MINUTES - Council - 20171114
Town of Aurora
Council Meeting Minutes
Council Chambers, Aurora Town Hall
Tuesday, October 24, 2017
Attendance
Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes,
Kim (arrived at 7:38 p.m.), Mrakas, Pirri, Thom, and Thompson
Members Absent None
Other Attendees Marco Ramunno, Director of Planning and Building Services (and
Acting Chief Administrative Officer), Techa van Leeuwen,
Director of Corporate Services, Dan Elliott, Director of Financial
Services, Al Downey, Director of Parks, Recreation and Cultural
Services, Stephanie Mackenzie-Smith, Manager of Corporate
Communications, Patricia De Sario, Town Solicitor, Michael de
Rond, Town Clerk, and Ishita Soneji, Council/Committee
Secretary
The Chair called the meeting to order at 7:07 p.m.
Council consented to recess at 8:48 p.m. and reconvene the meeting at 9:34 p.m.
1. Approval of the Agenda
Moved by Councillor Thompson
Seconded by Councillor Mrakas
That the agenda as circulated by Legislative Services, with the following additions,
be approved:
• Item C5 – Memorandum from Councillor Mrakas; Re: Correspondence from
Jack Dougan regarding Item R2 (c) of General Committee Meeting of November
Council Meeting Minutes
Tuesday, November 14, 2017 Page 2 of 17
7, 2017, Request for Approval to Submit a Zoning Amendment Application –
103, 107 and 111 Metcalfe Street
• Item R4 – Report No. IES17-041 – Additional Information to General
Committee Item R8 – IES17-037 – Award of Request for Proposal 2017-81-
IES – For Consulting Services to Develop the Town of Aurora’s Community
Energy Plan
• Item R5 – Report No. IES17-042 – Implementation of Train Whistle Cessation
for GO Train Crossings Design and Peer Review Budget
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
Councillor Humfryes declared a pecuniary interest under the Municipal Conflict of
Interest Act with respect to Item R6 (formerly item C1(R1)) regarding the 2018
Central York Fire Services Budget for Aurora Comment, as a family member is
employed by Central York Fire Services.
3. Presentations
On a motion by Councillor Pirri and seconded by Councillor Humfryes, Council
consented to allow an extension of five minutes for Presentation (b).
(a) Laurie Mueller, Executive Director, Sport Aurora
Re: Official Launch of Activate Aurora’s Take the Pledge Campaign
Mr. Ron Weese and Mr. Ken Turriff, of Sport Aurora, presented background
information regarding the Activate Aurora campaign, and presented a short
video about taking the pledge to become more physically active.
Moved by Councillor Abel
Seconded by Councillor Gaertner
That the presentation be received for information.
Carried
Council Meeting Minutes
Tuesday, November 14, 2017 Page 3 of 17
(b) Paul McIntosh, Architect, and Chris Kubbinga, Architect, Thomas Brown
Architects
Re: Item R3 – PRCS17-041 – Central York Fire Services Headquarters
Station 4-5
Mr. McIntosh and Mr. Kubbinga presented an overview of the site plans and
detailed renderings of the proposed fire station, and provided a walk-through
of the 3D model of the fire station.
Moved by Councillor Pirri
Seconded by Councillor Humfryes
That the comments of the presentation be received and referred to Item R3.
Carried
4. Delegations
None
5. Consent Agenda
Council consented to consider Items C1(R1), C1(R4), and C1(R8) under Section 6,
Consideration of Items Requiring Discussion (Regular Agenda) as Items R6, R7, and
R8 respectively.
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the following Consent Agenda items—C1 (with the exception of sub-items
R1, R2, R4 and R8) to C5 inclusive—be approved:
C1. General Committee Meeting Report of November 7, 2017
1. That the General Committee meeting report of November 7, 2017, be
received and the following recommendations carried by the Committee
be approved:
(C1) PRCS17-034 – Culture and Recreation Grant Semi-Annual
Allocation for September 2017
Council Meeting Minutes
Tuesday, November 14, 2017 Page 4 of 17
1. That Report No. PRCS17-034 be received for information.
(C2) Finance Advisory Committee Meeting Minutes of September 27,
2017
1. That the Finance Advisory Committee meeting minutes of
September 27, 2017, be received for information.
(C3) Accessibility Advisory Committee Meeting Minutes of October 4,
2017
1. That the Accessibility Advisory Committee meeting minutes of
October 4, 2017, be received for information.
(C4) Environmental Advisory Committee Meeting Minutes of October 5,
2017
1. That the Environmental Advisory Committee meeting minutes of
October 5, 2017, be received for information.
(C5) Governance Review Ad Hoc Committee Meeting Minutes of
October 10, 2017
1. That the Governance Review Ad Hoc Committee meeting minutes
of October 10, 2017, be received for information.
(C6) Finance Advisory Committee Meeting Minutes of October 12, 2017
1. That the Finance Advisory Committee meeting minutes of October
12, 2017, be received for information.
(C7) Heritage Advisory Committee Meeting Minutes of October 16, 2017
1. That the Heritage Advisory Committee meeting minutes of October
16, 2017, be received for information.
(C8) IES17-038 – Award of Tender IES 2017-102 – Supply and Delivery
of One 2018 Single Axle Dump Truck and One 2018
Dual Axle Dump Truck
1. That Report No. IES17-038 be received; and
Council Meeting Minutes
Tuesday, November 14, 2017 Page 5 of 17
2. That Tender IES 2017-102 for the supply and delivery of one single
axle dump truck and one dual axle dump truck be awarded to Currie
Truck Centre, in the amount of $413,747, excluding taxes; and
3. That the Mayor and Town Clerk be authorized to execute the
necessary Agreement, including any and all documents and
ancillary agreements required to give effect to same.
(R3) PRCS17-037 – Aurora Outdoor Christmas Market
1. That Report No. PRCS17-037 be received; and
2. That the framework presented in this report be endorsed; and
3. That staff report back to Council on the need for additional staff for
Special Events/Communications in Q1 of 2018; and
4. That the Aurora Outdoor Christmas Market be included as an option
in the 2018 Budget; and
5. That the Aurora Christmas Outdoor Market not be approved in
2017; and
6. That a mini Christmas Market be held at the Town’s 2017 Christmas
Tree Lighting Ceremony, funded in the amount of $3,000 from the
Council Operating Contingency Fund, if feasible as determined by
the Director of Parks, Recreation and Cultural Services.
(R5) PBS17-078 – Town of Aurora Official Plan Workplan Update
1. That Report No. PBS17-078 be received for information.
(R6) CS17-036 – Pre-Budget Approval for the Hiring of an Elections
Coordinator
1. That Report No. CS17-036 be received; and
2. That pre-budget approval for a full-time Elections Coordinator, for a
one-year contract position in advance of the final approval of the
2018 Operating Budget, be provided.
Council Meeting Minutes
Tuesday, November 14, 2017 Page 6 of 17
(R7) IES17-035 – Winter Sand/Salt Storage Facility Door
1. That Report No. IES17-035 be received; and
2. That 2017 Capital Project No. 72311 – Installation of Sand/Salt
Facility Door be approved; and
3. That a total budget of $25,000 be approved for Capital Project No.
72311 to be funded from the Growth and New Reserve Fund; and
4. That staff be authorized to proceed with Capital Project No. 72311
– Installation of Sand/Salt Facility Door prior to the 2017/18 winter
season.
(R9) Summary of Committee Recommendations Report No. 2017-10
1. That Summary of Committee Recommendations Report No. 2017-
10 be received; and
2. That the Committee recommendations contained within this report
be approved.
(R10) PRCS17-038 – Use of 14700 Yonge Street (Old Canadian Tire) for
Santa Claus Parade
1. That Report No. PRCS17-038 be received; and
2. That the Director of Parks, Recreation and Cultural Services be
authorized to execute an agreement with Canadian Tire Real Estate
Limited for the use of 14700 Yonge Street during the Santa Claus
parade on Saturday, November 25, 2017.
(R11) FS17-054 – 2018 Draft Capital Budget Remaining Items
1. That Report No. FS17-054 be received; and
2. That 2018 Capital Project No. 72285 – JOC – Additional Work be
given conditional approval – additional information required; and
3. That 2018 Capital Project No. 72310 – 22 Church St – Exterior Sign
be given conditional approval – additional information required; and
Council Meeting Minutes
Tuesday, November 14, 2017 Page 7 of 17
4. That 2018 Capital Project No. 34525 – Yonge St Parking Plan not
be approved
C2. Council Meeting Minutes of October 24, 2017
1. That the Council meeting minutes of October 24, 2017, be adopted as
printed and circulated.
C3. Council Closed Session Minutes of October 17, 2017
1. That the Council Closed session minutes of October 17, 2017, be
adopted as printed and circulated.
C4. Council Closed Session Public Minutes of October 17, 2017
1. That the Council Closed Session Public minutes of October 17, 2017 be
adopted as printed and circulated.
C5. Memorandum from Councillor Mrakas
Re: Correspondence from Jack Dougan regarding Item R2 (c) of General
Committee Meeting of November 7, 2017, Request for Approval to Submit
a Zoning Amendment Application – 103, 107 and 111 Metcalfe Street
1. That the memorandum regarding the correspondence from Jack Dougan
regarding Item R2 (c) of General Committee Meeting of November 7,
2017, Request for Approval to Submit a Zoning Amendment Application
– 103, 107 and 111 Metcalfe Street, be received for information.
Carried
On a motion by Councillor Humfryes seconded by Councillor Pirri, Council consented on
a two-thirds vote to permit the reconsideration of Item C1(R2) under Section 6,
Consideration of Items Requiring Discussion (Regular Agenda) as Item R9.
6. Consideration of Items Requiring Discussion (Regular Agenda)
Items were considered in the following order: R4 and R8 together, R6, R9, R7, R1, R2,
R3, and R5.
Council Meeting Minutes
Tuesday, November 14, 2017 Page 8 of 17
R1. FS17-048 – 2018 Final Capital Budget Report
Moved by Councillor Thompson
Seconded by Councillor Mrakas
1. That Report No. FS17-048 be received; and
2. That the updated 2017 Asset Management Plan be received; and
3. That the updated 2017 Ten Year Capital Investment Plan be received;
and
4. That the 2018 Capital Budget for Repair and Replacement of existing
infrastructure totaling $13,406,329 as listed in Attachment 3, be
approved; and
5. That the 2018 Capital Budget for Growth and New Capital totaling
$16,029,611 as listed in Attachment 4, be approved; and
6. That the 2018 Capital Budget for Studies and Other Projects totaling
$605,000 as listed in Attachment 5, be approved; and
7. That the funding sources for each capital project included in this report,
as those reviewed and recommended by Budget Committee on October
14 and November 7, 2017, be approved.
Carried
R2. FS17-056 – Appointment of Deputy Treasurer
Moved by Councillor Thompson
Seconded by Councillor Thom
1. That Report No. FS17-056 be received; and
2. That the necessary By-law to appoint a replacement Deputy Treasurer
be adopted.
Carried
Council Meeting Minutes
Tuesday, November 14, 2017 Page 9 of 17
R3. PRCS17-041 – Central York Fire Services Headquarters Station 4-5
Moved by Councillor Thompson
Seconded by Councillor Abel
1. That Report No. PRCS17-041 be received; and
2. That the design for the Central York Fire Services Station 4-5 presented
by Thomas Brown Architects Inc. be approved; and
3. That staff be authorized to proceed with Phase 2 of the RFP submitted
by Thomas Brown Architects Inc. for the preparation of detailed
drawings, specifications and tender documents in the amount of
$165,000, excluding disbursements and taxes.
Carried
R4. IES17-041 – Additional Information to General Committee Item R8 –
IES17-037 – Award of Request for Proposal 2017-81-IES –
For Consulting Services to Develop the Town of Aurora’s
Community Energy Plan Moved by Councillor Mrakas
Seconded by Councillor Thompson
Council consented to consider Items R4 and R8 together.
Motion to refer
Moved by Councillor Pirri
Seconded by Councillor Gaertner
1. That Report Nos. IES17-041 and IES17-037 be referred to the General
Committee meeting of November 21, 2017.
Motion to refer
Carried
R5. IES17-042 – Implementation of Train Whistle Cessation for GO Train
Crossings Design and Peer Review Budget
Moved by Councillor Thompson
Seconded by Councillor Kim
Council Meeting Minutes
Tuesday, November 14, 2017 Page 10 of 17
1. That Report No. IES17-042 be received; and
2. That the Implementation of Train Whistle Cessation for GO Train
Crossings be given conditional approval, pending a further staff report.
Carried
R6. FS17-053 – 2018 Central York Fire Services Budget for Aurora Comment
(Formerly Consent Agenda Item C1(R1))
Moved by Councillor Mrakas
Seconded by Councillor Pirri
1. That Report No. FS17-053 be received; and
2. That the draft 2018 Central York Fire Services budgets as recommended
for approval by the Joint Council Committee be supported.
Carried
R7. FS17-046 – 2018 Operating Budget
(Formerly Consent Agenda Item C1(R4))
Moved by Councillor Gaertner
Seconded by Councillor Mrakas
1. That Report No. FS17-046 be received; and
2. That the 2018 draft Operating Budget be referred to Budget Committee
for review at its scheduled meetings commencing November 18, 2017;
and
3. That following the completion of the Budget Committee reviews, the
Treasurer bring forward a final budget approval report reflecting all
adjustments recommended by the Committee.
Carried
R8. IES17-037 – Award of Request for Proposal 2017-81-IES – For
Consulting Services to Develop the Town of Aurora’s
Community Energy Plan
(Formerly Consent Agenda Item C1(R8))
Council Meeting Minutes
Tuesday, November 14, 2017 Page 11 of 17
Item R8 was considered together with Item R4.
R9. PBS17-079 – Proposal for Zoning By-law Amendment Application
(Formerly Consent Agenda Item C1(R2))
Main motion
Moved by Councillor Humfryes
Seconded by Councillor Pirri
1. That Report No. PBS17-079 be received; and
2. That the Zoning By-law Amendment Application related to the Zoning By-
law Proposal (a) L&B Aurora Inc. (Northeast Corner of Wellington Street
East and John West Way) be accepted.
Amendment No. 1
Moved by Councillor Humfryes
Seconded by Councillor Pirri
1. That the Zoning By-law Amendment Application related to the Zoning
By-law Proposal (b) 2567086 Ontario Inc. (100 Tyler Street and 34-
46 George Street) be accepted.
Defeated
Amendment No. 2
Moved by Councillor Humfryes
Seconded by Councillor Pirri
1. That the Zoning By-law Amendment Application related to the Zoning
By-law Proposal (c) 2419059 Ontario Inc. (103, 107 and 111
Metcalfe Street) be accepted.
Defeated
Main motion
Carried
7. Notices of Motion
None
Council Meeting Minutes
Tuesday, November 14, 2017 Page 12 of 17
8. Motions
(a) Councillor Abel
Re: Affordable Housing Plan
Moved by Councillor Abel
Seconded by Councillor Gaertner
Whereas the province has legislated the Affordable Housing Act 2016, an Act
that allows for a Strategy to meet demands for affordable units; and
Whereas the Act does provide the framework, however there is further
direction required from municipalities in order to meet the demand in
affordable rental stock; and
Whereas the Town of Aurora has approved Secondary Suites; and
Whereas the Act, works best where there is urban growth; and
Whereas, the York Region Local Municipal Housing Working Group has been
exploring options to address housing supply and affordability issues and to
develop an affordable ownership and rental housing incentives framework; and
Whereas the Ministry of Municipal Affairs with the Ministry of Housing have
signalled they will include Inclusionary Zoning, which is a discretionary tool for
Municipalities to employ, to require private-market development to include
below-market-rate rental and/or ownership housing; and
Whereas planning and thinking before funding programs become available is a
sound strategic investment of resources, and creates clarity and certainty for
Municipalities; and
Whereas Rental Stock allows for all ranges of incomes aging in a familiar
community and revenue opportunities;
1. Now Therefore Be It Hereby Resolved That staff report back with
municipal guidelines for affordable housing, for our Official Plan policies
and Zoning By-laws; and
Council Meeting Minutes
Tuesday, November 14, 2017 Page 13 of 17
2. Be It Further Resolved That the report refer to and incorporate guidelines,
funding and policies from the three (3) upper tier governments, being the
Region, Provincial and Federal governments.
Motion to defer
Moved by Councillor Humfryes
Seconded by Councillor Gaertner
1. That Motion (a) Councillor Abel Re: Affordable Housing Plan be
deferred to the Council meeting of December 12, 2017.
Motion to defer
Carried
(b) Councillor Abel
Re: Aurora Pow-Wow 2018
Moved by Councillor Abel
Seconded by Councillor Gaertner
Whereas the Town of Aurora in June 2017 hosted an event for the Canada
150 Celebration, called the New Beginnings Pow-Wow in Aurora; and
Whereas this event was well attended, and drew a significant percentage of
attendees from out of town; and
Whereas the 2017 New Beginnings Pow-Wow in Aurora event was funded
through the federal government grant application process; and
Whereas this was an inaugural event, and worth considering expanding this
initiative to an annual Pow-Wow event as per the Town’s Cultural Master Plan;
1. Now Therefore Be It Hereby Resolved That staff be directed to prepare
information in the form of a budget option to hold the Aurora Pow-Wow
2018 for consideration by Budget Committee during the 2018 Budget
review.
Carried
Council Meeting Minutes
Tuesday, November 14, 2017 Page 14 of 17
(c) Councillor Abel
Re: Pedestrian Traffic Calming
Moved by Councillor Abel
Seconded by Councillor Humfryes
Whereas the Town of Aurora supports active transportation, safe traffic
calming measures and safe pedestrian crossings; and
Whereas an Icelandic town has employed ingenious painted crossing patterns
for pedestrians to be safer at crossings and more heavily pedestrian traffic
areas like school zones and parks; and
Whereas the crossing intersections are 3-D and appear to be raised concrete
pads that would raise vehicle operators’ attention to slow down;
1. Now Therefore Be it Hereby Resolved That staff be directed to prepare an
information report regarding the suitability and advisability of installing
raised pedestrian crossings, and the estimated cost for up to five
installations with an identified capital funding source.
Carried
9. Regional Report
None
10. New Business
Councillor Gaertner inquired about the efforts to mitigate damage to streams
caused by ongoing construction.
Councillor Thompson inquired about the status of the demolition of 52 and 56
Victoria Street and the timeline of the construction, and staff provided a response.
Councillor Thom requested that the information Report No. IES17-038 – Update
on the Regional Road Projects in Aurora, be included in the December General
Committee meeting agenda.
Council Meeting Minutes
Tuesday, November 14, 2017 Page 15 of 17
Councillor Pirri extended his regrets for the November 21, 2017 General
Committee meeting, as he will be attending a Federation of Canadian
Municipalities event.
11. Public Service Announcements
Councillor Thom extended congratulations to staff and all those involved in the
installation of Light Armoured Vehicle (LAV) at the War Memorial Peace Park.
Councillor Abel extended a reminder that the Making Peace international photo
exhibition at Town Park is in its last week, and noted that there will be tours
running all week long until Sunday, November 19, 2017.
Councillor Gaertner extended a reminder regarding the Budget Committee
meeting on Saturday, November 18, 2017, which will be held at the Town Hall at 9
a.m.
Councillor Gaertner extended a reminder that the unveiling event for the Milestone
Mural Community Art installation will be held on Sunday, November 19, 2017,
between 1 p.m. and 4 p.m at the Aurora Cultural Centre.
Councillor Gaertner noted her attendance at the Holocaust Education Week Event
held on Thursday, November 9, 2017, at the Aurora United Church.
Councillor Mrakas noted that Aurora resident and swimmer Lauren Hemburrow will
be attending the New Mexico State University in 2018 on an NCAA scholarship,
and extended best wishes for her success.
Mayor Dawe extended a reminder that Aurora’s first Youth Innovation Fair will be
held on Wednesday, November 15, 2017, at the Aurora Family Leisure Complex
from 6 p.m. to 9 p.m.
Mayor Dawe congratulated the Aurora Sports Hall of Fame on a successful
Induction Night 2017 event, held on Wednesday, November 8, 2017.
Mayor Dawe announced that the 2017 Toys for Tickets campaign, will run from
November 15, 2017, to December 11, 2017.
Mayor Dawe extended a reminder that the Aurora Chambers of Commerce
Business Excellence Awards will be held on Thursday, November 16, 2017, at the
King’s Riding Golf Club at 5.30 p.m.
Council Meeting Minutes
Tuesday, November 14, 2017 Page 16 of 17
Mayor Dawe announced that the Santa Under the Stars Parade will be held on
Saturday, November 25, 2017, from 6 p.m. to 8 p.m.
12. By-laws
On a motion by Councillor Thompson, seconded by Councillor Pirri, Council consented
to consider the By-laws prior to Section 8, Motions and after Section 6, Consideration of
Items Requiring Discussion (Regular Agenda).
Moved by Councillor Pirri
Seconded by Councillor Thompson
That the following by-law be enacted:
(a) By-law Number 6019-17 Being a By-law to change the composition of Council
for The Corporation of the Town of Aurora.
On a recorded vote the motion
Carried
Yeas: 7 Nays: 2
Voting Yeas: Councillors Abel, Humfryes, Kim,
Mrakas, Pirri, Thompson, and Mayor
Dawe
Voting Nays: Councillors Gaertner and Thom
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the following by-laws be enacted:
(b) By-law Number 6020-17 Being a By-law to establish lands as highways (St.
John’s Road Development Corp.).
(c) By-law Number 6021-17 Being a By-law to establish a schedule of fees and
charges for municipal services, activities and the use of property within the
Town of Aurora (Fees and Charges By-law).
(d) By-law Number 6022-17 Being a By-law to appoint two (2) Deputy Treasurers
for The Corporation of the Town of Aurora.
Council Meeting Minutes
Tuesday, November 14, 2017 Page 17 of 17
(e) By-law Number 6023-17 Being a By-law to amend Zoning By-law Number
2213-78, as amended (1289 Wellington Street East – Leslie-Wellington
Developments Inc.).
(f) By-law Number 6024-17 Being a By-law to amend Zoning By-law Number
2213-78, as amended (222 Ridge Road & 14222, 14314 & 14378 Yonge
Street – BG Properties (Aurora) Inc. – Phase 2).
Carried
13. Closed Session
None
14. Confirming By-law
Moved by Councillor Thom
Seconded by Councillor Pirri
That the following confirming by-law be enacted:
By-law Number 6025-17 Being a By-law to Confirm Actions by Council Resulting
from a Council Meeting on November 14, 2017.
Carried
15. Adjournment
Moved by Councillor Thom
Seconded by Councillor Kim
That the meeting be adjourned at 10:29 p.m.
Carried
_________________________________ _________________________________
Geoff Dawe, Mayor Michael de Rond, Town Clerk
The minutes of the Council meeting of November 14, 2017, are subject to final approval
by Council on November 28, 2017.