MINUTES - Council - 20180508
Town of Aurora
Council Meeting Minutes
Council Chambers, Aurora Town Hall
Tuesday, May 8, 2018
Attendance
Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes
(arrived 7:17 p.m.), Kim, Mrakas, Thom, and Thompson
Members Absent Councillor Pirri
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Dan Elliott, Director of Financial Services, Al
Downey, Director of Operations, Marco Ramunno, Director of
Planning and Development Services, Stephanie Mackenzie-Smith,
Manager of Corporate Communications, Patricia De Sario, Town
Solicitor, Michael de Rond, Town Clerk, and Linda Bottos,
Council/Committee Secretary
The Chair called the meeting to order at 7:03 p.m.
Mayor Dawe relinquished the Chair to Deputy Mayor Abel at 7:52 p.m. during the
consideration of Motion (a) Mayor Dawe; Re: Town Park Pathway Naming – Queen’s
York Rangers Lane, and resumed the Chair at 7:58 p.m.
1. Approval of the Agenda
Moved by Councillor Gaertner
Seconded by Councillor Thompson
That the agenda as circulated by Legislative Services be approved.
Carried
Council Meeting Minutes
Tuesday, May 8, 2018 Page 2 of 12
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Community Presentations
None
4. Delegations
None
5. Consent Agenda
Moved by Councillor Thompson
Seconded by Councillor Kim
That the following Consent Agenda items, C1 to C4 inclusive, be approved:
C1. Council Meeting Minutes of April 24, 2018
1. That the Council meeting minutes of April 24, 2018, be adopted as
printed and circulated.
C2. Council Public Planning Meeting Minutes of April 25, 2018
1. That the Council Public Planning meeting minutes of April 25, 2018, be
adopted as printed and circulated.
C3. Council Public Planning Meeting Minutes of March 28, 2018
1. That the Council Public Planning meeting minutes of March 28, 2018, be
adopted as printed and circulated.
C4. Memorandum from Mayor Dawe
Re: Lake Simcoe Region Conservation Authority Board Meeting
Highlights of March 23, 2018
Council Meeting Minutes
Tuesday, May 8, 2018 Page 3 of 12
1. That the memorandum regarding Lake Simcoe Region Conservation
Authority Board Meeting Highlights of March 23, 2018, be received for
information.
Carried
6. Standing Committee Reports
S1. General Committee Meeting Report of May 1, 2018
Moved by Councillor Thompson
Seconded by Councillor Thom
1. That the General Committee meeting report of May 1, 2018, be received
and the following recommendations carried by the Committee approved,
with the exception of sub-items R1, R2, R3, R4, and R8, which were
discussed and voted on separately as recorded below:
(C1) CMS18-011 – Child Care Services Agreement
1. That Report No. CMS18-011 be received; and
2. That the Director of Community Services be authorized to execute
the Child Care Services Agreement with the Regional Municipality
of York, including any and all documents and ancillary agreements
required to give effect to same; and
3. That the Director of Community Services be delegated authority to
renew and execute the Child Care Services Agreement on an
annual basis.
(C3) Finance Advisory Committee Meeting Minutes of March 28, 2018
1. That the Finance Advisory Committee meeting minutes of March
28, 2018, be received for information.
(C4) Heritage Advisory Committee Meeting Minutes of April 9, 2018
1. That the Heritage Advisory Committee meeting minutes of April 9,
2018, be received for information.
Council Meeting Minutes
Tuesday, May 8, 2018 Page 4 of 12
(R1) OPS18-009 – Joint Operations Centre Additional Works
Moved by Councillor Gaertner
Seconded by Councillor Kim
1. That Report No. OPS18-009 be received; and
2. That this report satisfies the requirement for release of conditional
approval for capital works at the Joint Operations Centre.
Carried
(R2) CAO18 -005 – 2018-2021 Communications and Community
Engagement Strategy
Moved by Councillor Gaertner
Seconded by Councillor Thompson
1. That Report No. CAO18-005 be received; and
2. That the attached Town of Aurora 2018-2021 Communications and
Community Engagement Strategy be endorsed.
Carried
(R3) OPS18-005 – Naming of Parks
Council consented to vote on each clause separately.
Moved by Councillor Mrakas
Seconded by Councillor Kim
1. That Report No. OPS18-005 be received.
Carried
2. That the selection of names for seven (7) Town of Aurora parks be
approved as presented.
Carried
Council Meeting Minutes
Tuesday, May 8, 2018 Page 5 of 12
3. That Location 4 – Mattamy Phase 4 Parkette (Forest Grove Court –
New Parks in 2C Development Area Map) be reserved for a future
fundraising event.
Defeated
4. That Location 1 – Brentwood (Ballymore) Parkette (Woodland Hills
Boulevard – New Parks in Aurora Map) be reserved for a future
fundraising event.
Defeated
Moved by Councillor Thom
Seconded by Councillor Thompson
3. That the staff recommendation for Location 4 – Mattamy Phase 4
Parkette (Forest Grove Court –New Parks in 2C Development Area
Map) and Location 1 Brentwood (Ballymore) Parkette (Woodland
Hills Boulevard – New Parks in Aurora Map) be approved as
presented.
Carried
(R4) CMS18-013 – Aurora Historical Society – Request for Funding
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
1. That Report No. CMS18-013 be received; and
2. That a grant to the Aurora Historical Society (AHS) for the storage
of historical artifacts, in the amount of $2,722.84 for 2018 to be
funded from the Council Contingency Operating Account, be
approved.
Carried
(R5) PDS18-047 – Award of Tender 2018-22-PDS-ENG – For Roadway
Rehabilitation on Gilbert Drive, Jarvis Avenue,
Archerhill Court, Westview Drive and McClellan Way
1. That Report No. PDS18-047 be received; and
Council Meeting Minutes
Tuesday, May 8, 2018 Page 6 of 12
2. That the total approved budget for Capital Project No. 31140 be
increased to $716,592.00, representing an increase of $75,014.00
to be funded from the Roads Repair and Replacement Reserve;
and
3. That Tender 2018-22-PDS-ENG, Capital Project No. 31140, for
Roadway Rehabilitation on Gilbert Drive, Jarvis Avenue, Archerhill
Court, Westview Drive and McClellan Way (from Bathurst Street to
Spence Drive) be awarded to Forest Contractors Ltd. in the amount
of $627,895.60 excluding taxes; and
4. That the Mayor and Town Clerk be authorized to execute the
necessary Agreement, including any and all documents and
ancillary agreements required to give effect to same.
(R6) PDS18-051 – Award of Contract for Consulting Services – Design
for the Reconstruction of Adair Drive, Bailey
Crescent, Davidson Road and Harriman Road
1. That Report No. PDS18-051 be received; and
2. That the budget for Capital Project No. 31119 be increased to
$217,879 with additional funding of $77,879 provided from the
Storm Sewer Reserve Fund; and
3. That the Request for Proposal No. 2018-45-PDS-ENG for the
provision of consulting services for the design of the reconstruction
of Adair Drive, Bailey Crescent, Davidson Road and Harriman Road
be awarded to AECOM Canada Ltd. in the amount of $214,110.00,
excluding taxes; and
4. That the Mayor and Town Clerk be authorized to execute the
necessary agreement, including any and all documents and
ancillary agreements required to give effect to same.
Council Meeting Minutes
Tuesday, May 8, 2018 Page 7 of 12
(R7) Summary of Committee Recommendations Report No. 2018-05
1. That Summary of Committee Recommendations Report No. 2018-
05 be received; and
2. That the Committee recommendations contained within this report
be approved.
(R8) PDS18-036 – Brookland Avenue Reconstruction – Managing
Construction Disruption and Improved
Communications
(Formerly Item C2)
Moved by Councillor Gaertner
Seconded by Councillor Thompson
1. That Report No. PDS18-036 be received for information.
On a recorded vote the motion
Carried
Yeas: 8 Nays: 0
Voting Yeas: Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Thom, Thompson, and
Mayor Dawe
Voting Nays: None
Absent: Councillor Pirri
Carried
7. Consideration of Items Requiring Discussion (Regular Agenda)
None
8. Motions
(a) Mayor Dawe
Re: Town Park Pathway Naming – Queen’s York Rangers Lane
Council Meeting Minutes
Tuesday, May 8, 2018 Page 8 of 12
Moved by Mayor Dawe
Seconded by Councillor Thom
Whereas the Aurora Armoury located at the corner of Larmont Street and
Mosley Street was built in 1874 as a drill shed for the Queen’s York Rangers;
and
Whereas at the time of its closure as a National Defence Facility in 2012, it
was the longest-serving active Armoury in Canada; and
Whereas the Aurora Armoury has been an important gathering place and
community hub in our Town’s history; and
Whereas the Aurora Armoury is currently undergoing renovations to become
the new home of the Canadian Food and Wine Institute (Niagara College); and
Whereas although the restoration of the Aurora Armoury and the attraction of a
post-secondary facility has been identified as one of the priorities for the
community and Council to revitalize the downtown core, it is also important to
honour the valued history associated with the Aurora Armoury and the
Queen’s York Rangers;
1. Now Therefore Be It Hereby Resolved That staff investigate naming the
east/west pathway in Town Park, between Wells Street and Larmont
Street, as “Queen’s York Rangers Lane”; and
2. Be It Further Resolved That the Aurora Armoury be given the honorary
address “1 Queen’s York Rangers Lane” for historical and commemorative
purposes only, and that staff arrange for an address plaque to be placed
on the building reflecting the honorary address.
Carried
9. Regional Report
York Regional Council Highlights – April 19, 2018
Moved by Councillor Thompson
Seconded by Councillor Thom
Council Meeting Minutes
Tuesday, May 8, 2018 Page 9 of 12
That the Regional Report of April 19, 2018, be received for information.
Carried
10. New Business
Councillor Mrakas conveyed the concerns of residents regarding drivers speeding
on Thomas Phillips Drive. He inquired about the plan for installation of the speed
limit signs and suggested that an electronic speed display sign also be installed.
Staff agreed to investigate the matter.
Councillor Mrakas inquired about the Region’s plans to repair potholes on Bayview
Avenue south of Wellington Street East, and Mayor Dawe provided an update.
Councillor Mrakas referred to the retirement home construction on Murray Drive
and expressed concern regarding the continued construction activity on Sundays.
Staff provided an update and agreed to further investigate the issue. Staff also
provided a response regarding the Town’s Noise By-law as it relates to Institutional
zones and agreed to consider this matter further.
Councillor Gaertner inquired about the Town’s advertising plan for the special
meeting of Council scheduled on Tuesday, May 29, 2018, regarding the Zoning
By-law and protection of Stable Neighbourhoods, and staff provided a response.
Councillor Thompson inquired about the planned implementation and testing of
internet voting for the upcoming municipal election, and staff provided a response.
Councillor Thom inquired about any added costs of including the Regional Chair
election in the Town’s election process, and staff provided a response.
Councillor Kim extended his appreciation to staff who assisted during the
windstorm on May 4, 2018. He inquired about the status and replacement plans
for the broken utility poles on Bayview Avenue, and staff provided a response.
11. Public Service Announcements
Councillor Thom extended his hopes that Aurorans will enjoy the upcoming long
weekend and celebrate Victoria Day, noting that it is also the Official Birthday of
Her Majesty The Queen.
Council Meeting Minutes
Tuesday, May 8, 2018 Page 10 of 12
Councillor Humfryes extended a reminder regarding the Aurora Farmers’ Market
and Artisan Fair, which is held each Saturday from 8 a.m. to 1 p.m. in Town Park.
Councillor Humfryes noted that May 7-13, 2018, is Nursing Week and she
extended her appreciation to nurses for their hard work.
Councillor Abel expressed his deepest condolences to the family and friends of
Auroran Craig Nisbet who passed away on April 8, 2018.
Councillor Thompson inquired about the status of the recently collapsed Aurora
Sports Dome and its impact on the Town’s programs. Staff provided an update
and agreed to keep Council informed as the situation and plans progress.
Councillor Gaertner extended her appreciation to the artists and staff for another
successful presentation of the recent annual Aurora Art Show and Sale, in
association with the Society of York Region Artists (SOYRA).
Councillor Gaertner advised that there were no lights in the washroom or at the
emergency exit of the Aurora Family Leisure Complex when power was lost during
the recent windstorm. She noted that staff have agreed to investigate the matter.
Councillor Mrakas extended a reminder about the upcoming performances of the
play, Temple of Fame, at Trinity Anglican Church on May 11, 12 and 13, 2018. He
noted that pre-performance receptions would be hosted by MP Leona Alleslev and
the Aurora Chamber of Commerce, and a Mother’s Day Tea would be hosted by
the Aurora Historical Society.
Councillor Gaertner extended her appreciation, and on behalf of residents, to staff
for their quick response and repairs to the potholes on Henderson Drive.
Mayor Dawe extended a reminder that the spring and summer recreational
programs and activities are open for registration and more information is available
at www.aurora.ca/recguide.
Mayor Dawe announced that the “Name Your Square” contest will be open until
May 31, 2018, and more information is available on the Town’s website.
Council Meeting Minutes
Tuesday, May 8, 2018 Page 11 of 12
Mayor Dawe extended a reminder that the Paws in the SARC event will be held
from 10 a.m. to 4 p.m. on Saturday, May 12, 2018, at the Stronach Aurora
Recreation Complex.
Mayor Dawe announced that the official opening of the Thomas Coates Park
(formerly Mavrinac Park) will be held at 5:30 p.m. on Tuesday, May 22, 2018.
12. By-laws
Moved by Councillor Thom
Seconded by Councillor Thompson
That the following by-laws be enacted:
(a) By-law Number 6074-18 Being a By-law to appoint Building Inspectors for
The Corporation of the Town of Aurora.
(b) By-law Number 6075-18 Being a By-law to exempt Block 26 on Plan 65M-
4467 from Part-Lot Control (Country Wide Homes at Aurora Inc.).
(c) By-law Number 6076-18 Being a By-law to define the Procurement policies
and procedures for The Corporation of the Town of Aurora.
Carried
13. Closed Session
None
14. Confirming By-law
Moved by Councillor Thom
Seconded by Councillor Humfryes
That the following confirming by-law be enacted:
By-law Number 6077-18 Being a By-law to Confirm Actions by Council Resulting
from a Council Meeting on May 8, 2018.
Carried
Council Meeting Minutes
Tuesday, May 8, 2018 Page 12 of 12
15. Adjournment
Moved by Councillor Gaertner
Seconded by Councillor Abel
That the meeting be adjourned at 8:32 p.m.
Carried
_________________________________ _________________________________
Geoffrey Dawe, Mayor Michael de Rond, Town Clerk