MINUTES - Council - 20180213
Town of Aurora
Council Meeting Minutes
Council Chambers, Aurora Town Hall
Tuesday, February 13, 2018
Attendance
Council Members Mayor Dawe in the Chair; Councillors Gaertner, Humfryes,
Mrakas, Pirri, Thom, and Thompson
Members Absent Councillors Abel and Kim
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Dan Elliott, Director of
Financial Services, Marco Ramunno, Director of Planning and
Development Services, Al Downey, Director of Operations, Lisa
Warth, Acting Director of Community Services, Stephanie
Mackenzie-Smith, Manager of Corporate Communications,
Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk,
and Linda Bottos, Council/Committee Secretary
The Chair called the meeting to order at 7:01 p.m.
1. Approval of the Agenda
Moved by Councillor Mrakas
Seconded by Councillor Thom
That the agenda as circulated by Legislative Service, as amended with the
following changes, be approved:
• Deferred to next Council meeting: Delegation (a) Dennis Hirst, Owner of The
Yonge Street Winery; Re: Motion (a) Councillor Kim; Re: Road Construction
• Deferred to next Council meeting: Motion (a) Councillor Kim; Re: Road
Construction
Carried
Council Meeting Minutes
Tuesday, February 13, 2018 Page 2 of 10
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Presentations
(a) Erin Rogers, Southlake Regional Health Centre Foundation
Re: 2018 Run or Walk for Southlake
Ms. Rogers, accompanied by Newmarket Councillor Kelly Broome, presented
an overview of the achievements and services provided by Southlake Regional
Health Centre, and highlighted elements of the Run or Walk for Southlake
fundraising event being held on Sunday, April 29, 2018. Councillor Broome,
on behalf of Newmarket Mayor Tony Van Bynen and Council, extended a
challenge to the Town of Aurora to further participate in the Mayor’s Team
Challenge.
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the presentation be received for information.
Carried
4. Delegations
(a) Dennis Hirst, Owner of The Yonge Street Winery
Re: Motion (a) Councillor Kim; Re: Road Construction
Delegation (a) was deferred to the next Council meeting under Approval of the Agenda.
5. Consent Agenda
Council consented to consider Item C1 (sub-items R3, R4, and R5) under Section 6,
Consideration of Items Requiring Discussion (Regular Agenda) as Items R1, R2 and
R3, respectively.
Council Meeting Minutes
Tuesday, February 13, 2018 Page 3 of 10
Moved by Councillor Pirri
Seconded by Councillor Gaertner
That the following Consent Agenda items—C1 (with the exception of sub-items
R3, R4, and R5) to C4 inclusive—be approved:
C1. General Committee Meeting Report of February 6, 2018
1. That the General Committee meeting report of February 6, 2018, be
received and the following recommendations carried by the Committee
approved:
(C1) CMS18-001 – Rubber Sport Flooring for the SARC (Stronach
Aurora Recreation Complex) and ACC (Aurora
Community Centre) Facilities
1. That Report No. CMS18-001 be received; and
2. That Report No. CMS18-001 satisfy Council’s conditional budget
approval for Capital project 72164 – SARC rubber flooring; and
3. That approval be given for staff to proceed with Capital Project No.
72164; and
4. That notwithstanding the competitive bid requirements of the
Procurement By-law, a single source contract for the removal and
disposal of the present flooring and the supply and installation of
replacement flooring in the Stronach Aurora Recreation Complex
building be awarded to Gym-Con Ltd. in the amount of $123,480,
excluding taxes; and
5. That notwithstanding the competitive bid requirements of the
Procurement By-law, a single source contract for supplying flooring
for the Aurora Community Centre building be awarded to Gym-Con
Ltd. in the amount of $12,000, excluding taxes.
(R1) CMS18-002 – Policy and Procedure – Community Code of Conduct
1. That Report No. CMS18-002 be received; and
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Tuesday, February 13, 2018 Page 4 of 10
2. That the implementation by staff of the Community Code of Conduct
be endorsed.
(R2) OPS18-001 – Snow Removal on Yonge Street
1. That Report No. OPS18-001 be received; and
2. That the proposal to remove accumulated snow from Yonge Street
during night time hours be approved for the remainder of the 2018
winter season; and
3. That staff communicate this proposal to the public prior to snow
removal operations occurring; and
4. That following the 2017/2018 season, staff report back to Council
on any issues or concerns expressed from the public as well as
recommendations on continuing this practice.
(R6) CS18-001 – Pending List
1. That Report No. CS18-001 be deferred to the next meeting cycle.
C2. Council Meeting Minutes of January 30, 2018
1. That the Council meeting minutes of January 30, 2018, be adopted as
printed and circulated.
C3. Council Closed Session Minutes of January 23, 2018
1. That the Council Closed Session minutes of January 23, 2018, be
adopted as printed and circulated.
C4. Council Closed Session Public Minutes of January 23, 2018
1. That the Council Closed Session Public minutes of January 23, 2018, be
adopted as printed and circulated.
Carried
Council Meeting Minutes
Tuesday, February 13, 2018 Page 5 of 10
6. Consideration of Items Requiring Discussion (Regular Agenda)
R1. PDS18-010 – Community Improvement Plan Incentive Program
Application, Joe Cara, 15132 and 15136 Yonge Street, Part
of Lots 4 and 5, Registered Plan 9, File Number: CIP-2017-03
(Formerly Item C1(R3))
Main motion
Moved by Councillor Thompson
Seconded by Councillor Pirri
1. That Report No. PDS18-010 be received; and
2. That the Façade and Signage Improvement Grant application for 15132
Yonge Street be approved and that funding in the amount of $15,000 be
granted and funded from the Economic Development Reserve Fund; and
3. That a by-law implementing the Tax Based Redevelopment Grant
program be enacted; and
4. That the Tax-Based Redevelopment Grant application for 15136 Yonge
Street be approved for 100% of the annual municipal tax increment and
be phased out 10% annually over ten (10) years or the dollar limit of
eligible costs whichever is reached first; and
5. That the Mayor and Town Clerk be authorized to enter into and sign any
agreement, including any and all documents and ancillary agreements
required to give effect to same.
Amendment
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the fourth clause of the main motion be amended by adding the
following words after the word “approved”: “conditional on the commercial
and residential units of the property remaining as rental units”.
On a recorded vote the amendment
Carried
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Tuesday, February 13, 2018 Page 6 of 10
Yeas: 6 Nays: 0
Voting Yeas: Councillors Gaertner, Mrakas, Pirri,
Thom, Thompson, and Mayor Dawe
Voting Nays: None
Absent: Councillors Abel, Humfryes, and Kim
Main motion as amended
Moved by Councillor Thompson
Seconded by Councillor Pirri
1. That Report No. PDS18-010 be received; and
2. That the Façade and Signage Improvement Grant application for 15132
Yonge Street be approved and that funding in the amount of $15,000 be
granted and funded from the Economic Development Reserve Fund; and
3. That a by-law implementing the Tax Based Redevelopment Grant
program be enacted; and
4. That the Tax-Based Redevelopment Grant application for 15136 Yonge
Street be approved, conditional on the commercial and residential
units of the property remaining as rental units, for 100% of the annual
municipal tax increment and be phased out 10% annually over ten (10)
years or the dollar limit of eligible costs whichever is reached first; and
5. That the Mayor and Town Clerk be authorized to enter into and sign any
agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried as amended
R2. PDS18-013 – Town of Aurora Strategic Plan Update
(Formerly Item C1(R4))
Main motion
Moved by Councillor Thompson
Seconded by Councillor Thom
1. That Report No. PDS18-013 be received; and
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Tuesday, February 13, 2018 Page 7 of 10
2. That the attached updated Town of Aurora Strategic Plan be approved.
Amendment
Moved by Councillor Pirri
Seconded by Councillor Thompson
That the main motion be amended by adding the following clause:
“That the Implementation, Monitoring and Reporting section of the
Town of Aurora Strategic Plan be revised to indicate that the review
of a progress report to Council will be conducted on an annual basis.”
On a recorded vote the amendment
Carried
Yeas: 6 Nays: 0
Voting Yeas: Councillors Gaertner, Mrakas, Pirri,
Thom, Thompson, and Mayor Dawe
Voting Nays: None
Absent: Councillors Abel, Humfryes, and Kim
Main motion as amended
Moved by Councillor Thompson
Seconded by Councillor Thom
1. That Report No. PDS18-013 be received; and
2. That the Implementation, Monitoring and Reporting section of the
Town of Aurora Strategic Plan be revised to indicate that the review
of a progress report to Council will be conducted on an annual
basis; and
3. That the attached updated Town of Aurora Strategic Plan, as amended,
be approved.
Carried as amended
R3. Summary of Committee Recommendations Report No. 2018-01
(Formerly Item C1(R5))
Council Meeting Minutes
Tuesday, February 13, 2018 Page 8 of 10
Moved by Councillor Gaertner
Seconded by Councillor Thompson
1. That Summary of Committee Recommendations Report No. 2018-01 be
received; and
2. That the Committee recommendations contained within this report be
approved.
Carried
7. Notices of Motion
None
8. Motions
(a) Councillor Kim
Re: Road Construction
Motion (a) was deferred to the next Council meeting under Approval of the Agenda.
9. Regional Report
None
10. New Business
Councillor Humfryes expressed the concerns of residents regarding the
discontinuation of Rogers TV broadcasting local Council meetings, and inquired
about the possibility of resuming the service. Mayor Dawe indicated that he would
contact Rogers to investigate further.
Councillor Gaertner inquired about the Main Street Revitalization Initiative funding
recently announced by AMO (Association of Municipalities of Ontario). Councillor
Pirri advised that the program, details of which have not yet been announced, will
be administered by AMO and funds have been allocated to the Town.
Council Meeting Minutes
Tuesday, February 13, 2018 Page 9 of 10
Councillor Gaertner noted that LAS is offering Train-the-Trainer workshops, related
to the implementation of an employee engagement and energy awareness
program, during March 2018.
11. Public Service Announcements
Councillor Gaertner announced that Yellow Brick House will be holding its annual
fundraising Gala at Le Parc Banquet Hall on Friday, March 2, 2018.
Mayor Dawe noted that Aurora’s Arctic Adventure will be held at Town Park on
Family Day, Monday, February 19, 2018.
Mayor Dawe advised that the Town is looking for youth candidates for the John
West Memorial Leaders of Tomorrow Scholarship Award and information is
available at aurora.ca/leadersoftomorrow.
Mayor Dawe announced that Canadian Blood Services is holding its next blood
donor clinic at the Aurora Legion on Thursday, February 15, 2018.
Mayor Dawe noted that registration for Aurora’s 2018 summer camps will begin on
February 26, 2018.
Mayor Dawe advised that the Ministry of Education and York Region District
School Board have indicated that there will be a new high school on the east side
of Aurora, to replace Dr. G. W. Williams Secondary School, which will be retained
by the Board for administrative purposes. Councillor Gaertner noted that this
decision was made by the School Board.
Mayor Dawe expressed appreciation to staff for their efforts in organizing the
Mayor and Council New Year’s Levee, which was held on January 20, 2018.
Mayor Dawe extended congratulations to Tim Jones, former Aurora mayor and
councillor, on his retirement from CHATS (Community & Home Assistance to
Seniors) as Director of Development.
12. By-laws
None
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Tuesday, February 13, 2018 Page 10 of 10
13. Closed Session
None
14. Confirming By-law
Moved by Councillor Thom
Seconded by Councillor Humfryes
That the following confirming by-law be enacted:
By-law Number 6050-18 Being a By-law to Confirm Actions by Council Resulting
from a Council Meeting on February 13, 2018.
Carried
15. Adjournment
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the meeting be adjourned at 7:46 p.m.
Carried
_________________________________ _________________________________
Geoffrey Dawe, Mayor Michael de Rond, Town Clerk