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MINUTES - Council - 20161108 Town of Aurora Council Meeting Minutes Council Chambers Aurora Town Hall Tuesday, November 8, 2016 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Ilmar Simanovskis, Director of Infrastructure and Environmental Services, Dan Elliott, Director of Financial Services, Al Downey, Director of Parks, Recreation and Cultural Services, Marco Ramunno, Director of Planning and Building Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Lisa Lyons, Town Clerk, and Linda Bottos, Council/ Committee Secretary The Chair called the meeting to order at 7 p.m. Council resolved into Closed Session at 10:19 p.m. and reconvened into open session at 10:38 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. Approval of the Agenda Council Meeting Minutes Tuesday, November 8, 2016 Page 2 of 21 Moved by Councillor Kim Seconded by Councillor Pirri That the agenda as circulated by Legislative Services, with the following changes, be approved: • Item 8 – PBS16-098 – Additional Information: Comprehensive Zoning By-law Review, File No. ZBA-2012-ZBR • Withdrawn: By-law No. 5914-16, Being a By-law to establish lands on Plan 65M-4075 and Plan 65M-4082 as highways (St. John’s Road Development Corp. – Phases 2 and 3). Carried 3. Adoption of the Minutes Special Council Meeting Minutes of October 6, 2016 Council Meeting Minutes of October 25, 2016 Special Council Meeting Minutes of October 26, 2016 Special Council – Public Planning Meeting Minutes of October 26, 2016 Moved by Councillor Pirri Seconded by Councillor Thom That the minutes of the Council meeting of October 25, 2016, the Special Council meetings of October 6 and October 26, 2016 and the Special Council – Public Planning meeting of October 26, 2016, be adopted as printed and circulated. Carried 4. Presentations (a) Dan Elliott, Director of Financial Services Re: Item 6 – FS16-036 – 2017 Operating Budget On a motion of Councillor Thompson seconded by Councillor Humfryes, Council consented to waive the requirements of subsection 3.8(j) of the Procedural By-law to allow the presentation more than ten minutes. Council Meeting Minutes Tuesday, November 8, 2016 Page 3 of 21 Mr. Elliott presented an overview of the 2017 Draft Operating Budget and Business Plan process. The 2017 Draft Operating Budget binder material was distributed to Council and staff. Moved by Councillor Thompson Seconded by Councillor Gaertner That the comments of the presentation be received for information. Carried (b) Ron Weese, Activate Aurora Re: Request to eliminate all sugary drinks from vending machines Mr. Weese presented an overview of the collaboration between Activate Aurora and Healthy Kids Community Challenge toward encouraging the healthy consumption of water and the removal of high-sugar-content drinks from vending machines. He requested that the Town: promote and encourage the use of water filling stations, fountains and refillable containers in all Town facilities; remove vending machines that promote unhealthy choices and environmentally unfriendly food and beverage containers; and create policy that promotes healthy choices in all Town-owned facilities. Moved by Councillor Thom Seconded by Councillor Humfryes That the comments of the presentation be received and referred to staff for further investigation. Carried 5. Public Service Announcements Councillor Mrakas noted his attendance at the Lake Simcoe Region Conservation Authority (LSRCA) Conservation Awards ceremony on November 3, 2016, where Aurora’s Environmental Advisory Committee won the Education Award for its first Earth Week Fair on April 20, 2016. He extended congratulations to the Committee and recognized the members and staff. Council Meeting Minutes Tuesday, November 8, 2016 Page 4 of 21 Councillor Gaertner expressed appreciation to the Environmental Advisory Committee for their efforts. Councillor Thompson noted his attendance at the recent Central York Fire Services (CYFS) Recognition Awards ceremony, where the late active Firefighter Gregg Tremblay was recognized for more than 30 years of service, and Fire Chief Ian Laing was recognized for 40 years of service. Councillor Thompson advised that the grand re-opening of the Aurora Sports Hall of Fame at the Stronach Aurora Recreation Complex was held on November 5, 2016, and he encouraged everyone to explore the new location. Councillor Thompson extended a reminder about the Remembrance Day ceremony on Friday, November 11, 2016. Councillor Abel noted that the Aurora Sports Hall of Fame held its 2016 Induction Celebration at St. Andrew’s College on November 2, 2016. He extended appreciation to the College and congratulations to the Inductees and organizers. Councillor Abel expressed appreciation to the organizers of the annual Hillary House Ball, which was held on October 29, 2016. Councillor Humfryes extended a reminder about the Aurora Farmer’s Market and Artisan Fair on Saturday, November 12 from 9 a.m. to 1 p.m., which is held indoors every second Saturday at the Aurora Armoury until December 10, 2016. Councillor Humfryes extended congratulations to the Town’s Environmental Advisory Committee. Councillor Humfryes acknowledged the efforts of volunteers and staff in the relocation of the Aurora Sports Hall of Fame to the Stronach Aurora Recreation Complex. Councillor Humfryes acknowledged the loss of CYFS active Firefighter Gregg Tremblay and noted that a memorial service will be held at the Aurora Legion at 4 p.m. on Wednesday, November 9, 2016. She extended her condolences to the family and friends of Mr. Tremblay. Council Meeting Minutes Tuesday, November 8, 2016 Page 5 of 21 Councillor Thom extended appreciation to the Aurora Legion for their Remembrance Supper held on November 5, and encouraged everyone to attend the Remembrance Day ceremony at the Cenotaph on November 11, 2016. Councillor Kim extended a reminder about the Town’s 2016-2017 Winter Overnight Parking Pilot Program and encouraged residents to stay informed through the Town’s website. Mayor Dawe noted that he hosted the 2016 LSRCA Conservation Awards held on November 3, 2016, and the Town was recognized for its participation in a Stormwater Management Policy Working Group that received the Conservation Award of Merit. He extended congratulations to the Green Team of Holy Spirit Catholic Elementary School and Aurora Montessori School for receiving the Soil Conservation Award. Mayor Dawe announced that the Town will be pruning its municipal trees and further information is available on the Town website. Mayor Dawe advised that an Aurora Sports Hall of Fame exhibit, celebrating the 2016 Inductees, will be on display in the Skylight Gallery of Town Hall through the month of November 2016. Mayor Dawe announced that the Parks, Recreation and Culture 2017 Winter Program Guide has been published, will be delivered in The Banner newspaper on November 10, 2016, and extra copies will be available at Town facilities. Mayor Dawe advised that York Regional Police Community Services will be holding a seminar on keeping our seniors safe on Wednesday, November 16, 2016, at 2 p.m. in Town Hall. Mayor Dawe announced that the Pine Tree Potters’ Guild Fall Pottery Show and Sale will be held at the Aurora Cultural Centre from November 17 to 20, 2016, and proceeds from the sale of donated works are contributed to the Empty Bowls charities. Mayor Dawe advised that Metrolinx is holding community open houses regarding the Barrie corridor expansion, and information is listed on the Town and York Region websites. He noted that an open house will be held at Cardinal Carter High School at 6:30 p.m. on November 23, 2016. Council Meeting Minutes Tuesday, November 8, 2016 Page 6 of 21 Mayor Dawe announced that a memorial service for Danny Wheeler, former Regional Councillor from Georgina, will be held at the York Region administration building on Yonge Street at 1 p.m. on Saturday, November 12, 2016. 6. Determination of Items Requiring Separate Discussion Items 1(2), 1(3), 1(8), 4, 6, 7, and 8 were identified for discussion. These items were discussed in the following order: 4, 1(3), 8, 1(2), 1(8), 6, and 7. 7. Adoption of Items Not Requiring Separate Discussion Items 1 (with the exception of sub-items 2, 3, and 8), 2, 3, and 5 were identified as items not requiring separate discussion. Moved by Councillor Pirri Seconded by Councillor Kim That the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of November 1, 2016 That the General Committee meeting report of November 1, 2016, be received and the following recommendations carried by the Committee be approved: (1) CAO16-005 – Corporate Communications Review 2017 1. That Report No. CAO16-005 be received for information. (4) FS16-029 – Annual Cancellation, Reduction or Refund of Property Taxes under Sections 357 and 358 of the Municipal Act 1. That Report No. FS16-029 be received; and 2. That a meeting be held in accordance with Sections 357 and 358 of the Municipal Act, 2001, S.O 2001, c.25 as amended (the “Act”) in respect of the applications filed with the Treasurer by owners of Council Meeting Minutes Tuesday, November 8, 2016 Page 7 of 21 property listed in this report at which applicants may make representation; and 3. That property taxes in the amount of $124,394.92 be adjusted pursuant to Section 357 of the Act; and 4. That property taxes in the amount of ($4,328.16) be adjusted pursuant to Section 358 of the Act; and 5. That any associated interest charged applicable to these adjustments be cancelled in proportion to the property taxes adjusted; and 6. That the Director of Financial Services, Treasurer be directed to remove said property taxes from the Collector’s Roll reflecting these property tax adjustments. (5) PBS16-087 – Application for Exemption from Part Lot Control, Brookfield Homes (Ontario) Limited, 330-396 William Graham Drive, Block 27, Plan 65M-4467, File Number: PLC-2016-12 1. That Report No. PBS16-087 be received; and 2. That the Application for Exemption from Part Lot Control submitted by Brookfield Homes (Ontario) Ltd. to divide Block 27 on Plan 65M- 4467 into ten (10) townhouse lots be approved; and 3. That the implementing Part Lot Control Exemption By-law be presented at a future Council meeting; and 4. That the Town Solicitor be authorized to execute the Transfer and any other documents for the gratuitous conveyance of Part of Block 27, Plan 65M-4467, being Part 23 on Plan 65R-36654 to the Town. (6) PBS16-089 – Request for Street Name Approval, Brookfield Homes (Ontario) Limited, 155 Vandorf Sideroad (Former Timberlane Athletic Club property), Related File Numbers: OPA-2014-01, ZBA-2014-03, File Number: CDM-2016-01 Council Meeting Minutes Tuesday, November 8, 2016 Page 8 of 21 1. That Report No. PBS16-089 be received; and 2. That the following street names be approved for the proposed roads within the approved Plan of Condominium, File SP-2015-08: Street “A” Timberlane Boulevard Street “B” Ken Sinclair Crescent Street “C” Match Point Court (7) PBS16-093 – 2017 Planning Applications Fees 1. That Report No. PBS16-093 be received; and 2. That the Planning Application Fees By-law including Schedule A, which increases the fees for processing of Planning Applications generally by 2.1% (rounded) to reflect the Consumer Price Index, be approved; and 3. That the amending Planning Application Fees By-law be brought forward to a future Council meeting for enactment; and 4. That staff be directed to amend the Planning Fee Schedule A on an annual basis, based on the Consumer Price Index, as an administrative matter. (9) Joint Council Committee Meeting Draft Minutes of October 4, 2016 1. That the Joint Council Committee Meeting Draft Minutes of October 4, 2016, be received; and 1. Joint Central York Fire Services and Corporate Services Report – Finance 2016-41 dated September 22, 2016 regarding the Draft 2017 Operating and Capital Budgets – Update 1. That Joint Central York Fires Services and Corporate Services Report – Finance 2016-41 dated September 22, 2016 regarding the Draft 2017 Operating and Capital Budgets – Update be received and the following recommendations be adopted: Council Meeting Minutes Tuesday, November 8, 2016 Page 9 of 21 (a) That the Joint Council Committee (JCC) recommend approval of the draft budgets; and (b) That, in accordance with the consolidated Fire Services Agreement, Council provide comment on the draft budget prior to consideration and approval by Newmarket Council. 3. Burning By-laws Discussion 1. That the Central York Fire Services – Joint Council Committee recommend that the Councils of Aurora and Newmarket direct staff (specifically, By-law and Fire Services) to review the current burning by-laws. (10) Presentation by Stephanie Mackenzie-Smith, Manager of Corporate Communications Re: Item 1 – CAO16-005 – Corporate Communications Review 2017 1. That the presentation regarding Item 1 – CAO16-005 – Corporate Communications Review 2017 be received for information. (11) Economic Development Advisory Committee Meeting Minutes of October 13, 2016 1. That the Economic Development Advisory Committee meeting minutes of October 13, 2016, be received for information. (12) Heritage Advisory Committee Meeting Minutes of October 17, 2016 1. That the Heritage Advisory Committee meeting minutes of October 17, 2016, be received; and 1. HAC16-011 – Cultural Heritage Landscapes in the Town of Aurora (a) That a preliminary study to identify potential Cultural Heritage Landscapes in the Town of Aurora be approved; and Council Meeting Minutes Tuesday, November 8, 2016 Page 10 of 21 (b) That an external heritage consultant to assist with the implementation of the preliminary study be approved; and (c) That a working group be established to identify potential Cultural Heritage Landscapes in the Town of Aurora. 2. HAC16-013 – Heritage Permit Application, 82 Centre Street, File Number: NE-HCD-HPA-16-08 (a) That the following components of Heritage Permit Application NE-HCD-HPA-16-08 be approved: i. The modified roofline on the rear elevation; ii. Removal of the chimney; and iii. Installation of two new Patio Doors on the rear elevation; and (b) That the following components of Heritage Permit Application NE-HCD-HPA-16-08 be denied: i. Alteration of the front veranda, including enclosed porch with stucco finish and columns; ii. Installation of new Front door; iii. Installation of new Patio Door on the front elevation; iv. Installation of new sliding vinyl windows on the west elevation; and v. Covered window openings on the east elevation; and (c) That Legal Services explore the possibility of laying a charge against the owner and/or the previous owner for the removal of the original enclosed front wall, removal of windows on the west and east elevations, removal of window openings on the east elevation, removal of the first floor window on the front elevation, removal of the front door, alterations to the front veranda, installation of new front door, installation of new patio door on the front elevation and installation of new windows on the west elevation which were altered in contravention of Section 42(1) of the Ontario Heritage Act. Council Meeting Minutes Tuesday, November 8, 2016 Page 11 of 21 3. HAC16-014 – Request to Demolish a Property on the Aurora Register of Properties of Cultural Heritage Value or Interest, 14574 Leslie Street (a) That the property located at 14574 Leslie Street be considered for a Notice of Intent to Designate under Part IV of the Ontario Heritage Act; and (b) That the Owner of 14574 Leslie Street be required to submit a Heritage Impact Assessment for the property, prepared by a qualified Heritage Consultant, to the satisfaction of Planning and Building Services; and (c) That upon submission of a Heritage Impact Assessment, the property be evaluated by the Heritage Evaluation Working Group; and (d) That the property returns to a future Heritage Advisory Committee meeting for review. New Business Motion No. 1 (a) That the Final Cultural Precinct Plan incorporate and reflect the heritage characteristics of the neighbourhood, including but not limited to the following: • Density, scale, setback, massing, height, angular plane, complementary heritage urban design of the current neighbourhood, materials and finishes; and (b) That notwithstanding the potential repurposing of the Armoury, Town Park remain unchanged; and (c) That the Armoury, Victoria Hall, and the Petch House be protected and preserved. (13) Presentation by Jeff Healey, Planner Re: Item 3 – PBS16-067 – Comprehensive Zoning By-law Review, File Number: ZBA-2012-ZBR Council Meeting Minutes Tuesday, November 8, 2016 Page 12 of 21 1. That the presentation regarding Item 3 – PBS16-067 – Comprehensive Zoning By-law Review, File Number: ZBA-2012-ZBR be received for information. 2. Public Report of General Committee Closed Session Meeting of November 1, 2016 1. That the Public Report of General Committee Closed Session meeting of November 1, 2016, be received and the recommendations carried by the Committee approved. 3. Special General Committee – 2017 Capital Budget Review Meeting Minutes of October 15, 2016 1. That the Special General Committee – 2017 Capital Budget Review meeting minutes of October 15, 2016, be received for information. 5. FS16-035 – 2017 Final Capital Budget Report 1. That Report No. FS16-035 be received; and 2. That the updated 2016 Asset Management Plan be received; and 3. That the updated 2016 Ten Year Capital Investment Plan be received; and 4. That the 2017 Capital Budget for Repair and Replacement Capital Projects of existing infrastructure totaling $11,568,472 as listed in Attachment 3, be approved; and 5. That the 2017 Capital Budget for Growth and New Capital Projects totaling $6,505,990 as listed in Attachment 4, be approved; and 6. That the 2017 Capital Budget for Studies and Other Capital Projects totaling $125,000 as listed in Attachment 5, be approved; and 7. That the funding sources for each capital project included in this report be approved as those reviewed and recommended by General Committee on October 15, 2016. Carried Council Meeting Minutes Tuesday, November 8, 2016 Page 13 of 21 8. Delegations (a) Derek Murray, Resident Re: Item 4 – CS16-011 – Parking Restrictions in Heritage Area Motion – Legal Implications Mr. Murray spoke on behalf of several practitioners and businesses located in the Aurora Medical Centre at 15017 Yonge Street and provided background to the parking concerns. He requested that Council consider removing the three- hour parking restrictions from Kennedy Street East and Gurnett Street. Moved by Councillor Abel Seconded by Councillor Mrakas That the comments of the delegation be received and referred to Item 4. Carried (b) Michael Khalil, Resident Re: Item 4 – CS16-011 – Parking Restrictions in Heritage Area Motion – Legal Implications Mr. Khalil, pharmacist and owner of the Aurora Compounding Pharmacy at 15017 Yonge Street, provided further background to the parking issues and requested that the three-hour parking restrictions be removed from two small sections of Kennedy Street East and Gurnett Street, which surround the Aurora Medical Centre. Moved by Councillor Humfryes Seconded by Councillor Thom That the comments of the delegation be received and referred to Item 4. Carried (c) Greg Smith, representing Music Aurora/Aurora Winter Blues Festival Re: Item 1(2) – PRCS16-047 – Youth Music Festival: Application for Third Party Event in an Outdoor Town Facility Mr. Smith provided background regarding Music Aurora and a brief overview of the plans for a two-day music festival, presented by Music Aurora and the Aurora Winter Blues Festival, with a focus on showcasing area youth Council Meeting Minutes Tuesday, November 8, 2016 Page 14 of 21 musicians. He noted that adult professional bands would also be included, admission would be free, and revenue from alcohol sales would help offset the costs of the Festival. Moved by Councillor Thompson Seconded by Councillor Humfryes That the comments of the delegation be received and referred to Item 1(2). Carried 9. Consideration of Items Requiring Separate Discussion 1. General Committee Meeting Report of November 1, 2016 (2) PRCS16-047 – Youth Music Festival: Application for Third Party Event in an Outdoor Town Facility Moved by Councillor Abel Seconded by Councillor Humfryes 1. That Report No. PRCS16-047 be received; and 2. That the application received from Music Aurora/Aurora Winter Blues Festival for a Youth Music Festival be approved, in accordance with the Third Party Events in Outdoor Town Facilities Policy; and 3. That the Youth Music Festival be declared as an “event of Town significance”, in accordance with the Municipal Alcohol Policy. On a recorded vote the motion Carried Yeas: 9 Nays: 0 Voting Yeas: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe Voting Nays: None 1. General Committee Meeting Report of November 1, 2016 (3) PBS16-067 – Comprehensive Zoning By-law Review; File Number: ZBA-2012-ZBR and Council Meeting Minutes Tuesday, November 8, 2016 Page 15 of 21 8. PBS16-098 – Additional Information: Comprehensive Zoning By-law Review, File Number: ZBA-2012-ZBR On a motion of Councillor Thompson seconded by Councillor Humfryes, Council consented to consider Items 1(3) and 8 together following consideration of Item 4. Main motion Moved by Councillor Thompson Seconded by Councillor Pirri 1. That Report No. PBS16-067 and Report No. PBS16-098 be received; and 2. That staff’s Review of the Comprehensive Zoning By-law be approved, with the exception of the matters relating to the Institutional height provisions and the proposed zoning change for the properties on Metcalfe Street (103-111) and Edward Street (101-115); and 3. That the implementing Comprehensive Zoning By-law be presented at a future Council meeting for enactment. Amendment Moved by Councillor Thompson Seconded by Councillor Pirri That the main motion be amended by adding the following clause: That staff be directed to review the former policy that provides for indoor amenity space and report back to Council. Carried Main motion as amended Moved by Councillor Thompson Seconded by Councillor Pirri 1. That Report No. PBS16-067 and Report No. PBS16-098 be received; and 2. That staff’s Review of the Comprehensive Zoning By-law be approved, with the exception of the matters relating to the Institutional height provisions and the proposed zoning change for the properties on Metcalfe Street (103-111) and Edward Street (101-115); and Council Meeting Minutes Tuesday, November 8, 2016 Page 16 of 21 3. That staff be directed to review the former policy that provides for indoor amenity space and report back to Council; and 4. That the implementing Comprehensive Zoning By-law be presented at a future Council meeting for enactment. Carried as amended 1. General Committee Meeting Report of November 1, 2016 (8) 2017 Draft Studies & Other Capital Project 74014 – Facility Advertising and Sponsorship Programs Moved by Councillor Abel Seconded by Councillor Pirri 1. That 2017 Draft Studies & Other Capital Project 74014 – Facility Advertising and Sponsorship Programs be received; and 2. That 2017 Draft Studies & Other Capital Project 74014 – Facility Advertising and Sponsorship Programs be approved as presented. Defeated 4. CS16-011 – Parking Restrictions in Heritage Area Motion – Legal Implications On a motion of Councillor Pirri seconded by Councillor Kim, Council consented to consider Item 4 prior to consideration of Items 1(3) and 8. Main motion Moved by Councillor Pirri Seconded by Councillor Mrakas 1. That Report No. CS16-011 be received for information. On a motion of Councillor Abel seconded by Councillor Humfryes, Councillor Abel’s Motion (c) Parking Restrictions in Heritage Area, which was referred to staff from the Council meeting of October 11, 2016, was withdrawn. Council Meeting Minutes Tuesday, November 8, 2016 Page 17 of 21 Motion to reconsider Moved by Councillor Abel Seconded by Councillor Humfryes 1. That the matter respecting parking restrictions in the Town Park heritage area be reconsidered. On a two-thirds vote the motion to reconsider Carried Amendment Moved by Councillor Abel Seconded by Councillor Humfryes That the main motion be amended by adding the following clauses: That the removal of day-time parking restrictions on Kennedy Street East (from Yonge Street to Gurnett Street) and on Gurnett Street (from Connaught Avenue to Cousins Drive) be approved; and That the amending parking by-law be brought to a future Council meeting. Carried Main motion as amended Moved by Councillor Pirri Seconded by Councillor Mrakas 1. That Report No. CS16-011 be received; and 2. That the removal of day-time parking restrictions on Kennedy Street East (from Yonge Street to Gurnett Street) and on Gurnett Street (from Connaught Avenue to Cousins Drive) be approved; and 3. That the amending parking by-law be brought to a future Council meeting. Carried as amended Council Meeting Minutes Tuesday, November 8, 2016 Page 18 of 21 6. FS16-036 – 2017 Operating Budget Moved by Councillor Thompson Seconded by Councillor Pirri 1. That Report No. FS16-036 be received; and 2. That the 2017 draft Operating Budget be referred to General Committee – Budget for review at its scheduled meetings commencing November 14, 2016; and 3. That, following the completion of the General Committee review, the Treasurer bring forward a final budget approval report reflecting all adjustments recommended by the Committee. Carried 7. Memorandum from Mayor Dawe Re: Strategic Plan Steering Committee Moved by Councillor Pirri Seconded by Councillor Mrakas 1. That the memorandum regarding Strategic Plan Steering Committee be received; and 2. That Councillors Sandra Humfryes and Michael Thompson be appointed to the Strategic Plan Steering Committee; and 3. That the Strategic Plan Steering Committee be supported by staff in the Legislative Services Division and the Long Range and Strategic Planning Division. Carried 10. Notices of Motion/Motions for Which Notice Has Been Given (i) Notices of Motion None Council Meeting Minutes Tuesday, November 8, 2016 Page 19 of 21 (ii) Motions for Which Notice Has Been Given None 11. Regional Report York Regional Council Highlights – October 20, 2016 Moved by Councillor Mrakas Seconded by Councillor Humfryes That the Regional Report of October 20, 2016, be received for information. Carried 12. New Business/General Information Councillor Mrakas inquired about the status of discussions with the York Region District School Board respecting Councillor Abel’s motion regarding “Construction of a Planned Secondary School in Official Plan”, which was considered by Council on October 25, 2016. Staff agreed that, although a meeting with the School Board has been arranged for November 25, 2016, the item will be brought back to Council on the agenda of November 22, 2016. Councillor Gaertner inquired about the new snack bar at the Aurora Family Leisure Complex. Staff advised that the snack bar, which should be open within the next couple of weeks, will be operated by the Town’s existing vendor, whose contract expires on May 31, 2018. Councillor Gaertner extended appreciation to staff for the accessible automatic door opener in the downstairs washroom of the Aurora Family Leisure Complex. Councillor Thompson inquired about the status of funds donated during a 2004- 2005 campaign toward signage at the Stronach Aurora Recreation Complex. Staff provided an update and indicated that options are being investigated for the re- allocation of these funds. Councillor Kim inquired about the consecutive page numbering of Council and Committee agendas. Staff advised that the new agenda management system will accommodate the return of agenda consecutive page numbering by January 2017. Council Meeting Minutes Tuesday, November 8, 2016 Page 20 of 21 13. Reading of By-laws Moved by Councillor Pirri Seconded by Councillor Thompson That the following by-laws be given first, second, and third readings and enacted: 5910-16 Being a By-law to define the procurement policies and procedures for The Corporation of the Town of Aurora. 5918-16 Being a By-law to designate a property to be of cultural heritage value or interest (The Edward Coltham Farm House – 15 William Graham Drive). 5919-16 Being a By-law to exempt Block 27 on Plan 65M-4467 from Part-Lot Control (Brookfield Homes (Ontario) Limited). Carried The confirming by-law was considered following Closed Session. Moved by Councillor Thom Seconded by Councillor Pirri That the following confirming by-law be given first, second, and third readings and enacted: 5921-16 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on November 8, 2016. Carried 14. Closed Session Moved by Councillor Thompson Seconded by Councillor Mrakas That Council resolve into a Closed Session to consider the following matter: Council Meeting Minutes Tuesday, November 8, 2016 Page 21 of 21 1. Personal matters about an identifiable individual, including a Town or Local Board employee (section 239(2)(b) of the Municipal Act, 2001); Re: Closed Session Report No. CS16-009, Re: Canada 150 Community Leaders Carried Moved by Councillor Thom Seconded by Councillor Pirri That Council reconvene into open session and rise and report from Closed Session. Carried 1. Personal matters about an identifiable individual, including a Town or Local Board employee (section 239(2)(b) of the Municipal Act, 2001); Re: Closed Session Report No. CS16-009, Re: Canada 150 Community Leaders Moved by Councillor Pirri Seconded by Councillor Kim That the confidential direction to staff, in respect to Canada 150 Community Leaders, be approved. Carried 15. Adjournment Moved by Councillor Abel Seconded by Councillor Thompson That the meeting be adjourned at 10:39 p.m. Carried _________________________________ _________________________________ Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk The minutes of the Council meeting of November 8, 2016, are subject to final approval by Council on November 22, 2016.