MINUTES - Council - 20170411
Town of Aurora
Council Meeting Minutes
Council Chambers
Aurora Town Hall
Tuesday, April 11, 2017
Attendance
Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Pirri, Thom, and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Dan Elliott, Director of
Financial Services, Marco Ramunno, Director of Planning and
Building Services, Al Downey, Director of Parks, Recreation and
Cultural Services, Stephanie Mackenzie-Smith, Manager of
Corporate Communications, Patricia De Sario, Town Solicitor,
Michael de Rond, Town Clerk, and Linda Bottos, Council/
Committee Secretary
The Chair called the meeting to order at 7 p.m.
Mayor Dawe relinquished the Chair to Deputy Mayor Abel at 8:21 p.m., during the
consideration of Motion (a), and resumed the Chair at 8:24 p.m.
1. Approval of the Agenda
Moved by Councillor Pirri
Seconded by Councillor Kim
That the agenda as circulated by Legislative Services, with the following change,
be approved:
Council Meeting Minutes
Tuesday, April 11, 2017 Page 2 of 17
• Withdrawn: Item C1(R9) PRCS17-012 – Music Aurora
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Presentations
4. Delegations
(a) John Gallo, Resident
Re: Item C1(R2) FS17-003 – Joint Operations Centre (JOC) Project:
Financial Summary Report
Mr. Gallo expressed concern regarding the lack of follow-up to the issues he
raised at Open Forum prior to last week’s General Committee meeting. He
requested that Council direct staff to provide further information on: next steps
respecting the Town’s public art policy in relation to the JOC project; reasons
for the Town not receiving funding from the Green Municipal Fund; and an
explanation for the inequities in garbage and recycling services in certain
areas of Town.
Moved by Councillor Mrakas
Seconded by Councillor Thompson
That the comments of the delegation be received and referred to Item C1(R2).
Carried
5. Consent Agenda
Moved by Councillor Pirri
Seconded by Councillor Mrakas
That the following Consent Agenda item be approved:
C1. General Committee Meeting Report of April 4, 2017
Council Meeting Minutes
Tuesday, April 11, 2017 Page 3 of 17
1. That the General Committee meeting report of April 4, 2017, be received
and the following recommendations carried by the Committee approved
(w ith the exception of sub-items C1, C5, and R2, which were pulled
for discussion under Section 6, Consideration of Items Requiring
Discussion (Regular Agenda) as Item R1):
(C2) IES17-016 – Award of Tender IES 2016-103 – Closed Circuit
Television (CCTV) Sewer Inspection Services
1. That Report No. IES17-016 be received; and
2. That Tender No. IES 2016-103 for Capital Project No. 41011 –
Closed Circuit Television (CCTV) Sewer Inspection Services for
sewer inspection services at various locations in the Town of
Aurora for one (1) Year (with an option to renew for an additional
two (2) one (1) year periods), be awarded to Infrastructure
Intelligence Services Inc. in the amount of $134,460 excluding
taxes; and
3. That the Director of Infrastructure and Environmental Services be
authorized to renew Tender IES 2016-103 for an additional two
(2), one (1) year periods, pending an annual analysis and
satisfactory performance review by the Director; and
4. That the Mayor and Town Clerk be authorized to execute the
necessary Agreement, including any and all documents and
ancillary agreements required to give effect to same.
(C3) IES17-017 – Award of Tender 2017-26-IES – For the
Reconstruction of Brookland Avenue from Yonge
Street to Banbury Court
1. That Report No. IES17-017 be received; and
2. That Tender No. 2017-26-IES for the reconstruction of Brookland
Avenue, from Yonge Street to Banbury Court, be awarded to MGI
Construction Corp. in the amount of $1,567,450.35, excluding
taxes; and
Council Meeting Minutes
Tuesday, April 11, 2017 Page 4 of 17
3. That the Mayor and Town Clerk be authorized to execute the
necessary Agreement, including any and all documents and
ancillary agreements required to give effect to same.
(C4) PRCS17-011 – Purchase Order Increase for Summer Camp
Bussing
1. That Report No. PRCS17-011 be received; and
2. That the option to renew the Student Transportation of Canada
contract be exercised for the third and final year of the Contract
ending December 31, 2017; and
3. That Purchase Order No. 957 be increased by $40,000, excluding
taxes, to a total of $103,547, excluding taxes, to accommodate
bussing for 2017.
(R1) IES17-015 – Ten-Year Capital Road Reconstruction Program
1. That Report No. IES17-015 be received; and
2. That a service standard be approved whereby the road network be
maintained at a Pavement Quality Index (PQI) score of 65 (“Fair”),
on average; and
3. That the Town’s 2018 operating and ten-year capital plans for the
Reconstruction and Rehabilitation (R&R) of its road network, as
well as the Asset Management Plan (AMP), be updated to align
with a service standard of maintaining a Pavement Quality Index
(PQI) of 65 (“Fair”), on average.
(R3) FS17-014 – Proposed Changes to Regional Property Tax Ratios
1. That Report No. FS17-014 be received; and
2. That the Town of Aurora supports revenue neutral tax ratios when
the matter is considered by York Region at its Committee of the
Whole meeting of April 13, 2017.
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Tuesday, April 11, 2017 Page 5 of 17
(R4) FS17-015 – Results of Tax Sale Held April 23, 2015
1. That Report No. FS17-015 be received; and
2. That the Treasurer be authorized to write off the outstanding
property tax balances as uncollectible, and vest the parcel of land,
Property Roll number 1946-000-096-70000-0000, that was not
sold in the Tax Sale of April 23, 2015, and that this parcel of land
be offered for sale to the abutting landowners.
(R5) CS17-001 – Council Chambers and Holland Room Use Policy
1. That Report No. CS17-001 be received; and
2. That Policy No. CORP-13 – Council Chambers and Holland Room
Use, be approved; and
3. That the 2017 Fees and Charges By-law be amended to include
the associated staff resourcing fee for Council Chambers and
Holland Room bookings; and
4. That the attached list of Town Council Events be approved.
(R6) CS17-006 – Vacant Buildings Registry
1. That Report No. CS17-006 be received; and
2. That a Vacant Buildings Registry By-law be enacted at a future
Council meeting.
(R7) FS17-006 – 2018 Town of Aurora Budget Workplan
1. That Report No. FS17-006 be received; and
2. That the proposed 2018 budget workplan be approved; and
3. That the handling of requests for funding, assistance or services in
kind received during the budget year outside of the planned
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Tuesday, April 11, 2017 Page 6 of 17
special Budget Committee consultation meeting be referred back
to staff for a more-detailed report back to Council.
(R8) PRCS17-009 – Property Use Agreement – St. Andrew’s College
Soccer Fields
1. That Report No. PRCS17-009 be received; and
2. That a License Agreement for the 2017 playing season for the use
of soccer fields owned by St. Andrew’s College be approved; and
3. That the Director of Parks, Recreation and Cultural Services be
authorized to execute the 2017 License Agreement, including any
and all documents and ancillary agreements required to give effect
to same; and
4. That, going forward, the Director of Parks, Recreation and Cultural
Services be authorized to renew the License Agreement on an
annual basis, provided that there is no financial impact to the
Town, with the Director of Parks, Recreation and Cultural Services
being authorized to execute the necessary renewal Agreements,
including any and all documents and ancillary agreements
required to give effect to same.
(R10) Excerpt from Minutes – Central York Fire Services – Joint Council
Committee (JCC) Meeting of February 7, 2017, regarding the
Consolidation Study
1. That the Excerpt from Minutes – Central York Fire Services – Joint
Council Committee (JCC) Meeting of February 7, 2017, and Joint
Chief Administrative Officers (Newmarket & Aurora) & CYFS Fire
Chief, Corporate Services Report – Financial Services 2017-05
dated January 24, 2017, regarding the Consolidation Study, be
received for information purposes; and
2. That the consolidation of Central York Fire Services (CYFS) with
Richmond Hill Fire and Emergency Services (RHFES) not be
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Tuesday, April 11, 2017 Page 7 of 17
pursued, as there is not a sufficient business case for CYFS at this
time; and
3. That staff continue to identify, report on, and implement
efficiencies through partnerships with neighbouring municipalities
relative to Fire Services; and
4. That JCC provide any further direction relative to Fire Services;
and
5. That Richmond Hill be so advised of the recommendations of
Newmarket and Aurora Councils.
Carried
Moved by Councillor Abel
Seconded by Councillor Humfryes
That the following Consent Agenda items, C2 to C7 inclusive, be approved:
C2. Council Meeting Minutes of March 28, 2017
1. That the Council meeting minutes of March 28, 2017, be adopted as
printed and circulated.
C3. Council Public Planning Meeting Minutes of March 22, 2017
1. That the Council Public Planning meeting minutes of March 22, 2017, be
adopted as printed and circulated.
C4. Council Closed Session Minutes of March 21, 2017, and April 4, 2017
1. That the Council Closed Session minutes of March 21, 2017, and April 4,
2017, be adopted as printed and circulated.
C5. Council Closed Session Public Minutes of March 21, 2017, and April 4,
2017
1. That the Council Closed Session Public minutes of March 21, 2017, and
April 4, 2017, be adopted as printed and circulated.
Council Meeting Minutes
Tuesday, April 11, 2017 Page 8 of 17
C6. Memorandum from Mayor Dawe
Re: Lake Simcoe Region Conservation Authority Board Meeting
Highlights of February 24, 2017
1. That the memorandum regarding Lake Simcoe Region Conservation
Authority Board Meeting Highlights of February 24, 2017, be received for
information.
C7. Memorandum from Mayor Dawe
Re: Lake Simcoe Region Conservation Authority Board Meeting
Highlights of March 24, 2017
1. That the memorandum regarding Lake Simcoe Region Conservation
Authority Board Meeting Highlights of March 24, 2017, be received for
information.
Carried
6. Consideration of Items Requiring Discussion (Regular Agenda)
R1. General Committee Meeting Report of April 4, 2017
(C1) IES17-014 – Submission of Annual Drinking Water Quality Report
Moved by Councillor Gaertner
Seconded by Councillor Thompson
1. That Report No. IES17-014 be received for information.
Carried
(C5) PBS17-020 – Planning Applications Status List
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
1. That Report No. PBS17-020 be received for information.
Carried
Council Meeting Minutes
Tuesday, April 11, 2017 Page 9 of 17
(R2) FS17-003 – Joint Operations Centre (JOC) Project: Financial
Summary Report
Main motion
Moved by Councillor Gaertner
Seconded by Councillor Pirri
1. That Report No. FS17-003 and Report No. IES17-001 (Attachment
#3) be received; and
2. That the overspending of $103,027 on Capital Project No. 34217
be funded as set out in Report No. FS17-003, and that the capital
project be closed; and
3. That the JOC Financial Monitoring Task Force Committee
previously established by Council be disbanded; and
4. That the outstanding items be referred to future capital budgets.
Amendment No. 1
Moved by Councillor Gaertner
Seconded by Councillor Abel
That the main motion be amended by adding the following clause:
That staff be directed to request that York Region conduct an
independent auditor’s review of the Joint Operations Centre
project.
Carried
Amendment No. 2
Moved by Councillor Gaertner
Seconded by Councillor Abel
That the main motion be amended by adding the following clause:
That staff be directed to compile a comprehensive list of
“lessons learned” respecting the Joint Operations Centre and
Aurora Family Leisure Complex projects for future reference
by staff and Council.
Carried
Council Meeting Minutes
Tuesday, April 11, 2017 Page 10 of 17
Amendment No. 3
Moved by Councillor Gaertner
Seconded by Councillor Mrakas
That the main motion be amended by adding the following clause:
That staff be directed to report back on the total cost of the
Joint Operations Centre project.
On a recorded vote the amendment
Carried
Yeas: 9 Nays: 0
Voting Yeas: Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Pirri, Thom, Thompson,
and Mayor Dawe
Voting Nays: None
Main motion as amended
Moved by Councillor Gaertner
Seconded by Councillor Pirri
1. That Report No. FS17-003 and Report No. IES17-001 (Attachment
#3) be received; and
2. That the overspending of $103,027 on Capital Project No. 34217
be funded as set out in Report No. FS17-003, and that the capital
project be closed; and
3. That the JOC Financial Monitoring Task Force Committee
previously established by Council be disbanded; and
4. That the outstanding items be referred to future capital budgets;
and
5. That staff be directed to request that York Region conduct an
independent auditor’s review of the Joint Operations Centre
project; and
6. That staff be directed to compile a comprehensive list of
“lessons learned” respecting the Joint Operations Centre and
Council Meeting Minutes
Tuesday, April 11, 2017 Page 11 of 17
Aurora Family Leisure Complex projects for future reference
by staff and Council; and
7. That staff be directed to report back on the total cost of the
Joint Operations Centre project.
Carried as amended
7. Notices of Motion
(a) Mayor Dawe
Re: Beacon Hall Flyover Request – Soldier On to St. Andrews
Whereas the “Soldier On” program was created to support ill and injured
serving members and veterans to regain their confidence and rebuild their
lives through sport and physical activities that promote connection and active
lifestyles; and
Whereas Beacon Hall hosts an annual charity golf tournament entitled “Soldier
On to St. Andrews” which supports Canadian soldiers who have sustained an
illness or injury while serving Canada; and
Whereas the 2017 event will be held at Beacon Hall on Monday, June 5, 2017,
and is supported by various donors and sponsors with TD Insurance being the
title sponsor; and
Whereas the program this year includes guest speaker Rick Hillier, former
Chief of Defence Staff at the Canadian Armed Forces; and
Whereas the program also includes a flyover by an aircraft during opening
announcements; and
Whereas under Federal General Operating and Flight Rules the municipality
must be advised and not object to the flyover;
1. Now Therefore Be It Hereby Resolved That Council support the request
for a flyover at Beacon Hall on June 5, 2017.
Council Meeting Minutes
Tuesday, April 11, 2017 Page 12 of 17
8. Motions
(a) Mayor Dawe
Re: By-law Number 5642-14 – Relating to the Keeping, Licensing and
Controlling of Animals in the Town of Aurora
Moved by Mayor Dawe
Seconded by Councillor Pirri
Whereas the City of Toronto has enacted amendments to Municipal Code Chapter
349 with respect to Animals; and
Whereas the amendments include a clear definition of “dangerous dog” and
“dangerous act and attack” and requirements for dangerous dogs which are
intended to address dog behaviour and responsible dog ownership among other
things; and
Whereas Aurora residents have requested that Aurora By-law Number 5642-14
be amended to include provisions with respect to the protection of persons and
animals from dangerous dogs, similar to what has been introduced in the City of
Toronto;
1. Now Therefore Be It Hereby Resolved That staff investigate and report back
to Council on the implications of introducing amendments to By-law Number
5642-14 similar to those enacted by the City of Toronto.
Carried
(b) Councillor Gaertner
Re: Appreciating Diversity in Aurora
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
Whereas Aurora is a community that values inclusion, acceptance and
diversity; and
Whereas the Town Council affirms that diversity is welcome and serves to
make our community stronger; and
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Tuesday, April 11, 2017 Page 13 of 17
Whereas the Town wants to send a strong message that we reject intolerance
based on race, religion, ethnicity, gender, sexual orientation, and all other
forms of discrimination under the Canadian Charter of Rights and Freedoms;
and
Whereas respect and acceptance for our differences are fostered by
knowledge and understanding; and
Whereas the Town of Aurora has the capability to use its communication tools
to provide information and foster positive conversations about our diversity;
1. Now Therefore Be It Hereby Resolved That the Town utilize
communications opportunities to provide information, share knowledge and
promote events that celebrate the values of inclusion, acceptance and
diversity.
On a recorded vote the first operative clause of the motion
Carried
Yeas: 9 Nays: 0
Voting Yeas: Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Pirri, Thom, Thompson,
and Mayor Dawe
Voting Nays: None
2. Be It Further Resolved That the Town’s social media platforms be used to
celebrate and recognize key community and global events that further
LGBTQ rights, religious celebrations, persons with disabilities, human
rights, and serve to assist in the elimination of discrimination of any kind.
These events include—but are not limited to—Pride Week, the Town of
Aurora Multicultural Festival, International Day for the Elimination of Racial
Discrimination, Black History Month, Asian Heritage Month, and
International Women’s Day.
On a recorded vote the second operative clause of the motion
Carried
Yeas: 7 Nays: 2
Voting Yeas: Councillors Abel, Gaertner, Humfryes,
Mrakas, Pirri, Thom, and Mayor Dawe
Voting Nays: Councillors Kim and Thompson
Council Meeting Minutes
Tuesday, April 11, 2017 Page 14 of 17
9. Regional Report
York Regional Council Highlights – March 23, 2017
Moved by Councillor Mrakas
Seconded by Councillor Pirri
That the Regional Report of March 23, 2017, be received for information.
Carried
10. New Business
Councillor Mrakas inquired about the Highland Gate park proposal presented at a
recent open house and about whether information will be made available on the
Town website. Staff confirmed that links and information will be provided on the
website.
Councillor Mrakas requested an update regarding the artificial turf soccer fields at
Stronach Aurora Recreation Complex and Sheppard’s Bush, and staff provided a
response.
Councillor Gaertner requested an update regarding the Seniors’ art classes that
were moved to the Aurora Family Leisure Complex, and staff provided a response.
Councillor Thompson requested an update on Hartwell Way and the closures on
St. John’s Sideroad, and staff indicated that information will be forwarded to
Council and posted on the Town website.
Councillor Humfryes inquired about the process for residents to communicate any
questions or concerns regarding the Highland Gate development, and staff
provided a response.
Councillor Kim referred to the concerns raised in the delegation by John Gallo
regarding garbage and recycling service discrepancies and requested whether
staff would be providing a follow-up report. Staff indicated that information will be
provided to Mr. Gallo and to Council.
Council Meeting Minutes
Tuesday, April 11, 2017 Page 15 of 17
Councillor Pirri inquired about when electronic voting will be operational at Council
meetings, and staff indicated that electronic voting will be launched on April 25,
2017.
Councillor Pirri requested an update on New Business Motion No. 3 from the
Environmental Advisory Committee meeting of November 24, 2016, regarding the
containment or removal of phragmites and a public education strategy regarding
phragmites, dog-strangling vine, and Japanese knotwood. Staff provided a
response.
11. Public Service Announcements
Councillor Thom extended appreciation to the Royal Canadian Legion Branch 385,
the Regimental Council of the Queen’s York Rangers (1st American Regiment), the
Queen’s York Rangers (1st American Regiment), all Canadians who have made
sacrifices, and all those who attended the event on Saturday, April 8, 2017, at the
Aurora Legion to commemorate the 100th Anniversary of the Battle of Vimy Ridge.
Councillor Humfryes announced that NewRoads Automotive Group will be hosting
a Girls and Guys Night Out on Tuesday, April 18, 2017, starting at 6:30 p.m.,
featuring a fashion show and live silent auction, to raise awareness and funds for
the Multiple Sclerosis Society and Women’s Centre of York Region.
Councillor Abel announced that Portraits of Giving is holding their annual
recognition of community members on Thursday, April 20, 2017, at H.J. Pfaff Audi
on Leslie Street in Newmarket.
Councillor Abel noted that he and Mayor Dawe attended the GO Transit station for
the announcement of federal funding in the amount of $1.9 billion toward GO
Transit’s regional express rail program, including the Barrie corridor.
Councillor Abel noted that he also attended the Aurora Chamber of Commerce’s
federal budget discussions, along with MP Leona Alleslev and MP Kyle Peterson,
where he highlighted aspects of the federal budget and the impacts on Aurora.
Councillor Gaertner noted her attendance at a ceremony at the Cenotaph on
Sunday, April 9, 2017, and expressed appreciation for the sacrifices of those who
stood up for Canada and the world in the service of peace.
Council Meeting Minutes
Tuesday, April 11, 2017 Page 16 of 17
Councillor Gaertner extended wishes for a happy holiday celebration of Passover
to the Jewish members of the community.
Councillor Mrakas noted that the topic of Hartwell Way is included in a report on
the General Committee agenda of April 18, 2017, which indicates that the Hartwell
Way extension is estimated to open prior to September 2017.
Mayor Dawe extended a reminder about the Run or Walk for Southlake being held
on Sunday, April 30, 2017, and encouraged the community to support this initiative
by joining Team Aurora or sponsoring a member of the Team.
Mayor Dawe extended a reminder about Aurora’s Easter Egg Hunt, which will take
place on Saturday, April 15, 2017.
Mayor Dawe advised that applications to display art at Aurora’s Annual Juried Art
Show and Sale may be submitted until Tuesday, April 18, 2017.
Mayor Dawe invited members of the community to register by Tuesday, April 18, to
participate in Aurora’s Annual Clean-up Day, which will take place on Saturday,
April 22, 2017.
Mayor Dawe welcomed the new Town Clerk, Michael de Rond.
12. By-laws
None
13. Closed Session
None
14. Confirming By-law
Moved by Councillor Mrakas
Seconded by Councillor Thompson
That the following confirming by-law be enacted:
Council Meeting Minutes
Tuesday, April 11, 2017 Page 17 of 17
5973-17 Being a By-law to Confirm Actions by Council Resulting from a Council
Meeting on April 11, 2017.
Carried
15. Adjournment
Moved by Councillor Humfryes
Seconded by Councillor Thom
That the meeting be adjourned at 9:16 p.m.
Carried
_________________________________ _________________________________
Geoffrey Dawe, Mayor Michael de Rond, Town Clerk
The minutes of the Council meeting of April 11, 2017, are subject to final approval by
Council on April 25, 2017.