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MINUTES - Council - 20161213 Town of Aurora Council Meeting Minutes Council Chambers Aurora Town Hall Tuesday, December 13, 2016 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Ilmar Simanovskis, Director of Infrastructure and Environmental Services, Dan Elliott, Director of Financial Services, Al Downey, Director of Parks, Recreation and Cultural Services, Marco Ramunno, Director of Planning and Building Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Lisa Lyons, Town Clerk, and Samantha Yew, Council/ Committee Secretary The Chair called the meeting to order at 7:01 p.m. On a motion of Councillor Mrakas seconded by Councillor Thompson, Council consented to extend the hour past 10:30 p.m. in accordance with subsection 3.16(a) of the Procedural By- law. 1. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. Council Meeting Minutes Tuesday, December 13, 2016 Page 2 of 25 2. Approval of the Agenda Moved by Councillor Pirri Seconded by Councillor Kim That the agenda as circulated by Legislative Services, with the following additions, be approved: • Delegation (a) Jim Helkie, Resident, Re: Item 1(2) IES16-088 – Award of Recycling and Garbage Contract for Northern Six Partnership • Delegation (b) Geraldine and Sunny Matheson, Residents, Re: Item 8 – Heritage Advisory Committee Meeting Minutes of December 12, 2016 • Item 7 – Community Recognition Review Advisory Committee Meeting Minutes of December 5, 2016 • Item 8 – Heritage Advisory Committee Meeting Minutes of December 12, 2016 Carried 3. Adoption of the Minutes Special Council Meeting Minutes of November 22, 2016 Council Meeting Minutes of November 22, 2016 Special Council – Public Planning Meeting Minutes of November 30, 2016 Special Council – Workshop Meeting Minutes of December 5, 2016 Special Council Meeting Minutes of December 6, 2016 Special Council Closed Session Meeting Minutes of November 22, 2016 Special Council Closed Session Meeting Minutes of December 6, 2016 Mayor Dawe announced that, at the Special Council Closed Session meeting of November 22, 2016, Council appointed Nick Racanelli to the Committee of Adjustment. Mayor Dawe announced that, at the Special Council Closed Session meeting of December 6, 2016, Council appointed the following applicants to the Aurora Design Review Panel for Heritage Properties: Mr. Gary Templeton, Ms. Andrea Council Meeting Minutes Tuesday, December 13, 2016 Page 3 of 25 Bourrie, Mr. David Travers-Gillespie, Mr. Michael Barker, and Ms. Michelle N. Tremblay. Moved by Councillor Mrakas Seconded by Councillor Kim That the minutes of the Council meeting of November 22, 2016, the Special Council meetings of November 22 and December 6, 2016, the Special Council Closed Session meetings of November 22 and December 6, 2016, the Special Council – Public Planning meeting of November 30, 2016, and the Special Council – Workshop meeting of December 5, 2016, be adopted as printed and circulated. Carried 4. Presentations (a) Adrian Kawun, Manager, Service Planning, YRT/Viva Re: 2017 Annual Service Plan Mr. Kawun gave a presentation outlining the York Region Transit (YRT)/Viva services and service areas, the YRT/Viva initiatives within the Town of Aurora, and the implementation of the 2017 Annual Service Plan. Moved by Councillor Pirri Seconded by Councillor Kim That the presentation be received for information. Carried (b) Brent Kopperson, Executive Director, Windfall Ecology Centre Re: Update on Windfall Ecology Centre Mr. Kopperson provided a review of Windfall Ecology Centre’s 2016 achievements, and outlined the Centre’s next steps for 2017. Moved by Councillor Kim Seconded by Councillor Thom That the presentation be received for information. Carried Council Meeting Minutes Tuesday, December 13, 2016 Page 4 of 25 5. Public Service Announcements Councillor Gaertner expressed appreciation for the Town’s Tree Lighting Ceremony held on December 7, 2016. Councillor Humfryes noted her attendance at the Fred Penner Family Christmas Concert event held at the Aurora Cultural Centre on December 10, 2016. Mayor Dawe noted that holiday hours for the Town’s municipal offices and facilities may be found in the December 15 and 22, 2016 editions of the Town’s Notice Board, and at aurora.ca. Mayor Dawe extended a reminder that the Town will be pruning municipal trees on several streets in Aurora from November 2016 to January 2017, and that more information may be found at aurora.ca. Mayor Dawe extended a reminder that Town has implemented a Winter Overnight Parking Pilot Program which allows residents to park overnight on residential streets, as long as the Town has not called a snow event, and noted that details may be found at aurora.ca/snow. Mayor Dawe advised that residents may now register online for winter programs, activities and aquatics, and that details can be found in the Winter 2017 Parks, Recreation & Culture Program Guide and at aurora.ca/recguide. Mayor Dawe announced that the Aurora Public Library will be hosting Library Lego Days on Saturday, December 17, 2016, and a Women’s Meet-Up to connect women of diverse backgrounds on Tuesday, January 3, 2017. He noted that more information may be found by visiting aurorapl.ca. Mayor Dawe extended a reminder that the Town’s skateboard park, tennis courts and pickle ball courts are closed for the season. Mayor Dawe announced that the Aurora Seniors’ Centre is arranging a trip to Niagara Fallsview Casino on Wednesday, January 25, 2017, and that more information may be found by contacting the Aurora Seniors’ Centre. Council Meeting Minutes Tuesday, December 13, 2016 Page 5 of 25 Mayor Dawe mentioned that the Aurora Community Blood Donor Clinic will be operating a blood donor clinic on Thursday, December 22, 2016, from 2:30 p.m. to 7:30 p.m. at the Aurora Legion located at 105 Industrial Parkway North. Mayor Dawe extended a reminder that Aurora’s Borealis will be taking place in Town Park from Friday, December 15, 2016, to February 20, 2017, every evening from 5 p.m. to 11 p.m. Mayor Dawe extended a reminder that Aurora’s Family First Night will be held on Saturday, December 31, 2016, from 6 p.m. to 9 p.m. at the Aurora Family Leisure Complex, and noted that full details may be found at aurora.ca/firstnight. 6. Determination of Items Requiring Separate Discussion Items 1(2), 1(6), 1(20), 3, 4, and 8 were identified for discussion. These items were discussed in the following order: 8, 1(2), 3, 1(6), and 1(20), and 4. 7. Adoption of Items Not Requiring Separate Discussion Items 1 (with the exception of sub-items 2, 6, and 20), 2, 5, 6, and 7 were identified as items not requiring separate discussion. Moved by Councillor Pirri Seconded by Councillor Humfryes That the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of December 6, 2016 That the General Committee meeting report of December 6, 2016, be received and the following recommendations carried by the Committee be approved: (1) CAO16-007 – Update on Collaborative Municipal Initiatives of the Six Northern Municipalities of York Region 1. That Report No. CAO16-007 be received for information. Council Meeting Minutes Tuesday, December 13, 2016 Page 6 of 25 (3) CS16-014 – Governance Review Ad Hoc Committee Terms of Reference 1. That Report No. CS16-014 be received; and 2. That the Terms of Reference for the Governance Review Ad Hoc Committee, Attachment 2 to this report, be approved; and 3. That staff be directed to commence recruitment. (4) FS16-037 – 2017 Interim Property Tax Levy 1. That Report No. FS16-037 be received; and 2. That a by-law be adopted to authorize the levying of 2017 Interim Property Taxes on all rateable properties and to establish installment due dates. (5) FS16-038 – 2016 Surplus Control By-law 1. That Report No. FS16-038 be received; and 2. That a by-law be adopted to authorize the Treasurer and the Chief Administrative Officer to make any necessary year-end financial adjustments and to allocate any 2016 Operating Fund surplus in the following order of priority: i. That any unspent funds from various reserve funds allocated in the 2016 Budget for specific expenditures be returned to the respective original reserve fund sources from which they came; and ii. That any net Building Permit revenue surplus/deficit be allocated to/funded from the Building Permit Fees Reserve; and iii. That the remainder of any surplus be allocated to budget carry- forward items, being Council approved special projects or initiatives funded in the Operating Fund in the subject year, but not started by year end; and Council Meeting Minutes Tuesday, December 13, 2016 Page 7 of 25 iv. That up to a maximum of $389,600.00 of any then remaining surplus be allocated to the Tax Rate Stabilization Reserve Fund to assist with the stabilization of tax rates in future years which may be subject to fluctuations due to significant changes in service levels or municipal costs, or changes in expected revenues; and v. That the remainder of any surplus be allocated proportionately to the tax rate funded Repair & Replacement reserves; and Or, alternatively, in the event of a year-end operating deficit, that adjustments i. and ii. above are authorized, with the remaining net shortfall being funded from the Tax Rate Stabilization reserve; and 3. That the provisions made within By-law 5928-16 be adopted to authorize the Treasurer and the Chief Administrative Officer to allocate any 2016 surplus or alternatively fund any deficit in the Water, Wastewater, or Stormwater budgets to or from the appropriate related reserve accounts; and 4. That the adjustments authorized herein are to occur with an effective date of December 31, 2016, and which may be made prior to or after December 31, 2016; and 5. That the Treasurer and Chief Administrative Officer report to Council through General Committee after the year-end surplus/deficit control adjustments and allocations have been performed. (7) IES16-090 – Acceptance of Municipal Services, Brookvalley Developments (Aurora) Ltd., Registered Plan 65M-4084 1. That Report No. IES16-090 be received; and 2. That ownership, operation and maintenance of the works within the roads, rights-of-way and other lands dedicated to the Town as contained within Registered Plan 65M-4084, being Brookvalley Development Residential Subdivision, be assumed; and Council Meeting Minutes Tuesday, December 13, 2016 Page 8 of 25 3. That the necessary by-law be brought forward for enactment to assume for public use the highways within Registered Plan 65M-4084 and to establish as public highway any applicable reserves. (8) PBS16-096 – Application for Exemption from Part Lot Control, Countrywide Homes at Aurora, Blocks 1, 2, 3, 4, 5, and 6, Plan 65M-4467, File Number: PLC-2016-14, Related File Numbers: SUB-2011-04, ZBA-2011-12 1. That Report No. PBS16-96 be received; and 2. That the Application for Exemption from Part Lot Control submitted by Countrywide Homes at Aurora to divide Blocks 1, 2, 3, 4, 5, and 6, Plan 65M-4467, into 33 townhouse lots, be approved; and 3. That the implementing Part Lot Control Exemption by-law be presented at a future Council meeting. (9) PBS16-097 – Delegated Development Agreements, 2016 Summary Report 1. That Report No. PBS16-097 be received for information. (10) PBS16-101 – Planning Applications Status List 1. That Report No. PBS16-101 be received for information. (11) Community Recognition Review Advisory Committee Meeting Minutes of October 25, 2016 1. That the Community Recognition Review Advisory Committee meeting minutes of October 25, 2016, be received for information. (12) Accessibility Advisory Committee Meeting Minutes of November 2, 2016 1. That the Accessibility Advisory Committee meeting minutes of November 2, 2016, be received; and Council Meeting Minutes Tuesday, December 13, 2016 Page 9 of 25 2. 2017 Draft Repair & Replacement Capital Project Referred from Special General Committee – 2017 Capital Budget Meeting of October 15, 2016; Re: Capital Project 72259 – Victoria Hall – Accessibility Ramp Installation (a) That Capital Project 72259 – Victoria Hall – Accessibility Ramp Installation be approved as an initial accessible feature; and (b) That an accessible entranceway with automatic door openers and an accessible universal washroom be approved; and (c) That additional accessible features to facilitate possible future uses of the building, including visual and audible building alert and alarm signals, be considered; and (d) That any future proposed renovation plans for Victoria Hall be submitted to the Accessibility Advisory Committee for review and comment. (13) Heritage Advisory Committee Meeting Minutes of November 14, 2016 1. That the Heritage Advisory Committee meeting minutes of November 14, 2016, be received; and 1. HAC16 -015 – Heritage Permit Application, 70-72 Centre Street, File Number: NE-HCD-HPA-16-09 (a) That Heritage Permit Application NE-HCD-HPA-16-03 be approved to permit the demolition of a 9.25m2 accessory structure (mudroom); and (b) That, in the removal of the 9.25m2 accessory structure, that the Owner minimize any damage to the main building. Council Meeting Minutes Tuesday, December 13, 2016 Page 10 of 25 2. HAC16-016 – Request to Remove a Property from the Aurora Registrar of Properties of Cultural Heritage Value or Interest, 111 Metcalfe Street (a) That the property located at 111 Metcalfe Street be removed from the Aurora Register of Properties of Cultural Heritage Value or Interest. New Business Motion No. 1 1. That staff investigate opportunities for signage to identify the North East Heritage District. (14) Memorandum from Mayor Dawe, Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights – October 28, 2016 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights – October 28, 2016, be received for information. (15) PRCS16-048 – Award of Tender PRS 2016-59 Construction of Multi- Purpose Synthetic Turf Sports Field at Stewart Burnett Park 1. That Report No. PRCS16-048 be received; and 2. That Tender PRS 2016-59 Construction of Multi-Purpose Synthetic Turf Sports Field at Stewart Burnett Park be awarded to Rutherford Contracting Ltd. in the amount of $1,956,936, excluding taxes; and 3. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. (16) PBS16-091 – Applications for Official Plan Amendment, Draft Plan of Subdivision and Zoning By-law Amendment, Leslie – Wellington Developments Inc., 1289 Wellington Street East, Part of Block 13 and Part of Block 2, Plan Council Meeting Minutes Tuesday, December 13, 2016 Page 11 of 25 65M-3436, File Numbers: SUB-2016-01, OPA-2016-01 and ZBA-2016-03 1. That Report No. PBS16-091 be received; and 2. That Application to Amend the Official Plan File No. OPA-2016-01 (Leslie – Wellington Developments Inc.) to re-designate the land use to allow single detached uses on the subject lands be approved; and 3. That Application to Amend the Zoning By-law File No. ZBA-2016-03 (Leslie – Wellington Developments Inc.) to implement the proposed draft plan of subdivision be approved; and 4. That Application for Draft Plan of Subdivision File No. SUB-2016-01 (Leslie – Wellington Developments Inc.), to allow the development of 145 single detached dwellings on the subject lands be approved, subject to the conditions outlined in Schedule “A” of this report; and 5. That the implementing Official Plan and Zoning By-law Amendments be presented at a future Council Meeting; and 6. That a total of 145 units of water and sewage capacity be allocated to the Draft Plan of Subdivision; and 7. That the Mayor and Town Clerk be authorized to execute a Subdivision Agreement, including any and all documents and all of the Agreements referenced in the Conditions of Draft Plan Approval, including any ancillary agreements required to give effect to same. (17) Parks and Recreation Advisory Committee Meeting Minutes of November 17, 2016 1. That the Parks and Recreation Advisory Committee meeting minutes of November 17, 2016, be received; and 1. Proposed New Terms of Reference for Parks and Recreation Advisory Committee Council Meeting Minutes Tuesday, December 13, 2016 Page 12 of 25 (a) That the proposed new Terms of Reference for the Parks and Recreation Advisory Committee be endorsed and implemented in 2017. New Business Motion No. 1 (a) That staff be directed to investigate the feasibility of control and/or eradication of invasive species in Aurora and report back. New Business Motion No. 2 (a) That the development of Library Square be endorsed. (18) Trails and Active Transportation Committee Meeting Minutes of November 18, 2016 1. That the Trails and Active Transportation Committee meeting minutes of November 18, 2016, be received; and 1. Extract from Council Meeting of October 11, 2016 Re: Item 1(6), Report No. PRCS16-044 – Leslie Street Underpasses Construction (a) That the construction of Leslie Street Underpass C be approved and funded as recommended by staff in Report No. PRCS16-044. New Business Motion No. 1 (a) That the proposed option to demolish the former library at 56 Victoria Street, and the former seniors centre at 52 Victoria Street, be endorsed; and (b) That any development proposal criteria include affordable housing or mixed uses. New Business Motion No. 2 Council Meeting Minutes Tuesday, December 13, 2016 Page 13 of 25 (a) That staff be directed to investigate the possibility of cost sharing with the Town of Newmarket in the construction of Leslie Street Underpass C; and (b) That any potential cost sharing not be contingent on the approval of the Town of Aurora’s 50 per cent share in the construction costs of Leslie Street Underpass C. (19) Environmental Advisory Committee Meeting Minutes of November 24, 2016 1. That the Environmental Advisory Committee meeting minutes of November 24, 2016, be received; and New Business Motion No. 1 (a) That staff be directed to investigate the feasibility of eliminating single-use plastic bottles at all Town facilities, and report back; and (b) That a “bring your own bottle” initiative be implemented at all Town facilities. New Business Motion No. 2 (a) That the concept plans for Library Square and Town Park, and removal of the former library and seniors centre, be endorsed; and (b) That green and sustainable development aspects are incorporated in the final designs. New Business Motion No. 3 (a) That staff be directed to investigate the feasibility of containment or removal of phragmites, and report back to Council within the first quarter of 2017; and (b) That a public education strategy be developed, regarding phragmites, dog-strangling vine, and Japanese knotwood. Council Meeting Minutes Tuesday, December 13, 2016 Page 14 of 25 New Business Motion No. 4 (a) That staff be directed to investigate the feasibility of joining the ClimateWise Business Network. 2. Special General Committee – 2017 Operating Budget Review Meeting Minutes of November 14, November 21, and November 28-29, 2016 1. That the Special General Committee – 2017 Operating Budget Review meeting minutes of November 14, November 21, and November 28-29, 2016, be received for information. 5. Memorandum from Director of Financial Services/Treasurer Re: 2016 Operating Budget Forecast Update – as of October 31, 2016 1. That the memorandum regarding 2016 Operating Budget Forecast Update – as of October 31, 2016, be received for information. 6. Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights – November 25, 2016 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights – November 25, 2016, be received for information. 7. Community Recognition Review Advisory Committee Meeting Minutes of December 5, 2016 1. That the Community Recognition Review Advisory Committee meeting minutes of December 5, 2016, be received for information. Carried 8. Delegations (a) Jim Helkie, Resident Re: Item 1(2) IES16-088 – Award of Recycling and Garbage Contract for Northern Six Partnership Council Meeting Minutes Tuesday, December 13, 2016 Page 15 of 25 Mr. Helkie expressed concerns regarding the current waste service provider and spoke in opposition of awarding the recycling and waste contract. Moved by Councillor Humfryes Seconded by Councillor Thom That the comments of the delegation be received and referred to Item 1(2). Carried (b) Geraldine and Sunny Matheson, Residents Re: Item 8 – Heritage Advisory Committee Meeting Minutes of December 12, 2016 Ms. Geraldine Matheson, of 52 Harrison Avenue, spoke in support of removing her house from the Aurora Register of Properties of Cultural Heritage Value or Interest. Moved by Councillor Thom Seconded by Councillor Kim That the comments of the delegation be received and referred to Item 8. Carried 9. Consideration of Items Requiring Separate Discussion 1. General Committee Meeting Report of December 6, 2016 (2) IES16-088 – Award of Recycling and Garbage Collection Contract for Northern Six Partnership Moved by Councillor Pirri Seconded by Councillor Kim 1. That Report No. IES16-088 be received; and 2. That Tender CRP2016-0210 for the collection of recycling and garbage materials be awarded to Green For Life Environmental Inc. for a period of eight (8) years starting January 1, 2018; and Council Meeting Minutes Tuesday, December 13, 2016 Page 16 of 25 3. That the Mayor and Town Clerk, in concert with the other five (5) municipalities of the Northern Six Municipalities of York Region, be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same; and 4. That the 2018 contract award value be $2,290,000 excluding taxes for Aurora’s waste collection cost; and 5. That annual increases be based on the cost escalation protocol established in the tender documents based on established inflationary benchmarks; and 6. That the Director of Infrastructure and Environmental Services be authorized to renew Tender CRP2016-0210 for an additional two (2), one (1) year optional years, pending an annual analysis and satisfactory performance review, for a total contract duration of up to ten (10) years; and 7. That the Director of Infrastructure and Environmental Services be authorized to approve additional expenditures within the scope of the contract to an amount up to the approved annual operating budget for these services over the term of the contract. Carried 1. General Committee Meeting Report of December 6, 2016 (6) IES16-089 – Purchase Order Increase for HVAC Services Moved by Councillor Kim Seconded by Councillor Thom 1. That Report No. IES16-089 be received; and 2. That the Contract for Carmichael Engineering Ltd, and Dunlis Mechanical Services as established through RFP IES 2015-35 be extended to the 2017 option year; and 3. That Purchase Order No. 713 in favour of Carmichael Engineering Ltd. be increased by $170,000 from the amount of $125,000 to $295,000, excluding taxes, for the contract term of 2016 and 2017; and Council Meeting Minutes Tuesday, December 13, 2016 Page 17 of 25 4. That Purchase Order No. 714 in favour of Dunlis Mechanical Services be increased by $270,000 from the amount of $125,000 to $395,000, excluding taxes, for the contract term of 2016 and 2017. Carried 1. General Committee Meeting Report of December 6, 2016 (20) Correspondence from Association of Municipalities of Ontario (AMO), dated December 1, 2016, Re: Federal Infrastructure Phase 2 Incrementality Resolution Motion to refer Moved by Councillor Kim Seconded by Councillor Mrakas 1. That the Correspondence from Association of Municipalities of Ontario (AMO), dated December 1, 2016, regarding Federal Infrastructure Phase 2 Incrementality Resolution, be referred to staff to investigate and report back regarding options endorsed by other Councils regarding this matter, including the Region of Halton’s motion regarding Federal Infrastructure Program/Incrementality Rules. Motion to refer Carried 3. FS16-039 – 2017 Operating Budget Final Approval On a motion of Councillor Abel seconded by Councillor Humfryes, Council consented to consider Item 3 prior to consideration of Item 1(6). Moved by Councillor Gaertner Seconded by Councillor Mrakas 1. That Report No. FS16-039 be received; and 2. That the 2017 Operating Budget summarized in Attachment 1 which reflects all revisions recommended for approval by the Budget Committee, resulting in a total tax levy of $41,821,700 and a total expenditure plan of $60,814,800, and an estimated 3.1% tax increase on the Aurora share, and a 2.4% residential tax bill increase when combined with the regional Council Meeting Minutes Tuesday, December 13, 2016 Page 18 of 25 and education shares of the tax bill, be approved; and 3. That the Town’s full-time staff complement be increased by nine (9) to 221 (excluding Library Board and Central York Fire Services staff) as presented in Attachment 2 and funded in the 2017 Operating Budget; and 4. That staff prepare the necessary bylaw for adoption by Council to set 2017 tax rates and payment dates. On a recorded vote the main motion Carried Yeas: 9 Nays: 0 Voting Yeas: Councillors Abel, Gaertner, Humfryes, Kim, Pirri, Mrakas, Thom, Thompson, and Mayor Dawe Voting Nays: None 4. FS16-040 – 2017 Budget Exclusions Report Moved by Councillor Kim Seconded by Councillor Mrakas 1. That Report No. FS16-040 be received for information. Carried 8. Heritage Advisory Committee Meeting Minutes of December 12, 2016 On a motion of Councillor Thom seconded by Councillor Pirri, Council consented to consider Item 8 prior to consideration of Item 1(2). Council considered the Items from the Heritage Advisory Committee meeting minutes in the following order: Items 3, 1, 2, 4, and 5. Councillor Pirri advised that he was raising a point of order regarding Council members exceeding their speaking time limits. Mayor Dawe ruled that only Heritage Advisory Committee Item 3 was moved at that time, and Councillors would be allowed to speak to the other items. Councillor Pirri challenged the Chair, and Council voted in favour of the Chair’s ruling. Council Meeting Minutes Tuesday, December 13, 2016 Page 19 of 25 1. HAC16-017 – Heritage Permit Application, 82 Centre Street, File Number: NE-HCD-HPA-16-10 Moved by Councillor Gaertner Seconded by Councillor Pirri (a) That the following components of Heritage Permit Application NE- HCD-HPA-16-10 be approved with the following conditions: i. The proposed double-hung windows on the west side of the front elevation are proportioned to the satisfaction of Planning and Building Services; and ii. The stucco columns be amended in design and materials to the satisfaction of Planning and Building Services; and iii. The two-panel Front Door be changed to an arts and craft style door that incorporates glazing; and iv. The picture window (in place of the Patio Door) on the east side of the front elevation be revised to a 6 over 1 double-hung window; and v. The sliding vinyl windows on the west elevation be replaced with 1 or 4 vertical over 1 cottage windows; and Clause (a) of the main motion Carried (b) That Legal Services continue to explore the possibility of laying charges against the owner for the removal of the window openings on the east elevation and report back to Council and the Heritage Advisory Committee. Clause (b) of the main motion Carried 2. HAC16-018 – Heritage Permit Application, 15032 Yonge Street File Number: IV-HPA-16-11 Moved by Councillor Thom Seconded by Councillor Pirri Council Meeting Minutes Tuesday, December 13, 2016 Page 20 of 25 (a) That Heritage Permit Application IV-HPA-16-11 be approved to remove the existing 39.4m2 addition and construct a new 63m2 addition and accessibility ramp; and (b) That staff ensure the structural integrity of the original structure is maintained during the building permit process. Carried Moved by Councillor Pirri Seconded by Councillor Mrakas 1. That the Heritage Advisory Committee meeting minutes of December 12, 2016, be received; and 3. HAC16-019 – Request to Remove a Property from the Aurora Register of Properties of Cultural Heritage Value or Interest, 52 Harrison Avenue (a) That the property located at 52 Harrison Avenue remain listed on the Aurora Register of Properties of Cultural Heritage Value or Interest; and (b) That the owners continue working with staff to ensure any proposed new dwelling maintains the heritage character of the area. Defeated Moved by Councillor Humfryes Seconded by Councillor Pirri 1. That the Heritage Advisory Committee meeting minutes of December 12, 2016, be received; and 3. HAC16-019 – Request to Remove a Property from the Aurora Register of Properties of Cultural Heritage Value or Interest, 52 Harrison Avenue (a) That the property located at 52 Harrison Avenue be removed from the Aurora Register of Properties of Cultural Heritage Value or Interest; and Council Meeting Minutes Tuesday, December 13, 2016 Page 21 of 25 (b) That the owners continue working with staff to ensure any proposed new dwelling maintains the heritage character of the area. Carried 4. HAC16-020 – Proposed Demolition of Existing Rear Addition and Accessory Structure to a Listed Heritage Building, 23 Mosley Street Moved by Councillor Pirri Seconded by Councillor Thom (a) That the proposed demolition of the accessory structure at 23 Mosley Street be approved; and (b) That a structural report prepared by a structural engineer be submitted to Planning and Building Services to address the following: i. The nature of the structural deficiencies of the 59.5m2 rear addition; and ii. The structural stability of the original (retained) structure should the 59.5m2 rear addition be removed; and (c) That the proposed two storey rear addition is supported in principle, subject to the following: i. That the height of the addition is reduced to match the height of the original (retained) structure; and (d) That the proposed front porch be approved subject to the following: i. The Gothic features of the front elevation and porch be removed; and (e) That the Owners of 23 Mosley Street submit a letter to Planning and Building Services in support and commitment of the future designation of the property located at 23 Mosley Street under Part IV of the Ontario Heritage Act; and Council Meeting Minutes Tuesday, December 13, 2016 Page 22 of 25 (f) That the structural report and revised elevations be brought back to a future Heritage Advisory Committee Meeting for review. Carried 5. HAC16-021 – Heritage Permit Application, 74 Centre Street, File Number: NE-HCD-HPA-16-12 Moved by Councillor Pirri Seconded by Councillor Thom (a) That the proposed one-storey single family dwelling, as part of Heritage Permit Application NE-HCD-HPA-16-12, be approved provided that the comments received by the applicant in delegation are found to conform to the Northeast Old Aurora Heritage Conservation District Plan. Carried Councillor Pirri raised a point of privilege in response to a comment made by Mayor Dawe. Mayor Dawe clarified his statement. Councillor Thom raised a point of privilege in response to a comment made by Mayor Dawe. Mayor Dawe clarified his statement. 10. Notices of Motion/Motions for Which Notice Has Been Given (i) Notices of Motion None (ii) Motions for Which Notice Has Been Given (a) Councillor Abel Re: Library Square; and (b) Councillor Abel Re: Downtown Revitalization Plan Motion to defer Moved by Councillor Abel Seconded by Councillor Thom Council Meeting Minutes Tuesday, December 13, 2016 Page 23 of 25 That Motion (a) Councillor Abel, Re: Library Square and Motion (b) Councillor Abel, Re: Downtown Revitalization Plan, be deferred to the Council meeting of January 31, 2017. Motion to defer Carried 11. Regional Report York Regional Council Highlights – November 17, 2016 Moved by Councillor Thom Seconded by Councillor Pirri That the Regional Report of November 17, 2016, be received for information. Carried 12. New Business/General Information Councillor Thompson expressed appreciation to staff for bringing forward further information regarding the 2016 Operating Budget Forecast. Councillor Abel requested an update regarding the Winter Overnight Parking Pilot Program in relation to the recent snow event. Staff provided an update and indicated that the snow clearing was successful. Councillor Humfryes inquired about the process to nominate municipalities for awards from the Federation of Canadian Municipalities (FCM). New Business Motion No. 1 Moved by Councillor Humfryes Seconded by Councillor Gaertner 1. That staff provide a quarterly report to Council on waste collection service levels, including improvements in service, potential problems, and problem areas within the Town. Carried Council Meeting Minutes Tuesday, December 13, 2016 Page 24 of 25 Councillor Thom inquired about the notice provisions for additional items to the agenda and requested that information be provided to Council regarding the rules and criteria. 13. Reading of By-laws Moved by Councillor Thompson Seconded by Councillor Pirri That the following by-laws be given first, second, and third readings and enacted: 5928-16 Being a By-law to allocate any 2016 Operating Fund surplus and any 2016 Water and Wastewater Operating Fund surplus or deficit. 5933-16 Being a By-law to levy Interim Property Taxes for the 2017 taxation year. 5934-16 Being a By-law to exempt Blocks 1, 2, 3, 4, 5 and 6 on Plan 65M-4467 from Part-Lot Control (Country Wide Homes at Aurora Inc.). 5935-16 Being a By-law to amend By-law Number 5870-16, to appoint Municipal By-law Enforcement Officers and Property Standards Officers for The Corporation of the Town of Aurora. 5936-16 Being a By-law to assume highways on Plan 65M-4084 for public use (Brookvalley Developments (Aurora) Ltd.). 5940-16 Being a By-law to amend By-law Number 5465-12, as amended, to appoint Building Inspectors for The Corporation of the Town of Aurora. Carried Moved by Councillor Thompson Seconded by Councillor Thom That the following confirming by-law be given first, second, and third readings and enacted: 5937-16 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on December 13, 2016. Carried Council Meeting Minutes Tuesday, December 13, 2016 Page 25 of 25 14. Closed Session None 15. Adjournment Moved by Councillor Pirri Seconded by Councillor Kim That the meeting be adjourned at 10:54 p.m. Carried _________________________________ _________________________________ Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk The minutes of the Council meeting of December 13, 2016, received final approval by Council on January 31, 2017.