Loading...
MINUTES - Council - 20170425 Town of Aurora Council Meeting Minutes Council Chambers Aurora Town Hall Tuesday, April 25, 2017 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner (departed 11 p.m.), Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Dan Elliott, Director of Financial Services, Marco Ramunno, Director of Planning and Building Services, Al Downey, Director of Parks, Recreation and Cultural Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, Samantha Yew, Deputy Clerk, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 7:02 p.m. Council consented to recess the meeting at 9:11 p.m. and reconvene the meeting at 9:23 p.m. Mayor Dawe relinquished the Chair to Deputy Mayor Abel at 10:22 p.m., during the consideration of Motion (a), and resumed the Chair at 10:23 p.m. On a motion of Councillor Thom seconded by Councillor Pirri, Council consented to extend the hour past 10:30 p.m. On a motion of Councillor Thompson seconded by Councillor Abel, Council consented on a two-thirds vote to extend the hour past 11 p.m. Council Meeting Minutes Tuesday, April 25, 2017 Page 2 of 18 1. Approval of the Agenda Moved by Councillor Mrakas Seconded by Councillor Thompson That the agenda as circulated by Legislative Services be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Presentations None 4. Delegations (a) Phil Hardy, representing Soldier On to St. Andrews Committee Re: Motion (a) Mayor Dawe; Re: Beacon Hall Flyover Request – Soldier On to St. Andrews Mr. Hardy provided background to the request for a flyover by a Royal Canadian Air Force aircraft at Beacon Hall, which will be hosting its fourth annual Soldier On to St. Andrews golf tournament and fundraising event on Monday, June 5, 2017. Moved by Councillor Thom Seconded by Councillor Humfryes That the comments of the delegation be received and referred to Motion (a). Carried (b) Klaus Wehrenberg, Resident Re: Item C1(C6) Trails and Active Transportation Committee Meeting Minutes of February 17, 2017 Council Meeting Minutes Tuesday, April 25, 2017 Page 3 of 18 Mr. Wehrenberg presented an image of a road sign indicating a maximum speed of 30 kilometres and that the road is shared by pedestrians, bicycles, and vehicles. He suggested that a side street with a 30-kilometre maximum speed and equal priority for all modes of traffic could be a corridor to connect off-road trails where an off-road trail is not possible. Mr. Wehrenberg further proposed that Cousins Drive could be such a corridor, between Sheppard’s Bush and the future Highland Gate trails, as well as streets within the future Highland Gate neighbourhood, where trails run alongside streets, in order to be more walk-friendly. Moved by Councillor Pirri Seconded by Councillor Thom That the comments of the delegation be received and referred to staff. Carried 5. Consent Agenda Moved by Councillor Thom Seconded by Councillor Kim That the following Consent Agenda item be approved: C1. General Committee Meeting Report of April 18, 2017 1. That the General Committee meeting report of April 18, 2017, be received and the following recommendations carried by the Committee approved (with the exception of sub-items R1, R2, R3, R7, and R8, which were pulled for discussion under Section 6, Consideration of Items Requiring Discussion, under Item R8): (C1) FS17-002 – Financial Health Review 1. That Report No. FS17-002 be received for information. (C2) FS17-012 – Capital Projects Status and Closures as of December 31, 2016 1. That Report No. FS17-012 be received; and Council Meeting Minutes Tuesday, April 25, 2017 Page 4 of 18 2. That the capital project closures and capital funding adjustments outlined in Attachments #1 and #2 be approved. (C3) IES17-018 – Award of Tender 2017-10-IES – Water Box Repairs and Cathodic Protection of Watermains 1. That Report No. IES17-018 be received; and 2. That unit price Tender No. 2017-10-IES for Water Box Repairs and Cathodic Protection of Watermains be awarded to Grand-Mac Construction Ltd. in the upset limit of $300,000 excluding taxes for three (3) years, with an option to renew for an additional two (2) one (1) year periods; and 3. That the Director of Infrastructure and Environmental Services be authorized to renew Tender 2017-10-IES for an additional two (2), one (1) year periods, pending an annual analysis and satisfactory performance review by the Director; and 4. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. (C4) IES17-019 – Award of Tender 2017-16-IES – Street Lighting Maintenance 1. That Report No. IES17-019 be received; and 2. That unit price Tender No. 2017-16-IES for Street Lighting Maintenance be awarded to ALine Utility Limited in the upset limit amount of $270,000 excluding taxes, for three (3) years, with an option to renew for an additional two (2) one (1) year periods; and 3. That the Director of Infrastructure and Environmental Services be authorized to renew Tender 2017-16-IES for an additional two (2), one (1) year periods, pending an annual analysis and satisfactory performance review by the Director; and Council Meeting Minutes Tuesday, April 25, 2017 Page 5 of 18 4. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. (C5) PRCS17-014 – Award of Tender 2017-51-PRCS – Boulevard Tree Plantings in 2C Development Area 1. That Report No. PRCS17-014 be received; and 2. That Tender 2017-51-PRCS Boulevard Tree Plantings in 2C Development Area be awarded to Royal Oak Tree Services Inc. in the amount of $442,857, excluding taxes, for a two-year term; and 3. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. (C6) Trails and Active Transportation Committee Meeting Minutes of February 17, 2017 1. That the Trails and Active Transportation Committee meeting minutes of February 17, 2017, be received for information. (C7) Governance Review Ad Hoc Committee Meeting Minutes of February 28, 2017, and March 28, 2017 1. That the Governance Review Ad Hoc Committee meeting minutes of February 28, 2017, and March 28, 2017, be received for information. (C8) Governance Review Ad Hoc Committee Meeting Minutes of April 11, 2017 1. That the Governance Review Ad Hoc Committee meeting minutes of April 11, 2017, be received for information. Carried Council Meeting Minutes Tuesday, April 25, 2017 Page 6 of 18 Moved by Councillor Thompson Seconded by Councillor Thom That the following Consent Agenda items, C2 to C5 inclusive, be approved: C2. Council Meeting Minutes of April 11, 2017 1. That the Council meeting minutes of April 11, 2017, be adopted as printed and circulated. C3. Council Closed Session Minutes of April 11, 2017, and April 18, 2017 1. That the Council Closed Session minutes of April 11, 2017, and April 18, 2017, be adopted as printed and circulated. C4. Council Closed Session Public Minutes of April 11, 2017, and April 18, 2017 1. That the Council Closed Session Public minutes of April 11, 2017, and April 18, 2017, be adopted as printed and circulated. C5. Council Communications Strategy Workshop Minutes of March 27, 2017 1. That the Council Communications Strategy Workshop minutes of March 27, 2017, be adopted as printed and circulated. Carried 6. Consideration of Items Requiring Discussion (Regular Agenda) Council consented to consider Items in the following order: R8(R1), R8(R2), R8(R7), R6 together with R8(R3), R4, R5, R1, R8(R8), R2, R3, and R7. R1. CAO17-002 – Cultural Partners Review Moved by Councillor Pirri Seconded by Councillor Thompson 1. That Report No. CAO17-002 be received; and 2. That the Town conduct a facilitated workshop with its cultural partners; and Council Meeting Minutes Tuesday, April 25, 2017 Page 7 of 18 3. That, following the workshop, staff report back to Council with detailed next steps pertaining to review of the existing Cultural Partnership delivery model and potential for alternative approaches . Carried R2. FS17-016 – Canada 150 Community Infrastructure Program (Intake II) Grant Approvals Moved by Councillor Thom Seconded by Councillor Thompson 1. That Report No. FS17-016 be received; and 2. That the Town of Aurora enter into a contribution agreement to receive a total of $227,100 in funding through the Canada 150 Community Infrastructure Program (Intake II) in support of the following approved capital projects:  Rehabilitation of the Aurora Community Centre $130,100  Improvement of the Aurora Public Library 97,000 3. That the Mayor and Town Clerk be authorized to execute standardized grant agreements, subject to the satisfaction of the Town Solicitor, for the two (2) projects; and 4. That the Treasurer be authorized to execute on behalf of the Town any progress reports or other such submissions required as per the contribution agreement. Carried R3. PRCS17-013 – Ice Allocation Policy Moved by Councillor Thompson Seconded by Councillor Mrakas 1. That Report No. PRCS17-013 be received; and Council Meeting Minutes Tuesday, April 25, 2017 Page 8 of 18 2. That staff be authorized to return the ice times previously allocated to Knuff Hockey and Monday Night Hockey in 2012 for the 2017 -18 season; and 3. That the revised Ice Allocation Policy be approved. Carried R4. PBS17-026 – Removal of Holding (H) Provision, Zoning By-law Amendment, St. John’s Road Development Corp. (Metrus) 88 Cosford Street and 119 Pointon Street, Lot 55 Plan 65M-4075, Lot 101 Plan 65M-4082, File Number: ZBA(H)- 2017-01, Related File Number: D12-00-1A (SUB-2000-1A) Moved by Councillor Humfryes Seconded by Councillor Pirri 1. That Report No. PBS17-026 be received; and 2. That Application ZBA(H)-2017-01 to remove the Holding (H) provisions from Lot 55 Plan 65M-4075 and Lot 101 Plan 65M-4082 be approved; and 3. That the removal of the Holding provisions by-law be enacted at the next available Council meeting. Carried R5. Summary of Committee Recommendations Report No. 2017-03 Moved by Councillor Thompson Seconded by Councillor Mrakas 1. That Summary of Committee Recommendations Report No. 2017-03 be received; and 2. That the Committee recommendations contained within this report be approved. Carried Council Meeting Minutes Tuesday, April 25, 2017 Page 9 of 18 R6. CS17-015 – Alternative Methods of Voting – Next Steps Council consented to consider Item R6 together with Item R8(R3). Moved by Councillor Thompson Seconded by Councillor Mrakas 1. That Report No. CS17-015 and Report No. CS17-011 be received; and 2. That in accordance with Section 42 (a) and (b) of the Municipal Elections Act, 1996, a by-law be brought forward to the April 25, 2017 Council meeting authorizing the use of alternative voting equipment and an alternative voting method in the 2018 Municipal Election ; and 3. That staff be directed to bring forward further information regarding alternative methods of voting for the 2018 Municipal Election. Carried R7. Memorandum from Councillor Pirri Re: Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors, March 14-17, 2017 Councillor Pirri presented a brief overview of FCM’s activities, priorities, and advocacy efforts in the areas of environmental and sustainable development, increasing women’s participation in municipal government, international relations, predictable allocations, cost sharing, and affordable housing. Moved by Councillor Pirri Seconded by Councillor Kim 1. That the memorandum regarding Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors, March 14 - 17, 2017, be received for information. Carried R8. General Committee Meeting Report of April 18, 2017 (R1) IES17-020 – Agreement with St. Andrew’s College to Display Banners on Town Property Council Meeting Minutes Tuesday, April 25, 2017 Page 10 of 18 Main motion Moved by Councillor Pirri Seconded by Councillor Thompson 1. That Report No. IES17-020 be received; and 2. That the use of Town-owned light standards for displaying banner signs be authorized in accordance with section 3.5 of By-law No. 5840-16; and 3. That the Mayor and Town Clerk be authorized to execute an agreement to facilitate St. Andrew’s College (“SAC”) use of the space on Town-owned light standards for a five (5) year term. Amendment Moved by Councillor Gaertner Seconded by Councillor Mrakas That the main motion be amended by adding the following clause: That the concerns expressed by Council be considered by staff when drafting the agreement with St. Andrew’s College. Carried Main motion as amended Moved by Councillor Pirri Seconded by Councillor Thompson 1. That Report No. IES17-020 be received; and 2. That the use of Town-owned light standards for displaying banner signs be authorized in accordance with section 3.5 of By-law No. 5840-16; and 3. That the concerns expressed by Council be considered by staff when drafting the agreement with St. Andrew’s College; and 4. That the Mayor and Town Clerk be authorized to execute an agreement to facilitate St. Andrew’s College (“SAC”) use of the space on Town-owned light standards for a five (5) year term. Carried as amended Council Meeting Minutes Tuesday, April 25, 2017 Page 11 of 18 (R2) CS17-010 – Machell Avenue Parking Permits Moved by Councillor Pirri Seconded by Councillor Kim 1. That Report No. CS17-010 be received; and 2. That the Town remove any permit parking spaces on Machell Avenue. On a separate vote for each clause the motion Carried (R3) CS17-011 – 2018 Municipal Election – Adoption of Voting Method Council consented to consider Item R8(R3) together with and under Item R6. (R7) PRCS17-015 – Aurora’s Multicultural Festival Moved by Councillor Kim Seconded by Councillor Mrakas 1. That Report No. PRCS17-015 be received; and 2. That Aurora’s Multicultural Festival take place at Town Park on Saturday, September 9, 2017. Carried (R8) PRCS17-017 – Award of Tender 2017-18-PRCS – Construction of Mavrinac Park Moved by Councillor Abel Seconded by Councillor Mrakas 1. That Report No. PRCS17-017 be received; and 2. That Capital Project No. 73285 Mavrinac Park budget be increased by $423,076 with the funding source for this project being Cash -in- Lieu of Parkland; and Council Meeting Minutes Tuesday, April 25, 2017 Page 12 of 18 3. That Tender 2017-18-PRCS Construction of Mavrinac Park be awarded to Melfer Construction Inc. in the amount of $1,502,690, excluding taxes; and 4. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. Carried 7. Notices of Motion None 8. Motions (a) Mayor Dawe Re: Beacon Hall Flyover Request – Soldier On to St. Andrews Moved by Mayor Dawe Seconded by Councillor Humfryes Whereas the “Soldier On” program was created to support ill and injured serving members and veterans to regain their confidence and rebuild their lives through sport and physical activities that promote connection and active lifestyles; and Whereas Beacon Hall hosts an annual charity golf tournament entitled “Soldier On to St. Andrews” which supports Canadian soldiers who have sustained an illness or injury while serving Canada; and Whereas the 2017 event will be held at Beacon Hall on Monday, June 5, and is supported by various donors and sponsors with TD Insurance being the title sponsor; and Whereas the program this year includes guest speaker Rick Hillier, former Chief of Defence Staff at the Canadian Armed Forces; and Council Meeting Minutes Tuesday, April 25, 2017 Page 13 of 18 Whereas the program also includes a flyover by an aircraft during opening announcements; and Whereas, under Federal General Operating and Flight Rules, the municipality must be advised and not object to the flyover; 1. Now Therefore Be It Hereby Resolved That Council support the request for a flyover at Beacon Hall on Monday, June 5, 2017. Carried (b) Councillor Abel Re: Community Energy Plan Moved by Councillor Abel Seconded by Councillor Thompson Whereas municipalities around the world are taking the lead on climate change with sustainable and responsible policies that will reduce their Carbon Footprint; and Whereas municipalities are developing Energy Plans that are both environmentally progressive and economically viable; and Whereas Aurora’s Infrastructure and Environmental Services (IES) Project 10- Year Plan has already allocated $100,000 for such a potential project, for future Budget consideration; and Whereas the Provincial Ministry of Energy has established, and is funding through the Ministry of Environment, a Municipal Energy Plan Program, which may offer municipalities matching funds of up to $90,000 to support the development of a Community Energy Plan; and Whereas Newmarket’s Community Energy Plan received $90,000, Markham’s received $90,000, and Vaughan’s received $54,000; 1. Now Therefore Be It Hereby Resolved That staff be directed to prepare a Terms of Reference and a budget for a Community Energy Plan for Council’s consideration as part of the 2018 Budget. Carried Council Meeting Minutes Tuesday, April 25, 2017 Page 14 of 18 (c) Councillor Kim Re: Multi-use Sports Facility Council consented to consider Motion (c) following consideration of Item R1. Moved by Councillor Kim Seconded by Councillor Abel Whereas the Regional Growth Plan targets Aurora’s population growth at 70,000 by 2031 and 80,000 by 2041; and Whereas that Aurora will likely have a population of 70,000 by 2024; and Whereas Aurora is striving to be the most active community in Canada; and Whereas the Parks & Recreation Master Plan (PRMP) acknowledged that the Town needs to proactively secure land of sufficient size to accommodate a future indoor or outdoor recreation complex to better prepare for a future population increase; and Whereas that expanding the Stronach Aurora Recreation Complex (SARC) is not a plausible option given that the current footprint will not al low for an additional indoor aquatics centre and demand for aquatic sports and recreation has only increased over the years; and Whereas adequate sporting facilities promote good physical and mental health for a community and even help towards developing p ride and identity in one's community; and Whereas sport tourism consumption hit $5.2 billion in 2012; $5.8 billion in 2014 and $6.5 billion in 2015; and Whereas the construction of a multi-use sports facility in conjunction with the current plans for a hotel would allow Aurora to host major sporting events allowing us to capitalize on the sports tourism industry and bringing much needed economic capital to Aurora; and Whereas the soon-to-be-created Economic Development Board can assist with bringing business partners to complement the multi-use sports facility; Council Meeting Minutes Tuesday, April 25, 2017 Page 15 of 18 1. Now Therefore Be It Hereby Resolved That staff work with Aurora’s various sports partners and come back to Council with a report regarding a proposed facility fit for a new multi-use sports facility; and 2. Be It Further Resolved That the report be presented to the Finance Advisory Committee and the Parks, Recreation and Cultural Services Advisory Committee prior to Council’s 2018 budget deliberations. Carried (d) Councillor Kim Re: Baseball Diamonds Moved by Councillor Kim Seconded by Councillor Humfryes Whereas Aurora is striving to be the most active community in Canada; and Whereas Aurora and King had to combine as a children’s baseball league in order to share scarce resources including baseball d iamonds; and Whereas the Aurora King Baseball Association’s (AKBA) enrollment has doubled between 2014 and 2017, from 553 to 1,062 players; and Whereas Council received Jamie Cole’s (President of the AKBA) delegation on April 4, 2017, which emphasized the need for at least two more baseball diamonds; and Whereas the Parks and Recreation Master Plan outlines the need for more baseball diamonds in Aurora; 1. Now Therefore Be It Hereby Resolved That staff report back to Council in time for the 2018 capital budget deliberations with options for at least two (2) baseball diamonds indicating costs, potential locations and other ancillary needs. Carried Council Meeting Minutes Tuesday, April 25, 2017 Page 16 of 18 9. Regional Report York Regional Council Highlights – April 20, 2017 Moved by Councillor Thompson Seconded by Councillor Thom That the Regional Report of April 20, 2017, be received for information. Carried 10. New Business Councillor Thom noted that there are businesses in Aurora with logos similar to the Town’s logo and inquired about the trademark status of the Town’s corporate logo. Staff confirmed that the Town’s logo is trademarked and any potential misuse and complaints are handled on a case by case basis. 11. Public Service Announcements Councillor Pirri announced that Aurora’s Eco Fair will be held on Saturday, April 29, 2017, from 10 a.m. to 2 p.m. at the Stronach Aurora Recreation Complex. Councillor Kim extended a reminder regarding the Annual Aurora Art Show and Sale being held on Saturday, May 6, and Sunday, May 7, 2017, at Town Hall. Councillor Humfryes extended a reminder that opening day of the Aurora Farmers’ Market and Artisan Fair will take place in Town Park from 8 a.m. to 1 p.m. on Saturday, May 6, 2017. Councillor Humfryes expressed appreciation to the staff of IT Services and Legislative Services for their efforts in the training and implementation of the new audio-visual and meeting management systems in Council Chambers. Councillor Abel announced that an inaugural Antique Show will be held at the Aurora Seniors’ Centre from 10 a.m. to 4 p.m. on Sunday, April 30, 2017. Councillor Abel extended congratulations to the Aurora Chamber of Commerce for hosting another successful Aurora Chamber Home Show on April 21-23, 2017. Council Meeting Minutes Tuesday, April 25, 2017 Page 17 of 18 Councillor Abel extended congratulations to Robin Taylor-Smith who was a recent recipient of a Portraits of Giving award in recognition of community involvement. Councillor Thompson extended a reminder about the Run or Walk for Southlake fundraising event being held on Sunday, April 30, 2017. Councillor Mrakas announced that the 2017 Community Recognition Awards event will be held on Monday, May 29, 2017. Mayor Dawe announced that a Casual Noon Hour Concert of Harp will be held at the Aurora Cultural Centre on Wednesday, April 26, 2017. Mayor Dawe announced that the Movies in the Park series will start at the SARC (Stronach Aurora Recreation Complex) on Saturday, April 29, 2017. Mayor Dawe announced that the Canadian Blood Services will be holding a blood donor clinic at the Aurora Legion from 2:30 to 7:30 p.m. on Thursday, April 27, 2017. Mayor Dawe advised that the Town is still seeking nominations for the John West Memorial Leaders of Tomorrow Scholarship Award and applications will be accepted until June 1, 2017. 12. By-laws Moved by Councillor Pirri Seconded by Councillor Kim That the following by-laws be enacted: (a) By-law Number 5975-17 Being a By-law to amend Municipal Waterworks Distribution By-law Number 3305-91, as amended. (b) By-law Number 5976-17 Being a By-law to amend Zoning By-law Number 2213-78, as amended, to remove a Holding “(H)” Symbol (St. John’s Road Development Corp.). (c) By-law Number 5977-17 Being a By-law to Authorize the Use of Alternative Voting and Vote-Counting Methods. Carried Council Meeting Minutes Tuesday, April 25, 2017 Page 18 of 18 13. Closed Session None 14. Confirming By-law Moved by Councillor Thompson Seconded by Councillor Mrakas That the following confirming by-law be enacted: 5978-17 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on April 25, 2017. Carried 15. Adjournment Moved by Councillor Abel Seconded by Councillor Humfryes That the meeting be adjourned at 11:10 p.m. Carried _________________________________ _________________________________ Geoffrey Dawe, Mayor Michael de Rond, Town Clerk The minutes of the Council meeting of April 25, 2017, are subject to final approval by Council on May 9, 2017.