MINUTES - Council - 20180424
Town of Aurora
Council Meeting Minutes
Council Chambers, Aurora Town Hall
Tuesday, April 24, 2018
Attendance
Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Pirri, Thom, and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Dan Elliott, Director of Financial Services, Al
Downey, Director of Operations, Marco Ramunno, Director of
Planning and Development Services, Stephanie Mackenzie-Smith,
Manager of Corporate Communications, Patricia De Sario, Town
Solicitor, Michael de Rond, Town Clerk, and Ishita Soneji,
Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
A moment of silence was observed in honour of the victims, and their families, first
responders and hospital staff, of the recent van attack in Toronto.
1. Approval of the Agenda
Moved by Councillor Pirri
Seconded by Councillor Kim
That the agenda as circulated by Legislative Services be approved.
Carried
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Tuesday, April 24, 2018 Page 2 of 14
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Presentations
None
4. Delegations
None
5. Consent Agenda
Council consented to consider Item C1 (sub-items R2, R5, R9 and R10) under Section
6, Consideration of Items Requiring Discussion (Regular Agenda) as R2, R3, R4 and
R5, respectively.
Moved by Councillor Mrakas
Seconded by Councillor Pirri
That the following Consent Agenda items, C1 (with the exception of sub-items R2,
R5, R9 and R10), to C6 inclusive be approved:
C1. General Committee Meeting Report of April 17, 2018
1. That the General Committee meeting report of April 17, 2018, be
received and the following recommendations carried by the Committee
approved:
(C1) CS18-007 – Amendments to the Municipal Elections Act, 1996
1. That Report No. CS18-007 be received for information.
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Tuesday, April 24, 2018 Page 3 of 14
(C3) PDS18-039 – Application for Removal of Holding (H) Provision,
Zoning By-law Amendment, Coppervalley Estates
Inc., 1756 St. John’s Sideroad East, File Number:
ZBA-2015-09 (H), Related File Number: SUB-2015-05
1. That Report No. PDS18-039 be received; and
2. That the Application to remove the Holding (H) Provision (ZBA-
2015-09(H)) from Lots 1 to 22 and 24 to 109 inclusive on the
approved Draft Plan of Subdivision (SUB-2015-05) be approved;
and
3. That the removal of the holding provision by-law, be presented at a
future Council meeting.
(C6) Audit Committee Meeting Minutes of March 27, 2018
1. That the Audit Committee meeting minutes of March 27, 2018, be
received for information.
(R1) OPS18-008 – 100 Vandorf Sideroad – Hallmark Lands Community
Park Design
1. That Report No. OPS18-008 be referred to staff for further
information.
(R3) PDS18-038 – Petch House – Potential Conversion to a Wedding
Chapel Use
1. That Report No. PDS18-038 be referred to staff to receive
comments from the Heritage Advisory Committee regarding the
future of the Petch House.
(R4) CMS18-006 – Special Events Corporate Resource Review
1. That Report No. CMS18-006 be received; and
2. That the additional funding for a permanent part-time Special
Events Assistant in the amount of $21,000 for the remainder of
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Tuesday, April 24, 2018 Page 4 of 14
2018, to be funded from the Council Contingency Operating
Account, be approved.
(R6) FS18-009 – 2018 In-Year Capital Budget
1. That Report No. FS18-009 be received; and
2. That the ten capital projects outlined in Attachment #1 be approved
having a total budget of $5,978,260, to be funded from the Reserve
Funds as outlined in Attachment #1.
(R7) PDS18-043 – Award of Contract for Consulting Services – Design
for the Reconstruction of Browning Court, Johnson
Road, Holman Crescent, and Baldwin Road
1. That Report No. PDS18-043 be received; and
2. That the total approved budget for Capital Project No. 31118 be
increased to $276,411, representing an increase of $96,411, to be
funded from the Storm Sewer Reserve; and
3. That the Request for Proposal No. 2018-43-PDS-ENG for the
provision of consulting services for the design of the reconstruction
of Browning Court, Johnson Road, Holman Crescent and Baldwin
Road, be awarded to Ainley & Associates Inc. in the amount of
$246,934.25, excluding taxes; and
4. That the Mayor and Town Clerk be authorized to execute the
necessary agreement, including any and all documents and
ancillary agreements required to give effect to same.
(R8) PDS18-044 – Award of Tender 2018-09-PDS-ENG – For Road
Reconstruction on Kennedy Street West,
Temperance Street, Ransom Street and Ransom
Court
1. That Report No. PDS18-044 be received; and
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Tuesday, April 24, 2018 Page 5 of 14
2. That the total approved budget for Capital Project Numbers 31109
and 31114 be increased to $2,988,257, representing an increase of
$860,991, to be funded from the Water and Road Reserves; and
3. That Tender 2018-09-PDS-ENG for road reconstruction on
Kennedy Street West (from George Street to Yonge Street),
Temperance Street (from Ransom Street to Kennedy Street West),
Ransom Street and Ransom Court, be awarded to Direct
Underground Inc. in the amount of $2,656,837, excluding taxes; and
4. That the Mayor and Town Clerk be authorized to execute the
necessary agreement, including any and all ancillary agreements
required to give effect to same.
(R11) PDS18-041 – Award of Tender 2018-41-PDS-ENG – For Restoration
of Two (2) Culverts on Yonge Street where Tannery
Creek Crosses
1. That Report No. PDS18-041 be received; and
2. That Tender 2018-41-PDS-ENG for the restoration of two (2)
culverts on Yonge Street where Tannery Creek crosses, be
awarded to R&M Construction in the amount of $136,405.00
excluding taxes; and
3. That the favourable budget variance of $356,403.77 be returned to
source; and
4. That the Mayor and Town Clerk be authorized to execute the
necessary agreement, including any and all documents and
ancillary agreements required to give effect to same.
(R12) Accessibility Advisory Committee Meeting Minutes of March 7,
2018
1. That the Accessibility Advisory Committee meeting minutes of
March 7, 2018, be received for information.
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Tuesday, April 24, 2018 Page 6 of 14
C2. Council Meeting Minutes of April 10, 2018
1. That the Council meeting minutes of April 10, 2018, be adopted as
printed and circulated.
C3. Council Closed Session Minutes of April 3, 2018
1. That the Council Closed Session minutes of April 3, 2018, be adopted as
printed and circulated.
C4. Council Closed Session Public Minutes of April 3, 2018
1. That the Council Closed Session Public minutes of April 3, 2018, be
adopted as printed and circulated.
C5. Council Closed Session Minutes of April 10, 2018
1. That the Council Closed Session minutes of April 10, 2018, be adopted
as printed and circulated.
C6. Council Closed Session Public Minutes of April 10, 2018
1. That the Council Closed Session Public minutes of April 10, 2018, be
adopted as printed and circulated.
Carried
6. Consideration of Items Requiring Discussion (Regular Agenda)
R1. Memorandum from Councillor Pirri
Re: Federation of Canadian Municipalities (FCM) Report to Council,
Meeting of the Board of Directors and Standing Committees,
March 5-9, 2018
Moved by Councillor Pirri
Seconded by Councillor Thom
1. That the memorandum regarding Federation of Canadian Municipalities
(FCM) Report to Council, Meeting of the Board of Directors and Standing
Committees, March 5-9, 2018, be received for information.
Carried
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R2. CS18-008 – Fence By-law Review
(Formerly Item C1(R2))
Moved by Councillor Thompson
Seconded by Councillor Humfryes
1. That Report No. CS18-008 be received; and
2. That a by-law to amend the Town’s Fence By-law No. 4753-05.P be
enacted at a future Council meeting.
Carried
R3. FS18-007 – Procurement By-law Threshold Changes
(Formerly Item C1(R5))
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
1. That Report No. FS18-007 be received; and
2. That the procurement process changes outlined in Report No. FS18-007
be approved; and
3. That the necessary updated Procurement By-law be enacted at a future
Council meeting.
Carried
R4. FS18-015 – Information Regarding Accessing Hydro Reserve Funds
(Formerly Item C1(R9))
Moved by Councillor Pirri
Seconded by Councillor Humfryes
1. That Report No. FS18-015 be received; and
2. That Section 7. of By-law No. 5439-12 be removed and replaced with the
following text (Option 3):
“That any expenditure or allocation of monies from the principal, or
earned interest portions of the Fund as specified in paragraph 5 of this
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Tuesday, April 24, 2018 Page 8 of 14
By-law, shall be made by resolution of Council, as adopted by a vote of
two-thirds (2/3) or more majority of those in attendance at the time of the
vote. Such vote may only take place at a regularly scheduled meeting, or
one which was duly called with at least fifteen calendar days prior notice
to all members of Council.”; and
3. That, as applicable, staff be directed to bring forward the necessary draft
by-law for adoption to the Council meeting of April 24, 2018.
Council consented to vote on the clauses of the motion separately.
Moved by Councillor Pirri
Seconded by Councillor Humfryes
1. That Report No. FS18-015 be received.
Carried
Moved by Councillor Pirri
Seconded by Councillor Humfryes
2. That Section 7. of By-law No. 5439-12 be removed and replaced with the
following text (Option 3):
“That any expenditure or allocation of monies from the principal, or
earned interest portions of the Fund as specified in paragraph 5 of this
By-law, shall be made by resolution of Council, as adopted by a vote of
two-thirds (2/3) or more majority of those in attendance at the time of the
vote. Such vote may only take place at a regularly scheduled meeting, or
one which was duly called with at least fifteen calendar days prior notice
to all members of Council.”
Defeated
Council consented to consider the following option as a replacement to the second
clause of the motion.
Moved by Councillor Thom
Seconded by Councillor Humfryes
2. That Section 7. of By-law No. 5439-12 be removed and replaced with the
following text (Option 2):
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Tuesday, April 24, 2018 Page 9 of 14
“That any expenditure or allocation of monies from the principal, or
earned interest portions of the Fund as specified in paragraph 5 of this
By-law, shall be made by resolution of Council, as adopted by a vote
consisting of affirmative votes cast equal to two-thirds (2/3) or more of
the membership of Council.”
Carried
Moved by Councillor Pirri
Seconded by Councillor Humfryes
3. That, as applicable, staff be directed to bring forward the necessary draft
by-law for adoption to the Council meeting of April 24, 2018.
Carried
R5. FS18-014 – Capital Close Report as of December 31, 2017
(Formerly Item C1(R10))
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
1. That Report No. FS18-014 be received; and
2. That the capital project closures and capital funding adjustments outlined
in Attachments #1 and #2 be approved.
Carried
7. Notices of Motion
None
8. Motions
(a) Councillor Abel
Re: Business and Community Opportunities – Niagara College –
Canadian Food and Wine Institute
Motion (a) was moved by Councillor Abel and not seconded; motion failed.
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Tuesday, April 24, 2018 Page 10 of 14
9. Regional Report
York Region Council Highlights – March 29, 2018
Moved by Councillor Thom
Seconded by Councillor Kim
That the Regional Report of March 29, 2018, be received for information.
Carried
10. New Business
Councillor Pirri expressed concern regarding the condition of the Town of Aurora
flags on Wellington Street, and requested staff to inspect the flags and replace as
necessary.
Councillor Kim inquired about the timeline on the Hallmark Lands community park
design project, which will be reviewed by the Parks, Recreation and Cultural
Services Advisory Committee, and staff provided a response.
Councillor Abel sought clarification on his request to staff to provide information on
the economic benefits of the Aurora Armoury and the partnership with Niagara
College, and staff provided a response.
Councillor Thompson expressed concern regarding the median outside the plaza
located at the southeast corner of St. John’s Sideroad and Bayview Avenue, and
requested information on the specifications of the project agreement during the
approval of the project.
Councillor Gaertner referred to a resident’s concern regarding the lack of
accessible picnic tables at Town Park and accessibility concerns at the Aurora
Farmers’ Market, and staff agreed to investigate the matter.
Councillor Gaertner referred to residents’ concerns regarding windrow clearing,
and staff noted that a summary report on the winter program, which will review
windrow concerns, is forthcoming.
Councillor Gaertner inquired about the status of building a washroom in Fleury
Park, and staff provided clarification.
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Tuesday, April 24, 2018 Page 11 of 14
Councillor Gaertner inquired about the proposed special meeting of Council
regarding the Zoning By-law and Stable Neighborhoods, and staff noted that the
meeting is scheduled for May 29, 2018.
Councillor Mrakas expressed various concerns regarding the ongoing construction
of the retirement centre on Murray Street, and staff agreed to investigate the
matter.
Councillor Mrakas inquired about the report on the feasibility of a gymnasium at
the Stronach Aurora Recreation Complex, and staff noted that the report will be
brought to the June meeting of the Parks, Recreation and Cultural Services
Advisory Committee.
Councillor Mrakas inquired about the report on options to alleviate southbound
congestion on Industrial Parkway North between Scanlon Court and Wellington
Street East, and staff agreed to investigate.
11. Public Service Announcements
Councillor Mrakas extended his appreciation to Nancy Black, Executive Director of
the Aurora Sports Hall of Fame (ASHOF) who will be stepping down from her
position, for her efforts during her tenure with ASHOF.
Council Gaertner extended a reminder that the annual Clean-Up Day will be held
on Saturday, April 28, 2018, starting at 8 a.m., including a barbecue at noon, and
residents may register on the Town’s website.
Councillor Thompson extended a reminder that the 2018 Run or Walk for
Southlake will be held on Sunday, April 29, 2018, and he encouraged everyone to
register or support Team Aurora.
Councillor Abel noted that Neighborhood Network is holding its Spring Tree
Planting event on Saturday, April 28, 2018, at the Vines Place.
Councillor Abel noted that the Giant Indoor Garage Sale will be held at the Aurora
Seniors’ Centre on Sunday, April 29, 2018, from 8:30 a.m. to 3 p.m.
Councillor Abel extended wishes to Her Majesty The Queen on her 92nd birthday.
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Tuesday, April 24, 2018 Page 12 of 14
Councillor Mrakas noted that the Temple of Fame opening night reception will be
held at 22 Church Street on Wednesday, April 25, 2018, at 5:30 p.m.
Councillor Humfryes extended a reminder that Saturday, May 5, 2018, will be the
opening day of the Aurora Farmers’ Market and Artisan Fair. She noted that the
official grand opening of the Market will take place on Saturday, May 26, 2018.
Councillor Humfryes relayed the compliments she received from residents on the
winter operations staff for their prompt efforts in attending to resident concerns
during extreme weather conditions.
Councillor Thom extended wishes to the Duke and Duchess of Cambridge on the
birth of their third child.
Councillor Kim extended a reminder that the Movie in the SARC—Paddington 2—
will be presented at the Stronach Aurora Recreation Complex on Saturday, April
28, 2018.
Mayor Dawe advised that nominations for the John West Memorial “Leaders of
Tomorrow” Scholarship Award are being accepted until May 1, 2018.
Mayor Dawe announced that the spring and summer programs are now open for
registration and information is available on the Town’s website.
Mayor Dawe extended a reminder that the annual Aurora Art Show and Sale, in
association with the Society of York Region Artists, will be held on Saturday, May
5 and Sunday, May 6, 2018, at Town Hall.
Mayor Dawe announced that the Town will be celebrating National Youth Week
from May 1 to May 7, 2018, and further information regarding the programs,
events and opportunities can be found at aurora.ca/youthweek.
Mayor Dawe extended a reminder that the Paws at SARC event will be held at the
Stronach Aurora Recreation Complex on Saturday, May 12, 2018, from 10 a.m. to
4 p.m.
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Tuesday, April 24, 2018 Page 13 of 14
12. By-laws
Moved by Councillor Thom
Seconded by Councillor Humfryes
That the following by-laws be enacted:
(a) By-law Number 6065-18 Being a By-law to declare as surplus and sell
municipal lands (95 Eric T. Smith Way).
(b) By-law Number 6066-18 Being a By-law to amend Municipal Waterworks
Distribution By-law Number 3305-91, as amended.
(c) By-law Number 6067-18 Being a By-law to amend By-law Number 6000-17,
as amended, to remove a Holding “(H)” Symbol (Coppervalley Estates Inc.).
(e) By-law Number 6069-18 Being a By-law to establish a Compliance Audit
Committee for compliance audit applications received during the 2018 to 2022
Term of Council.
Carried
Moved by Councillor Thom
Seconded by Councillor Pirri
That the following by-law be enacted:
(d) By-law Number 6068-18 Being a By-law to govern the proceedings of Council
and Committee meetings of the Town of Aurora.
Carried
Moved by Councillor Mrakas
Seconded by Councillor Pirri
That the following by-law be enacted, as amended to replace Section 7 with
Option 2 of Report No. FS18-015:
(f) By-law Number 6070-18 Being a By-law to amend By-law Number 5439-12,
to establish the Aurora Hydro Sale Investment Reserve Fund.
Carried
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13. Closed Session
None
14. Confirming By-law
Moved by Councillor Thom
Seconded by Councillor Kim
That the following confirming by-law be enacted:
By-law Number 6071-18 Being a By-law to Confirm Actions by Council Resulting
from a Council Meeting on April 24, 2018.
Carried
15. Adjournment
Moved by Councillor Kim
Seconded by Councillor Gaertner
That the meeting be adjourned at 8:50 p.m.
Carried
_________________________________ _________________________________
Geoffrey Dawe, Mayor Michael de Rond, Town Clerk