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MINUTES - Council - 20170523 Town of Aurora Council Meeting Minutes Council Chambers Aurora Town Hall Tuesday, May 23, 2017 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Dan Elliott, Director of Financial Services, Marco Ramunno, Director of Planning and Building Services, Al Downey, Director of Parks, Recreation and Cultural Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, Linda Bottos, Council/Committee Secretary, and Sarah Murray, Council/Committee Secretary The Chair called the meeting to order at 7 p.m. Council consented to recess the meeting at 9:18 p.m. and reconvene the meeting at 9:30 p.m. Mayor Dawe relinquished the Chair to Deputy Mayor Abel at 9:47 p.m., during the consideration of Item R3, and resumed the Chair at 10:02 p.m. 1. Approval of the Agenda Moved by Councillor Pirri Seconded by Councillor Humfryes Council Meeting Minutes Tuesday, May 23, 2017 Page 2 of 13 That the agenda as circulated by Legislative Services, with the following additions, be approved: • Delegation (b) David Cabianca, Resident, Re: Item C1(R6) – Additional Information: Comprehensive Zoning By-law Review, File No. ZBA-2012-ZBR • Delegation (c) Hans Hoyer, representing Aurora Village Ratepayers Group; Re: Re: Item C1(R6) – Additional Information: Comprehensive Zoning By-law Review, File No. ZBA-2012-ZBR • Delegation (d) David Heard, Resident; Re: Great Canadian Songbook on Vinyl Update On a two-thirds vote the motion Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Presentations (a) Michael Walters, Chief Administrative Officer, Lake Simcoe Region Conservation Authority (LSRCA) Re: LSRCA’s Phosphorus Off-setting Program Mr. Walters presented a new Phosphorous Off-setting program being implemented in the Lake Simcoe Region watershed by the Authority. He advised the LSRCA is seeking in-kind support from its member municipalities within the watershed, including the Town of Aurora, for this program. Moved by Councillor Pirri Seconded by Councillor Humfryes That the presentation be received for information. Carried Council Meeting Minutes Tuesday, May 23, 2017 Page 3 of 13 (b) Ron Weese, Aurora Sports Hall of Fame Chair, and Stephen Forsey, Aurora Sports Hall of Fame Induction Committee Chair Re: The Aurora Sports Hall of Fame Presents the Class of 2017 Mr. Weese announced the names of four Aurora athletes being inducted into the Aurora Sports Hall of Fame on November 8, 2017, at an event taking place at St. Andrew’s College. He noted that more details may be found at www.aurorashof.ca. Moved by Councillor Thompson Seconded by Councillor Mrakas That the presentation be received for information. Carried (c) Celebrating Recreation (i) Franco De Marco, Recreation Supervisor, Community Programs Re: June is Recreation and Parks Month Mr. De Marco presented on the upcoming June is Recreation and Parks Month and advised that there will be healthy and interactive activities all month long, promoting health and wellness for Aurora residents. (ii) Shelley Ware, Supervisor, Special Events Re: Festivals and Events Ontario Recognition Ms. Ware advised that two of Aurora’s annual events have been recognized in the Festivals and Events Ontario Top 100 list for 2017: the Aurora Haunted Forest; and the Tree Lighting Ceremony. One volunteer from each event was presented with a plaque from the Town of Aurora for their support. Mayor Dawe was also presented with a welcoming award from Festivals and Events Ontario Top 100 List, recognizing the Town of Aurora’s Haunted Forest and Tree Lighting Ceremony for 2017. Council Meeting Minutes Tuesday, May 23, 2017 Page 4 of 13 Moved by Councillor Pirri Seconded by Councillor Humfryes That the presentations be received for information. Carried 4. Delegations (a) Tyler Barker, Resident Re: Item R4 – CS17-019 – Alternative Methods of Election – Further Information Delegation (a) was not in attendance. Mayor Dawe indicated that Mr. Barker’s comments would be forwarded to Council via email. (b) Hans Hoyer, representing Aurora Village Ratepayers Group Re: Item C1(R6) – Summary of Committee Recommendations Report No. PBS17-025, re: Additional Information, Comprehensive Zoning By-law Review File No. ZBA-2012-ZBR Mr. Hoyer expressed concerns regarding the Comprehensive Zoning By-law Review regarding setbacks, height and massing of the new development. He requested that Council reconsider the parameters for future development, specifically in view of the current development proposal of the Aurora United Church lands. Moved by Councillor Pirri Seconded by Councillor Humfryes That the comments of the delegation be received and referred to Item C1(R6). Carried (c) David Cabianca, Resident Re: Item C1(R6) – Summary of Committee Recommendations Report No. PBS17-025, re: Additional Information, Comprehensive Zoning By-law Review File No. ZBA-2012-ZBR Council Meeting Minutes Tuesday, May 23, 2017 Page 5 of 13 Mr. Cabianca spoke in opposition of the proposed Comprehensive Zoning By- law Review regarding setbacks, height and massing of the new development. He requested that Council reconsider the current development proposal of the Aurora United Church lands. Moved by Councillor Humfryes Seconded by Councillor Kim That the comments of the delegation be received and referred to Item C1(R6). Carried (d) David Heard, Resident Re: Great Canadian Songbook on Vinyl Mr. Heard was pleased to advise Council that the Great Canadian Songbook on Vinyl is officially going ahead on Saturday, July 22, 2017. The event is being promoted through the Town’s social media outlets and website. Moved by Councillor Kim Seconded by Councillor Thom That the comments of the delegation be received for information. Carried 5. Consent Agenda Council consented to consider Item C1(sub-item R1) under Section 6, Consideration of Items Requiring Discussion (Regular Agenda) as Item R6. Moved by Councillor Thompson Seconded by Councillor Kim That the following Consent Agenda items, C1 (with the exception of sub-item R1) to C6 inclusive, be approved: C1. General Committee Meeting Report of May 16, 2017 1. That the General Committee meeting report of May 16, 2017, be received and the following recommendations carried by the Committee approved. Council Meeting Minutes Tuesday, May 23, 2017 Page 6 of 13 (R4) PBS17-006 – Application for the Site Plan Approval Markangel Real Estates Assets Inc. 55 Eric T Smith Way Lot 6 and Part of Block 11, Registered Plan 65M-4324, File Number: SP-2016-06 1. That Report No. PBS17-006 be received; and 2. That Site Plan Application File SP-2016-06 (Markangel Real Estate Assets Inc.) to permit the development of the subject lands for three (3) office buildings, each being four to five (4-5) storeys in height and with a total of 18,532.7 m2 GFA including the parking garage, be approved; and 3. That the Mayor and Town Clerk be authorized to execute the site plan agreement, including any all documents and ancillary agreements required to give effect to same. (R5) PBS17-017 – Application for Site Plan Approval Joe Cara 15132 and 15136 Yonge Street Part of Lots 4 and 5, Registered Plan 9 File Number: SP-2013-05 1. That Report No. PBS17-017 be received; and 2. That Site Plan Application File No. SP-2013-05 (Joe Cara) to permit the development of a three (3) storey mixed use building including 12 residential units and 240 square metres of commercial floor space, be approved; and 3. That a total of 12 units of water and sewage capacity be allocated to the Approval of the Site Plan Application; and 4. That the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. (R6) PBS17-017 – Additional Information: Comprehensive Zoning By-law Review, File No. ZBA-2012-ZBR 1. That Report No. PBS17-025 be received; and Council Meeting Minutes Tuesday, May 23, 2017 Page 7 of 13 2. That the Comprehensive Zoning By-law be presented at a future Council meeting for enactment; and 3. That the Amenity Space provisions be maintained in the new Comprehensive Zoning By-law; and 4. That the Special Exception Zone regarding the maximum building height for the property at 15186 Yonge Street (Aurora United Church property) that is currently zoned Institutional, be removed. (R7) FS17-024 – Canada 150 Funding Reallocation 1. That Report No. FS17-024 be received; and 2. That the reallocation of $35,000 of Canada 150 Celebration funding within Capital Project No. 74012, and the return of $5,000 to the Tax Rate Stabilization Reserve, be approved. C2. Council Meeting Minutes of May 9, 2017 1. That the Council meeting minutes of May 9, 2017, be adopted as amended. C3. Council Public Planning Meeting Minutes of April 26, 2017 1. That the Council Public Planning meeting minutes of April 26, 2017, be adopted as printed and circulated. C4. Council Closed Session Minutes of May 2 and May 9, 2017 1. That the Council Closed Session minutes of May 2 and May 9, 2017, be adopted as printed and circulated. C5. Council Closed Session Public Minutes of May 2 and May 9, 2017 1. That the Council Closed Session Public minutes of May 2 and May 9, 2017, be adopted as printed and circulated. Council Meeting Minutes Tuesday, May 23, 2017 Page 8 of 13 C6. Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of April 28, 2017 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of April 28, 2017, be received for information. Carried 6. Consideration of Items Requiring Discussion (Regular Agenda) Council consented to consider items in the following order: R6, R4, R2, R1, R5 and R3. R1. FS17-019 – Interim Operating Budget Forecast – as at March 31, 2017 Moved by Councillor Thom Seconded by Councillor Humfryes 1. That Report No. FS17-019 be received for information. Carried R2. IES17-025 – License Agreement between the Town and Aurora United Church Moved by Councillor Pirri Seconded by Councillor Kim 1. That Report No. IES17-025 be received; and 2. That the requirement to repay a portion of the paving costs as set out in Section 7(b) of the License Agreement between the Town and Aurora United Church be waived. Carried R3. Correspondence from Regional Clerk dated April 21, 2017 Re: Regional Governance Moved by Mayor Dawe Seconded by Councillor Kim Council Meeting Minutes Tuesday, May 23, 2017 Page 9 of 13 1. That the Correspondence from Regional Clerk dated April 21, 2017, regarding Regional Governance be received; and 2. That Council consent to the correspondence from the Regional Clerk. Defeated R4. CS17-019 – Alternative Methods of Election – Further Information Moved by Councillor Mrakas Seconded by Councillor Thompson 1. That Report No. CS17-019 be received; and 2. That Council adopt a hybrid model, being a paper ballot counted by optical scan vote tabulators in conjunction with internet voting for the advanced voting period, for the 2018 municipal election. Carried R5. Memorandum from Mayor Dawe Re: Correspondence from The Hon. Maurizio Bevilacqua, P.C., Mayor, City of Vaughan Moved by Councillor Mrakas Seconded by Councillor Thompson 1. That the memorandum regarding Correspondence from The Hon. Maurizio Bevilacqua, P.C., Mayor, City of Vaughan be received for information. Carried R6. General Committee Meeting Report of May 16, 2017 (R1) PBS17-032 – Library Square Conceptual Plans Moved by Councillor Mrakas Seconded by Councillor Gaertner 1. That Report No. PBS17-032 be received; and Council Meeting Minutes Tuesday, May 23, 2017 Page 10 of 13 2. That the Concept Plans prepared by Fotenn Planning + Design be received; and 3. That staff move ahead with the demolition and procurement process for design services, in accordance with the Procurement By-law; and 4. That for this Strategic Plan Initiative, $500,000 budget funding for demolition and detailed design be approved, to be funded from the unspent interest component of the Hydro Sale Investment Reserve Fund. On a recorded vote the motion Carried as amended Yeas: 9 Nays: 0 Voting Yeas: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson and Mayor Dawe Voting Nays: None 7. Notices of Motion None 8. Motions None 9. Regional Report None 10. New Business Councillor Thompson expressed concern regarding the Town’s electronic meeting management software and suggested that improvements be made. The Town Clerk noted that staff continue to work with the software developer to resolve the issues. Council Meeting Minutes Tuesday, May 23, 2017 Page 11 of 13 11. Public Service Announcements Councillor Mrakas expressed appreciation to the 17 elected officials who have been working toward Ontario Municipal Board (OMB) reform and endorsed the motion, advocating for this much needed change. Councillor Gaertner noted that the Oak Ridges Moraine Conservation Plan was adopted 15 years ago and was a very important step in protecting and filtering drinking water. Councillor Gaertner mentioned that the New Horizons Band of York Region will be holding their first concert on Thursday, May 25, 2017, and that anyone interested may contact Councillor Gaertner for more information. Councillor Thompson promoted the upcoming Canada 150 celebrations. Councillor Abel extended a reminder that Aurora’s first-ever Indigenous Festival will be held on Saturday, June 3, 2017, which includes a Pow Wow and traditional dancing and foods. Councillor Humfryes extended a reminder that the Aurora Farmers’ Market and Artisan Fair is open every Saturday from May to October 2017 at Town Park. Councillor Thom recognised Monday, May 24, 2017, as Queen Victoria’s Birthday. Mayor Dawe advised that the Town’s electronic waste recycle program and drop- off will be available on Saturday, May 27, 2017, from 10 a.m. to 2 p.m. at the Joint Operations Centre, 229 Industrial Parkway North, and more details can be found at aurora.ca/ewaste. Mayor Dawe announced that the Aurora Garden Club and Aurora Home Hardware Building Centre will be holding a plant sale on Sunday, May 28, 2017, at Aurora Home Hardware located at 289 Wellington Street East from 11 a.m. to 2 p.m. Mayor Dawe noted that Doors Open Aurora is looking for participating sites to join this year’s event, and that interested participants should email planning@ aurora.ca by Wednesday, May 31, 2017. Council Meeting Minutes Tuesday, May 23, 2017 Page 12 of 13 Mayor Dawe advised that a special Budget Consultation meeting will be held on Wednesday, May 31, 2017, at 6 p.m. at Town Hall. Mayor Dawe noted that the Town is seeking applications for the John West Memorial Scholarship valued at $1,000 and that the application deadline is Thursday, June 1, 2017. Mayor Dawe noted that Aurora’s Paws in the Park will be held on Saturday, June 3, 2017 from 10 a.m. to 2 p.m. at Sheppard’s Bush. Mayor Dawe announced that the Seniors’ Information and Active Living Fair will be held on Thursday, June 8, 2017, from 10 a.m. to 2 p.m. at the Aurora Family Leisure Complex. Mayor Dawe encouraged residents between the ages of 12 and 17, to enter the competition for the next Aurora Teen Idol. He noted that applications are available online at aurora.ca/teenidol or in-person at local recreation facilities, and that the deadline to register is Friday, June 9, 2017. Mayor Dawe noted that the Town is seeking youth members between the ages of 12 to 17 to serve on the Youth Engagement Committee and that more information may be found at aurora.ca/youth. 12. By-laws Moved by Councillor Thompson Seconded by Councillor Mrakas That the following by-law be enacted: (a) By-law Number 5987-17 Being a By-law to amend Zoning By-law Number 2213-78, as amended (24 Larmont Street). Carried 13. Closed Session None Council Meeting Minutes Tuesday, May 23, 2017 Page 13 of 13 14. Confirming By-law Moved by Councillor Pirri Seconded by Councillor Thom That the following confirming by-law be enacted: 5988-17 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on May 23, 2017. Carried 15. Adjournment Moved by Councillor Abel Seconded by Councillor Gaertner That the meeting be adjourned at 10:18 p.m. Carried _________________________________ _________________________________ Geoffrey Dawe, Mayor Michael de Rond, Town Clerk The minutes of the Council meeting of May 23, 2017, received final approval by Council on June 13, 2017.