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MINUTES - Council - 20170131 Town of Aurora Council Meeting Minutes Council Chambers Aurora Town Hall Tuesday, January 31, 2017 Attendance Council Members Mayor Dawe in the Chair; Councillors Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson Members Absent Councillor Abel Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Dan Elliott, Director of Financial Services, Marco Ramunno, Director of Planning and Building Services, Philip Galin, Manager, Facilities, Property and Fleet, and Acting Manager, Operations, Lisa Warth, Manager, Recreation, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Lisa Lyons, Town Clerk, Samantha Yew, Deputy Clerk, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 7 p.m. A moment of silence was observed in honour of the victims of the recent shooting incident in Quebec City. 1. Approval of the Agenda Moved by Councillor Pirri Seconded by Councillor Thom That the agenda as circulated by Legislative Services be approved. Carried Council Meeting Minutes Tuesday, January 31, 2017 Page 2 of 13 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Presentations None 4. Delegations None 5. Consent Agenda Moved by Councillor Thompson Seconded by Councillor Gaertner That the following Consent Agenda Items, C1 to C6 inclusive, be approved: C1. General Committee Meeting Report of January 24, 2017 1. That the General Committee meeting report of January 24, 2017, be received and the recommendations carried by the Committee approved, with the exception of sub-items C1, R3, and R5, which were pulled for discussion under Section 6, Consideration of Items Requiring Discussion (Regular Agenda). C2. Council Meeting Minutes of December 13, 2016 1. That the Council meeting minutes of December 13, 2016, be adopted as printed and circulated. C3. Special Council – Public Planning Meeting Minutes of December 15, 2016 1. That the Special Council – Public Planning meeting minutes of December 15, 2016, be adopted as printed and circulated. Council Meeting Minutes Tuesday, January 31, 2017 Page 3 of 13 C4. Council Closed Session Minutes of January 24, 2017 1. That the Council Closed Session minutes of January 24, 2017, be adopted as printed and circulated. C5. Council Closed Session Public Minutes of January 24, 2017 1. That the Council Closed Session public minutes of January 24, 2017, be adopted as printed and circulated. C6. Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of December 16, 2016 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of December 16, 2016, be received for information. Carried Mayor Dawe announced that, at the Council Closed Session of January 24, 2017, Council appointed the following applicants to the Governance Review Ad Hoc Committee: Steve Hinder, Bill Hogg, Terry Jones, Anna Lozyk Romeo, and Anita Moore. 6. Consideration of Items Requiring Discussion (Regular Agenda) Items were discussed in the following order: R2 (sub-items R5, C1, and R3), and R1. R1. Memorandum from Mayor Dawe Re: Board Memberships Moved by Councillor Pirri Seconded by Councillor Thom 1. That Councillor Sandra Humfryes replace Councillor Wendy Gaertner on the Aurora Public Library Board; and Council Meeting Minutes Tuesday, January 31, 2017 Page 4 of 13 2. That Councillor Wendy Gaertner replace Councillor Sandra Humfryes on the Aurora Cultural Centre Board; and 3. That Councillor Tom Mrakas replace Councillor Jeff Thom on the Aurora Cultural Centre Board. Carried R2. General Committee Meeting Report of January 24, 2017 The following sub-items were pulled from Item C1 of the Consent Agenda for discussion: (C1) IES17-001 – Facility Projects Status Report – JOC Final Report Moved by Councillor Pirri Seconded by Councillor Thom 1. That Report No. IES17-001 be received for information. Motion to refer Moved by Councillor Thompson Seconded by Councillor Pirri That Report No. IES17-001, Facility Projects Status Report – JOC Final Report, be referred back to staff. Motion to refer Carried (R3) PRCS17-002 – Aurora’s Multicultural Festival – Information Gathering Sessions Moved by Councillor Pirri Seconded by Councillor Thompson 1. That Report No. PRCS17-002 be received; and 2. That the scheduling of two (2) public open houses for the purpose of gathering input from the community on the programming elements of Aurora’s Multicultural Festival be approved; and Council Meeting Minutes Tuesday, January 31, 2017 Page 5 of 13 3. That staff report back with a Terms of Reference for a Multicultural Festival Committee in the second meeting cycle of February 2017. On a recorded vote the first and second clauses of the motion Carried Yeas: 8 Nays: 0 Voting Yeas: Councillors Gaertner, Humfryes, Kim, Mrakas, Pirri Thom, Thompson, and Mayor Dawe Voting Nays: None Absent: Councillor Abel On a recorded vote the third clause of the motion was Defeated Yeas: 3 Nays: 5 Voting Yeas: Councillors Gaertner, Humfryes, and Kim Voting Nays: Councillors Mrakas, Pirri, Thom, Thompson, and Mayor Dawe Absent: Councillor Abel (R5) PBS17-001 – Applications for Zoning By-law Amendment and Draft Plan of Subdivision, Coppervalley Estates Inc., 1756 St. John’s Sideroad, Part of Lot 26, Concession 3, File Numbers: SUB-2015-05 and ZBA-2015-09 Moved by Councillor Pirri Seconded by Councillor Kim 1. That Report No. PBS17-001 be received; and 2. That Application to Amend the Zoning By-law File No. ZBA-2015- 09 (Coppervalley Estates Inc.), to implement the proposed draft plan of subdivision be approved; and 3. That Application for Draft Plan of Subdivision File No. SUB-2015- 05 (Coppervalley Estates Inc.), to allow the development of 109 Council Meeting Minutes Tuesday, January 31, 2017 Page 6 of 13 single detached dwellings on the subject lands be approved, subject to the conditions outlined in Schedule “A” of this report; and 4. That the implementing Zoning By-law Amendment be presented at a future Council meeting; and 5. That a total of 109 units of sewage capacity be allocated to the Draft Plan of Subdivision from the Town of Aurora’s portion and the water services will be provided through the inter-municipal agreement; and 6. That the Mayor and Town Clerk be authorized to execute a Subdivision Agreement, including any and all documents and all of the Agreements referenced in the Conditions of Approval, including any ancillary agreements required to give effect to same. On a recorded vote the motion Carried Yeas: 6 Nays: 1 Voting Yeas: Councillors Humfryes, Mrakas, Pirri Thom, Thompson, and Mayor Dawe Voting Nays: Councillor Gaertner Absent: Councillors Abel and Kim 7. Notices of Motion None 8. Motions (a) Councillor Abel Re: Library Square and (b) Councillor Abel Re: Downtown Revitalization Plan Council Meeting Minutes Tuesday, January 31, 2017 Page 7 of 13 Motion to defer Moved by Councillor Pirri Seconded by Councillor Mrakas That Motion (a) Councillor Abel, Re: Library Square, and Motion (b) Councillor Abel, Re: Downtown Revitalization Plan, be deferred to the Council meeting of February 14, 2017. Motion to defer Carried (c) Councillor Mrakas Re: Winter Maintenance Service Levels On a motion of Councillor Mrakas seconded by Councillor Humfryes, Council consented to consider Motion (c) following approval of the Consent Agenda. Main motion Moved by Councillor Mrakas Seconded by Councillor Humfryes Whereas residents of and businesses in Aurora have raised concerns about the adequacy of winter maintenance service levels; and Whereas the residents of and businesses in Aurora expect and deserve the best service possible at the best price; 1. Now Therefore Be It Hereby Resolved That staff be directed to return the winter maintenance service levels to those in effect for the 2013-2014 winter maintenance season immediately Amendment Moved by Councillor Mrakas Seconded by Councillor Thompson That the main motion be amended by replacing the word “immediately” with the words “as soon as possible” and by adding the following clause: Council Meeting Minutes Tuesday, January 31, 2017 Page 8 of 13 2. That the winter maintenance service levels be reviewed through the Finance Advisory Committee and options be forwarded to the Budget Committee. Carried Main motion as amended Moved by Councillor Mrakas Seconded by Councillor Humfryes 1. Now Therefore Be It Hereby Resolved That staff be directed to return the winter maintenance service levels to those in effect for the 2013-2014 winter maintenance season as soon as possible; and 2. That the winter maintenance service levels be reviewed through the Finance Advisory Committee and options be forwarded to the Budget Committee. On a recorded vote the first clause of the main motion as amended was Defeated Yeas: 3 Nays: 5 Voting Yeas: Councillors Gaertner, Humfryes, and Mrakas Voting Nays: Councillors Kim, Pirri, Thom, Thompson, and Mayor Dawe Absent: Councillor Abel On a recorded vote the second clause of the main motion as amended Carried Yeas: 8 Nays: 0 Voting Yeas: Councillors Gaertner, Humfryes, Kim, Pirri, Mrakas, Thom, Thompson, and Mayor Dawe Voting Nays: None Absent: Councillor Abel 9. Regional Report York Regional Council Highlights – December 15, 2016 Council Meeting Minutes Tuesday, January 31, 2017 Page 9 of 13 Moved by Councillor Thom Seconded by Councillor Pirri That the Regional Report of December 15, 2016, be received for information. Carried 10. New Business New Business Motion No. 1 Moved by Councillor Mrakas Seconded by Councillor Thompson 1. That Council send a letter to request that Minister Ballard provide Council with an update on the Ontario Municipal Board (OMB) reform process—either in person or, if time does not permit, then in writing—for a future meeting of Council. Carried On a motion of Councillor Humfryes seconded by Councillor Thompson, Council consented to waive the requirements of section 37 of the Procedure By-law to allow consideration of a motion from Councillor Humfryes. The motion was subsequently withdrawn. New Business Motion No. 2 Moved by Councillor Humfryes Seconded by Councillor Thompson 1. That Council endorse the City of Toronto motion MM24.23, Toronto for All – United as an Inclusive Sanctuary City. Withdrawn Councillor Pirri, further to a resident inquiry, inquired about the conditions in the plan of subdivision for the Allaura subdivision located at the northeast corner of Bloomington Road and Yonge Street, and requested that Council receive an update. Staff indicated that information would be forwarded to Council. Council Meeting Minutes Tuesday, January 31, 2017 Page 10 of 13 11. Public Service Announcements Councillor Kim extended a reminder that Aurora’s Arctic Adventure will be held at the Armoury and Town Park on Monday, February 20, 2017. Councillor Thom expressed appreciation to the Aurora Royal Canadian Legion and the White Heather Pipes and Drums in respect to the recent Robbie Burns Day supper at the Legion. Mayor Dawe advised that the Town’s outdoor ice skating rinks are open for the 2017 winter season, weather permitting. Mayor Dawe recognized and congratulated Allie Dinsmore who participated in the Ford Motor Hockey Shootout, during the first intermission of a Toronto vs. Calgary game, and won $800 for her team, Aurora Panthers Rep Atom A. Mayor Dawe announced that Aurora artist Marilee Gibson will be showcasing her artwork throughout the month of February in the Skylight Gallery at Town Hall, and profits from the exhibit will be donated to The Butterfly Tree. Mayor Dawe announced that Summer Camp Early Bird Registration is available from February 27 to March 10, 2017. Mayor Dawe announced that March Break activities are available from March 13 through March 17, 2017, and the schedule is online at aurora.ca/marchbreak. Mayor Dawe extended a reminder that Aurora’s Borealis will be in place at Town Park until February 20, 2017. Mayor Dawe announced that Door-to-Door Clutter Collection will be picked up on the first Monday of each month throughout 2017, and the first collection will take place on Monday, February 6, 2017. Mayor Dawe announced that the Aurora Winter Blues Festival Kick-off event will take place at 7 p.m. on Saturday, February 4, 2017, at the Highland Automotive Showroom, which will be followed by an event two weeks later at St. Andrews College. Mayor Dawe extended an invitation to join him at the Annual Mayor’s Luncheon, which will be hosted by the Aurora Chamber of Commerce at the Oakview Terrace on Wednesday, February 15, 2017. Council Meeting Minutes Tuesday, January 31, 2017 Page 11 of 13 Councillor Mrakas noted that he recently had a meeting with Ontario Attorney General Yasir Naqvi regarding Ontario Municipal Board reform and next steps, and indicated that municipalities may be close to achieving authority with regard to planning decisions. 12. By-laws Moved by Councillor Pirri Seconded by Councillor Humfryes That the following by-laws be enacted: 5943-17 Being a By-law to amend By-law Number 5691-15, to establish a Committee of Adjustment and appoint members to the Committee of Adjustment. 5944-17 Being a By-law to amend By-law Number 5870-16, as amended, to appoint Municipal By-law Enforcement Officers and Property Standards Officers for The Corporation of the Town of Aurora. 5945-17 Being a By-law to amend By-law Number 5892-16, to appoint employees of the Ontario Parking Control Bureau Corp., as Municipal By-law Enforcement Officers in the Town of Aurora. 5946-17 Being a By-law to declare as surplus and sell municipal lands (180 Goulding Avenue). 5947-17 Being a By-law to amend By-law Number 4847-06.R, which designated a property to be of cultural heritage value or interest (The Enos Lundy House). 5948-17 Being a By-law to exempt Blocks 218 and 219 on Plan 65M-4462 from Part-Lot Control (Paradise Homes Leslie Inc.). Carried Moved by Councillor Mrakas Seconded by Councillor Thompson That the following by-law be enacted: Council Meeting Minutes Tuesday, January 31, 2017 Page 12 of 13 5949-17 Being a By-law to appoint a Deputy Clerk and to delegate certain authority to the Deputy Clerk on behalf of The Corporation of the Town of Aurora. On a recorded vote the motion Carried Yeas: 8 Nays: 0 Voting Yeas: Councillors Gaertner, Humfryes, Kim, Pirri, Mrakas, Thom, Thompson, and Mayor Dawe Voting Nays: None Absent: Councillor Abel 13. Closed Session None 14. Confirming By-law Moved by Councillor Kim Seconded by Councillor Humfryes That the following confirming by-law be enacted: 5950-17 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on January 31, 2017. Carried 15. Adjournment Moved by Councillor Thom Seconded by Councillor Kim That the meeting be adjourned at 8:52 p.m. Carried Council Meeting Minutes Tuesday, January 31, 2017 Page 13 of 13 _________________________________ _________________________________ Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk The minutes of the Council meeting of January 31, 2017, are subject to final approval by Council on February 14, 2017.