MINUTES - Council - 20180130
Town of Aurora
Council Meeting Minutes
Council Chambers, Aurora Town Hall
Tuesday, January 30, 2018
Attendance
Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Pirri, Thom and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Dan Elliott, Director of
Financial Services, Marco Ramunno, Director of Planning and
Development Services, Al Downey, Director of Operations, Lisa
Warth, Acting Director of Community Services, Stephanie
Mackenzie-Smith, Manager of Corporate Communications,
Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk,
and Ishita Soneji, Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
Mayor Dawe relinquished the Chair to Deputy Mayor Abel at 7:17 p.m., during the
consideration of Motions (a) and (b), and resumed the Chair at 7:33 p.m.
Council consented to recess the meeting at 8:58 p.m. and reconvened at 9:08 p.m.
On a motion of Councillor Pirri seconded by Councillor Kim, Council consented to
extend the hour past 10:30 p.m.
On a motion of Councillor Thom seconded by Councillor Humfryes, Council consented
on a two-thirds vote to extend the hour to 11:15 p.m.
Council Meeting Minutes
Tuesday, January 30, 2018 Page 2 of 18
1. Approval of the Agenda
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the agenda as circulated by Legislative Service, with the following additions,
be approved:
• Delegation (a) Rabbi Yosef Hecht, Chabad Lubavitch of Aurora; Re: Motion
(b) Mayor Dawe; Re: Menorah Lighting Ceremony
• Delegation (b) Mr. Paul Noland, Re: Motion (a) Mayor Dawe; Re: Review of
Restrictions on the Parking of Commercial Motor Vehicles on Residential
Streets
On a two-thirds vote the motion
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Presentations
None
4. Delegations
(a) Rabbi Yosef Hecht, Chabad Lubavitch of Aurora
Re: Motion (b) Mayor Dawe; Re: Menorah Lighting Ceremony
Rabbi Hecht, Executive Director of Chabad Aurora, spoke in support of the
motion and expressed gratitude for the initiative.
Moved by Councillor Gaertner
Seconded by Councillor Thompson
That the comments of the delegation be received and referred to Motion (b).
Carried
Council Meeting Minutes
Tuesday, January 30, 2018 Page 3 of 18
(b) Paul Nolan, Resident
Re: Motion (a) Mayor Dawe; Re: Review of Restrictions on the Parking of
Commercial Motor Vehicles on Residential Streets
Mr. Nolan expressed concerns regarding commercial vehicle parking on
residential streets and spoke in support of the motion.
Moved by Councillor Humfryes
Seconded by Councillor Thom
That the comments of the delegation be received and referred to Motion (a).
Carried
5. Consent Agenda
Council consented to consider Item C1 (sub-items C8, R1, R2, R3, R4, R6 and R11)
under Section 6, Consideration of Items Requiring Discussion (Regular Agenda) as
Items R3, R4, R5, R6, R7, R8 and R9 respectively.
Moved by Councillor Humfryes
Seconded by Councillor Thom
That the following Consent Agenda items—C1 (with the exception of sub-items
C8, R1, R2, R3, R4, R6 and R11) to C4 inclusive—be approved:
C1. General Committee Meeting Report of January 23, 2018
1. That the General Committee meeting report of January 23, 2018, be
received and the following recommendations carried by the Committee
approved:
(C3) FS18-001 – Contracts Awarded Under Delegated Authority
1. That Report No. FS18-001 be received for information.
(C4) Heritage Advisory Committee Meeting Minutes of November 13,
2017
1. That the Heritage Advisory Committee meeting minutes of
November 13, 2017, be received for information.
Council Meeting Minutes
Tuesday, January 30, 2018 Page 4 of 18
(C5) Parks, Recreation and Cultural Services Advisory Committee
Meeting Minutes of November 30, 2017
1. That the Parks, Recreation and Cultural Services Advisory
Committee meeting minutes of November 30, 2017, be received
for information.
(C6) Environmental Advisory Committee Meeting Minutes of
December 4, 2017
1. That the Environmental Advisory Committee meeting minutes of
December 4, 2017, be received for information.
(C7) Accessibility Advisory Committee Meeting Minutes of
December 6, 2017
1. That the Accessibility Advisory Committee meeting minutes of
December 6, 2017, be received for information.
(C9) Trails and Active Transportation Committee Meeting Minutes of
November 17, 2017
1. That the Trails and Active Transportation Committee meeting
minutes of November 17, 2017, be received for information.
(R5) PDS18-003 – Award of Contract – ESRI Canada Limited
1. That Report No. PDS18-003 be received; and
2. That staff be authorized to renew the Enterprise License
Agreement with ESRI Canada Limited for a three-year term at a
cost of $63,000 per year.
(R7) PDS18-006 – Proposal for Zoning By-law Amendment Application
1. That Report No. PDS18-006 be received; and
2. That the Zoning By-law Proposal from the following applicant be
accepted as a Zoning By-law Amendment Application:
Council Meeting Minutes
Tuesday, January 30, 2018 Page 5 of 18
(a) Starlight Investments Ltd. (145 Wellington Street West), File
No. ZP-2017-12
(R8) PDS18-008 – Tamarac Stormwater Management Facility Retrofit
1. That Report No. PDS18-008 be received; and
2. That the Mayor and Town Clerk be authorized to execute the
necessary Agreement between the Town of Aurora and the
Regional Municipality of York allowing the Region to complete the
upgrades to the Tamarac Stormwater Management Facility,
including any and all documents and ancillary agreements
required to give effect to the same.
(R9) PDS18-009 – Award of Tender 2017-127-IES-ENG – For Mary
Street Sidewalk Construction, including New Right
Turn Lanes, AODA Modifications and Pavement
Markings
1. That Report No. PDS18-009 be received; and
2. That the total approved construction budget for Capital Project No.
34629 be increased by $85,959 to a total of $787,420, to be
funded from the Roads and Related DC Reserve; and
3. That Tender No. 2017-127-IES-ENG, Capital Project No. 34629,
for the construction of sidewalk on Mary Street including the
addition of right turn lanes, AODA modifications and pavement
markings, be awarded to Aloia Bros. Concrete Contractors Ltd. in
the amount of $691,170.72, excluding taxes; and
4. That the Mayor and Town Clerk be authorized to execute the
necessary Agreement, including any and all documents and
ancillary agreements required to give effect to same.
(R10) CS17-027 – Ontario Municipal Board Appeals between 2006 to
Present
1. That Report No. CS17-027 be received for information.
Council Meeting Minutes
Tuesday, January 30, 2018 Page 6 of 18
C2. Council Meeting Minutes of December 12, 2017
1. That the Council meeting minutes of December 12, 2017, be adopted as
printed and circulated.
C3. Council Closed Session December 12, 2017
1. That the Council Closed Session minutes of December 12, 2017, be
adopted as printed and circulated.
C4. Council Closed Session Public Minutes of December 12, 2017
1. That the Council Closed Session Public minutes of December 12, 2017,
be adopted as printed and circulated.
Carried
6. Consideration of Items Requiring Discussion (Regular Agenda)
Council consented to consider items in the following order: R1, R2, R5, R3, R4, R6, R7,
R8 and R9.
R1. PDS18-014 – Updated Design for Library Square
Motion to refer
Moved by Councillor Thom
Seconded by Councillor Pirri
1. That Report No. PDS18-014 be referred to the General Committee
meeting of February 6, 2018.
Defeated
Main motion
Moved by Councillor Thompson
Seconded by Councillor Mrakas
1. That Report No PDS18-014 be received; and
2. That the conceptual design for Library Square be approved; and
Council Meeting Minutes
Tuesday, January 30, 2018 Page 7 of 18
3. That an increase to Purchase Order No. 1166 by $1,077,500 be
authorized to provide for detailed drawings, specifications, and tender
documents; and
4. That the additional funding from the Council Discretionary Reserve Fund
to allow for detailed design of Library Square be approved.
Carried
R2. Memorandum from Councillor Pirri
Re: Federation of Canadian Municipalities (FCM) Report to Council,
Meeting of the Board of Directors and Advocacy Days 2017,
November 20-24, 2017
Moved by Councillor Pirri
Seconded by Councillor Kim
1. That the memorandum regarding Federation of Canadian Municipalities
(FCM) Report to Council, Meeting of the Board of Directors and
Advocacy Days 2017, November 20-24, 2017, be received for
information.
Carried
R3. Memorandum from Mayor
Re: Lake Simcoe Region Conservation Authority Board Meeting
Highlights of December 15, 2017
(Formerly Item C1(C8))
Moved by Councillor Pirri
Seconded by Councillor Humfryes
1. That the memorandum regarding Lake Simcoe Region Conservation
Authority Board Meeting Highlights of December 15, 2017, be received
for information.
Carried
Council Meeting Minutes
Tuesday, January 30, 2018 Page 8 of 18
R4. PDS18-007 – Interim Control By-law, Stable Neighbourhoods, File
Number: ZBA-2017-10
(Formerly Item C1(R1))
Moved by Councillor Gaertner
Seconded by Councillor Mrakas
1. That Report No. PDS18-007 be received; and
2. That, pursuant to Section 38 of the Planning Act, an Interim Control By-
law be enacted to prohibit new residential dwelling or additions to an
existing residential dwelling that exceeds the current development
standards of the existing residential zones for a period not to exceed one
year; and
3. That staff be delegated authority to determine whether to allow proposed
minor variance applications in areas affected by the Interim Control By-
law to be brought forward to the Committee of Adjustment; and
4. That staff be directed to undertake a study in conformity to the terms of
reference attached to Report No. PDS18-007, to assess the existing
development policies and zoning provisions within areas designated
Stable Neighbourhood within the Official Plan with recommendations for
the implementation of best practices to confirm to compatible infill
development.
Carried
R5. CAO18-001 – Logo for Aurora Armoury
(Formerly Item C1(R2))
Main motion
Moved by Councillor Pirri
Seconded by Councillor Thom
1. That Report No. CAO18-001 be received; and
2. That Logo C be endorsed as it relates to signage for the Aurora Armoury
and the subsequent promotion and advertising related to the Armoury (89
Mosley Street) as a community space.
Defeated
Council Meeting Minutes
Tuesday, January 30, 2018 Page 9 of 18
Council consented to reinstate clause 1 from the main motion.
Moved by Councillor Thompson
Seconded by Councillor Mrakas
1. That Report No. CAO18-001 be received; and
2. That Logo A be endorsed.
Carried
R6. CS17-037 – 2018 Procedure By-law Review
(Formerly Item C1(R3))
Moved by Councillor Gaertner
Seconded by Councillor Pirri
1. That Report No. CS17-037 be received; and
2. That the final draft Procedure By-law, incorporating Council feedback, be
presented at a future Council meeting.
Carried
R7. PDS18-001 – Application for Zoning By-law Amendment and Site Plan,
Dorota Smolarkiewicz, 15403 Yonge Street, Lot 95
Registered Plan 246, File Numbers: ZBA-2016-14, SP-
2017-09
(Formerly Item C1(R4))
Moved by Councillor Pirri
Seconded by Councillor Thom
1. That Report No. PDS18-001 be received; and
2. That Zoning By-law Amendment file ZBA-2016-14 (Dorota
Smolarkiewicz) be approved, to rezone the subject lands from
“Promenade Downtown Shoulder – Special Mixed Density Residential
PDS4 Zone” to “Promenade Downtown Shoulder – Special Mixed
Density Residential PDS4(X1) Exception Zone”; and
Council Meeting Minutes
Tuesday, January 30, 2018 Page 10 of 18
3. That the Site Plan Application File Number SP-2017-09 (Dorota
Smolarkiewicz) be approved, to permit development of subject lands for
a business and professional office; and
4. That the implementing Zoning By-law Amendment be presented at a
future Council Meeting; and
5. That the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried
R8. PDS18-004 – Community Improvement Plan Incentive Program
Application, 14810 Yonge Street
(Formerly Item C1(R6))
Moved by Councillor Pirri
Seconded by Councillor Thom
1. That Report No. PDS18-004 be received; and
2. That the Façade and Signage Improvement Grant application for 14810
Yonge Street be approved and funding in the amount of $15,000 be
granted and funded from the Economic Development Reserve Fund; and
3. That the Mayor and Town Clerk be authorized to enter into and sign any
agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried
R9. IES17-044 – Update on the Regional Road Projects in Aurora
(Formerly Item C1(R11))
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
1. That Report No. IES17-044 be received; and
Council Meeting Minutes
Tuesday, January 30, 2018 Page 11 of 18
2. That staff be directed to write to the local MPP, Province, and Region to
express the need for an interchange at St. John’s Sideroad and Highway
404.
Carried
7. Notices of Motion
None
8. Motions
On a motion by Councillor Humfryes seconded by Councillor Thompson, Council
consented to consider Motions (a) and (b) after Delegation (b) and prior to the Consent
Agenda.
(a) Mayor Dawe
Re: Review of Restrictions on Parking of Commercial Motor Vehicles on
Residential Streets
Moved by Mayor Dawe
Seconded by Councillor Humfryes
Whereas the Municipal Act 2001, S.O., 2001, c. 25, section 11 (1) authorizes a
municipality to pass by-laws prohibiting or regulating parking and traffic on
highways and on properties other than highways; and
Whereas The Corporation of the Town of Aurora has enacted By-law Number
4574-04.T, as amended, being a by-law to regulate parking and traffic in the
Town of Aurora; and
Whereas residents have repeatedly expressed concerns with the parking of
commercial motor vehicles on residential streets for extended periods of time;
and
Whereas the current restrictions under the bylaw do not adequately address
the issues residents have expressed concerns about;
1. Now Therefore Be It Hereby Resolved That By-law, Operations and
Engineering staff be directed to review the definition of “commercial motor
vehicle” and the current restrictions on the parking of commercial motor
Council Meeting Minutes
Tuesday, January 30, 2018 Page 12 of 18
vehicles on residential streets, and report back to Council on
recommended changes to the by-law to better address the needs of
residents.
Carried
(b) Mayor Dawe
Re: Menorah Lighting Ceremony
Moved by Mayor Dawe
Seconded by Councillor Gaertner
Whereas on December 18, 2017, the Town of Aurora partnered with Chabad
Aurora to host the first ever Menorah Lighting Ceremony; and
Whereas the Ceremony was attended by several members of the Community
and Members of Aurora Council; and
Whereas the feedback received to date is to host the ceremony on an annual
basis;
1. Now Therefore Be It Hereby Resolved That Special Events staff be
directed to investigate and report back to Council on the implications and
feasibility of hosting an annual Menorah Lighting Ceremony as part of its
regular event schedule beginning in 2018; and
2. Be it Hereby Further Resolved That staff consult with Chabad Aurora prior
to finalizing their report.
Carried
(c) Councillor Mrakas
Re: Name Submissions for Library Square
Moved by Councillor Mrakas
Seconded by Councillor Thom
Whereas “Library Square” is a significant Town project for the redevelopment
of our downtown core; and
Whereas naming of the Square is an important part of the project; and
Council Meeting Minutes
Tuesday, January 30, 2018 Page 13 of 18
Whereas the redevelopment of the Square will focus on more than just the
Library;
1. Now Therefore Be It Hereby Resolved That staff be directed to create a
process to receive name submissions for the square from the public and
report back to Council with a recommendation; and
2. Be It Further Resolved That all Aurora residents be invited to make
submissions.
Carried
(d) Councillor Mrakas
Re: Local Appeals Body
Main motion
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
Whereas Section 8.1 (1) of the Planning Act states, “if a municipality meets the
prescribed conditions, the Council may by by-law constitute and appoint one
appeal body for certain local land use planning matters, composed of such
persons as the Council considers advisable, subject to subsections (3), (4) and
(5). 2006, c.23, s.7”; and
Whereas Bill 139, Building Better Communities and Conserving Watersheds
Act, 2017 has received Royal Assent;
1. Now Therefore Be It Hereby Resolved That staff create a Local Appeals
Body as per section 8.1 (1) of the Planning Act to hear Committee of
Adjustment appeals; and
2. Be It Further Resolved That the Terms of Reference for the Local
Appeals Body be brought back to Council in May for enactment.
Motion to Table
Moved by Councillor Mrakas
Seconded By Councillor Pirri
That the main motion be tabled.
Carried
Council Meeting Minutes
Tuesday, January 30, 2018 Page 14 of 18
Moved by Councillor Thompson
Seconded by Councillor Mrakas
1. That a formal request be made to the Regional Municipality of York to
consider the formation of a Local Appeals Body as per section 8.1 (1) of
the Planning Act; and
2. That staff initiate further discussions amongst the N6 municipalities
regarding the formation of a Local Appeals Body; and
3. That this resolution be circulated to all nine York Region municipalities.
Carried
(e) Councillor Abel
Re: Fence By-law
Moved by Councillor Abel
Seconded by Councillor Gaertner
Whereas the Town has current Zoning By-laws in place that provide guidelines
for residential development as per the Ontario Planning Act; and
Whereas the by-laws include how close to property lines the residential
building can be constructed, or “setbacks” as they are called; and
Whereas these setbacks allow access to the homes and allow residents to
move from the front yard to the back, where pools, decks can be located so as
not to infringe on their neighbours; and
Whereas property lines are shared, and fences are erected; and
Whereas some homes are constructed with common sideboard access,
shared driveways between the houses; and
Whereas some homes have maintenance easements in place that allow
residents rights of access; and
Whereas some homes in the Town's older sections, many dating more than
150 years, were constructed prior to the Zoning By-law and Building Codes
being in place, resulting in unique situations where a house may have been
constructed with less than a foot to the property line; and
Council Meeting Minutes
Tuesday, January 30, 2018 Page 15 of 18
Whereas a fence in this case may obstruct a resident from access to their
home;
1. Now Therefore Be It Hereby Resolved That staff be directed to review the
Town's Fence By-law and report back with amending provisions that would
restrict the erection of fences in situations where the fence would impede
access to the home.
Carried
9. Regional Report
York Regional Council Highlights – December 14, 2017, and January 25, 2018
Moved by Councillor Thom
Seconded by Councillor Thompson
That the Regional Reports of December 14, 2017, and January 25, 2018, be received
for information.
Carried
10. New Business
Councillor Kim inquired about the the possibility of turning off the walkway lights
earlier at Mavrinac Park. Staff noted that the current lighting times are the
standard, and the duration can be changed upon Council direction.
Councillor Abel inquired about the Pending List report, and staff noted that the
report is included in the General Committee agenda package for February 6, 2018.
Councillor Gaertner inquired about the possibility of having pending lists for all
Advisory Committees, and staff agreed to investigate.
Councillor Gaertner inquired about a delegation from the Lake Simcoe Region
Conservation Authority regarding flood control, and the Mayor agreed to follow up.
Councillor Mrakas expressed concern regarding litter around the retirement home
construction site on Murray Drive, and staff agreed to investigate the matter.
Council Meeting Minutes
Tuesday, January 30, 2018 Page 16 of 18
11. Public Service Announcements
Councillor Gaertner expressed condolences to the family of Bob Leonard, who
recently passed away.
Councillor Abel extended his regards to the Roads staff for their efforts in
maintaining the roads during extreme winter conditions.
Councillor Thom expressed appreciation to the Aurora Royal Canadian Legion and
the White Heather Pipes and Drums in respect to the recent Robbie Burns Day
supper at the Legion.
Councillor Kim announced that the Aurora Winter Blues Festival Kick-off event will
be held on Saturday, February 3, 2018, at the Highland Automotive Showroom.
Mayor Dawe announced that the Town of Aurora has officially launched
PlaceSpeak, a collaborative tool that gives residents and business owners the
opportunity to report traffic and community issues, and more information can be
found at placespeak.com/aurora.
Mayor Dawe announced that the Town of Aurora was awarded the Campaign
Team and Engagement Award at the United Way of Toronto and York Region’s
Spirit Awards Ceremony, and extended his regards to the team captains, Tracy
Evans and John Firman, for their leadership.
Mayor Dawe announced that the Arctic Adventure event will be held on Monday,
February 19, 2018, at the Aurora Town Park from 10 a.m. to 4 p.m., and more
information can be found at aurora.ca/arcticadventure.
Mayor Dawe extended a reminder that the Town is looking for youth candidates for
the John West Memorial Leaders of Tomorrow Scholarship Award, and interested
candidates can visit aurora.ca/leadersoftomorrow for more information.
Mayor Dawe announced that the Canadian Blood Services will be holding a blood
donor clinic at the Aurora Legion from 2:30 p.m. to 7:30 p.m. on Thursday,
February 15, 2018, and appointments can be scheduled at blood.ca.
Mayor Dawe extended a reminder that the Mayor’s Celebration of Youth Arts
Exhibition will open on Wednesday, February 7, 2018, at the Aurora Cultural
Centre.
Council Meeting Minutes
Tuesday, January 30, 2018 Page 17 of 18
Mayor Dawe extended an invitation to join him at the Mayor’s Luncheon, which will
be hosted by the Aurora Chamber of Commerce at the Oakview Terrace on
Wednesday, February 21, 2018.
Councillor Thompson extended a reminder that the 2018 Run or Walk for
Southlake will be held on Sunday, April 29, 2018.
12. By-laws
Moved by Councillor Thom
Seconded by Councillor Kim
That the following by-laws be enacted:
(a) By-law Number 6046-18 Being a By-law to appoint Building Inspectors for
The Corporation of the Town of Aurora.
(b) By-law Number 6047-18 Being a By-law to appoint Municipal By-law
Enforcement Officers and Property Standards Officers for The Corporation of
the Town of Aurora.
Carried
Moved by Councillor Thom
Seconded by Councillor Humfryes
That the following by-law be enacted:
(c) By-law Number 6048-18 Being a By-law to impose interim controls on the use
of land, buildings, or structures within certain areas of the Town of Aurora.
On a recorded vote the motion
Carried
Yeas: 8 Nays: 1
Voting Yeas: Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Pirri, Thom, and
Thompson
Voting Nays: Mayor Dawe
Absent: None
Council Meeting Minutes
Tuesday, January 30, 2018 Page 18 of 18
13. Closed Session
None
14. Confirming By-law
Moved by Councillor Kim
Seconded by Councillor Pirri
That the following confirming by-law be enacted:
By-law Number 6049-18 Being a By-law to Confirm Actions by Council Resulting
from a Council Meeting on January 30, 2018.
Carried
15. Adjournment
Moved by Councillor Abel
Seconded by Councillor Thompson
That the meeting be adjourned at 11:05 p.m.
Carried
_________________________________ _________________________________
Geoffrey Dawe, Mayor Michael de Rond, Town Clerk