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MINUTES - Council - 20170627 Town of Aurora Council Meeting Minutes Council Chambers, Aurora Town Hall Tuesday, June 27, 2017 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Dan Elliott, Director of Financial Services, Al Downey, Director of Parks, Recreation and Cultural Services, Marco Ramunno, Director of Planning and Building Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, and Sarah Murray, Council/ Committee Secretary The Chair called the meeting to order at 7 p.m. Council consented to recess the meeting at 8:54 p.m. and reconvened the meeting at 9:05 p.m. 1. Approval of the Agenda Moved by Councillor Thom Seconded by Councillor Humfryes That the agenda as circulated by Legislative Services, with the following additions, be approved: Council Meeting Minutes Tuesday, June 27, 2017 Page 2 of 16 • Delegation (a) Robert Miller, representing The Regional Municipality of York; Re: Item R8, Report No. PBS17-056 – Approval of the Comprehensive Zoning By-law Review, File No. ZBA-2012-ZBR • Delegation (b) John McDermott, McDermott & Associates Limited, representing Sheila Reisman Management Limited Re 5 – 36 Furbacher Lane; Re: Item R8, Report No. PBS17-056 – Approval of the Comprehensive Zoning By-law Review, File No. ZBA-2012-ZBR • Agenda Index Replacement Page 5; Re: Item R5, Report No. IES17-024 – Implementation of Train Whistle Cessation for GO Train Crossings (correction to Clause No. 2) Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Presentations None 4. Delegations (a) Robert Miller, representing The Regional Municipality of York Re: Item R8, Report No. PBS17-056 – Approval of the Comprehensive Zoning By-law Review, File No. ZBA-2012-ZBR Mr. Miller expressed support of the proposed Comprehensive Zoning By-law Review, and commended staff on the efforts undertaken to finalize the proposal. Moved by Councillor Thom Seconded by Councillor Gaertner That the comments of the delegation be received and referred to Item R8. Carried Council Meeting Minutes Tuesday, June 27, 2017 Page 3 of 16 (b) John McDermott, McDermott & Associates Limited, representing Sheila Reisman Management Limited Re 5 – 36 Furbacher Lane Re: Item R8, Report No. PBS17-056 – Approval of the Comprehensive Zoning By-law Review, File No. ZBA-2012-ZBR Mr. McDermott provided background and highlighted elements of the proposed Comprehensive Zoning By-law Review. He noted that most of his client’s concerns have been addressed by staff. Mr. McDermott further noted that for the issues that remain unresolved, if the By-law is adopted as is, his client would be required to seek relief. Moved by Councillor Abel Seconded by Councillor Thompson That the comments of the delegation be received and referred to Item R8. Carried 5. Consent Agenda Council consented to consider Item C1 (sub-items R2 and R12) under Section 6, Consideration of Items Requiring Discussion (Regular Agenda) as Item R9. Moved by Councillor Thom Seconded by Councillor Pirri That the following Consent Agenda items, C1 (with the exception of sub-items R2 and R12) to C4 inclusive, be approved: C1. General Committee Meeting Report of June 20, 2017 1. That the General Committee meeting report of June 20, 2017, be received and the following recommendations carried by the Committee be approved: (R1) PRCS17-026 – Highland Gate Conceptual Parkland Design 1. That Report No. PRCS17-026 be received; and Council Meeting Minutes Tuesday, June 27, 2017 Page 4 of 16 2. That staff report back regarding the results of consultation at the July 4, 2017 General Committee meeting. (R8) PBS17-015 – Application for Official Plan Amendment, Zoning By- law Amendment, Site Plan, The Gathering Place of Aurora, 210 Edward Street, Part 1 of Block B and C Edward Street Reg. Plan 488, Part 1 65R13909, File Numbers: OPZ-2016-02, ZBA-2016-06, and SP-2016-09 1. That Report No. PBS17-015 be received; and 2. That the Application to Amend the Official Plan File Number OPA- 2016-02 (The Gathering Place of Aurora), to re-designate the subject lands from “Existing Employment – Light Industrial/Service” to “Existing Employment – Light Industrial/Service Site Specific Policy Area No. XX” to permit a place of worship in the entire existing building be approved; and 3. That the Application to Amend the Zoning By-law File Number ZBA- 2016-06 (The Gathering Place of Aurora), to amend the provisions of the General Industrial (M2-9) Exception Zone” to permit a place of worship in the entire existing building be approved; and 4. That Site Plan Application File SP-2016-09 (The Gathering Place of Aurora), to permit the development of the subject lands for a place of worship be approved; and 5. That the implementing by-laws be presented at a future Council meeting; and 6. That the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. (R9) PBS17-051 – Application for Site Plan Approval, P.A.R.C.E.L. Inc., Southwest Corner of Yonge Street and Elderberry Trail, Pt Lot 72, Conc 1 and Pt Blk A, B and G, Plan M- 42, File Number: SP-2014-07 Council Meeting Minutes Tuesday, June 27, 2017 Page 5 of 16 1. That Report No. PBS17-051 be received; and 2. That Site Plan Application File No. SP-2014-07 (P.A.R.C.E.L. Inc.) to permit the development of one (1) four (4)-storey residential condominium building, with a total of 20 residential units, be approved; and 3. That a total of 20 units of water and sewage capacity be allocated to the Approval of the Site Plan Application; and 4. That the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. (R11) PRCS17-025 – Sport Aurora and Sport Plan Funding Request 1. That Report No. PRCS17-025 be deferred to the July 4, 2017 General Committee meeting pending a presentation from Sport Aurora to provide further information regarding the Sport Aurora Funding Request. C2. Council Meeting Minutes of June 13, 2017 1. That the Council meeting minutes of June 13, 2017, be adopted as printed and circulated. C3. Council Public Planning Meeting Minutes of February 22, 2017 1. That the Council Public Planning meeting minutes of February 22, 2017, be adopted as printed and circulated. C4. Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of May 26, 2017 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of May 26, 2017, be received for information. Carried Council Meeting Minutes Tuesday, June 27, 2017 Page 6 of 16 6. Consideration of Items Requiring Discussion (Regular Agenda) Items were considered in the following order: R9(R12), R8, R9(R2), R2, R1, R3, R4, R5, R6, and R7. R1. IES17-031 – Award of Tender York Purchasing Co-op Tender No. CRFP2016-05 for the Supply of York Purchasing Cooperative Custodial Supplies Moved by Councillor Thom Seconded by Councillor Mrakas 1. That Report No. IES17-031 be received; and 2. That York Purchasing Co-op Tender No. CRFP2016-05 for the supply and delivery of Custodial Supplies be awarded to Swish Maintenance Ltd. for a three (3) year term for the supply and delivery of Paper, Soap, Chemicals and Personal Protective Equipment (PPE), and that the Town issue a Purchase Order for an upset limit of $45,000, excluding taxes for 2017; and 3. That York Purchasing Co-op Tender No. CRFP2016-05 for the supply and delivery of Custodial Supplies be awarded to Mr. Chemical Ltd. for a three (3) year term for the supply and delivery of Bags, Miscellaneous and Equipment, and that the Town issue a purchase order for an upset limit of $15,000 excluding taxes for 2017; and 4. That the Director of Infrastructure and Environmental Services be authorized to approve Purchase Orders for the years commencing in 2018 and 2019 to an upset limit of the approved budget for each year; and 5. That the Director of Infrastructure and Environmental Services be authorized to renew Tender No. CRFP2016-05 for an additional two (2) additional, one (1) year terms, pending an annual analysis and satisfactory performance review, for a total contract duration of up to five (5) years; and Council Meeting Minutes Tuesday, June 27, 2017 Page 7 of 16 6. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. Carried R2. PBS17-046 – Request for Street Name Approval, Highland Gate Developments Inc., 21 Golf Links Drive, File Number: SUB-2015-01, Related File Numbers: OPA-2015-01, ZBA- 2015-02 Moved by Councillor Gaertner Seconded by Councillor Thompson 1. That Report No. PBS17-046 be received; and 2. That the following Street Names be approved for the proposed roads within the approved Plan of Subdivision, SUB-2015-01: Street “A” Klees Crescent Street “B” Mathew Lepper Court Street “C” Kenneth Campbell Court Street “D” Alex Gardner Court Street “E” Wallace Merchant Court Street “F” William Crossley Court Street “G” John Bradbury Court Street “H” William Heath Court Carried R3. IES17-029 – Award of Tender IES 2017-53 – Supply and Delivery of One 2017 Sign Body/Crane Truck Moved by Councillor Thom Seconded by Councillor Mrakas 1. That Report No. IES17-029 be received; and Council Meeting Minutes Tuesday, June 27, 2017 Page 8 of 16 2. That Capital Project No. 34411 for replacement of the sign truck be established, and $156,700 in funding be approved from the Fleet Repair and Replacement reserve fund; and 3. That Tender IES 2017-53 for the supply and delivery of one 2017 Sign Body/Crane Truck be awarded to Donway Ford Sales Limited, in the amount of $153,963, excluding taxes; and 4. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. Carried R4. IES17-030 – Procurement of 2018 Capital Projects No. 34168 Single Axle Dump Truck and No. 34410 Tandem Axle Dump Truck in 2017 Moved by Councillor Mrakas Seconded by Councillor Pirri 1. That Report No. IES17-030 be received; and 2. That funding pre-approval for two (2) 2018 fleet projects be approved, and direction be given to staff to immediately tender for 2018 Capital Projects No. 34168 Single Axle Dump Truck with a budget estimate of $208,600 and No. 34410 Tandem Axle Dump Truck with a budget estimate of $246,300; and 3. That the Mayor and Town Clerk be authorized to execute the necessary Agreements, including any and all documents and ancillary agreements required to give effect to same. Carried R5. IES17-024 – Implementation of Train Whistle Cessation for GO Train Crossings Moved by Councillor Gaertner Seconded by Councillor Thompson Council Meeting Minutes Tuesday, June 27, 2017 Page 9 of 16 1. That Report No. IES17-024 be received; and 2. That staff initiate the process as outlined by Transport Canada for train whistle cessation at the road crossings at Engelhard Drive, St. John’s Sideroad and Centre Street, in the Town of Aurora; and 3. That the implementation of the whistle cessation not proceed until the Metrolinx Barrie Corridor Expansion Program is completed; and 4. That Council approve the design budget of $235,000 in 2018 Budget year to initiate the design phase of the project; and 5. That the Region of York and Metrolinx be advised accordingly of the Town’s plans for Train Whistle Cessation. Motion to refer Moved by Councillor Thom Seconded by Councillor Mrakas That Report No. IES17-024 – Implementation of Train Whistle Cessation for GO Train Crossings be referred back to staff for more information during the 2018 Budget deliberations. Motion to refer Carried R6. PBS17-055 – Proposed Changes to the Ontario Municipal Board (OMB) and Updates to Four Provincial Land Use Plans Main motion Moved by Councillor Thompson Seconded by Councillor Mrakas 1. That Report No. PBS17-055 be received for information. Amendment Moved by Councillor Thompson Seconded by Councillor Mrakas That the main motion be amended by adding the following clauses: Council Meeting Minutes Tuesday, June 27, 2017 Page 10 of 16 2. That the Town of Aurora support, in principle, Bill 139; and 3. That staff be directed to submit input on Bill 139 to the province; and 4. That Council encourage the province to move this forward expeditiously, with passage of the Bill. Carried Main motion as amended Moved by Councillor Thompson Seconded by Councillor Mrakas 1. That Report No. PBS17-055 be received; and 2. That the Town of Aurora support, in principle, Bill 139; and 3. That staff be directed to submit input on Bill 139 to the province; and 4. That Council encourage the province to move this forward expeditiously, with passage of the Bill. Carried as amended R7. CAO17-001 – Economic Development Board – Terms of Reference Moved by Councillor Pirri Seconded by Councillor Thom 1. That Report No. CAO17-001 be received; and 2. That the attached Economic Development Board – Terms of Reference be endorsed and staff be directed to proceed with the creation of the Aurora Economic Development Board. Carried R8. PBS17-056 – Approval of the Comprehensive Zoning By-law Review File No. ZBA-2012-ZBR Council Meeting Minutes Tuesday, June 27, 2017 Page 11 of 16 Main motion Moved by Councillor Gaertner Seconded by Councillor Mrakas 1. That Report No. PBS17-056 be received; and 2. That pursuant to Section 34 (10.0.0.2) and 45 (1.4) of the Planning Act Council provide direction on which classes of Zoning By-law Amendment or minor variance applications it will consider. The classes of applications are identified in the Alternatives to Recommendation Section of this staff report. Amendment Moved by Councillor Gaertner Seconded by Councillor Mrakas That the main motion be amended by replacing the second clause with the following two clauses: 2. That, pursuant to Section 45 (1.4) of the Planning Act, Council declares that Committee of Adjustment minor variance applications be permitted; and 3. That, pursuant to Section 34 (10.0.0.2) of the Planning Act, Council declares that Industrial/Employment, Commercial and Institutional (ICI) By-law amendment applications be permitted. Carried Main motion as amended Moved by Councillor Gaertner Seconded by Councillor Mrakas 1. That Report No. PBS17-056 be received; and 2. That, pursuant to Section 45 (1.4) of the Planning Act, Council declares that Committee of Adjustment minor variance applications be permitted; and Council Meeting Minutes Tuesday, June 27, 2017 Page 12 of 16 3. That, pursuant to Section 34 (10.0.0.2) of the Planning Act, Council declares that Industrial/Employment, Commercial and Institutional (ICI) By-law amendment applications be permitted. On a recorded vote the main motion as amended Carried Yeas: 5 Nays: 4 Voting Yeas: Councillors Humfryes, Kim, Pirri, Thompson, and Mayor Dawe Voting Nays: Councillors Abel, Gaertner, Mrakas, and Thom R9. General Committee Meeting Report of June 20, 2017 (R2) PRCS17-024 – Space Accommodations for Community Groups (formerly Consent Agenda Item C1(R2)) Moved by Councillor Gaertner Seconded by Councillor Mrakas 1. That Report No. PRCS17-024 be received; and 2. That the users of 52 and 56 Victoria Street be provided notice that they are to vacate the premises no later than October 1, 2017, in preparation for the demolition of the structures; and 3. That staff continue to work toward finding a solution regarding space for community groups. On a recorded vote the motion Carried Yeas: 9 Nays: 0 Voting Yeas: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe Voting Nays: None Council Meeting Minutes Tuesday, June 27, 2017 Page 13 of 16 R9. General Committee Meeting Report of June 20, 2017 (R12) GRAHC17-001 – Report No. 1 of the Governance Review Ad Hoc Committee, Re: Council Compensation Review (formerly Consent Agenda Item C1(R12)) Moved by Councillor Thompson Seconded by Councillor Thom 1. That Report No. GRAHC17-001 be received; and 2. That the existing one-third tax-free provisions of Council’s compensation be discontinued effective January 1, 2018, and that staff take all steps necessary to give effect to this; and 3. That effective January 1, 2018, the base compensation of members of Council be grossed-up to effectively neutralize or offset the income taxation that will then occur, so to have the effect of the same or similar “take home” Town of Aurora earnings amount; and 4. That for purposes of evaluating and reviewing the compensation of members of Council, Council supports the Mayor role being considered as “full-time” while the eight current Councillor roles being considered as “part-time”. On a recorded vote the motion Carried Yeas: 9 Nays: 0 Voting Yeas: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe Voting Nays: None 7. Notices of Motion None 8. Motions None Council Meeting Minutes Tuesday, June 27, 2017 Page 14 of 16 9. Regional Report None 10. New Business Councillor Gaertner inquired about the Town’s capacity to manage potential flooding of roads, and staff provided a response. Councillor Gaertner suggested that residents should be made aware of the solar panels that are installed at the Stronach Aurora Recreation Complex, and staff indicated that this matter would be addressed. Councillor Mrakas inquired about the Pandolfo development and the impact of vibrations on the properties surrounding Ridge Road, and staff provided a response. 11. Public Service Announcements Councillor Gaertner noted her attendance at the recent 5th annual York Region Pride Parade. Councillor Thompson extended a reminder regarding the Town’s Canada Day parade and others festivities. Councillor Abel extended a reminder about Dances in the Park and the Museum which is also celebrating 150 years. Councillor Abel noted that the Town is welcoming a delegation from Leksand, Sweden this week, and is looking forward to hosting the visitors. Councillor Humfryes extended a reminder regarding the Aurora Farmers’ Market and Artisan Fair being held at Town Park from 8 a.m. to 1 p.m. each Saturday, which is also offering special Canada Day festivities. Councillor Humfryes acknowledged the sign installed at the south end of Town on the railroad bridge and expressed gratitude to staff for their efforts. Council Meeting Minutes Tuesday, June 27, 2017 Page 15 of 16 Councillor Thom extended wishes for a Happy Canada Day to all Aurorans and noted the various celebrations of the weekend. Councillor Kim noted that the Town is hosting Concerts in the Park on Wednesday evenings at Town Park from 7 p.m. to 9 p.m. Councillor Humfryes noted that the Aurora Legion is hosting live music on Friday, June 30, 2017, featuring Randy Thomas, and The Good Brothers tribute band on Saturday, July 1, 2017. Mayor Dawe noted that the visitors from Leksand, Sweden will be arriving Wednesday, June 28, 2017, and they will be participating in a public welcoming ceremony including a flag raising on Thursday, June 29, 2017. Mayor Dawe noted that Recreation and Parks Month continues until the end of June. Mayor Dawe announced that the Town’s Concerts in the Park event series will start next Wednesday, July 5, 2017. Councillor Gaertner recognized Canada’s First Nations people and noted the indigenous movement called Resistance 150. 12. By-laws Moved by Councillor Thompson Seconded by Councillor Thom That the following by-laws be enacted: (a) By-law Number 5993-17 Being a By-law to amend Parking and Traffic Control By-law Number 4574-04.T, as amended, with respect to No Parking on various highways in the Town of Aurora. (b) By-law Number 5994-17 Being a By-Law to amend By-law Number 5630-14, as amended, to regulate licensing of business establishments. (c) By-law Number 6000-17 Being a By-law to adopt a new comprehensive zoning by-law for the Town of Aurora. Carried Council Meeting Minutes Tuesday, June 27, 2017 Page 16 of 16 13. Closed Session None 14. Confirming By-law Moved by Councillor Pirri Seconded by Councillor Kim That the following confirming by-law be enacted: By-law Number 5995-17 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on June 27, 2017. Carried 15. Adjournment Moved by Councillor Thom Seconded by Councillor Humfryes That the meeting be adjourned at 10:08 p.m. Carried _________________________________ _________________________________ Geoffrey Dawe, Mayor Michael de Rond, Town Clerk The minutes of the Council meeting of June 27, 2017, received final approval by Council on July 11, 2017.