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MINUTES - Council - 20170214 Town of Aurora Council Meeting Minutes Council Chambers Aurora Town Hall Tuesday, February 14, 2017 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Dan Elliott, Director of Financial Services, Al Downey, Director of Parks, Recreation and Cultural Services, Marco Ramunno, Director of Planning and Building Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Samantha Yew, Deputy Clerk, and Linda Bottos, Council/ Committee Secretary The Chair called the meeting to order at 7:01 p.m. Council consented to recess the meeting at 8:22 and reconvened at 8:42 p.m. Council consented to recess the meeting at 10:29 p.m. and reconvened at 10:36 p.m. On a motion of Councillor Pirri seconded by Councillor Thom, Council consented to extend the hour past 10:30 p.m. The motion of Councillor Pirri seconded by Councillor Thompson to extend the hour past 11 p.m. was defeated due to lack of unanimous support. Council Meeting Minutes Tuesday, February 14, 2017 Page 2 of 13 1. Approval of the Agenda Moved by Councillor Pirri Seconded by Councillor Humfryes That the agenda as circulated by Legislative Services be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Presentations (a) Jessica Kerr, Jacqueline Betterton, and Councillor Avia Eek, Southlake Regional Health Centre (SRHC) Foundation Re: Run or Walk for Southlake 2017 Ms. Kerr, Ms. Betterton, and Councillor Eek, presented an overview of the achievements and services provided by Southlake Regional Health Centre, highlighted elements of the Run or Walk for Southlake fundraising event being held on Sunday, April 30, 2017, and extended a challenge to the Town of Aurora to further participate in the Mayor’s Team Challenge. Moved by Councillor Humfryes Seconded by Councillor Thom That the presentation be received for information. Carried (b) Ferguson Mobbs, Chairman, 100th Anniversary of Vimy Ridge Event Re: 100th Anniversary of Vimy Ridge Event Mr. Mobbs presented an overview of plans to celebrate the 100th Anniversary of The Battle of Vimy Ridge through a special commemorative evening event, presented by the Regimental Council of the Queen’s York Rangers, to be held at 6 p.m. on April 8, 2017, at the Aurora Royal Canadian Legion. Council Meeting Minutes Tuesday, February 14, 2017 Page 3 of 13 Moved by Councillor Thompson Seconded by Councillor Gaertner That the presentation be received for information. Carried 4. Delegations (a) Javed Khan, Aurora Chamber of Commerce Re: Item R7 – PBS17-010 – Proposed Amendment to the Sign By-law to Use Official Languages in Signs Mr. Khan spoke in support of the proposed amendment to the Sign By-law. Moved by Councillor Kim Seconded by Councillor Thom That the comments of the delegation be received and referred to Item R7. Carried (b) Vicky McGrath, Aurora Chamber of Commerce Re: Item R1 – CAO17-001 – Economic Development Board – Terms of Reference Ms. McGrath spoke in support of the staff report regarding the establishment of an Economic Development Board and a stronger connection with the Aurora Chamber of Commerce. Moved by Councillor Pirri Seconded by Councillor Humfryes That the comments of the delegation be received and referred to Item R1. Carried 5. Consent Agenda Moved by Councillor Mrakas Seconded by Councillor Thompson Council Meeting Minutes Tuesday, February 14, 2017 Page 4 of 13 That Consent Agenda Items C1 and C2 be approved: C1. Council Meeting Minutes of January 31, 2017 1. That the Council meeting minutes of January 31, 2017, be adopted as printed and circulated. C2. Council Public Planning Meeting Minutes of January 25, 2017 1. That the Council Public Planning meeting minutes of January 25, 2017, be adopted as printed and circulated. Carried 6. Consideration of Items Requiring Discussion (Regular Agenda) Items were discussed in the following order: R1, R6, R7, R2, R3, R4, R5, R8, and R9. R1. CAO17-001 – Economic Development Board – Terms of Reference Moved by Councillor Pirri Seconded by Councillor Humfryes 1. That Report No. CAO17-001 be received; and 2. That the attached Economic Development Board – Terms of Reference be endorsed and staff be directed to proceed with the creation of the Aurora Economic Development Board. Motion to refer Moved by Councillor Pirri Seconded by Councillor Thompson That Report No. CAO17-001 – Economic Development Board – Terms of Reference, be referred to the next meeting of the Economic Development Advisory Committee for comment, and be brought back to Council in the first meeting cycle in March 2017. Motion to refer Carried Council Meeting Minutes Tuesday, February 14, 2017 Page 5 of 13 R2. FS17-001 – Fire Station 4-5 Project Funding – Aurora Share Moved by Councillor Thom Seconded by Councillor Humfryes 1. That Report No. FS17-001 be received; and 2. That the design phase and construction phase of the Fire Station 4-5 capital project #21006 be funded as set out in Report No. FS17-001; and 3. That a budget of $520,000 be approved and funded for the location and design phases of the project as set out in Report No. FS17-001. Defeated Moved by Councillor Gaertner Seconded by Councillor Humfryes 1. That Report No. FS17-001 be received; and 2. That the design phase of Fire Station 4-5 capital project #21006 be approved and funded as set out in Report No. FS17-001; and 3. That staff report back with a funding report for Aurora’s share of the construction phase of the project. Carried R3. IES17-004 – Approval of Capital Project No. 24006 (Replacement of By- law Services vehicle No. 403) Moved by Councillor Thompson Seconded by Councillor Thom 1. That Report No. IES17-004 be received; and 2. That this report satisfy Council’s conditional approval of Capital Project No. 24006; and 3. That staff be authorized to proceed with Capital Project No. 24006, “Replacement of By-law Services vehicle No. 403”. Carried Council Meeting Minutes Tuesday, February 14, 2017 Page 6 of 13 R4. IES17-005 – Purchase Order Increase for Roads Salt Moved by Councillor Kim Seconded by Councillor Pirri 1. That Report No. IES17-005 be received; and 2. That Purchase Order No. 78 be extended to Compass Mineral Canada Corp. for the final optional year for the York Co-Op for untreated highway coarse rock salt supply; and 3. That Purchase Order No. 78 to Compass Minerals Canada Corp. be increased by $200,000 from the amount of $355,806 to $555,806, excluding taxes, for the two-year contract term of 2016 and 2017; and 4. That Purchase Order No. 752 to Compass Minerals Canada Corp. be increased by $40,000 from the amount of $260,000 to $300,000, excluding taxes, for the contract term of 2016 for Thawrox. Carried R5. PBS17-002 – Application for Zoning By-law Amendment, Worthman & Cwenar, 19-21 Machell Avenue, Lot 5, Registered Plan No. 36, File Number: ZBA-2016-11 Moved by Councillor Thompson Seconded by Councillor Gaertner 1. That Report No. PBS17-002 be received; and 2. That Application to Amend the Zoning By-law File No. ZA-2016-11, Worthman & Cwenar to rezone the subject lands from “Central Commercial (C2) Zone” to “Special Mixed Density Residential (R5-X) Exception Zone be approved; and 3. That the implementing Zoning By-law Amendment be presented at a future Council meeting for enactment. Carried Council Meeting Minutes Tuesday, February 14, 2017 Page 7 of 13 R6. PBS17-004 – Application for Zoning By-law Amendment, Canadian Tire Real Estate Limited, 14700 Yonge Street, Part of Lots 76 and 77, Concession 1, File Number: ZBA-2016-05 On a motion of Councillor Thompson seconded by Councillor Humfryes, Council consented to consider Item R6 following consideration of Item R1. Moved by Councillor Gaertner Seconded by Councillor Pirri 1. That Report No. PBS17-004 be received; and 2. That the Application to Amend the Zoning By-law File Number ZBA-2016- 05 (Canadian Tire Real Estate Limited), to amend the site specific C4-15 zoning provisions to allow additional commercial uses be approved; and 3. That the implementing Zoning By-law Amendment be presented at a future Council meeting. Motion to defer Moved by Councillor Mrakas Seconded by Councillor Gaertner That Report No. PBS17-004 – Application for Zoning By-law Amendment, Canadian Tire Real Estate Limited, 14700 Yonge Street, Part of Lots 76 and 77, Concession 1, File Number: ZBA-2016-05, be deferred to the last Council meeting of June 2017. Motion to defer Carried R7. PBS17-010 – Proposed Amendment to the Sign By-law to Use Official Languages in Signs On a motion of Councillor Kim seconded by Councillor Thom, Council consented to consider Item R7 following consideration of Item R6. Moved by Councillor Kim Seconded by Councillor Pirri Council Meeting Minutes Tuesday, February 14, 2017 Page 8 of 13 1. That Report No. PBS17-010 be received; and 2. That a by-law be enacted to amend By-law Number 5840-16, being a by- law respecting signs within the Town of Aurora, by including a provision that regulates the language of signs. Carried R8. PBS17-009 – Next Steps Report for Library Square Main motion Moved by Councillor Thompson Seconded by Councillor Kim 1. That Report No. PBS17-009 be received; and 2. That the next steps regarding the design for Library Square as outlined in this report be approved. Motion to defer Moved by Councillor Abel Seconded by Councillor Gaertner That Report No. PBS17-009 – Next Steps Report for Library Square be deferred to the next meeting cycle. Motion to defer Withdrawn On a recorded vote the main motion Carried Yeas: 6 Nays: 3 Voting Yeas: Councillors Humfryes, Kim, Mrakas, Pirri, Thompson, and Mayor Dawe Voting Nays: Councillors Abel, Gaertner, and Thom R9. Memorandum from Mayor Dawe Re: Correspondence from The Honourable Peter Van Loan, MP, York- Simcoe – Proposed Private Member’s Bill C-323 Council Meeting Minutes Tuesday, February 14, 2017 Page 9 of 13 Moved by Councillor Thompson Seconded by Councillor Humfryes 1. That the memorandum regarding Correspondence from The Honourable Peter Van Loan, MP, York-Simcoe – Proposed Private Member’s Bill C- 323, be received; and 2. That Council support this initiative by resolution; and 3. That a copy of Council’s resolution be forwarded to the offices of Kyle Peterson, MP, Newmarket-Aurora, Leona Alleslev, MP, Aurora-Oak Ridges-Richmond Hill, and The Honourable Peter Van Loan, MP, York- Simcoe. Carried 7. Notices of Motion None 8. Motions (a) Councillor Abel Re: Library Square Upon the reading of the motion, Councillor Abel withdrew the first operative clause of the motion. Moved by Councillor Abel Seconded by Councillor Gaertner Whereas the Town of Aurora has declared the old Library and the old Fire Hall, both on Victoria Street, as surplus properties; and Whereas these two properties are known as ‘Library Square”; and Whereas the Town has completed approximately 11 studies on the uses and purposes of Library Square prior to 2012; and Council Meeting Minutes Tuesday, February 14, 2017 Page 10 of 13 Whereas, during the last term of Council, the Town in 2013 undertook another study, to engage the community as to what uses Library Square might have, to better enhance the businesses in the downtown heritage core, cultural activities and the community at large; and Whereas the development of Library Square is documented in the Aurora Promenade Study and the Cultural Master Plan, as a recommended action to be undertaken; and Whereas many business, cultural, and community partners have expressed support for the concept of developing Library Square; and Whereas residents and Members of Council have expressed support for the concept of developing Library Square; 1. Now Therefore Be It Hereby Resolved That, based on the previous studies, staff be directed to report back on options, including costs and time lines, to implement the conceptual architectural designs; and 1. Now Therefore Be It Hereby Resolved That staff report back on options and/or a Terms of Reference for the formation of a Task Force, Round Table, or Ad Hoc Committee to engage the Town’s business, cultural, and community partners in the development of Library Square; and 2. Be It Further Resolved That staff report back by March 2017. On a recorded vote the motion was Defeated Yeas: 1 Nays: 8 Voting Yeas: Councillor Abel Voting Nays: Councillors Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe (b) Councillor Abel Re: Downtown Revitalization Plan Moved by Councillor Abel Seconded by Councillor Gaertner Council Meeting Minutes Tuesday, February 14, 2017 Page 11 of 13 Whereas the Town of Aurora has declared the old Library and the old Fire Hall, both on Victoria Street, as surplus properties; and Whereas these two properties are known as “Library Square”; and Whereas the development of Library Square is documented in the Aurora Promenade Study and the Cultural Master Plan as a recommended action to be undertaken; and Whereas, there are four overarching plans and studies, namely the Aurora Promenade Study, the Cultural Master Plan, the Strategic Plan, and the Community Tourism Plan, which all speak to the revitalization of the downtown core; and Whereas these plans and studies provide guidelines and recommendations on provisions to develop a Downtown Revitalization Plan, through engagement, collaboration, and communication; and Whereas many business, cultural, and community partners have expressed the need for the revitalization of the downtown core; and Whereas residents and Members of Council of past and present have expressed the need to revitalize the downtown core; and Whereas the Town of Aurora has recently resolved that a new Office of Economic Development be formed, with terms of reference to form a Board; 1. Now Therefore Be It Hereby Resolved That Council endorse the concept of the development of a Downtown Revitalization Plan; and 2. Be It Further Resolved That the new Office of Economic Development be tasked to deliver a draft Downtown Revitalization Plan, in collaboration with the newly-formed Board, before the third quarter of 2017 for Council’s consideration. The consideration of this item was not completed due to termination of the meeting; therefore, this item will be included on the Council agenda of February 28, 2017. Council Meeting Minutes Tuesday, February 14, 2017 Page 12 of 13 (c) Councillor Mrakas Re: Property Tax Vacancy Rebates This item was not considered due to termination of the meeting and will be included on the Council agenda of February 28, 2017. 9. Regional Report York Regional Council Highlights – January 26, 2017 This item was not considered due to termination of the meeting and will be included on the Council agenda of February 28, 2017. 10. New Business None 11. Public Service Announcements None 12. By-laws Moved by Councillor Thompson Seconded by Councillor Pirri That the following by-laws be enacted: (a) 5952-17 Being a By-law to amend Zoning By-law Number 2213-78, as amended (Coppervalley Estates Inc.). (b) 5953-17 Being a By-law to amend By-law Number 5840-16 respecting signs within the Town of Aurora. (c) 5954-17 Being a By-law to declare as surplus and sell municipal lands (Part of Lot 26, Allaura Boulevard). Council Meeting Minutes Tuesday, February 14, 2017 Page 13 of 13 (d) 5955-17 Being a By-law to amend Parking and Traffic Control By-law Number 4574-04.T, as amended, with respect to No Parking on various highways in the Town of Aurora. (e) 5956-17 Being a By-law to amend Parking and Traffic Control By-law Number 4574-04.T, as amended, with respect to Restricted Parking Maximum Period on various highways in the Town of Aurora. Carried 13. Closed Session None 14. Confirming By-law Moved by Councillor Thom Seconded by Councillor Kim That the following confirming by-law be enacted: 5957-17 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on February 14, 2017. Carried 15. Adjournment Moved by Councillor Thom Seconded by Councillor Pirri That the meeting be adjourned at 11:02 p.m. Carried _________________________________ _________________________________ Geoffrey Dawe, Mayor Samantha Yew, Deputy Clerk The minutes of the Council meeting of February 14, 2017, are subject to final approval by Council on February 28, 2017.