor Pirri extended a reminder that the Dance in the Park event will be held
in Town Park on Saturday, June 30, 2018 from 7 p.m. to 11 p.m.
Councillor Pirri noted that the annual Canada Day Parade and various activities
will be held at Lambert Wilson Park on Sunday, July 1, 2018, with the parade
starting at 10 a.m.
Mayor Dawe extended a reminder that registrations for summer programs and
camps is now open, and further information is available at aurora.ca/recguide.
Mayor Dawe noted that June is Recreation and Parks Month, and more
information is available at aurora.ca/recreationparksmonth.
Mayor Dawe extended a reminder that Town Hall will be closed on Monday, July 2,
2018 for the Canada Day Holiday, and regular business hours will resume on
Tuesday, July 3, 2018.
Mayor Dawe announced that the recruitment for the 2018/2019 Youth
Engagement Committee is now open for teens aged 12 to 17 years, and further
information is available at aurora.ca/youth.
12. By-laws
Moved by Councillor Thompson
Seconded by Councillor Pirri
That the following by-laws be enacted:
(a) By-law Number 6090-18 Being a By-law to appoint employees of Peregrine
Protection Inc., as Municipal By-law Enforcement Officers.
(b) By-law Number 6091-18 Being a By-law to appoint employees of Ontario
Parking Authority Ltd., as Municipal By-law Enforcement Officers.
Council Meeting Minutes
Tuesday, June 26, 2018 Page 16 of 17
(c) By-law Number 6092-18 Being a By-law to provide for establishing,
maintaining, operating and regulating the Aurora Farmers Market and Artisans
Fair.
(d) By-law Number 6093-18 Being a By-law to assume highways on Plan 65M-
4410 for public use (Knights Creek Home Corp).
(e) By-law Number 6094-18 Being a By-law to establish land on Plam 65M-4433
as highways (Brookfield Homes (Ontario) Aurora Ltd).
(f) By-law Number 6095-18 Being a By-law to change the name of State Farm
Way, a highway Plan 65M-3819, to Desjardin Way.
(g) By-law Number 6096-18 Being a By-law respecting construction, demolition,
change of use, and other building permits.
(h) By-law Number 6097-18 Being a By-law to amend By-law Number 6048-18,
to impose interim controls on the use of land, buildings, or structures within
certain areas of the Town of Aurora.
(i) By-law Number 6098-18 Being a By-law to amend By-law Number 4953-
07.R, to designate a property to be of cultural heritage value or interest (The
Allen Brown House).
(j) By-law Number 6099-18 Being a By-law to amend By-law Number 4847-
06.R, as amended, to designate a property to be of cultural heritage value or
interest (The Enos Lundy House).
Carried
13. Closed Session
None
14. Confirming By-law
Moved by Councillor Kim
Seconded by Councillor Thom
Council Meeting Minutes
Tuesday, June 26, 2018 Page 17 of 17
That the following confirming by-law be enacted:
By-law Number 6100-18 Being a By-law to Confirm Actions by Council Resulting
from a Council Meeting on June 26, 2018.
Carried
15. Adjournment
Moved by Councillor Humfryes
Seconded by Councillor Thompson
That the meeting be adjourned at 10:05 p.m.
Carried
_________________________________ _________________________________
Geoffrey Dawe, Mayor Michael de Rond, Town Clerk