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MINUTES - Council - 20161011 Town of Aurora Council Meeting Minutes Council Chambers Aurora Town Hall Tuesday, October 11, 2016 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Kim, Mrakas, Pirri, Thom, and Thompson Members Absent Councillors Gaertner and Humfryes Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Ilmar Simanovskis, Director of Infrastructure and Environmental Services, Dan Elliott, Director of Financial Services, Al Downey, Director of Parks, Recreation and Cultural Services, Marco Ramunno, Director of Planning and Building Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Lisa Lyons, Town Clerk, and Linda Bottos, Council/ Committee Secretary The Chair called the meeting to order at 7:01 p.m. Mayor Dawe relinquished the Chair to Deputy Mayor Abel at 7:19 p.m. during the discussion of Motion (a), and resumed the Chair at 7:22 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. Approval of the Agenda Council Meeting Minutes Tuesday, October 11, 2016 Page 2 of 16 Moved by Councillor Mrakas Seconded by Councillor Thom That the agenda as circulated by Legislative Services be approved. Carried 3. Adoption of the Minutes Council Meeting Minutes of September 27, 2016 Special Council – Public Planning Meeting Minutes of September 28, 2016 Moved by Councillor Abel Seconded by Councillor Mrakas That the minutes of the Council meeting of September 27, 2016, and the Special Council – Public Planning meeting of September 28, 2016, be adopted as printed and circulated. Carried 4. Presentations (a) Councillor Paul Pirri Re: Item 1(16) Memorandum from Councillor Pirri, Re: Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors, Oakville, ON, September 13-16, 2016 Councillor Pirri addressed this item under New Business. 5. Public Service Announcements Councillor Thom, on behalf of his wife, announced the birth of their first baby two weeks ago, and expressed sincere gratitude to the Midwives of York Region and the nurses and doctors of Southlake Regional Health Centre. Councillor Abel noted his attendance at King Township’s recent Soup Festival, and advised that Mayor Pellegrini has extended a challenge to Aurora to submit a soup entry at next year’s event. Council Meeting Minutes Tuesday, October 11, 2016 Page 3 of 16 Councillor Mrakas advised that the provincial government has started its review of the Ontario Municipal Board and will be holding town hall meetings. He noted that the nearest meeting will be held in Newmarket at the Trinity United Church, 461 Park Avenue, on October 18, 2016, and residents are encouraged to RSVP online at the Ministry of Municipal Affairs website. Councillor Mrakas requested that this information be publicized on the Town’s website. Mayor Dawe extended a reminder about the seasonal waste and recycling procedures for disposal of pumpkins, and noted that information is available on the Town’s website and Notice Board. Mayor Dawe extended a reminder that the 2017 Budget review meetings will begin at 9 a.m. on Saturday, October 15, 2016. He encouraged residents to provide feedback at the meetings or by completing the Town’s online survey. Mayor Dawe announced that the Town’s E-Waste and Clothing Recycling Event will be held on Saturday, October 24, 2016, from 9 a.m. to 2 p.m. at the new Joint Operations Centre located on Industrial Parkway North, where residents may drop off obsolete electronics and gently-used clothing. Mayor Dawe extended a reminder that Aurora’s Haunted Forest will be held on Saturday, October 29, 2016, from 6 p.m. to 9 p.m. at Sheppard’s Bush . He noted that $5 wristbands must be purchased in advance through the Town Hall, Aurora Family Leisure Complex, or Stronach Aurora Recreation Complex. Mayor Dawe announced that the Aurora Public Library will be starting its Annual Open House on Monday, October 17, 2016. Mayor Dawe advised that the Town has planned activities available for children during school PA Days, and the next one is public skating on Friday, October 28, 2016, from 1 p.m. to 3 p.m. at the Stronach Aurora Recreation Complex. Mayor Dawe extended congratulations to Councillor Thom on the birth of his daughter. 6. Determination of Items Requiring Separate Discussion Items 1(3) and 1(11) were identified for discussion. Council Meeting Minutes Tuesday, October 11, 2016 Page 4 of 16 7. Adoption of Items Not Requiring Separate Discussion Items 1 (with the exception of sub-items 3 and 11) and 2 were identified as items not requiring separate discussion. Moved by Councillor Pirri Seconded by Councillor Thom That the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of October 4, 2016 That the General Committee meeting report of October 4, 2016, be received and the following recommendations carried by the Committee be approved: (1) CS16-004 – Audio Visual Upgrades and Meeting Management Suite 1. That Report No. CS16-004 be received for information. (2) FS16-030 – 2017 Fees and Charges Update 1. That Report No. FS16-030 be received; and 2. That the 2017 Fees and Charges for applications, permits, use of Town property, the sale of Town publications and for the prescribed service charges for administrative matters as itemized on the attached schedules be approved: i. Schedule A – General Fees and Charges ii. Schedule B – Planning and Building Services iii. Schedule C – Corporate Services iv. Schedule D – Parks, Recreation and Cultural Services v. Schedule E – Infrastructure and Environmental Services vi. Schedule F – Financial Services; and 3. That the necessary bylaw be enacted at November 8, 2016 Council meeting in accordance with the Town’s Notice Provision Policy. Council Meeting Minutes Tuesday, October 11, 2016 Page 5 of 16 (4) IES16-076 – Greater Toronto and Hamilton Area Regional Transportation Plan Review 1. That Report No. IES16-076 be received for information. (5) IES16-077 – Award of Tender IES 2016-87 – Greenhouse Floor System 1. That Report No. IES16-077 be received; and 2. That Tender IES 2016-87 – The construction of one (1) slab-on-grade floor system for the Aurora Joint Operations Centre Greenhouses be awarded to Lombardi Construction Inc. in the amount of $157,695.00, excluding taxes; and 3. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all document and ancillary agreements required to give effect to same. (6) PRCS16-044 – Leslie Street Underpasses Construction 1. That Item 6, Report No. PRCS16-044 – Leslie Street Underpasses Construction, and previous reports and background, be referred to the Trails and Active Transportation Committee for comment on the usefulness of Underpass C and whether it is needed in the Trails Master Plan, and that staff report back. (7) PBS16-069 – Application for Exemption from Part Lot Control, Paradise Homes Leslie Inc., Lots 195 to 202 and 212 and Block 215 being 65R-36506, 65R-36524, 65R-36551 and 65R-36552, File Number: PLC-2016-09 1. That Report No. PBS16-069 be received; and 2. That the Application for Exemption from Part Lot Control submitted by Paradise Homes Leslie Inc. to divide Lots 195 to 202 and 212 and Block 215 on Plan 65M-4462 into eighteen (18) separate lots for semi- detached units and five (5) townhouse lots be approved; and Council Meeting Minutes Tuesday, October 11, 2016 Page 6 of 16 3. That the implementing Part Lot Control Exemption By-law be presented at a future Council meeting. (8) PBS16-076 – Application for Exemption from Part Lot Control, Casings Developments Inc., Blocks 5, 7, 9, 11, 14 and 16 being 65R-36585, 65R-36584 and 65R-36593, File Number: PLC-2016-10 1. That Report No. PBS16-076 be received; and 2. That Application for Exemption from Part Lot Control submitted by Casings Developments Inc. to divide Blocks 5, 7, 9, 11, 14 and 16 on Plan 65M-4478 into thirty-five (35) townhouse lots be approved; and 3. That the implementing Part Lot Control Exemption By-law be presented at a future Council meeting. (9) PBS16-077 – Request for Street Name Approval, Carpino Construction Inc., 15278 Yonge Street, Related File Number: OPA-2015-04, ZBA-2015-10, File Number: SP- 2015-08 1. That Report No. PBS16-077 be received; and 2. That the following street name be approved for the proposed road within the approved Site Plan application, File SP-2015-08: Street “A” Alex Gardner Circle (10) PBS16-078 – Application for Exemption from Part Lot Control, TACC Developments (Aurora) Inc., Blocks 222, 224 and 225 being 65R-36534, 65R-36533 and 65R-36620, File Number: PLC-2016-11 1. That Report No. PBS16-078 be received; and 2. That the Application for Exemption from Part Lot Control submitted by TACC Developments (Aurora) Inc. to divide Blocks 222, 224 and 225 on Plan 65M-4462 into fifteen (15) townhouse lots be approved; and Council Meeting Minutes Tuesday, October 11, 2016 Page 7 of 16 3. That the implementing Part Lot Control Exemption By-law be presented at a future Council meeting. (12) Economic Development Advisory Committee Meeting Minutes of September 8, 2016 1. That the Economic Development Advisory Committee meeting minutes of September 8, 2016, be received for information. (13) Parks and Recreation Advisory Committee Meeting Minutes of September 15, 2016 1. That the Parks and Recreation Advisory Committee meeting minutes of September 15, 2016, be received; and 2. Memorandum from Manager of Parks Re: Pet Waste in Public Parks and Open Space 1. That staff be directed to investigate a public education program and public survey regarding pet waste in public parks and open spaces. New Business Motion No. 1 1. That staff be directed to provide a review of the ownership, maintenance, and replacements of all existing feature walls in the Town; and 2. That staff be directed to investigate the feasibility of replacing the feature walls at the north-east and south-east corners Batson Drive and Yonge Street. (14) Trails and Active Transportation Committee Meeting Minutes of September 16, 2016 1. That the Trails and Active Transportation Committee meeting minutes of September 16, 2016, be received; and Council Meeting Minutes Tuesday, October 11, 2016 Page 8 of 16 1. Memorandum from Manager of Parks Re: Atkinson Park Trail Extension to St. John’s Sideroad 1. That staff be directed to investigate the cost of the proposed Atkinson Park trail extension, consult with Lake Simcoe Region Conservation Authority and York Region, and report back to the Trails and Active Transportation Committee for consideration. 2. Memorandum from Manager of Parks Re: Lake to Lake Trail Update 1. That the draft plan of the proposed Lake to Lake Cycling Route and Walking Trail be publicly communicated. (15) Memorandum from Mayor Dawe Re: Correspondence from Her Majesty The Queen 1. That the correspondence from Her Majesty The Queen be received for information. (16) Memorandum from Councillor Pirri Re: Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors, Oakville, ON, September 13-16, 2016 1. That the memorandum regarding Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors, Oakville, ON, September 13-16, 2016, be received for information. (17) PBS16-086 – Provincial Co-ordinated Land Use Planning Review Comments 1. That Reports No. PBS16-086 and PBS16-073 (attachment) be received; and Council Meeting Minutes Tuesday, October 11, 2016 Page 9 of 16 2. That Council endorse the staff recommendations with respect to the Provincial Co-ordinated Land Use Planning Review, which will be provided to York Region for a consolidated submission to the Province, as well as forwarded directly to the Ministry of Municipal Affairs: i. Request to reduce targets for Intensification targets & greenfield densities, and/or provide implementation flexibility: a) Redraw Built Boundary as of 2016; b) Apply greenfield targets only to new or recent urban expansion areas without secondary plans; and ii. Reduce minimum density targets and radius around major transit station areas to minimize impact in stable neighbourhoods; a) Clarify applicability of bus rapid transit targets in Aurora; and iii. Request continued flexibility to locate office in prime employment areas; and iv. Maintain definition for Major Retail that would allow for it to continue being excluded as a permitted use on Employment Lands; and v. Amendments to bring Official Plans into conformity with revised Provincial policies should be non-appealable. (18) Canada 150 Ad Hoc Committee Meeting Minutes of October 3, 2016 1. That the Canada 150 Ad Hoc Committee meeting minutes of October 3, 2016, be received; and 2. That Item 2, Memorandum from Cash Flow & Investment Co-ordinator/ Financial Analyst, Re: Canada 150 Grant Requests, be referred to the 2017 Capital Budget discussions. 2. Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights, September 23, 2016 Council Meeting Minutes Tuesday, October 11, 2016 Page 10 of 16 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights, September 23, 2016, be received for information. Carried 8. Delegations None 9. Consideration of Items Requiring Separate Discussion 1. General Committee Meeting Report of October 4, 2016 (3) IES16-075 – Metrolinx Temporary Parking Accommodations – Responses Moved by Councillor Thompson Seconded by Councillor Abel 1. That Report No. IES16-075 be received for information. Carried Item 1(11) was considered under section 6, Determination of Items Requiring Separate Discussion. 1. General Committee Meeting Report of October 4, 2016 (11) PBS16-080 – Proposed Bell Radiocommunication Antenna System, Gaetano DiBlasi, 1360 Bloomington Road East, Part of Lot 11, Concession 2, File Number: SP(T)-2014-02 Motion to defer Moved by Councillor Thompson Seconded by Councillor Abel 1. That Item 1(11), Report No. PBS16-080 – Proposed Bell Radiocommunication Antenna System, Gaetano DiBlasi, 1360 Bloomington Road East, Part of Lot 11, Concession 2, File Number: SP(T)-2014-02, be deferred to the Council meeting of October 25, 2016. Motion to defer Carried Council Meeting Minutes Tuesday, October 11, 2016 Page 11 of 16 10. Notices of Motion/Motions for Which Notice Has Been Given (i) Notices of Motion None (ii) Motions for Which Notice Has Been Given (a) Mayor Dawe Re: Implementation of Whistle Cessation for GO Train Crossings Moved by Mayor Dawe Seconded by Councillor Kim Whereas Metrolinx is proceeding with the implementation of the Regional Express Rail program; and Whereas the expansion plans for service enhancement will result in all day 15 minute service occurring in Aurora; and Whereas this increase in service is significant and will result in a drastic increase in noise resulting from required train whistling; and Whereas Transport Canada has a procedure for the cessation of train whistling that is available to the Town; and Whereas other municipalities have successfully implemented whistle cessation; and Whereas the Town of Aurora has previously investigated the implementation of whistle cessation and has previously completed studies required by the process; 1. Now Therefore Be It Hereby Resolved That staff be directed to bring back a report on the process required by Transport Canada for implementing whistle cessation and the status of any studies completed by the Town in support of whistle cessation; and Council Meeting Minutes Tuesday, October 11, 2016 Page 12 of 16 2. Be it Further Resolved That staff provide an implementation plan and preliminary budget on proceeding with a whistle cessation program for the Town of Aurora. Carried (b) Councillor Mrakas Re: Vacant and Derelict Buildings By-law Moved by Councillor Mrakas Seconded by Councillor Kim Whereas long-term vacant buildings may present liabilities to immediate neighbours and the community in general; and Whereas the Town, by intermittent and often repetitive enforcement activities, has become the default property maintenance manager; and Whereas there may be considerable potential health, safety, and other issues arising from vacant buildings; and Whereas a vacant and derelict buildings by-law is meant to regulate the cleanup of empty and poorly-maintained buildings; 1. Now Therefore Be It Hereby Resolved That staff be directed to prepare a vacant and derelict buildings by-law for the Town of Aurora and to present said by-law to Council for consideration; and 2. Be It Further Resolved That staff present said by-law to Council for consideration in the second quarter of 2017. Carried (c) Councillor Abel Re: Parking Restrictions in Heritage Area Moved by Councillor Abel Seconded by Councillor Mrakas Whereas the Town of Aurora has recently implemented a three-hour maximum parking restriction in the Heritage area of Town; and Council Meeting Minutes Tuesday, October 11, 2016 Page 13 of 16 Whereas these restrictions were made because commuters using GO Transit services were parking on the streets all day; and Whereas limiting parking in this area may discourage commuters from leaving their cars parked all day; and Whereas the boundary for parking restrictions is quite wide, so as to discourage commuter parking in adjacent streets; an Whereas at one of the furthest points is the Kennedy Medical Centre at Yonge Street and Kennedy Street East; and Whereas the Kennedy Medical Centre has been in operation and serving residents for more than 20 years; and Whereas the Kennedy Medical Centre provides post-diagnostic health care in the way of bloodwork, x-rays, imaging, and other technical services; and Whereas many of the clients are elderly, and/or have mobility challenges; and Whereas the Kennedy Medical Centre has 50 parking spaces that are often full; and Whereas staff and technicians are asked to park on Kennedy Street East and Gurnett Street to allow clientele the parking spaces at the Kennedy Medical Centre; 1. Now Therefore Be It Hereby Resolved That staff be directed to make allowances for parking permits to be issued to Kennedy Medical Centre staff and technicians, at no cost, so that we may best serve the parking needs of the clients at the Kennedy Medical Centre. Motion to refer Moved by Councillor Pirri Seconded by Councillor Thompson 1. That Motion (c), Councillor Abel, Re: Parking Restrictions in Heritage Area, be referred to staff to investigate any bonusing provisions and legal implications, and report back to Council. Motion to refer Carried Council Meeting Minutes Tuesday, October 11, 2016 Page 14 of 16 11. Regional Report York Regional Council Highlights – September 22, 2016 Moved by Councillor Thom Seconded by Councillor Pirri That the Regional Report of September 22, 2016, be received for information. Carried 12. New Business/General Information Councillor Pirri provided a brief overview of three highlights from the Federation of Canadian Municipalities (FCM) Board of Directors meeting of September 13-16, 2016. He noted that: (1) the federal government would be bringing forward a new national housing strategy; (2) a new funding agreement for water and wastewater infrastructure in Ontario would see a 50/25/25 per cent split between the federal, provincial, and municipal governments respectively; and (3) a new initiative, Diverse Voices for Change, which will be funded at $500,000 over three years, is being put forward to help increase the number of women participating in loc al government. Councillor Abel inquired about access to the Council and Committee meeting agendas and minutes archived on the Town’s website. Staff advised that the upcoming new meeting management software system will enable the transfer of information, which will be fully keyword searchable and meet all accessibility requirements, and the meeting archives should be updated by early 2017. Councillor Mrakas referred to a recent report from the Association of Municipalities of Ontario (AMO), which highlights matters discussed at the September 30, 2016 AMO Board of Directors meeting. He noted that the issue of Ontario Municipal Board (OMB) reform was not mentioned and requested that staff contact AMO for a written response as to why this issue was not on the agenda. Staff agreed to contact the Executive Director of AMO and provide Council with a response. Mayor Dawe extended appreciation to all supporters of Aurora’s 15th Annual Mayor’s Golf Tournament held on October 6, 2016, which raised $80,000 for local charities. Council Meeting Minutes Tuesday, October 11, 2016 Page 15 of 16 13. Reading of By-laws Moved by Councillor Thom Seconded by Councillor Thompson That the following by-laws be given first, second, and third readings and enacted: 5904-16 Being a By-law to amend By-law Number 5402-12, as amended, respecting construction, demolition, change of use and other building permits (Building By-law). 5905-16 Being a By-law to designate a property to be of cultural heritage value or interest (The Parteger House – 220 Old Yonge Street). 5909-16 Being a By-law to exempt Blocks 5, 7, 9, 11, 14 and 16 on Plan 65M- 4478 from Part-Lot Control (Casing Developments Inc.). Carried Moved by Councillor Pirri Seconded by Councillor Kim That the following confirming by-law be given first, second, and third readings and enacted: 5907-16 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on October 11, 2016. Carried 14. Closed Session None 15. Adjournment Moved by Councillor Mrakas Seconded by Councillor Abel That the meeting be adjourned at 8:23 p.m. Carried Council Meeting Minutes Tuesday, October 11, 2016 Page 16 of 16 _________________________________ _________________________________ Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk The minutes of the Council meeting of October 11, 2016, received final approval by Council on October 25, 2016.