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MINUTES - Council - 20161025 Town of Aurora Council Meeting Minutes Council Chambers Aurora Town Hall Tuesday, October 25, 2016 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Ilmar Simanovskis, Director of Infrastructure and Environmental Services, Dan Elliott, Director of Financial Services, Al Downey, Director of Parks, Recreation and Cultural Services, Marco Ramunno, Director of Planning and Building Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Lisa Lyons, Town Clerk, and Samantha Yew, Council/ Committee Secretary The Chair called the meeting to order at 7:01 p.m. Council consented to recess the meeting at 8:26 p.m. and reconvened the meeting at 8:31 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof As required under subsection 5(3) of the Municipal Conflict of Interest Act, Councillor Humfryes declared a pecuniary interest regarding Item 4, Report No. PBS16-090 – Additional Information, Proposed Bell Radiocommunication Antenna System, Gaetano DiBlasi, 1360 Bloomington Road East, Part of Lot 11, Concession 2, File Number: SP(T)-2014-02, as she is an employee. Council Meeting Minutes Tuesday, October 25, 2016 Page 2 of 17 2. Approval of the Agenda Moved by Councillor Thom Seconded by Councillor Humfryes That the agenda as circulated by Legislative Services, with the following changes, be approved:  Delegation (a) Sandra Manherz, Resident Re: Motion (a) Councillor Abel; Re: Construction of Planned Secondary School in Official Plan  Delegation (b) Kelly Steedman, Resident Re: Motion (a) Councillor Abel; Re: Construction of Planned Secondary School in Official Plan  Delegation (c) Lia Zaharopoulos, Resident Re: Motion (a) Councillor Abel; Re: Construction of Planned Secondary School in Official Plan; and That Delegation (a), Delegation (b), Delegation (c), and Motion (a), be considered prior to Adoption of the Minutes. Carried 3. Adoption of the Minutes Council Meeting Minutes of October 11, 2016 Special Council Meeting Minutes of October 11, 2016 Special Council Meeting Minutes of October 18, 2016 Council Closed Session Meeting Minutes of September 27, 2016 Special Council Closed Session Meeting Minutes of October 11, 2016 Special Council Closed Session Meeting Minutes of October 18, 2016 General Committee Closed Session Meeting Minutes of October 18, 2016 Moved by Councillor Thompson Seconded by Councillor Pirri That the minutes of the Council meeting of October 11, 2016, the Special Council meetings of October 11 and October 18, 2016, the Council Closed Session meeting of September 27, 2016, the Special Council Closed Session meetings of Council Meeting Minutes Tuesday, October 25, 2016 Page 3 of 17 October 11 and October 18, 2016, and the General Committee Closed Session meeting of October 18, 2016, be adopted as printed and circulated. Carried 4. Presentations (a) Shelley Ware, Supervisor, Special Events Re: Remembrance Day: Past Present and Future, Sesquicentennial Legacy Project Update Ms. Ware introduced Joe Costa from 2 Thumbs Up Productions, who announced that the Town of Aurora’s Sesquicentennial Legacy Project’s Remembrance Day video has won a 2016 Bronze Telly Award. Moved by Councillor Mrakas Seconded by Councillor Thompson That the comments of the presentation be received for information. (b) Stephen Kimmerer and Ron Weese, Sport Aurora Re: Sport Aurora 2016 Update Mr. Kimmerer and Mr. Weese provided an overview of Sport Aurora’s achievements in 2016 and plans for 2017. Moved by Councillor Humfryes Seconded by Councillor Kim That the comments of the presentation be received for information. 5. Public Service Announcements Councillor Mrakas noted that he met with MPP Percy Hatfield to discuss OMB Reform, and mentioned that he will be meeting with MPP Patrick Brown to discuss this topic. Councillor Gaertner mentioned that Aurora’s Haunted Forest will be held on Saturday, October 29 from 6 p.m. to 9 p.m. at Sheppard’s Bush , and that $5 wristbands must be purchased in advance for the event. Council Meeting Minutes Tuesday, October 25, 2016 Page 4 of 17 Councillor Abel noted that the Remembrance Day street banners have been installed on Yonge Street near Wellington Street E, and commended Ken White from the Aurora Legion on a great job. Councillor Abel mentioned that the Salvation Army Kettle Drive will begin on Monday, November 28, 2016. Councillor Abel noted that the Aurora Sports Hall of Fame will be holding their induction ceremony on Monday, November 14, 2016, at St. Andrew’s College. Councillor Humfryes advised that the Aurora Farmers’ Market and Artisan Fair will be held on Saturday, October 29, 2016 from 1 to 8 p.m. at the Aurora Armoury. Councillor Thom mentioned that the Queen’s York Rangers 2799 Army Cadet Corps will be holding a spaghetti night on Saturday, November 26, 2016, from 4:30 to 8 p.m. at the Aurora Legion to raise funds for the 2017 Vimy Bound excursion. Councillor Kim extended thanks to St. Maximillian Kolbe Catholic High School for hosting the 2016 Aurora Prayer Breakfast on Tuesday, October 18, 2016, and noted that guest speaker Marina Nemet was inspirational. Mayor Dawe advised that the Town’s budget survey will be on the Town website until October 31, 2016, and that the next Budget meeting will be held on Monday, November 14, 2016. Mayor Dawe noted that the Town will be pruning municipal trees on several streets in Aurora from November 2016 to January 2017, and that more information can be found at aurora.ca. Mayor Dawe mentioned that applications are now being accepted for floats and marching bands to participate in Aurora’s Santa Under the Stars Parade. Mayor Dawe advised that he attended the St. John’s Black and White Gala, and noted that the guest speaker gave an exceptional speech on Vimy Ridge. 6. Determination of Items Requiring Separate Discussion Items 1(3), 1(10), 3, and 4 were identified for discussion. Council Meeting Minutes Tuesday, October 25, 2016 Page 5 of 17 7. Adoption of Items Not Requiring Separate Discussion Items 1 (with the exception of sub-items 3 and 10) and 2 were identified as items not requiring separate discussion. Moved by Councillor Mrakas Seconded by Councillor Thompson That the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of October 18, 2016 That the General Committee meeting report of October 18, 2016, be received and the following recommendations carried by the Committee be approved: (1) PBS16-082 – Application for Site Plan Approval, FGKW Retirement Living Inc.,145 Murray Drive, Part Lot 77, Concession 1, WYS, File Number: SP-2016-04 1. That Report No. PBS16-082 and PBS16-066 (attachment) be received; and 2. That the Site Plan application File No. SP-2016-04 (FGKW Retirement Living Inc.) to permit the development of a four (4) storey, 78 unit addition on the subject lands be approved; and 3. That the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. (2) FS16-033 – Interim Operating Budget Forecast – As at August 31, 2016 1. That Report No. FS16-033 be received for information. (6) FS16-031 – Procurement By-law Update for eProcurement 1. That Report No. FS16-031 be received; and Council Meeting Minutes Tuesday, October 25, 2016 Page 6 of 17 2. That Procurement By-law No. 5500-13 be repealed and replaced with an updated bylaw to provide for eProcurement services and other minor changes. (7) FS16-032 – Ontario Community Infrastructure Fund Renewed Grant Agreement 1. That Report No. FS16-032 be received; and 2. That the Mayor and Town Clerk be authorized to execute the standardized grant agreements, subject to the satisfaction of the Town Solicitor, for the Ontario Community Infrastructure Fund – Formula Component; and 3. That the Treasurer be authorized to execute on behalf of the Town any progress reports or other submissions required in compliance with the terms of the funding agreements during the course of the funding and approved projects. (8) IES16-078 – Award of Tender No. IES 2016-81 1. That Report No. IES16-078 be received; and 2. That Tender No. IES 2016-81 – Redirection of the Existing Sanitary Services for Houses on Mosley Street and Decommissioning of the Existing Sanitary Sewer, Capital Project No. 41007, be awarded to Capital Sewer Services Inc. in the amount of $219,811.18, excluding taxes; and 3. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. (9) IES16-079 – Award of Contract for Consulting Services for the Restoration of 9 Scanlon Court 1. That Report No. IES16-079 be received; and Council Meeting Minutes Tuesday, October 25, 2016 Page 7 of 17 2. That the Contract for the provision of consulting services to complete site remediation works, environmental site investigations and reporting for the Town’s property located at 9 Scanlon Court be awarded to Amec Foster Wheeler Environment & Infrastructure a Division of Amec Foster Wheeler Americas Limited for $164,498.16, excluding taxes; and 3. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. (11) PBS16-081 – Application for Site Plan Approval, Green Storage Inc., 27 Allaura Boulevard, Block B and Part of Block A and Part of Lot 13, Registered Plan M-51, File Number: SP- 2015-07, Related File Number: MV-2016-35A-C 1. That Report No. PBS16-081 be received; and 2. That Site Plan Application File SP-2015-07 (Green Storage Inc.) to permit the development of the subject lands for a self-storage facility be approved; and 3. That the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. (12) PBS16-085 – Town of Aurora Strategic Plan Update – What We Heard 1. That Report No. PBS16-085 be received; and 2. That staff be directed to prepare the draft Strategic Plan update based on the feedback received to date and that the draft Plan form the basis for the remaining planned public consultation activities. Council Meeting Minutes Tuesday, October 25, 2016 Page 8 of 17 (13) Joint Council Committee Meeting Minutes of September 6, 2016 1. That the Joint Council Committee meeting minutes of September 6, 2016 be received. (14) Correspondence and Report from York Region Re: Review of Regional Council Governance 1. That the Correspondence and Report from York Region regarding Review of Regional Council Governance be received; and 2. That the following comments from Council be submitted to York Region for consideration: a. That Council does not support the current Regional Council Governance structure; and b. That Council supports increasing the size of Regional Council by providing an additional member from the Town of Aurora; and c. That Council supports the direct election of the Regional Chair. (15) Accessibility Advisory Committee Meeting Minutes of October 5, 2016 1. That the Accessibility Advisory Committee Meeting Minutes of October 5, 2016, be received for information. 2. Public Report of the General Committee Closed Session Meeting of October 18, 2016 1. That the Public Report of the General Committee Closed Session meeting of October 18, 2016, be received and the recommendations carried by the Committee approved. Carried Council Meeting Minutes Tuesday, October 25, 2016 Page 9 of 17 8. Delegations (a) Sandra Manherz, Resident Re: Motion (a) Councillor Abel; Re: Construction of Planned Secondary School in Official Plan Ms. Manherz spoke in support of the proposed secondary school. Moved by Councillor Abel Seconded by Councillor Mrakas That the comments of the presentation be received and referred to Motion (a). (b) Kelly Steedman, Resident Re: Motion (a) Councillor Abel; Re: Construction of Planned Secondary School in Official Plan Ms. Steedman spoke in support of the proposed secondary school. Moved by Councillor Thom Seconded by Councillor Humfryes That the comments of the presentation be received and referred to Motion (a). (c) Lia Zaharopoulos, Resident Re: Motion (a) Councillor Abel; Re: Construction of Planned Secondary School in Official Plan; and Ms. Zaharopoulos spoke in support of the proposed secondary school. Moved by Councillor Kim Seconded by Councillor Thom That the comments of the presentation be received and referred to Motion (a). Council Meeting Minutes Tuesday, October 25, 2016 Page 10 of 17 9. Consideration of Items Requiring Separate Discussion 1. General Committee Meeting Report of October 18, 2016 (3) IES16-080 – Suspension of Winter Overnight Parking Restrictions – Introduction to the Program Main motion Moved by Councillor Pirri Seconded by Councillor Thompson 1. That Report No. IES16-080 be received for information. Motion to reconsider Moved by Councillor Pirri Seconded by Councillor Mrakas That the requirements of section 8.1 of the Procedural By-law be waived to permit reconsideration of Council’s adoption of Report No. IES16-050 – Suspension of Winter Overnight Parking Restriction. On a recorded vote the motion to reconsider was Defeated Yeas: 2 Nays: 7 Voting Yeas: Councillor Pirri and Mayor Dawe Voting Nays: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Thom, and Thompson The main motion Carried 1. General Committee Meeting Report of October 18, 2016 (10) PRCS16-046 – Emerald Ash Borer Control Program Update Moved by Councillor Thompson Seconded by Councillor Abel 1. That Report No. PRCS16-046 be received; and 2. That the Emerald Ash Borer Treatment Program continue in 2017; and Council Meeting Minutes Tuesday, October 25, 2016 Page 11 of 17 3. That the Emerald Ash Borer Treatment Program continue in future years pending treatment success rates and Council’s continued approval of the Emerald Ash Borer Treatment Program. Carried 3. CS16-006 – Award of Request for Proposal CS-IT 2016-85 Upgrades to the Audio Video System in the Council Chamber and the Holland Room Moved by Councillor Thom Seconded by Councillor Pirri 1. That Report No. CS16-006 be received; and 2. That early approval of the 2017 Capital Project No. 72238 Council Chambers A/V System Upgrades in the amount of $251,922 be provided from the Facilities Repair & Replacement Reserve; and 3. That Request for Proposal CS-IT 2016-85 Upgrades to the Audio Video System in the Council Chambers and the Holland Room be awarded to Advanced Presentation Products Inc. in the amount of $539,919, excluding taxes; and 4. That the Mayor and Town Clerk be authorized to execute the Standard Form of Agreement, including any and all documents and ancillary agreements required to give effect to same. Carried On a motion of Councillor Thompson seconded by Councillor Mrakas, Council consented to consider Item 4 prior to consideration of Item 1(3). 4. PBS16-090 – Additional Information, Proposed Bell Radiocommunication Antenna System, Gaetano DiBlasi 1360 Bloomington Road East, Part of Lot 11, Concession 2, File Number: SP(T)-2014-02 Moved by Councillor Pirri Seconded by Councillor Abel Council Meeting Minutes Tuesday, October 25, 2016 Page 12 of 17 1. That Report Nos. PBS16-090 and PBS16-080 (attachment) be received; and 2. That Industry Canada and the applicant be advised that the Town’s Radiocommunication & Broadcasting Antenna Systems Protocol has been complied with in respect to the proposed 40 metre high telecommunication tower; and That Council provide concurrence regarding the proposed 40 metre high telecommunication tower at 1360 Bloomington Road East; and 3. That Industry Canada be advised of Council’s resolution on the subject application. Carried 10. Notices of Motion/Motions for Which Notice Has Been Given (i) Notices of Motion None On Approval of the Agenda, Council consented to allow Notice of Motion (a) to be considered prior to Adoption of the Minutes. (ii) Motions for Which Notice Has Been Given (a) Councillor Abel Re: Construction of Planned Secondary School in Official Plan Main motion Moved by Councillor Abel Seconded by Councillor Gaertner Whereas The Town of Aurora has an Official Plan, approved by York Region and in conformity with the Province of Ontario; and Whereas the Official Plan for the Town of Aurora complies with sound planning principles, to guide development of major new neighbourhoods, known in Aurora as the Bayview - Wellington Centre Planning Area, and the 2B and 2C Planning Area; and Council Meeting Minutes Tuesday, October 25, 2016 Page 13 of 17 Whereas these neighbourhoods on either side of Bayview Avenue are complete and home to 13,000 residents; and Whereas the 2C community is nearing completion and will be home to another 9,000 residents for a total of 22,000 residents; and Whereas there is a York Region District School Board (YRDSB) Secondary School indicated in the Town’s Official Plan, on Bayview Avenue at Borealis Avenue, to serve these residents, and the land is still undeveloped and vacant for the past 15 years; and Whereas the residents of this catchment area have been told that they will have their Secondary School enrollment needs met at Dr. G. W. Williams Secondary School; and Whereas this does not meet the needs of the residents, nor does it comply with our Official Plan, nor does this type of commute conform with the orderly function of the Town, that the students must commute an average of 6 km to school, through the already congested GO Transit Station area; and Whereas the residents of this catchment area are approaching 60% of the student body at Dr. G. W. Williams Secondary School, and it will only increase as this area grows and ages; and Whereas there are further enrollment issues that reduce specialized programs, extracurricular activities, and the number of specialized teachers and staff; and Whereas 20% of a resident’s annual Property Tax, which is collected and then paid by the Municipality to the treasury of the YRDSB; and Whereas, if the YRDSB property was sold to development, this would further add to the catchment area population and increase the YRDSB Treasury with little to show for the residents’ needs; and Whereas the residents could simply walk to the Secondary School as planned; and Council Meeting Minutes Tuesday, October 25, 2016 Page 14 of 17 Whereas, if the YRDSB has funding challenges, they could collaborate with the Municipality, York Region, the Ministry of Education, and the Province, to engage with expediency to arrive at a solution; 1. Now Therefore Let It Be Hereby Resolved That Council supports the Official Plan and the construction of the planned YRDSB Secondary School, on the property purchased by the YRDSB, to serve the needs of the catchment area; and 2. Be It Further Resolved That a copy of the Council resolution be forwarded to the Ministry of Education, MPP Chris Ballard, and York Region; and 3. Be It Further Resolved That dialogue/collaboration take place beginning in the last quarter of 2016, between the Town of Aurora and the YRDSB, and that invitations be extended to MPP Chris Ballard, York Region, and other interested partners to arrive at a solution. Amendment Moved by Councillor Mrakas Seconded by Councillor Thompson That the main motion be amended by adding the following operative clause: Be It Further Resolved That a representative or the Aurora-King Trustee from the York Region District School Board be invited to attend a future Council meeting and present further information regarding the proposed secondary school. Carried Main motion as amended Moved by Councillor Abel Seconded by Councillor Gaertner 1. Now Therefore Let It Be Hereby Resolved That Council supports the Official Plan and the construction of the planned YRDSB Secondary School, on the property purchased by the YRDSB, to serve the needs of the catchment area; and Council Meeting Minutes Tuesday, October 25, 2016 Page 15 of 17 2. Be It Further Resolved That a copy of the Council resolution be forwarded to the Ministry of Education, MPP Chris Ballard, and York Region; and 3. Be It Further Resolved That dialogue/collaboration take place beginning in the last quarter of 2016, between the Town of Aurora and the YRDSB, and that invitations be extended to MPP Chris Ballard, York Region, and other interested partners to arrive at a solution; and 4. Be It Further Resolved That a representative or the Aurora-King Trustee from the York Region District School Board be invited to attend a future Council meeting and present further information regarding the proposed secondary school. Motion to Defer Moved by Councillor Thompson Seconded by Councillor Pirri That the first and second operative clauses of the main motion as amended be deferred to a future Council meeting within 30 days, pending the presentation of further information from the York Region District School Board. On a recorded vote the motion to defer the first and second operative clauses of the main motion as amended Carried Yeas: 8 Nays: 1 Voting Yeas: Councillors Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson and Mayor Dawe Voting Nays: Councillor Abel On a recorded vote, the third and fourth operative clauses of the main motion as amended Carried Yeas: 8 Nays: 1 Voting Yeas: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Thom, and Thompson and Mayor Dawe Voting Nays: Councillor Pirri Council Meeting Minutes Tuesday, October 25, 2016 Page 16 of 17 11. Regional Report None 12. New Business/General Information Councillor Mrakas congratulated Bill Kwapis on being elected as Ward 5 Councillor in Newmarket. Councillor Humfryes inquired about the status of the forthcoming Traffic Advisory Committee. Staff indicated that a report will be provided to Council in December. Councillor Pirri mentioned that staff will be sending the nomination criteria for the Federation of Canadian Municipalities’ Canada 150 Cultural Leaders program to Council for future consideration, and encouraged Council to submit potential candidates to staff. Councillor Pirri inquired about the Cultural Master Plan action items and whether they could be considered by Council at a future meeting. Staff indicated that they will provide further information. Councillor Abel noted that residents who attended the Council meeting would like to be notified in advance of the potential presentation by the York Region District School Board. 13. Reading of By-laws Moved by Councillor Thompson Seconded by Councillor Thom That the following by-laws be given first, second, and third readings and enacted: 5911-16 Being a By-law to exempt Lots 195, 196, 197, 198, 199, 200, 201, 202 and 212 and Block 215 on Plan 65M-4462 from Part-Lot Control (Paradise Homes Leslie Inc.) 5912-16 Being a By-law to exempt Blocks 222, 224 and 225 on Plan 65M-4462 from Part-Lot Control (TACC Developments (Aurora) Inc.). Carried Moved by Councillor Thom Seconded by Councillor Pirri Council Meeting Minutes Tuesday, October 25, 2016 Page 17 of 17 That the following confirming by-law be given first, second, and third readings and enacted: 5915-16 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on October 25, 2016. Carried 14. Closed Session None 15. Adjournment Moved by Councillor Pirri Seconded by Councillor Mrakas That the meeting be adjourned at 10:07 p.m. Carried _________________________________ _________________________________ Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk The minutes of the Council meeting of October 25, 2016, received final approval by Council on November 8, 2016.