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MINUTES - Council - 20171010 Town of Aurora Council Meeting Minutes Council Chambers, Aurora Town Hall Tuesday, October 10, 2017 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Kim, Mrakas, Pirri, Thom, and Thompson Members Absent Councillor Humfryes Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Dan Elliott, Director of Financial Services, Marco Ramunno, Director of Planning and Building Services, Al Downey, Director of Parks, Recreation and Cultural Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, and Linda Bottos, Council/ Committee Secretary The Chair called the meeting to order at 7 p.m. Mayor Dawe relinquished the Chair to Deputy Mayor Abel at 7:28 p.m., during the consideration of Motion (a), and resumed the Chair at 7:39 p.m. 1. Approval of the Agenda Moved by Councillor Thom Seconded by Councillor Kim That the agenda as circulated by Legislative Services be approved. Carried Council Meeting Minutes Tuesday, October 10, 2017 Page 2 of 12 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Presentations None 4. Delegations None 5. Consent Agenda Council consented to consider Items C1(C3), C1(R1), C1(R3), C1(R5), and C4 under Section 6, Consideration of Items Requiring Discussion (Regular Agenda) as Items R1, R2, R3, R4, and R5, respectively. Moved by Councillor Gaertner Seconded by Councillor Mrakas That the following Consent Agenda items—C1 (with the exception of sub-items C3, R1, R3, and R5), C2, C3, and C5—be approved: C1. General Committee Meeting Report of October 3, 2017 1. That the General Committee meeting report of October 3, 2017, be received and the following recommendations carried by the Committee be approved: (C4) Community Recognition Review Advisory Committee Meeting Minutes of August 21, 2017 1. That the Community Recognition Review Advisory Committee meeting minutes of August 21, 2017, be received for information. Council Meeting Minutes Tuesday, October 10, 2017 Page 3 of 12 (C5) Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of July 28, 2017 1. That the memorandum regarding Lake Simcoe Conservation Authority Board Meeting Highlights of July 28, 2017, be received for information. (R2) FS17-043 – Capital Projects Status and Closures as of July 31, 2017 1. That Report No. FS17-043 be received; and 2. That the Capital Project closures and Capital funding adjustments outlined in Attachments #1 and #2 be approved. (R4) PRCS17-032 – Canada 150 Art Installation at Church Street School at 22 Church Street 1. That Report No. PRCS17-032 be received; and 2. That the installation of the Canada 150 Milestones Mural: A Community Art Project art installation on the southwest lawn of Church Street School at 22 Church Street be approved in the amount of $2,700, funded from the Property Improvement Operating Account 1-4-07302-5037; and 3. That the Mayor and Town Clerk be authorized to execute the funding Agreement between the Town of Aurora and the Ontario Heritage Trust, including any and all documents and ancillary agreements required to give effect to same. (R6) CS17-030 – Implications of the Provincial Government’s Proposed Changes to Employment Standards Legislation on the Town 1. That Report No. CS17-030 be received for information. Council Meeting Minutes Tuesday, October 10, 2017 Page 4 of 12 (R7) Correspondence from Toronto and Region Conservation Authority (TRCA) dated September 29, 2017, Re: Appointments to the TRCA Regional Watershed Alliance 2017-2021 1. That the correspondence from Toronto and Region Conservation Authority (TRCA) dated September 29, 2017, regarding Appointments to the TRCA Watershed Alliance 2017-2021, be received for information. (R8) FS17-020 – 2016 Year End Development Charges Statement 1. That Report No. FS17-020 be received for information. (R9) FS17-039 – Interim Operating Budget Forecast – as at July 31, 2017 1. That Report No. FS17-039 be received for information. C2. Council Meeting Minutes of September 26, 2017 1. That the Council meeting minutes of September 26, 2017, be adopted as printed and circulated. C3. Council Closed Session Minutes of September 19 and September 26 (Continued on October 3), 2017 1. That the Council Closed Session minutes of September 19 and September 26 (Continued on October 3), 2017, be adopted as printed and circulated. C5. Budget Committee Meeting Report of May 31, 2017 1. That the Budget Committee Meeting Report of May 31, 2017, be received for information. Carried 6. Consideration of Items Requiring Discussion (Regular Agenda) R1. PBS17-067 – Planning Applications Status List (Formerly Consent Agenda Item C1(C3)) Council Meeting Minutes Tuesday, October 10, 2017 Page 5 of 12 Moved by Councillor Gaertner Seconded by Councillor Pirri 1. That Report No. PBS17-067 be received for information. Carried R2. CAO17-006 – Engagement of Review of Joint Operations Centre (JOC) Project and Costs (Formerly Consent Agenda Item C1(R1)) Main motion Moved by Councillor Mrakas Seconded by Councillor Thom 1. That Report No. CAO17-006 be received; and 2. That Internal Audit Services of the Region of York be engaged to review and report on the JOC Project and Costs using Brook Laker & Associates as outlined in Report No. CAO17-006, for a total fee of $29,000 excluding HST, to be funded from within expected 2017 operating surplus. Amendment Moved by Councillor Kim Seconded by Councillor Mrakas That the main motion be amended by adding the following clause: That staff be directed to provide a cost for a qualitative audit report on the effectiveness of the project management processes of the JOC Project. Carried Main motion as amended Moved by Councillor Mrakas Seconded by Councillor Thom 1. That Report No. CAO17-006 be received; and Council Meeting Minutes Tuesday, October 10, 2017 Page 6 of 12 2. That Internal Audit Services of the Region of York be engaged to review and report on the JOC Project and Costs using Brook Laker & Associates as outlined in Report No. CAO17-006, for a total fee of $29,000 excluding HST, to be funded from within expected 2017 operating surplus; and 3. That staff be directed to provide a cost for a qualitative audit report on the effectiveness of the project management processes of the JOC Project. Carried as amended R3. FS17-044 – 2018 Fees and Charges Update (Formerly Consent Agenda Item C1(R3)) Moved by Councillor Gaertner Seconded by Councillor Pirri 1. That Report No. FS17-044 be received; and 2. That the 2018 Fees and Charges for applications, permits, use of Town property, the sale of Town publications and for the prescribed service charges for administrative matters as itemized on the attached schedules be approved: Schedule A – General Fees and Charges Schedule B – Planning and Building Services Schedule C – Corporate Services Schedule D – Parks, Recreation and Cultural Services Schedule E – Infrastructure and Environmental Services Schedule F – Financial Services; and 3. That the necessary by-law be enacted at a future Council meeting. Carried R4. PBS17-076 – Proposal for Zoning By-law Amendment Applications (Formerly Consent Agenda Item C1(R5)) Moved by Councillor Mrakas Seconded by Councillor Abel Council Meeting Minutes Tuesday, October 10, 2017 Page 7 of 12 1. That Report No. PBS17-076 be received; and 2. That Council accept the Zoning By-law Amendment Application related to the following Zoning By-law Proposal: (a) Shimvest Investments Limited (271 Holladay Drive) Carried R5. Council Closed Session Public Minutes of September 19 and September 26 (Continued October 3), 2017 (Formerly Consent Agenda Item C4) Moved by Councillor Gaertner Seconded by Councillor Thom 1. That the Council Closed Session Public minutes of September 19 and September 26 (Continued October 3), 2017, be adopted as printed and circulated. Carried 7. Notices of Motion None 8. Motions (a) Mayor Dawe Re: Federal Legalization of Recreational Cannabis Moved by Mayor Dawe Seconded by Councillor Gaertner Whereas the federal government is legalizing the use of recreational cannabis; and Whereas the provincial government is working towards a regulatory approach that will align with the federal government’s legislative framework; and Council Meeting Minutes Tuesday, October 10, 2017 Page 8 of 12 Whereas the provincial government has indicated that cannabis and cannabis- related products will be sold by new standalone stores and an online order service operated by a new Crown Corporation subsidiary to the LCBO; and Whereas the provincial government has indicated that there will be approximately 40 stores by July 2018, 80 stores by July 2019, and 150 stores by 2020; and Whereas the provincial Ministry of the Attorney General has indicated that there may be an “opt out” provision for municipalities; 1. Now Therefore Be It Hereby Resolved That staff be directed to investigate this “opt out” provision with the Province. Carried 9. Regional Report York Regional Council Highlights – September 21, 2017 Moved by Councillor Abel Seconded by Councillor Gaertner That the Regional Report of September 21, 2017, be received for information. Carried 10. New Business Councillor Pirri inquired, on behalf of the Environmental Advisory Committee, about the status of the planned nature reserve/wildlife park in the 2C lands. Staff provided an update and agreed to arrange for the proposed design to be presented to the Environmental Advisory Committee. Councillor Pirri inquired about the Town’s grant application submissions in relation to invasive plant species, and staff agreed to forward the information to Council. Councillor Kim inquired about the coordination of upcoming meetings with The Planning Partnership and various stakeholders regarding the design of Library Square, and staff provided clarification. Councillor Abel requested further Council Meeting Minutes Tuesday, October 10, 2017 Page 9 of 12 clarification about the Library Square envisioning and outreach, and staff provided a response. Councillor Thompson inquired about the possibility of utilizing the Town website to share information with residents respecting a minor variance application for property on Henderson Drive, and staff confirmed that the information would soon be available on the website. 11. Public Service Announcements Councillor Gaertner extended a reminder about the Textile Collection Project which takes place one day per month, and noted that residents may also drop off items any time at local bins at the Stronach Aurora Recreation Complex, Aurora Community Centre, Aurora Family Leisure Complex, and Aurora Public Library. Councillor Mrakas noted his attendance at the Dancing with Easter Seals Stars – Newmarket/Aurora fundraising event held on October 5, 2017, where more than $97,000 was raised to help send kids with disabilities to camp. He congratulated Melanie Bell, of snapd Aurora, who won best dancer; and he expressed appreciation to Artistica Ballroom Dance Studio for their efforts. Councillor Mrakas noted his attendance at the PJ’s and Pancakes in the Park fundraising event held on October 7, 2017, an initiative organized by three local children—Kate, Meghan and Jack Beswick—in support of the Pediatric Oncology Group of Ontario. Councillor Mrakas announced that two students—Amanda and Maya Bishop— have organized an event, Why Code Aurora: A Night of Women Empowering Girls to Code, to be held on Tuesday, October 24, 2017, from 6:30 to 8:30 p.m. at the Aurora High School, where an expert panel will speak about the opportunities in technology as a career path for women. Councillor Mrakas extended congratulations to Aurora resident Andrew Nembhard who will be attending the University of Florida next year as a starting point guard and is ranked in the top 30 basketball players in North America from the class of 2018. Council Meeting Minutes Tuesday, October 10, 2017 Page 10 of 12 Councillor Gaertner encouraged everyone to visit the Making Peace international photo exhibition in Town Park. Councillor Abel noted that this exhibition will be on display in Aurora until November 19, 2017. He noted that more than 600 students have signed up, and expressed appreciation to Barb and Robin, granddaughters of Lester P. Pearson, and Council members for attending the opening ceremony on October 4, 2017. Councillor Abel announced that the Aurora Chamber of Commerce will be holding its 2nd Annual Aurora Chamber Tech Expo on Thursday, October 19, 2017. Councillor Abel announced that Sport Aurora will be hosting the Mayor’s Breakfast of Champions 2017 on Saturday, October 28, 2017. Councillor Thom extended a reminder that the 6th annual Hillary House Ball will be held on Saturday, October 21, 2017, at the King Valley Golf Club, presented by the Aurora Historical Society in support of the Hillary House National Historic Site. He noted that more information and tickets are available by calling 905-727-8991 or by email to community@aurorahs.com. Councillor Kim extended a reminder that the 2018 Capital Budget will be reviewed by the Budget Committee from 9 a.m. to 4 p.m. on Saturday, October 14, 2017. Councillor Kim announced that Ontario Public Library Week will take place from Sunday, October 15 to Saturday, October 21, 2017, and the Aurora Public Library will be holding a kick-off event from 7 to 8 p.m. on Monday, October 16, 2017. Mayor Dawe noted that the official opening of Aurora’s first fully-accessible park, the Queen’s Diamond Jubilee Park, took place earlier today. Mayor Dawe encouraged residents to participate in the Town’s online 2018 Citizen Budget Survey at aurora.citizenbudget.com by October 31, 2017, which includes an opportunity to win a $250 credit toward their municipal tax account. Mayor Dawe extended a reminder that a new local artist is on display each month in the Skylight Gallery at Town Hall. Mayor Dawe extended a reminder about the Access Aurora extended hours at Town Hall each Tuesday until 8:30 p.m. Council Meeting Minutes Tuesday, October 10, 2017 Page 11 of 12 Mayor Dawe announced that the Aurora Museum and Archives will be presenting The Plow in the Crest, a history of the Joseph Fleury family in Aurora, starting on Saturday, October 21, 2017. Mayor Dawe extended a reminder that Aurora’s Haunted Forest, one of the Top 100 Festivals and Events in Ontario, will take place on Saturday, October 28, 2017, and wristbands for the event are available for purchase in advance. Mayor Dawe advised that the registration deadline is November 1, 2017, for Aurora’s Youth Innovation Fair to be held on Wednesday, November 15, 2017, and more information is available at aurora.ca. Mayor Dawe noted that a Prayer Breakfast will be held at St. Maximilian Kolbe Catholic High School from 7 to 9 a.m. on Tuesday, October 17, 2017. 12. By-laws None 13. Closed Session None 14. Confirming By-law Moved by Councillor Thompson Seconded by Councillor Gaertner That the following confirming by-law be enacted: By-law Number 6012-17 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on October 10, 2017. Carried Council Meeting Minutes Tuesday, October 10, 2017 Page 12 of 12 15. Adjournment Moved by Councillor Pirri Seconded by Councillor Kim That the meeting be adjourned at 8:01 p.m. Carried _________________________________ _________________________________ Geoffrey Dawe, Mayor Michael de Rond, Town Clerk The minutes of the Council meeting of October 10, 2017, are subject to final approval by Council on October 24, 2017.