MINUTES - Council - 20180410
Town of Aurora
Council Meeting Minutes
Council Chambers, Aurora Town Hall
Tuesday, April 10, 2018
Attendance
Council Members Mayor Dawe in the Chair; Councillors Gaertner, Humfryes (arrived
7:23 p.m.), Kim, Mrakas, Pirri, Thom, and Thompson
Members Absent Councillor Abel
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Dan Elliott, Director of Financial Services, Al
Downey, Director of Operations, Marco Ramunno, Director of
Planning and Development Services, Stephanie Mackenzie-Smith,
Manager of Corporate Communications, Patricia De Sario, Town
Solicitor, Michael de Rond, Town Clerk, and Linda Bottos,
Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
A moment of silence was observed in honour of the victims of the recent bus accident
involving the Humboldt Broncos hockey team of the Saskatchewan Junior Hockey
League.
Mayor Dawe relinquished the Chair to Councillor Humfryes at 7:26 p.m. during the
consideration of Item R3, Report No. PDS18-031, and resumed the Chair at 7:27 p.m.
1. Approval of the Agenda
Moved by Councillor Thom
Seconded by Councillor Kim
That the agenda as circulated by Legislative Services be approved.
Carried
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Tuesday, April 10, 2018 Page 2 of 11
2. Declarations of Pecuniary Interest and General Nature Thereof
Mayor Dawe declared a potential pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50 respecting Item R3, Report No. PDS18-031 –
Award of Tender 2018-23-PDS-ENG – For Roadway Rehabilitation on Orchard
Heights Boulevard, Whispering Pine Trail and Harmon Avenue, as he is a resident
on one of the streets. Mayor Dawe did not participate in the discussion or voting of
this item.
3. Presentations
None
4. Delegations
None
5. Consent Agenda
Council consented to consider Item C1 (sub-items R1, R2, and R10) under Section 6,
Consideration of Items Requiring Discussion (Regular Agenda) as Items R1, R2 and
R3, respectively.
Moved by Councillor Thom
Seconded by Councillor Thompson
That the following Consent Agenda items, C1 (with the exception of sub-items R1,
R2, and R10), to C2 inclusive be approved:
C1. General Committee Meeting Report of April 3, 2018
1. That the General Committee meeting report of April 3, 2018, be received
and the following recommendations carried by the Committee approved:
(C2) Community Recognition Review Advisory Committee Meeting
Minutes of February 26, 2018
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Tuesday, April 10, 2018 Page 3 of 11
1. That the Community Recognition Review Advisory Committee
meeting minutes of February 26, 2018, be received for information.
(C3) Finance Advisory Committee Meeting Minutes of February 28, 2018
1. That the Finance Advisory Committee meeting minutes of February
28, 2018, be received for information.
(C4) Heritage Advisory Committee Meeting Minutes of March 5, 2018
1. That the Heritage Advisory Committee meeting minutes of March 5,
2018, be received for information.
(R3) FS18-011 – Funding Strategy for Pending Major Projects
1. That Report No. FS18-011 be received; and
2. That the funding strategies for the various pending projects outlined
in Report No. FS18-011 be endorsed.
(R4) PDS18-025 – Parking Restrictions on Lensmith Drive
1. That Report No. PDS18-025 be received; and
2. That Parking By-law No. 4574-04.T be amended to prohibit parking
at any time on the south and west sides of Lensmith Drive from the
westerly property limit of house no. 38 Lensmith Drive to a point
nine metres south of the corner radius.
(R5) PDS18-035 – Community Improvement Plan (CIP) Incentive
Program, CIP Agreement Authorization, PMK Capital
Inc., 95 Wellington Street East, File No. CIP-2014-02
1. That Report No. PDS18-035 be received; and
2. That the Director of Planning and Development Services be
authorized to enter into a Community Improvement Plan (CIP)
Agreement to allow for the Tax-Based Redevelopment Grant to be
awarded to PMK Capital Inc., including any and all documents and
ancillary agreements required to give effect to same.
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Tuesday, April 10, 2018 Page 4 of 11
(R6) PDS18-033 – Proposal for Zoning By-law Amendment Application
1. That Report No. PDS18-033 be received; and
2. That the Zoning By-law Proposal from the following applicant be
accepted as a Zoning By-law Amendment Application:
(a) Weston Consulting (254 Kennedy Street West).
(R7) PDS18-037 – Small Cell Technology Pilot with Rogers
Communications
1. That Report No. PDS18-037 be received; and
2. That the Director of Planning and Development Services be
authorized to execute facility licensing agreements with Rogers
Communications, including any and all documents and ancillary
agreements required to give effect to same; and
3. That revenue from the licensing agreement with Rogers
Communications be directed to the Economic Development
Reserve Fund.
(R8) Summary of Committee Recommendations Report No. 2018-04
1. That Summary of Committee Recommendations Report No. 2018-
04 be received; and
2. That the Committee recommendations contained within this report
be approved.
(R9) CMS18-008 – Facility Sponsorship Program – Treasure Hill
1. That Report No. CMS18-008 be received; and
2. That the Director of Community Services be authorized to execute
the Agreement between the Town of Aurora and Treasure Hill for
the Facility Sponsorship of the Spin Cycle Room at the Aurora
Family Leisure Complex, including any and all documents and
ancillary agreements required to give effect to same; and
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Tuesday, April 10, 2018 Page 5 of 11
3. That the Director of Community Services be given delegated
authority to execute all future recreation facility sponsorship
agreements.
C2. Council Meeting Minutes of March 27, 2018
1. That the Council meeting minutes of March 27, 2018, be adopted as
printed and circulated.
Carried
6. Consideration of Items Requiring Discussion (Regular Agenda)
R1. CAO18-003 – Joint Operations Centre (JOC) Project Independent
Review Report
(Formerly Item C1(R1))
Moved by Councillor Mrakas
Seconded by Councillor Pirri
1. That Report No. CAO18-003 be received; and
2. That the Chief Administrative Officer implement and oversee a
comprehensive project management discipline for the oversight of the
current major construction projects underway with the Town, pending
completion of the Town’s internal project management initiative; and
3. That staff bring forward for approval a report of the items required to
complete the JOC as were conditionally approved in the 2018 capital
budget.
Carried
R2. CS18-006 – Entry onto Private Property Protocol
(Formerly Item C1(R2))
Moved by Councillor Thom
Seconded by Councillor Mrakas
1. That Report No. CS18-006 be received; and
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Tuesday, April 10, 2018 Page 6 of 11
2. That the standard operating guideline regarding entry onto private
property and immediate access protocols (“SOG”) for Municipal Law
Enforcement Officers as outlined on Attachment #1 be endorsed; and
3. That staff report back to Council after one year of implementation of the
standard operating guideline with recommendations on the continuance
of practice.
On a recorded vote the motion
Carried
Yeas: 7 Nays: 1
Voting Yeas: Councillors Gaertner, Humfryes, Kim,
Mrakas, Thom, Thompson, and Mayor
Dawe
Voting Nays: Councillor Pirri
Absent: Councillor Abel
R3. PDS18-031 – Award of Tender 2018-23-PDS-ENG – For Roadway
Rehabilitation on Orchard Heights Boulevard, Whispering
Pine Trail and Harmon Avenue
(Formerly Item C1(R10))
Moved by Councillor Thom
Seconded by Councillor Thompson
1. That Report No. PDS18-031 be received; and
2. That Tender 2018-23-PDS-ENG, Capital Project No. 31126, for Roadway
Rehabilitation on Orchard Heights Boulevard (from Bathurst Street to Hill
Drive), Whispering Pine Trail (from Aurora Heights Drive to Orchard
Heights Boulevard) and Harmon Avenue be awarded to RA Crete-Scape
Ltd. in the amount of $688,652.28 excluding taxes; and
3. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried
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7. Notices of Motion
None
8. Motions
(a) Councillor Gaertner
Re: Sewer Use By-law and Environmental Concerns
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
Whereas many of Aurora's streams and creeks are in the Oak Ridges
Moraine, or are the Headwaters of the Holland River Watershed which flows to
Lake Simcoe; and
Whereas the Headwaters and the Oak Ridges Moraine are where water is
filtered and recharged; and
Whereas the moving water picks up sediments and nutrients that will be
delivered to the aquatic life downstream; and
Whereas these creeks and streams are extremely sensitive, and greatly
influence water quality and quantity across the Watershed; and
Whereas the quality of this water influences the viability of healthy habitats for
native plants, animals, and aquatic life; and
Whereas Environmental Stewardship and protection of these Headwaters, the
Holland River Watershed, Lake Simcoe and the Oak Ridges Moraine is an
important responsibility for all of us who live in Aurora; and
Whereas preventing toxins, used for maintenance and cleaning of swimming
pools and hot tubs, from entering the streams and creeks provides necessary
protection; and
1. Now Therefore Be It Hereby Resolved That staff be directed to come back
with recommendations as to how the Sewer Use By-law could be
amended to address environmental concerns relating to discharge of
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Tuesday, April 10, 2018 Page 8 of 11
water from swimming pools and hot tubs, and that mechanisms are in
place for the enforcement of the By-law.
Carried
(b) Councillor Kim and Councillor Humfryes
Re: Residential Zoning Amendment Applications
Moved by Councillor Kim
Seconded by Councillor Humfryes
Whereas the Planning Act stipulates that once the municipality passes a new
comprehensive zoning by-law review, a two-year moratorium takes effect; and
Whereas Council, at its June 27, 2017 meeting, approved a resolution
regarding exempting classes of applications from the two-year freeze on
accepting an application for an amendment to the new Zoning By-law, but said
resolution did not include residential zoning amendment applications;
1. Now Therefore Be It Hereby Resolved That Council pass a resolution to
allow the receipt of all classes of residential zoning amendment
applications, thereby removing the two-year freeze on residential Planning
Act applications.
Carried
9. Regional Report
None
10. New Business
Councillor Gaertner expressed the concerns of a resident regarding the safety of
wildlife crossing St. John’s Sideroad in the area of the McKenzie Marsh, and
inquired about the possibility of installing signage to raise awareness and
encourage drivers to slow down. Staff agreed to investigate the matter.
Councillor Gaertner inquired about the process for residents to contact By-law
Services during weekends, and staff provided a response.
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Tuesday, April 10, 2018 Page 9 of 11
Councillor Thompson inquired about feedback from the Region respecting the
Innisfil public transit initiative involving a partnership with Uber. Mayor Dawe
advised that a report from the Region is forthcoming within the next few weeks.
Councillor Kim noted that the 2018 Christmas Tree Lighting Ceremony has been
referred to as “Tree Lighting Ceremony” in a Town publication. Staff agreed to
investigate and resolve the matter.
11. Public Service Announcements
Councillor Humfryes extended a reminder that Saturday, May 5, 2018, will be the
opening day of the Aurora Farmers’ Market and Artisan Fair. She noted that the
official grand opening of the Market will take place on Saturday, May 26, 2018, and
that pop-up Markets will be held on Wednesday nights during the Concert in the
Park series at Town Park.
Councillor Thompson extended a reminder that the 2018 Run or Walk for
Southlake will be held on Sunday, April 29, 2018, and he encouraged everyone to
register or support Team Aurora and the Mayors’ Challenge.
Councillor Gaertner advised that the Alzheimer Society of York Region will be
working together with the McMichael Gallery on an “art of inclusion” project, which
will engage seniors in the community to help other seniors. Mayor Dawe noted
that federal funding in the amount of $25,000 has been granted for the project
through the New Horizons for Seniors Program.
Councillor Mrakas extended a reminder that the Aurora Optimist Club will be
holding a Microbrewery Beer Tasting Evening on Friday, April 13, 2018, at the
Stronach Aurora Recreation Complex.
Councillor Mrakas noted that the Aurora Tigers Jr. A hockey team played their final
playoff game against the Wellington Dukes on Sunday, April 8, 2018, where a
ceremony was held in honour of Saskatchewan’s Humboldt Broncos team and
community. Councillor Mrakas stated that he will be making a donation on behalf
of the Wellington Dukes toward the Humboldt Broncos team as part of a wager
with Councillor Dunlop of Prince Edward County. Mayor Dawe extended
congratulations to the Aurora Tigers team owners, Jim and Rita Thomson.
Councillor Thom noted that Vivienne Bridgeford, who was named Ontario Junior
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Tuesday, April 10, 2018 Page 10 of 11
Hockey League Volunteer of the Year, was also honoured at the game for her 44
years of volunteerism with the Aurora Tigers.
Mayor Dawe announced that a Portraits of Giving event would be held on
Wednesday, April 11, 2018, at H.J. Pfaff Audi and tickets may be purchased at
Merckphotography.com.
Mayor Dawe announced that the Town’s Canada 150 Mural will be unveiled at the
Aurora Family Leisure Complex on Thursday, April 12, 2018, at 6:30 p.m.
Mayor Dawe announced that Aurora’s annual Clean-Up Day will be held on
Saturday, April 28, 2018, starting at 8 a.m., including a barbecue at noon, and
residents may register on the Town’s website.
Mayor Dawe advised that the Aurora Chamber Home & Living Show will be held
from Friday, April 20 to Sunday, April 22, 2018, at the Stronach Aurora Recreation
Complex, and more information is available at the Aurora Chamber of Commerce
website.
Mayor Dawe announced that the Movie in the SARC—Paddington 2—will be
presented at the Stronach Aurora Recreation Complex on Saturday, April 28,
2018.
Mayor Dawe advised that nominations for the John W est Memorial “Leaders of
Tomorrow” Scholarship Award are being accepted until May 1, 2018.
Mayor Dawe announced that the spring and summer programs are now open for
registration and information is available on the Town’s website.
Mayor Dawe extended a reminder that the annual Aurora Art Show and Sale, in
association with the Society of York Region Artists, will be held on Saturday, May
5 and Sunday, May 6, 2018, at Town Hall.
Councillor Gaertner extended a reminder that the artwork of local artists is
regularly on display each month in the Skylight Gallery at Town Hall.
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Tuesday, April 10, 2018 Page 11 of 11
12. By-laws
Moved by Councillor Thom
Seconded by Councillor Humfryes
That the following by-law be enacted:
(a) By-law Number 6063-18 Being a By-law to designate a property to be of
cultural heritage value or interest (Town Park - 49 Wells Street).
Carried
13. Closed Session
None
14. Confirming By-law
Moved by Councillor Thompson
Seconded by Councillor Pirri
That the following confirming by-law be enacted:
By-law Number 6064-18 Being a By-law to Confirm Actions by Council Resulting
from a Council Meeting on April 10, 2018.
Carried
15. Adjournment
Moved by Councillor Kim
Seconded by Councillor Thom
That the meeting be adjourned at 8:02 p.m.
Carried
_________________________________ _________________________________
Geoffrey Dawe, Mayor Michael de Rond, Town Clerk