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MINUTES - Council - 20171024 Town of Aurora Council Meeting Minutes Council Chambers, Aurora Town Hall Tuesday, October 24, 2017 Attendance Council Members Deputy Mayor Abel in the Chair; Councillors Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson Members Absent Mayor Dawe Other Attendees Marco Ramunno, Director of Planning and Building Services (and Acting Chief Administrative Officer), Techa van Leeuwen, Director of Corporate Services, Dan Elliott, Director of Financial Services, Al Downey, Director of Parks, Recreation and Cultural Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, and Linda Bottos, Council/Committee Secretary, and Ishita Soneji, Council/Committee Secretary The Chair called the meeting to order at 7 p.m. 1. Approval of the Agenda Moved by Councillor Thompson Seconded by Councillor Mrakas That the agenda as circulated by Legislative Services, with the following addition, be approved: • Item R2 – Memorandum from Mayor Dawe; Re: Flypast Request Carried Council Meeting Minutes Tuesday, October 24, 2017 Page 2 of 13 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Presentations None 4. Delegations (a) Peter Smith, Resident Re: Motion (a) Councillor Gaertner; Re: Review of Stable Neighbourhoods Policies Mr. Smith spoke in support of the Motion and expressed concerns regarding the incompatibility of ongoing development in the older neighbourhoods of Aurora. He suggested that the height restriction be reduced for new buildings in mature neighbourhoods and that the Planning department and Zoning by- laws help to protect and maintain the integrity of mature communities. Moved by Councillor Humfryes Seconded by Councillor Thom That the comments of the delegation be received and referred to Motion (a). Carried 5. Consent Agenda Council consented to consider Items C1(R1) and C1(R2) under Section 6, Consideration of Items Requiring Discussion (Regular Agenda) as Items R3 and R4, respectively. Moved by Councillor Thom Seconded by Councillor Thompson That the following Consent Agenda items—C1 (with the exception of sub-items R1 and R2) to C5 inclusive—be approved: Council Meeting Minutes Tuesday, October 24, 2017 Page 3 of 13 C1. General Committee Meeting Report of October 17, 2017 1. That the General Committee meeting report of October 17, 2017, be received and the following recommendations carried by the Committee be approved: (C1) Accessibility Advisory Committee Meeting Minutes of September 6, 2017 1. That the Accessibility Advisory Committee meeting minutes of September 6, 2017, be received for information. (C2) Heritage Advisory Committee Meeting Minutes of September 11, 2017 1. That the Heritage Advisory Committee meeting minutes of September 11, 2017, be received for information. (C3) Governance Review Ad Hoc Committee Meeting Minutes of September 12, 2017 1. That the Governance Review Ad Hoc Committee meeting minutes of September 12, 2017, be received for information. (C4) Governance Review Ad Hoc Committee Meeting Minutes of September 26, 2017 1. That the Governance Review Ad Hoc Committee meeting minutes of September 26, 2017, be received for information. (C5) Central York Fire Services – Joint Council Committee Meeting Minutes of May 16, 2017 1. That the Central York Fire Services – Joint Council Committee meeting minutes of May 16, 2017, be received for information. (C6) PBS17-077 – Town of Aurora Strategic Plan Workplan Update 1. That Report No. PBS17-077 be received for information. Council Meeting Minutes Tuesday, October 24, 2017 Page 4 of 13 (C7) Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of September 22, 2017 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of September 22, 2017, be received for information. (R3) PRCS17-030 – Sports Field and Parks Use Policy Revisions 1. That Report No. PRCS17-030 be received; and 2. That the revised Sports Field and Parks Use Policy be approved. (R4) PBS17-075 – Application for Draft Plan of Condominium, BG Properties (Aurora) Inc. (Phase 2), 14222, 14314, 14358 and 14378 Yonge Street, Part Lot 17, Plan 132, Part Lots 74 and 75, Con. 1, Part 1 65R-35902, File Number: CDM-2017-04, Related File Numbers: SUB- 2012-03, ZBA-2012-16, and CDM-2016-03 1. That Report No. PBS17-075 be received; and 2. That the Application for Draft Plan of Condominium CDM-2017-04 (BG Properties (Aurora) Inc.) (Phase 2) to permit the development of the subject lands for 153 single detached dwelling units, subject to the conditions outlined in Appendix ‘A’ of this report be approved; and 3. That the Mayor and Town Clerk be authorized to execute any Agreement(s) referenced in the Conditions of Approval, including any and all documents and ancillary agreements required to give effect to same. (R5) Summary of Committee Recommendations Report No. 2017-09 1. That Summary of Committee Recommendations Report No. 2017- 09 be received; and 2. That the Committee recommendations contained within this report be approved. Council Meeting Minutes Tuesday, October 24, 2017 Page 5 of 13 (R6) CS17-032 – N6 Initiative – Animal Shelter Services – Memorandum of Understanding 1. That Report No. CS17-032 be received; and 2. That the Mayor and Town Clerk be authorized to execute a Memorandum of Understanding with the Towns of Newmarket, East Gwillimbury, and Georgina for the provision of Animal Shelter Services for a five-year term with an optional one-year extension; and 3. That the Director of Corporate Services be authorized to renew the agreement for an additional one (1) year period, pending an annual analysis and satisfactory performance review by the Director. (R7) CS17-033 – Animal Control Service 1. That Report No. CS17-033 be received; and 2. That a new full-time Animal Control Officer position, and the attached Capital Project No. 24016 for Animal Control Start-up, be approved in advance of the 2018 Budget. C2. Council Meeting Minutes of October 10, 2017 1. That the Council meeting minutes of October 10, 2017, be adopted as printed and circulated. C3. Council Public Planning Meeting Minutes of September 27, 2017 1. That the Council Public Planning meeting minutes of September 27, 2017, be adopted as printed and circulated. C4. Budget Committee Meeting Report of October 14, 2017 1. That the Budget Committee meeting report of October 14, 2017, be received for information. Council Meeting Minutes Tuesday, October 24, 2017 Page 6 of 13 C5. Memorandum from Councillor Mrakas Re: Bill 139, Building Better Communities and Conserving Watersheds Act, 2017 – Written Submission to the Standing Committee on Social Policy 1. That the memorandum regarding Bill 139, Building Better Communities and Conserving Watersheds Act, 2017 – Written Submission to the Standing Committee on Social Policy, be received for information. Carried 6. Consideration of Items Requiring Discussion (Regular Agenda) Items were considered in the following order: R1 and R3 together, R4, and R2. R1. CS17-034 – Supplementary Information to Report No. CS17-031 – Winter Parking Restrictions to Facilitate Snow Clearing Item R1 was considered together with Item R3. Moved by Councillor Mrakas Seconded by Councillor Thom 1. That Report No. CS17-034 and Report No. CS17-031 be received for information. Carried R2. Memorandum from Mayor Dawe Re: Flypast Request Moved by Councillor Thom Seconded by Councillor Thompson 1. That the memorandum regarding Flypast Request be received; and 2. That the flypast request on November 11, 2017, during the Remembrance Day Ceremony to commemorate the dedication of the Light Armoured Vehicle at the Aurora Cenotaph, be approved. Carried Council Meeting Minutes Tuesday, October 24, 2017 Page 7 of 13 R3. CS17-031 – Winter Parking Restrictions to Facilitate Snow Clearing (Formerly Consent Agenda Item C1(R1)) Item R3 was considered together with Item R1. R4. PRCS17-036 – Space Accommodation for 52 and 56 Victoria Street (Formerly Consent Agenda Item C1(R2)) Moved by Councillor Mrakas Seconded by Councillor Thompson 1. That Report No. PRCS17-036 be received for information. Carried 7. Notices of Motion None 8. Motions (a) Councillor Gaertner Re: Review of Stable Neighbourhoods Policies On a motion of Councillor Gaertner, seconded by Councillor Mrakas, Council consented to consider Motion (a) prior to Consideration of Items Requiring Discussion (Regular Agenda) and after Consent Agenda. Moved by Councillor Gaertner Seconded by Councillor Humfryes Whereas the purpose of Aurora's Official Plan (OP) is to shape development decisions and manage growth of the Town [OP 1.1 a)]; and Whereas this Plan provides specific policies through which to evaluate the appropriateness of change and the degree to which the proposed changes are considered compatible development and are in the public interest [OP 1.1 c)]; and Council Meeting Minutes Tuesday, October 24, 2017 Page 8 of 13 Whereas one of the Fundamental Principals of the Plan is to Protect Stable Neighbourhoods by ensuring 'that the stability and vibrancy of these existing neighbourhoods is protected from the negative impacts of potential incompatible development and growth pressures' [OP 2.1 vi.]; and Whereas the purpose of Section 3.0 of the Plan is to Promote Responsible Growth Management; and Whereas the importance of protecting the stability of our older residential areas of Aurora is demonstrated in Section 8, six pages of policies intended to provide protection from incompatible forms of development while permitting these neighbourhoods to evolve and be enhanced over time; and Whereas Section 8.1.3 d) states that "All development within the Stable Neighbourhoods' designation may be subject to Site Plan Control…including, without limitation, the control of building materials, colour and architectural detail"; and Whereas the review of Aurora's By-laws did not include a specific review of by- laws pertaining to our older neighbourhoods; and Whereas these by-laws have been in place for many years preceding the 2010 Official Plan protections intended to shape appropriate development in these areas; 1. Now Therefore Be It Hereby Resolved That staff do a study of the By-laws governing development of stable neighbourhoods to ensure that the intent of our planning policy is being realized and reflected through these By- laws and report back to Council. Carried (b) Councillor Kim Re: Tree Lighting Ceremony Moved by Councillor Kim Seconded by Councillor Humfryes Whereas the Tree Lighting Ceremony, held annually at Town Hall, is well known to be a Christmas Tree; and Council Meeting Minutes Tuesday, October 24, 2017 Page 9 of 13 Whereas, when the ceremony began in 2005, the word "Christmas" was not included for reasons unknown; 1. Now Therefore Be It Hereby Resolved That the annual "Tree Lighting Ceremony" be called the "Christmas Tree Lighting Ceremony" beginning with the 2017 Christmas season. Carried (c) Councillor Humfryes Re: Reduction of Council Size Moved by Councillor Humfryes Seconded by Councillor Pirri Whereas Council deemed it appropriate to undertake a review of the Town’s governance model to ensure that it best serves the future needs of our residents; and Whereas in the 2014 municipal election a question was put on the ballot asking voters if they were in favour of reducing the number of Aurora Councillors from eight (8) to six (6); and Whereas nearly two-thirds of those who voted said they were in favour of reducing the size of Council; and Whereas any substantive changes to the governance structure of Aurora Town Council would need to be passed by a by-law on or before December 31, 2017; 1. Now Therefore Be It Hereby Resolved That the composition of the Council of The Corporation of the Town of Aurora be changed from nine (9) members to seven (7) members, comprised of one (1) Mayor, who shall be the Head of Council, and six (6) Councillors; and 2. Be It Further Resolved That the change in the composition of Council come into force for the 2018 municipal election in accordance with the provisions of the Municipal Act; and Council Meeting Minutes Tuesday, October 24, 2017 Page 10 of 13 3. Be It Further Resolved That staff be directed to bring forward the necessary by-law prior to December 31, 2017, to change the composition of Council for The Corporation of the Town of Aurora from nine (9) members to seven (7) members, comprised of one (1) Mayor, who shall be the Head of Council, and six (6) Councillors. Carried 9. Regional Report York Regional Council Highlights – October 19, 2017 Moved by Councillor Thom Seconded by Councillor Pirri That the Regional Report of October 19, 2017, be received for information. Carried 10. New Business Councillor Kim inquired about the status of sodding at Mavrinac Park, and staff provided an update. Councillor Gaertner inquired about the possibility of having a Hanukkah Menorah at Town Hall during the eight-day celebration in December, and staff agreed to follow up. Councillor Mrakas expressed concerns regarding the length of the project and disruption caused by the culvert reconstruction on Brookland Avenue. Staff provided an update and agreed to investigate the matter further. 11. Public Service Announcements Councillor Mrakas noted that the Why Code Aurora: A Night of Women Empowering Girls to Code event, organized by two students—Amanda and Maya Bishop—was held today from 6.30 to 8.30 p.m., where an expert panel spoke about the opportunities in technology as a career path for women. Council Meeting Minutes Tuesday, October 24, 2017 Page 11 of 13 Councillor Gaertner noted her attendance at the official opening of Walt’s Bistro Bar & Grill, located at 15171 Yonge Street, and extended best wishes for their success. Councillor Thompson extended a reminder that Aurora’s Haunted Forest event will be held from 6 to 9 p.m. on Saturday, October 28, 2017, at Sheppard’s Bush, and noted that further details can be found on www.aurora.ca/hauntedforest. Councillor Humfryes extended a reminder that the last outdoor Aurora Farmer’s Market and Artisan Fair of the season will be held from 8 a.m. to 1 p.m. on Saturday, October 28, 2017, Councillor Humfryes announced that Aw Shucks Seafood Bar and Bistro will be holding the Guinness World Record Oyster Shuck Event at 5 p.m. on Thursday, October 26, 2017. Councillor Thom noted his attendance at the 6th Annual Hillary House Ball, presented by the Aurora Historical Society in support of the Hillary House National Historical Site, and extended congratulations for a successful event. Councillor Kim extended a reminder that Sport Aurora will be hosting the Mayor’s Breakfast of Champions 2017 on Saturday, October 28, 2017. Councillor Mrakas noted that Aurora resident Alison Collins-Mrakas participated in the 2017 Head of the Charles Regatta in Boston on October 21-22, 2017, with a 25th place finish in a field of international competitors. Deputy Mayor Abel extended a reminder that the 2017 Aurora Sports Hall of Fame Induction Celebration will be held on Wednesday, November 8, 2017, at St. Andrew’s College, where four inductees will be recognized. Deputy Mayor Abel encouraged everyone to visit the Making Peace international photo exhibition in Town Park, which will be on display until November 19, 2017. Council Meeting Minutes Tuesday, October 24, 2017 Page 12 of 13 12. By-laws Moved by Councillor Thompson Seconded by Councillor Gaertner (a) By-law Number 6014-17 Being a By-law to exempt Block 14 on Plan 65M- 4467 from Part-Lot Control (Countrywide Homes at Aurora). (b) By-law Number 6015-17 Being a By-law to amend Zoning By-law Number 2213-78, as amended (210 Edward Street – The Gathering Place of Aurora). Carried 13. Closed Session None 14. Confirming By-law Moved by Councillor Pirri Seconded by Councillor Thom That the following confirming by-law be enacted: By-law Number 6016-17 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on October 24, 2017. Carried 15. Adjournment Moved by Councillor Thompson Seconded by Councillor Gaertner That the meeting be adjourned at 9:25 p.m. Carried Council Meeting Minutes Tuesday, October 24, 2017 Page 13 of 13 _________________________________ _________________________________ John Abel, Deputy Mayor Michael de Rond, Town Clerk The minutes of the Council meeting of October 24, 2017, are subject to final approval by Council on November 14, 2017.