MINUTES - Council - 20180327
Town of Aurora
Council Meeting Minutes
Council Chambers, Aurora Town Hall
Tuesday, March 27, 2018
Attendance
Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner (departed at
10:26 p.m.), Humfryes, Kim, Mrakas, Pirri, Thom and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Dan Elliott, Director of
Financial Services, Marco Ramunno, Director of Planning and
Development Services, Al Downey, Director of Operations, Robin
McDougall, Director of Community Services, Stephanie
Mackenzie-Smith, Manager of Corporate Communications,
Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk,
and Ishita Soneji, Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
Council consented to recess the meeting at 8:52 p.m. and reconvened at 9:02 p.m.
Mayor Dawe relinquished the Chair to Deputy Mayor Abel at 9:18 p.m., during the
consideration of Motion (c), and resumed the Chair at 9:27 p.m.
1. Approval of the Agenda
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the agenda as circulated by Legislative Service, be approved:
Carried
Council Meeting Minutes
Tuesday, March 27, 2018 Page 2 of 19
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Presentations
(a) Superintendent Michael Slack #756, York Region Police, 1 District
Re: Policing Operations Update
Superintendent Slack presented an overview of the police operations in 1
District, and provided details on the staffing, patrol requirements, call priority
breakdown, and the reporting tools available for residents.
Moved by Councillor Thompson
Seconded by Councillor Humfryes
That the comments of the presentation be received.
Carried
4. Delegations
(a) Tyler Barker, Chair of Accessibility Advisory Committee
Re: General Committee Item R9 – Summary of Committee
Recommendations Report No. 2018-03
Mr. Barker expressed concerns regarding the accessibility deficiencies in the
Council Chambers, and provided clarifications on the Committee’s
recommendations to Council, including the Town’s Accessibility Plan,
Inclusivity Award, and development of recruitment strategy for the Committee.
Moved by Councillor Abel
Seconded by Councillor Gaertner
That the comments of the delegation be received.
Carried
Council Meeting Minutes
Tuesday, March 27, 2018 Page 3 of 19
(b) Stephen Kimmerer and Reg Chappell representing Sport Aurora
Re: Motion (b) Councillor Mrakas, Re: Centre of Excellence, and
Motion (c) Mayor Dawe, Re: Future Vision with York Region District
School Board
Mr. Kimmerer spoke in support of Motions (b) and (c) and emphasized the
need for more recreational space within the Town due to the growing demands
of the community.
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the comments of the delegation be received and referred to Motion (a).
Carried
5. Consent Agenda
Council consented to consider Item C1 (sub-items R1, R7 and R9) under Section 6,
Consideration of Items Requiring Discussion (Regular Agenda) as Items R3, R4, and
R5 respectively.
Moved by Councillor Thompson
Seconded by Councillor Thom
That the following Consent Agenda items—C1 (with the exception of sub-items
R1, R7 and R9) to C5 inclusive—be approved:
C1. General Committee Meeting Report of March 20, 2018
1. That the General Committee meeting report of March 20, 2018, be
received and the following recommendations carried by the Committee
approved:
(C1) OPS18-002 – Purchase Order Increase for Road Lining and Zone
Painting
1. That Report No. OPS18-002 be received; and
Council Meeting Minutes
Tuesday, March 27, 2018 Page 4 of 19
2. That the contract between the Town of Aurora and Guild Electric
Ltd., as established through RFQ IES2016-66, be extended to
include the 2018 option year; and
3. That Purchase Order No. 901 to Guild Electric Ltd. be increased by
$45,000 to $128,101, excluding taxes, for the contract term of 2018.
(C2) OPS18-003 – Purchase Order Increase for Supply and Delivery of
Trees
1. That Report No. OPS18-003 be received; and
2. That the contract between the Town of Aurora and Dutchmaster
Nurseries Ltd., as established through RFQ 2017-30-PRCS, be
extended to include the 2018 option year; and
3. That Purchase Order No.1096 to Dutchmaster Nurseries Ltd. be
increased by $80,000 to $160,000, excluding taxes, for the contract
term of 2018.
(C3) OPS18-004 – Purchase Order Increase for Landscape Maintenance
1. That Report No. OPS18-004 be received; and
2. That the contract between the Town of Aurora and Municipal
Maintenance Inc., as established through RFQ 2017-19-PRCS, be
extended to include the 2018 option year; and
3. That Purchase Order No.1101 to Municipal Maintenance Ltd. be
increased by $65,000 to $139,176, excluding taxes, for the contract
term of 2018.
(C4) OPS18-007 – Purchase Order Increase to Priestly Demolition Inc.
for Interior Works at 89 Mosley Street
1. That Report No. OPS18-007 be received; and
2. That Purchase Order No.1203 to Priestly Demolition Inc. be
increased by $36,169.75 to $245,309.75, excluding taxes, for the
contract term of 2018.
Council Meeting Minutes
Tuesday, March 27, 2018 Page 5 of 19
(C5) FS18-012 – Statement of Remuneration and Expenses for Members
of Council, Committees and Local Boards
1. That Report No. FS18-012 be received for information.
(C6) CMS18-007 – Dasher Board System in the Arena of the Aurora
Family Leisure Complex Capital Project No. 72171
1. That Report No. CMS18-007 be received; and
2. That Tender No. 2018-39-CMS for the supply and installation of the
dasher board system in the arena of the Aurora Family Leisure
Complex (AFLC) building be awarded to Welmar Recreational
Products in the amount of $216,496.00, excluding taxes; and
3. That the Mayor and Town Clerk be authorized to execute the
necessary agreement, including any and all documents and
ancillary agreements required to give effect to same.
(C7) Finance Advisory Committee Meeting Minutes of January 24, 2018
1. That the Finance Advisory Committee meeting minutes of January
24, 2018, be received for information.
(C8) Environmental Advisory Committee Meeting Minutes of February
1, 2018
1. That the Environmental Advisory Committee meeting minutes of
February 1, 2018, be received for information.
(C9) Accessibility Advisory Committee Meeting Minutes of February 7,
2018
1. That the Accessibility Advisory Committee meeting minutes of
February 7, 2018, be received for information.
(C10) Parks, Recreation and Cultural Services Advisory Committee
Meeting Minutes of February 15, 2018
Council Meeting Minutes
Tuesday, March 27, 2018 Page 6 of 19
1. That the Parks, Recreation and Cultural Services Advisory
Committee meeting minutes of February 15, 2018, be received for
information.
(R2) CMS18-005 – Requests for Proposals for Vending and Concession
Operations
1. That Report No. CMS18-005 be received; and
2. That the Director of Community Services be authorized to issue a
Request for Proposal for the operation of vending machines and
concession stands in Town facilities; and
3. That the Request for Proposal include mandatory requirements for
a minimum of 55% healthy food and beverage options, as described
herein; and
4. That the Request for Proposal include the following requirements:
(a) Vending machines to be included at all locations currently
identified for the RFP; and
(b) No change to current practice of requiring the concession
operator to provide all marketing and promotion in a neat and
professional manner; and
(c) Eliminate plain bottled water, but continue to allow the sale of
flavoured and/or carbonated water; and
(d) Staff to work within existing resources to promote the inclusion
of healthy choices by working with facility user groups and York
Region Public Health.
(R3) FS18-013 – 2018 Water, Wastewater, Stormwater Budgets and
Rates
1. That Report No. FS18-013 be received; and
2. That the 2018 combined Water, Wastewater and Stormwater
budget of $23,637,600, be approved; and
Council Meeting Minutes
Tuesday, March 27, 2018 Page 7 of 19
3. That the 2018 retail water rate of $2.01 per cubic metre and the
retail wastewater rate of $2.72 per cubic metre of water, be
approved; and
4. That the 2018 flat rate stormwater charges of $5.28 per unit per
month for residential and condominium properties and $67.07 per
unit per month for metered non-residential commercial/industrial
and multi-residential properties, be approved; and
5. That the new approved retail water, retail wastewater and
stormwater charge rates become effective for all billings issued by
the Town on or after May 1, 2018, and be retroactive for all
consumption newly billed on such billings; and
6. That the 2018 bulk water purchase rate of $4.73 per cubic metre
dispensed effective May 1, 2018, be approved; and
7. That the Town’s full time staff complement for all work areas except
Library and Central York Fire be increased by 2 to 223 to reflect the
operational requirements of the water, wastewater and stormwater
areas; and
8. That the necessary By-law to implement the 2018 retail water rate,
retail wastewater rate, stormwater charge and bulk water purchase
rate, be enacted.
(R4) CS18-005 – Amendments to the Use of Corporate Resources for
Election Campaign Purposes Policy
1. That Report No. CS18-005 be received; and
2. That amendments to the Use of Corporate Resources for Election
Campaign Purposes Policy regarding Third Party Advertisers and
Nomination Day, be approved.
(R5) FS18-004 – 2019 Budget Development Direction
1. That Report No. FS18-004 be received; and
Council Meeting Minutes
Tuesday, March 27, 2018 Page 8 of 19
2. That the key principals for the 2019 operating budget development,
be endorsed.
(R6) PDS18-023 – Application for Draft Plan of Condominium, Navelli
Dwellings Inc., 15278 Yonge Street, File Number:
CDM-2017-04, Related File Numbers: SP-2015-08,
OPA-2015-04 and ZBA-2015-10
1. That Report No. PDS18-023 be received; and
2. That the Application for Draft Plan of Condominium (Standard
Condominium) CDM-2017-04 (Navelli Dwellings Inc.), be approved,
subject to the conditions outlined in Appendix “A” of this report; and
3. That the Mayor and Town Clerk be authorized to execute any
Agreement(s) referenced in the Conditions of Approval, including
any and all documents and ancillary agreements required to give
effect to same.
(R8) PDS18-028 – Application for Zoning By-law Amendment, Canadian
Tire Real Estate Limited, 14700 Yonge Street, Part of
Lots 76 and 77, Concession 1, File Number: ZBA-
2016-05
1. That Report No. PDS18-028 be referred to staff.
(R10) Memorandum from Mayor
Re: Celebration of Spring Fashion Show – Southlake Regional
Health Centre Foundation
1. That the memorandum regarding Celebration of Spring Fashion
Show – Southlake Regional Health Centre Foundation be received;
and
2. That the Celebration of Spring Fashion Show be declared as an
“event of Town significance”.
C2. Council Meeting Minutes of February 27, 2018
Council Meeting Minutes
Tuesday, March 27, 2018 Page 9 of 19
1.That the Council meeting minutes of February 27, 2018, be adopted as
printed and circulated.
C3. Council Closed Session February 27, 2018
1.That the Council Closed Session minutes of February 27, 2018, be
adopted as printed and circulated.
C4. Council Closed Session Public Minutes of February 27, 2018
1.That the Council Closed Session Public minutes of February 27, 2018,
be adopted as printed and circulated.
Carried
6.Consideration of Items Requiring Discussion (Regular Agenda)
R1. CMS18-009 – Vending Machine Sales
Moved by Councillor Thom
Seconded by Councillor Kim
1. That Report No. CMS18-009 be received for information
Carried
R2. PDS18-045 – Additional Information for the Implementation of Train
Whistle Cessation for GO Train Crossings Design and
Peer Review Budget
Moved by Councillor Humfryes
Seconded by Councillor Kim
1.That That Report No. PDS18-045 be received for information.
Carried
Council Meeting Minutes
Tuesday, March 27, 2018 Page 10 of 19
R3. CS18-001 – Pending List
(Formerly Item C1(R1))
Main motion
Moved by Councillor Abel
Seconded by Councillor Pirri
1. That Report No. CS18-001 be received for information.
Amendment
Moved by Councillor Abel
Seconded by Councillor Gaertner
That the main motion be amended by adding the following clauses:
“That staff be directed to conduct a Request for Proposal (RFP) to
engage a design firm to establish vision and conceptual plan for the
Temperance Street Cultural Precinct Area; and
That upon completion of the RFP process, staff report back on the
outcomes and any required budget consideration”
Defeated
Main motion
Carried
R4. PDS18-026 – Implementation of Train Whistle Cessation for GO Train
Crossings Design and Peer Review Budget
(Formerly Item C1(R7))
Main motion
Moved by Councillor Gaertner
Seconded by Councillor Thom
1. That Report No. PDS18-026 be received.
Motion to refer
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
Council Meeting Minutes
Tuesday, March 27, 2018 Page 11 of 19
That Report No. PDS18-026 be referred to staff for further information.
Motion to refer
Carried
R5. Summary of Committee Recommendations Report No. 2018-03
(Formerly Item C1(R9))
Moved by Councillor Gaertner
Seconded by Councillor Thom
1. That Summary of Committee Recommendations Report No. 2018-03 be
received; and
2. That the Committee recommendations of the February 1, 2018
Environmental Advisory Committee meeting, be approved; and
3. That the Committee recommendations of the January 10, 2018
Accessibility Advisory Committee meeting be referred to staff for further
information.
Carried
7. Notices of Motion
None
8. Motions
On a motion by Councillor Thompson seconded by Councillor Abel, Council consented
to consider Motions (b) and (c) after Item R4 and prior to Item R5.
(a) Councillor Mrakas
Re: Complete Streets
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
Whereas municipalities are moving towards becoming complete communities;
and
Council Meeting Minutes
Tuesday, March 27, 2018 Page 12 of 19
Whereas the Town’s Official Plan establishes the vision, corresponding
principles and supporting policies to guide the Town’s evolution and
development, for all lands in the Town of Aurora; and
Whereas the Official Plan is written to direct change in accordance with
Provincial and York Region policy, with a new emphasis on the development
of a complete community, environmental responsibility, support for transit and
the efficient use of infrastructure; and
Whereas residents and businesses, current and future, have a right to
complete streets, streets that are “designed for all ages, abilities, and modes
of travel, with safe and comfortable access for pedestrians, bicycles, transit
users and the mobility-impaired as an integral planning feature; and
Whereas a Complete Streets policy ensures that transportation planners and
engineers consistently design and operate the entire street network for all road
users, not only motorists; and
Whereas Complete Streets offer wide-ranging benefits, are cost effective,
sustainable, and safe;
1. Now Therefore Be It Hereby Resolved That staff add a Complete Streets
policy as part of the Official Plan update, so that a “complete streets”
philosophy be applied to the future development of the Town’s road
network; and
2. Be It Further Resolved That a focus on “Designing, constructing and
integrating new streets and retrofitting existing streets, where appropriate,
to focus on the needs of pedestrians, cyclists and persons with disabilities
and ensuring safety, accessibility, convenience, and comfort of all street
users be considered”.
Carried
(b) Councillor Mrakas
Re: Centre of Excellence
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
Council Meeting Minutes
Tuesday, March 27, 2018 Page 13 of 19
Whereas the York Region District School Board has announced the relocation
of Dr. G. W. Williams Secondary School from Dunning Avenue to Bayview
Avenue; and
Whereas the Dunning Avenue property is located in the middle of the
downtown core; and
Whereas the relocation of the school will have an impact on businesses in the
downtown area; and
Whereas one of the pillars of success identified in the Town Strategic Plan is
to actively promote and support the plan to revitalize the downtown; and
Whereas the Strategic Plan identifies that the Town continue to pursue
partnerships/initiatives to drive efficiency and potential cost savings; and
Whereas the relocation of Dr. G. W. Williams Secondary School provides an
opportunity for the Town and Yok Region District School Board to collaborate
and partner on community initiatives; and
Whereas this site would be an ideal location of a new sport facility, that would
be another anchor to the downtown core;
1. Now Therefore Be It Hereby Resolved That staff contact the York Region
District School Board and begin conversations about a possible
partnership in developing the Dunning Ave property into a Centre of
Excellence (Sport Facility).
Carried
(c) Mayor Dawe
Re: Future Vision with York Region District School Board
Moved by Mayor Dawe
Seconded by Councillor Mrakas
Whereas the Ministry of Education and the York Region District School Board
(YRDSB) recently announced a new high school will be built in east Aurora
replacing Dr. G. W. Williams by 2023; and
Council Meeting Minutes
Tuesday, March 27, 2018 Page 14 of 19
Whereas discussions have commenced between the Town of Aurora and the
newly appointed York Region District School Board Director of Education with
respect to the proposed new high school; and
Whereas the YRDSB is open to receiving comments from the Town of Aurora
on what is envisioned for the new high school to best serve our residents and
school community at large; and
Whereas the YRDSB is commencing their visioning process for the proposed
new high school; and
Whereas there may be an opportunity to develop a “shared space” agreement
with YRDSB when planning the development of the new high school;
1. Now Therefore Be It Hereby Resolved That staff initiate discussions with
YRDSB and prepare a report that outlines a vision for the new proposed
high school in east Aurora that includes a “shared space” opportunity and
meets the needs of students, parents, faculty and residents of Aurora.
Carried
(d) Councillor Gaertner
Re: Flood Preparation
Moved by Councillor Gaertner
Seconded by Councillor Abel
Whereas the Insurance Bureau of Canada now expects a severe flood event
somewhere in Canada every two to three weeks between April and November;
and
Whereas Aurora needs to be prepared for flood events by ensuring that our
storm water drainage systems are functioning at an optimum level; and
Whereas the Lake Simcoe Region Conservation Authority's Flood Plain Map
shows many Aurora homes currently sitting within the flood plain;
1. Now Therefore Be It Hereby Resolved That staff ask the Lake Simcoe
Region Conservation Authority to present to Council about whether they
Council Meeting Minutes
Tuesday, March 27, 2018 Page 15 of 19
are revising any of their assumptions about flood plain boundaries based
on the realities of climate change; and
2. Be It Further Resolved That staff be directed to prepare a report on the
following:
(a) The condition of the dams and flood control measures located in the
old part of Aurora, including when they were last inspected and
updated;
(b) What challenges the new development in this area will present for our
old infrastructure;
(c) Identify infrastructure throughout the Town that is in need of remedial
capital work to be ready to safely and efficiently cope with heavy rains,
and identify the requirement for any additional infrastructure;
(d) The budget that will be required for these capital works and the
maintenance of the system.
Carried
9. Regional Report
None
10. New Business
Councillor Abel referred to the email response from staff regarding his inquiry on
the cost of the reception with Niagara College, and staff provided clarification.
Councillor Mrakas expressed concerns regarding the location of the median on St.
John’s Street, east of Bayview Avenue, and expressed the need of a left turn from
the plaza located at the south east corner of the intersection. Staff agreed to
investigate the matter.
Councillor Mrakas expressed concerns regarding the location of a garbage
receptacle outside Petsmart, which is obstructing driver sightlines, and staff
agreed to investigate.
Council Meeting Minutes
Tuesday, March 27, 2018 Page 16 of 19
Councillor Mrakas noted that the Aurora Arboretum Annual General Meeting is
upcoming, and extended the invitation to the new Director of Community Services,
Robin McDougall to attend.
Councillor Mrakas referred to the Metrolinx traffic study of the Wellington Street
area, and suggested the possibility of including the Centre Street chicane as part
of the study.
Councillor Gaertner inquired about the efforts to mitigate invasive species in the
Arboretum lands, and staff provided a response.
Councillor Gaertner referred to resident’s concern regarding airplanes flying at low
altitude, and Mayor Dawe provided a response, noting that a response from
Buttonville Airport is pending.
Councillor Thompson inquired about the Town’s Municipal Alcohol Policy, and staff
provided clarification.
Councillor Kim inquired about the parameters of the procurement process, and
staff provided clarification.
Councillor Humfryes noted her attendance and extended her regards to Ms.
Moffitt’s Grade 6/7 class at the Regency Acres Public School for their initiative on
suggesting the possibility of a new dog park at Highland Gate Lands, as part of
their persuasive writing class project.
11. Public Service Announcements
Councillor Gaertner noted that the Bereaved Families of York Region will be
holding their annual fundraiser, Purse Party Auction: Ladies Night Out! at the
Newmarket Community Centre on April 11, 2018 from 6:30 p.m.
Councillor Gaertner noted that One Brave Night for Mental Health 2018 will be
ongoing until Friday, April 6, 2018, and more information can be found at
onebravenight.ca
Councillor Thompson extended a reminder that the 2018 Run or Walk for
Southlake will be held on Sunday, April 29, 2018, and encouraged staff and
Members of Council to participate.
Council Meeting Minutes
Tuesday, March 27, 2018 Page 17 of 19
Councillor Abel extended a reminder that the Aurora Easter Egg Hunt will be held
on Saturday, March 31, 2018 from 9:30 a.m. to 1 p.m.
Councillor Kim extended his regards to Mayor Dawe on becoming a grandfather.
Mayor Dawe announced that the Flag raising for Autism Awareness Day will be
held on Tuesday, April 3, 2018 at 9 a.m. at the Town Hall.
Mayor Dawe announced that the CHATS Walk for Wellness will take place on
Saturday, April 7th, 2018 from 9 a.m. to 11 a.m. at the Aurora Family Leisure
Complex (AFLC).
Councillor Mrakas extended his regards to Aurora Resident, Vivian Bridgeford, for
receiving the Ontario Junior Hockey League (OJHL) Volunteer of the Year award.
Councillor Abel noted that the 5th Annual Beer Tasting event will be held on Friday,
April 13, 2018 at the Stronach Aurora Recreation Complex (SARC) from 3 p.m. to
12 a.m.
Councillor Abel noted that the Aurora Chamber Home and Living Show will be held
on April 22, 2018 from 10 a.m. to 4 p.m. at the Stronach Aurora Recreation
Complex (SARC).
12. By-laws
Moved by Councillor Humfryes
Seconded by Councillor Thompson
That the following by-laws be enacted:
(a) By-law Number 6054-18 Being a By-law to appoint Building Inspectors for
The Corporation of the Town of Aurora
(b) By-law Number 6055-18 Being a By-law to appoint Municipal By-law
Enforcement Officers and Property Standards Officers for The Corporation of
the Town of Aurora
Council Meeting Minutes
Tuesday, March 27, 2018 Page 18 of 19
(c) By-law Number 6056-18 Being a By-law to exempt Blocks 123, 124, 125,
126, 127, 128, 129, 130, 131, 132, 133, 134, 135, 136, and 137 on Plan 65M-
4519 from Part-Lot Control (Shimvest Investments Limited)
(d) By-law Number 6057-18 Being a By-law to amend By-law Number 6000-17,
as amended (304 Kennedy Street West – Joe Stewart)
(e) By-law Number 6058-18 Being a By-law to amend By-law Number 5840-16,
respecting signs within the Town of Aurora
Carried
13. Closed Session
None
14. Confirming By-law
Moved by Councillor Thompson
Seconded by Councillor Thom
That the following confirming by-law be enacted:
By-law Number 6059-18 Being a By-law to Confirm Actions by Council Resulting
from a Council Meeting on March 27, 2018.
Carried
15. Adjournment
Moved by Councillor Mrakas
Seconded by Councillor Thompson
That the meeting be adjourned at 10:30 p.m.
Carried
Council Meeting Minutes
Tuesday, March 27, 2018 Page 19 of 19
_________________________________ _________________________________
Geoffrey Dawe, Mayor Michael de Rond, Town Clerk