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MINUTES - Council - 20160809 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, August 9, 2016 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel (departed 11:02 p.m.), Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson MEMBERS ABSENT None OTHER ATTENDEES Doug Nadorozny, Chief Administrative Officer, Mandie Crawford, Acting Director of Building and By-law Services, Paul Dillman, Acting Director of Corporate and Financial Services, Ilmar Simanovskis, Director of Infrastructure and Environmental Services, Al Downey, Director of Parks and Recreation Services, Marco Ramunno, Director of Planning and Development Services, Patricia De Sario, Town Solicitor, Lisa Lyons, Town Clerk, Stephanie Mackenzie- Smith, Manager, Corporate Communications, and Samantha Yew, Council/Committee Secretary Mayor Dawe called the meeting to order at 7:15 p.m. On a motion of Councillor Pirri seconded by Councillor Thom, Council consented to extend the hour past 10:30 p.m. in accordance with subsection 3.16(a) of the Procedural By-law. Council consented to recess at 10:38 p.m. to resolve into a Closed Session meeting, and reconvened into open session at 11:02 p.m. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF Council Meeting Minutes Tuesday, August 9, 2016 Page 2 of 21 As required under subsection 5(3) of the Municipal Conflict of Interest Act, Councillor Humfryes declared a pecuniary interest regarding Item 5, Report No. PDS16-049 regarding Small Cell Technology Pilot Project with Bell Canada, as she is an employee. 2. APPROVAL OF THE AGENDA Moved by Councillor Kim Seconded by Councillor Thompson THAT the agenda as circulated by Legislative Services, with the following addition, be approved:  Item 15 – IES16-066 – “Honouring Our Veterans” Banner Program CARRIED 3. ADOPTION OF THE MINUTES Council Meeting Minutes of July 12, 2016 Moved by Councillor Mrakas Seconded by Councillor Kim THAT the minutes of the Council meeting of July 12, 2016, be adopted as printed and circulated. CARRIED 4. PRESENTATIONS (a) Nichole Campsall, Coordinator, Youth & Community Development Re: Presentation of the John West Memorial "Leaders of Tomorrow" Scholarship Award Ms. Campsall presented Abigail Kearney of Dr. G. W. Williams Secondary School and Matthew Abas of St. Maximilian Kolbe Catholic Secondary School with the 2016 John West Memorial “Leaders of Tomorrow” Scholarship Award, and noted their academic and personal achievements, and contributions to the community. Council Meeting Minutes Tuesday, August 9, 2016 Page 3 of 21 Moved by Councillor Humfryes Seconded by Councillor Thom THAT the presentation regarding Presentation of the John West Memorial "Leaders of Tomorrow" Scholarship Award be received for information. CARRIED (b) Theresa Buck, Special Olympics Ontario Re: Introduction to Special Olympics Ontario – Aurora Community Ms. Buck gave an overview and brief history of Special Olympics Ontario in Aurora, and detailed current and future programs being offered by Special Olympics Ontario and Special Olympics Aurora through local clubs and organizations. Moved by Councillor Thompson Seconded by Councillor Kim THAT the presentation regarding Introduction to Special Olympics Ontario – Aurora Community be received for information. CARRIED (c) Ron Weese, Sport Aurora/Activate Aurora Re: Announcement of Activate Aurora Project through the Mayor’s Task Force and Sport Aurora Mr. Weese gave an overview of Activate Aurora, a sub-project of Sport Aurora that encourages residents to be more active, and raises awareness regarding potential health risks associated with sedentary lifestyles. He noted that the kickoff event for Activate Aurora will be held at the Magna Hoedown tent and grounds on Sunday, September 18, 2016. Moved by Councillor Thom Seconded by Councillor Humfryes THAT the presentation regarding Announcement of Activate Aurora Project through the Mayor’s Task Force and Sport Aurora be received for information. CARRIED Council Meeting Minutes Tuesday, August 9, 2016 Page 4 of 21 5. PUBLIC SERVICE ANNOUNCEMENTS Councillor Kim extended a reminder that the Citizen Budget online survey is available, and can be found at www.aurora.ca/budget. Councillor Kim advised that Batman vs. Superman: Dawn of Justice will be playing as part of the Movies in the Park series on Friday, August 11, 2016, at Norm Weller Park. Councillor Humfryes noted that a community corn roast will be held at the Aurora Farmers’ Market and Artisan Fair on Saturday, August 20, 2016 , at Town Park. Councillor Abel advised that Doors Open Aurora will be held on Saturday, August 20, 2016. Councillor Abel noted that he attended the Hotel Attraction Strategy Working Group meeting held by the Aurora Chamber of Commerce at Town Hall on July 28, 2016, and thanked the Chair and organizers of the meeting. Councillor Abel extended congratulations to Aurora resident Erlinda Biondic on her recent World Record and Canadian Record ultramarathon achievements. Councillor Thompson noted the new dates for Aurora’s Ribfest this year, which will be held on Friday, August 26, through Sunday, August 28, 2016, and that more information can be found at www.aurora.ca. Councillor Gaertner noted that she was pleased to see firefighters promoting Central York Fire Services’ Stay Fire Smart campaign in Aurora. Councillor Gaertner expressed appreciation to the owners of the Parteger House, also known as the “Old Bunker”, for choosing to designate their property as a property of cultural historical value or interest under the Ontario Heritage Act. Mayor Dawe extended a reminder that Town cooling facilities are available during the summer months, and noted that more information can be found on the Town’s website. Mayor Dawe encouraged residents to complete the Town’s online Aurora Cultural Precinct survey, and noted that the survey can be found at www.aurora.ca/culturalprecinct. Mayor Dawe extended a reminder that the Concerts in the Park series will continue during the month of August, and noted that concerts are free to attend Council Meeting Minutes Tuesday, August 9, 2016 Page 5 of 21 and a food donation to the Aurora Food Pantry would be appreciated. He mentioned that more information can be found at www.aurora.ca/ summerconcerts. Mayor Dawe announced that the Aurora Museum & Archives is gathering stories from the community for a project celebrating the 150th anniversary of Town Park. He encouraged residents to find more information at www.aurora.ca/museum. Mayor Dawe encouraged residents to attend the Colours of Life – A Collection of Fine Art and Photos by award-winning artist, Elizabeth Gibson. He noted that the showcase will be on display for the month of August in the Skylight Gallery at Town Hall, Monday to Friday, from 8:30 a.m. to 4:30 p.m. Mayor Dawe extended a reminder that the next blood donor clinic will be held on Thursday, August 25, 2016, from 2:30 p.m. to 7:30 p.m. at the Aurora Legion, 105 Industrial Parkway North, and noted that appointments can be booked at www.blood.ca. Mayor Dawe advised that the Town is accepting applications for membership on the Youth Engagement Committee for the 2016/2017 season, and that application is open to Aurora youth ages 12 to 17. He noted that the submission deadline is Wednesday, August 31, 2016, and that more information can be found at www.aurora.ca/youth. Mayor Dawe introduced new staff members Stephanie Mackenzie-Smith, Manager, Corporate Communications, and Lisa Lyons, Town Clerk. 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 2, 4, 5, 8, 9, 11, 12, and 13 were identified as items for discussion, which were discussed in the following order: 13, 11, 2, 4, 12, 5, 8, and 9. 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1, 3, 6, 7, 10, 14, and 15 were identified as items not requiring separate discussion. Council Meeting Minutes Tuesday, August 9, 2016 Page 6 of 21 Moved by Councillor Pirri Seconded by Councillor Mrakas THAT the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. BBS16-009 – Fireworks By-law Exemption – Magna Golf Club THAT Report No. BBS16-009 be received; and THAT the setting off of Display Fireworks to celebrate a wedding at the Magna Golf Club on August 13, 2016, commencing at 10:00 p.m., be approved. 3. IES16-064 – Extension of Contract and Increase of Purchase Order for Classic Fire Protection Service Contract THAT Report No. IES16-064 be received; and THAT RFP No. IES 2012-22 for Classic Fire Protection for fire monitoring service, preventative maintenance, emergency call outs, monthly and annual inspections be extended for three (3) additional months on a month to month basis beyond the termination date of August 30, 2016; and THAT Purchase Order No. 81 for Classic Fire Protection for fire monitoring service, preventative maintenance, emergency call outs, monthly a nd annual inspections be increased by $20,000 to a revised value of $119,994 for the extended month to month period. 6. PDS16-061 – Application for Exemption from Part Lot Control, Countrywide Homes at Aurora Inc., Blocks 7 to 12 Plan 65M-4467 being 65R-36431 and 65R-36439, Related File Numbers: SUB-2011-04 & ZBA-2011-12, File Number: PLC- 2016-07 THAT Report No. PDS16-061 be received; and THAT the Application for Exemption from Part Lot Control submitted by Countrywide Homes at Aurora Inc. to divide Blocks 7, 8, 9, 10, 11 and 12, on Plan 65M-4467 into 39 separate lots for townhouse units be approved; and Council Meeting Minutes Tuesday, August 9, 2016 Page 7 of 21 THAT the Part Lot Control Exemption by-law be considered at the Council meeting of August 9, 2016. 7. PDS16-062 – Application for Zoning By-law Amendment and Site Plan, Leswell Investments Inc., 1452 Wellington Street East, Part of Lots 3 and 4, Registered Plan No. 525, Files: ZBA-2015- 04 & SP-2015-04 THAT Report Number PDS16-062 be received; and THAT Application to Amend the Zoning By-law File Number ZBA-2015-04 (Leswell Investments Inc.), to allow Shopping Centre Commercial uses on the subject lands be approved; and THAT the implementing Zoning By-law Amendment be presented at a future Council meeting; and THAT Site Plan Application File: SP-2015-04 (Leswell Investments Inc.) to permit the development of the Shopping Centre Commercial development on the subject lands be approved; and THAT the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. 10. PRS16-040 – Amendment to Lease Agreement – Automated Teller Machines THAT Report No. PRS16-040 be received; and THAT the installation of Automated Teller Machines (ATMs) at the Aurora Family Leisure Complex (AFLC) located at 135 Industrial Parkway North, Aurora, be approved; and THAT the Mayor and Town Clerk be authorized to execute an amendment to the License Agreement between the Town of Aurora an d Access Cash General Partnership (Access Cash) to include the AFLC as an additional location for the installation, maintenance and operation of an ATM, including any and all documents and ancillary agreements required to give effect to same. 14. CFS16-026 – Budget Allocation 2017 – Cultural Partners Council Meeting Minutes Tuesday, August 9, 2016 Page 8 of 21 THAT Report No. CFS16-026 be received; and THAT the following 2017 Budget funding directions from the Finance Advisory Committee meeting of July 28, 2016, be approved: (a) THAT the 2017 draft budget funding allocation for the Aurora Historical Society Board be increased by 2.97%; and (b) THAT the 2017 draft budget funding allocation for the Aurora Cultural Centre Board be increased by 2.97%; and (c) THAT the 2017 draft budget funding allocation fo r the Aurora Public Library Board be increased by 2.97%. 15. IES16-066 – “Honouring Our Veterans” Banner Program THAT Report No. IES16-066 be received; and THAT the “Honouring Our Veterans” Banner Program be approved. CARRIED 8. DELEGATIONS (a) Nancy Black, representing Aurora Sports Hall of Fame, Healthy Kids Community Challenge, Sport Aurora, and Activate Aurora Re: Item 11 – PRS16-042 – Facility Advertising and Sponsorship Programs On a motion of Councillor Thompson seconded by Councillor Mrakas, Council consented, on a two-thirds vote, to waive the requirements of subsection 3.8(c) of the Procedural By-law to permit the delegation additional time as required. Ms. Black spoke in support of offering sport organizations priority use of the lobby wall areas of the Stronach Aurora Recreation Complex. Moved by Councillor Pirri Seconded by Councillor Thom THAT the comments of the delegate be received and referred to Item 11. CARRIED Council Meeting Minutes Tuesday, August 9, 2016 Page 9 of 21 (b) Jamie MacDonald, Music Aurora Re: Notice of Motion (b) Councillor Abel, Re: Town Park Live Concert Screening of The Tragically Hip: A National Celebration Mr. Greg Smith, on behalf of Jamie MacDonald, spoke in support of the Town Park Live Concert Screening of The Tragically Hip: A National Celebration. Moved by Councillor Thom Seconded by Councillor Gaertner THAT the comments of the delegate be received and referred to Notice of Motion (b). CARRIED (c) Ken White, Royal Canadian Legion Aurora Branch 385 Re: Veterans Banners in Aurora Mr. White spoke in support of the “Honouring Our Veterans” Banner Program, and provided an overview of the Program. Moved by Councillor Humfryes Seconded by Councillor Thom THAT the comments of the delegate be received and referred to and Council advised that Item 15 was approved on consent. CARRIED 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 2. CFS16-023 – Interim Operating Budget Forecast – as at May 31, 2016 Moved by Councillor Thompson Seconded by Councillor Thom THAT Report No. CFS16-023 be received for information. CARRIED 4. IES16-065 – Award of Tender IES 2016-43 – For the Supply of All Labour, Material, and Equipment Necessary for the Provision of Janitorial Services Council Meeting Minutes Tuesday, August 9, 2016 Page 10 of 21 Moved by Councillor Kim Seconded by Councillor Gaertner THAT Report No. IES16-065 be received; and THAT Tender IES 2016-43 – for the supply of all labour, material, and equipment necessary for the provision of janitorial services for a five (5) year term be awarded to Royal Building Cleaning Ltd. at the unit prices tendered not to exceed $2,136,360.00 excluding taxes; and THAT the Director of Infrastructure and Environmental Services be authorized to renew Tender IES 2016-43 for an additional three (3), one-year periods, pending an annual analysis and satisfactory p erformance review by the Director; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. CARRIED 5. PDS16-049 – Small Cell Technology Pilot Project with Bell Canada Moved by Councillor Gaertner Seconded by Councillor Kim THAT Report No. PDS16-049 be received; and THAT the Director of Planning & Development Services be authorized to execute facility licensing agreements with Bell, including any and all documents and ancillary agreements required to give effect to same; and THAT a financial reserve be established for the proceeds of revenue from licensing with Bell, for the purpose of funding economic development initiatives. CARRIED 8. PRS16-038 – Facility Sponsorship Program – Canadian Tire Moved by Councillor Gaertner Seconded by Councillor Thompson Council Meeting Minutes Tuesday, August 9, 2016 Page 11 of 21 THAT Report No. PRS16-038 be received for information. CARRIED 9. PRS16-039 – Theatre Aurora Lease Agreement – 150 Henderson Drive Moved by Councillor Mrakas Seconded by Councillor Pirri THAT Report No. PRS16-039 be received; and THAT the Mayor and Town Clerk be authorized to execute the Agreement between the Town of Aurora and Theatre Aurora for the lease of the premises at 150 Henderson Drive, including any and all documents and ancillary agreements required to give effect to same. CARRIED 11. PRS16-042 – Facility Advertising and Sponsorship Programs On a motion of Councillor Abel seconded by Councillor Mrakas, Council consent ed to consider Item 11 following consideration of Item 13. Main motion Moved by Councillor Humfryes Seconded by Councillor Thompson THAT Report No. PRS16-042 be received; and THAT a consultant be engaged to assist in the development of an enhanced business case for expanding the Facility Advertising and Sponsorship Programs and that this be referred to the 2017 Budget; and THAT sport organizations be given priority use of the lobby wall areas of the Stronach Aurora Recreation Complex (SARC) over sponsorship. Amendment No. 1 Moved by Councillor Gaertner Seconded by Councillor Abel THAT the third clause of the main motion be amended by replacing the word “priority” with the words “strong consideration in relation to”. CARRIED Council Meeting Minutes Tuesday, August 9, 2016 Page 12 of 21 Main motion as amended Moved by Councillor Humfryes Seconded by Councillor Thompson THAT Report No. PRS16-042 be received; and THAT a consultant be engaged to assist in the development of an enhanced business case for expanding the Facility Advertising and Sponsorship Programs and that this be referred to the 2017 Budget; and THAT sport organizations be given strong consideration in relation to use of the lobby wall areas of the Stronach Aurora Recreation Complex (SARC) over sponsorship. CARRIED AS AMENDED 12. Heritage Advisory Committee Meeting Minutes of July 11, 2016 Moved by Councillor Thompson Seconded by Councillor Thom THAT the Heritage Advisory Committee meeting minutes of July 11, 2016, be received; and 1. HAC16-006 – Request to Designate under Part IV of the Ontario Heritage Act, 220 Old Yonge Street, “The Parteger House” THAT the House located at 220 Old Yonge Street be designated under Part IV of the Ontario Heritage Act as a property of cultural heritage value or interest; and THAT the Town Clerk be authorized to publish and serve Council’s Notice of Intention to Designate as per requirements of the Act; and THAT the designation by-law be brought before Council for passing if no objections were received within the thirty (30) day objection period as per requirements of the Act; and THAT the owners of 220 Old Yonge Street be thanked for their support of the designation of the subject heritage property. Council Meeting Minutes Tuesday, August 9, 2016 Page 13 of 21 3. HAC16-007 – Conservation and Watering Practices for Established “Heritage” Trees THAT staff be directed to investigate and report back to the Committee on the possibility of providing watering options for property owners to ensure the long-term sustainability of heritage trees. CARRIED 13. Finance Advisory Committee Meeting Minutes of July 12, 2016, and July 28, 2016 On a motion of Councillor Abel seconded by Councillor Mrakas, Council consented to consider Item 13 prior to consideration of Item 2. Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the Finance Advisory Committee meeting minutes of July 12, 2016, and July 28, 2016 be received; and THAT the following Finance Advisory Committee recommendation to Council be considered under Item 14 – CFS16-026 – Budget Allocation 2017 – Cultural Partners: Finance Advisory Committee Meeting Minutes of July 28, 2016 1. CFS16-025 – Budget Allocation 2017 – Cultural Partners THAT the following 2017 budget funding directions be approved: (a) THAT the 2017 draft budget funding allocation for the Aurora Historical Society Board be increased by 2.97%; and (b) THAT the 2017 draft budget funding allocation for the Aurora Cultural Centre Board be increased by 2.97%; and (c) THAT the 2017 draft budget funding allocation for the Aurora Public Library Board be increased by 2.97%. CARRIED 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN Council Meeting Minutes Tuesday, August 9, 2016 Page 14 of 21 (i) Notices of Motion (a) Councillor Thompson Re: Governance Review Advisory Committee WHEREAS the past practice has been for Aurora to appoint a Council Compensation Review Committee to make recommendations for the compensation of the next Council; and WHEREAS the Province of Ontario recently passed Bill 181, Municipal Elections Modernization Act, which amended the Municipal Elections Act and which gave municipalities the authority to pass a b y-law to use ranked ballot voting, beginning in the 2018 municipal elections; and WHEREAS York Regional Council has initiated a review of its Regional Governance and will consider a number of issues including: Council Composition and Direct vs Double Direct Election of Members, either of which may potentially impact the Town of Aurora Council Structure; and WHEREAS York Regional Council has set a targeted completion date for their Regional Governance review of no later than December 15, 2016; and WHEREAS Council may, as a result of Regional or other Electoral changes, wish to reconsider the decisions made regarding the questions that were placed on the ballot of the 2014 Municipal Elections; and WHEREAS any substantive changes to the Governance struc ture of Aurora Town Council would need to be passed by a by -law on or before December 31, 2017; NOW THEREFORE BE IT HEREBY RESOLVED THAT a Governance Review Advisory Committee be established to advise on, but not limited to, the following: 1. Council Compensation; 2. Ranked Ballots; 3. Aurora Town Council Composition, Structure and/or Governance; and BE IT FURTHER RESOLVED THAT staff be directed to develop Terms of Reference for the Governance Review Advisory Committee, including Council Meeting Minutes Tuesday, August 9, 2016 Page 15 of 21 proposed qualifications for Committee Members with a preference given to former members of Council, and an intended target of January 2017 for the commencement of the Committee. (ii) Motions for Which Notice Has Been Given (a) Councillor Abel Re: Town Park Live Concert Screening of The Tragically Hip: A National Celebration On a motion of Councillor Abel seconded by Councillor Thompson, Council consented on a two-thirds vote to waive the requirements of subsection 8.1 of the Procedural By- law to permit the introduction of Motion for Which Notice Has Been Given (a), Mayor Abel; Re: Town Park Live Concert Screening of The Tragically Hip: A National Celebration. On a motion of Councillor Abel seconded by Councillor Mrakas, Council consented to consider Motion for Which Notice Has Been Given (a) following consideration of Item 11. Main motion Moved by Councillor Abel Seconded by Councillor Humfryes WHEREAS the Town of Aurora supports many third-party musical events, such as the Magna Hoedown Showdown, Aurora Winter Blues Festival, Aurora Music Festival, and Aurora Gospel Music Festival; and WHEREAS the Town of Aurora has funded, through grant applications (Parks and Recreation Services), up to $1,000 to many community events each year, such as Kerry's Place Appreciation Day and the Aurora Gospel Music Festival; and WHEREAS Council has provided one-time funding to other community events such as the Aurora Jazz Festival 2012 in the amount of $5,000, and Aurora’s Multicultural Festival 2016 in the amount of $24,400; and WHEREAS Council has funded, through the Council Operating Contingency Fund, $1,000 to the Aurora Winter Blues Festival for its End of Summer Blues Concert in the Park 2015, and $1,000 to the Aurora Music Festival 2016; and Council Meeting Minutes Tuesday, August 9, 2016 Page 16 of 21 WHEREAS the CBC Live Viewing of the concert, The Tragically Hip: A National Celebration, presents a unique opportunity, that more than 80 municipalities across Canada have undertaken, to provide our residents with a once-in-a-lifetime, free presentation of an iconic Canadian band in Town Park on Saturday, August 20, 2016; and WHEREAS the setup of the event would be the same as that of the Concerts in the Park series, with the addition of a screen in the Town Park Bandshell; and WHEREAS a quote has been secured in the amount of $4,900 for the provision of a screen, projector, technician, and sound system; and WHEREAS a quote for $5 million Liability Insurance has been requested, for which the cost is to be provided by Law Insurance by Monday, August 8, 2016, and WHEREAS a third-party, volunteer Community Organizing Committee, headed up by the Aurora Winter Blues Festival, including the Aurora Music Festival, and volunteers from the Optimist Club and Magna Hoedown, has come forward to set up and oversee this event; NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora endorse the Town Park Live Concert Screening of The Tragically Hip: A National Celebration as an event of municipal significance; and BE IT FURTHER RESOLVED THAT Council approve funding in the amount of $5,500 for this event from the Council Operating Contingency Fund and/or from a source identified by staff; and BE IT FURTHER RESOLVED THAT the Town further support this event by way of providing services in-kind (i.e., garbage cans and picnic benches), as provided for similar events held in Town Park. Amendment No. 1 Moved by Councillor Humfryes Seconded by Councillor Thom THAT the first operative clause of the main motion be amended by adding the words “and that the event proceed as a Town-run event” after the words “event of municipal significance”. WITHDRAWN Council Meeting Minutes Tuesday, August 9, 2016 Page 17 of 21 On a recorded vote the main motion CARRIED YEAS: 8 NAYS: 1 VOTING YEAS: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Thom, Thompson, and Mayor Dawe VOTING NAYS: Councillor Pirri 11. REGIONAL REPORT None 12. NEW BUSINESS/GENERAL INFORMATION Councillor Abel expressed concern regarding the lack of consultation and communication from Metrolinx in relation to Aurora GO Transit station parking matters and street signage installed by Metrolinx. New Business Motion No. 1 Moved by Councillor Abel Seconded by Councillor Mrakas THAT staff be directed to investigate the intended use of the Our Lady of Grace Catholic Church parking lot by Metrolinx; and THAT staff be directed to contact Metrolinx to request that immediate corrective action be taken regarding the lack of consultation process with the Town, and address traffic, signage and other Town concerns regarding GO Transit parking. CARRIED Councillor Abel advised that he forwarded concerns to staff regarding a senior resident who received a $4,000 water bill, and inquired about a follow-up. Staff advised that the matter is under investigation. Councillor Abel inquired about the removal of signs from Town property. Councillor Thompson requested a status update regarding the Traffic Advisory Committee. Staff indicated that a report is forthcoming. Council Meeting Minutes Tuesday, August 9, 2016 Page 18 of 21 Councillor Mrakas inquired about the possibility of installing a sign on Henderson Drive prohibiting the passage of heavy trucks, in response to concerns raised at Open Forum. New Business Motion No. 2 Moved by Councillor Mrakas Seconded by Councillor Pirri THAT staff be directed to install signage prohibiting the use of heavy motor vehicles on Henderson Drive. CARRIED 13. READING OF BY-LAWS Moved by Councillor Thom Seconded by Councillor Pirri THAT the following by-laws be given first, second, and third readings and enacted: 5881-16 BEING A BY-LAW to exempt Blocks 7, 8, 9, 10, 11 and 12 on Plan 65M-4467 from Part-Lot Control (Country Wide Homes at Aurora Inc.). 5887-16 BEING A BY-LAW to exempt Lots 36, 37, 41, 42, 43, 44, 45, 80, 81, 82, 83, 89, 92, 93, 100, 101 and 102 and Blocks 217, 220, 221, 223, 226, 230 and 231 on Plan 65M-4462 from Part-Lot Control (Arista Homes (Aurora Trails) Inc.). 5888-16 BEING A BY-LAW to declare as surplus and sell municipal lands (21 and 33 Eric T. Smith Way). 5889-16 BEING A BY-LAW to adopt Official Plan Amendment No. 11. 5890-16 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (RCG Aurora North Limited Partnership). 5892-16 BEING A BY-LAW to appoint employees of the Ontario Parking Control Bureau Corp. as Municipal By-law Enforcement Officers in the Town of Aurora. CARRIED Council Meeting Minutes Tuesday, August 9, 2016 Page 19 of 21 The following confirming by-law was considered following consideration of Closed Session. Moved by Councillor Thom Seconded by Councillor Pirri THAT the following confirming by-law be given first, second, and third readings and enacted: 5891-16 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on August 9, 2016. CARRIED 14. CLOSED SESSION Moved by Councillor Pirri Seconded by Councillor Humfryes THAT Council resolve into Closed Session to consider the following matters: 1. A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c) of the Municipal Act, 2001); Re: Closed Session Report No. PDS16-065 – Allaura Boulevard 2. Labour relations or employee negotiations (section 239 (2)(d) of the Municipal Act, 2001); Re: Closed Session Report No. CAO16-006 – CUPE Negotiations 3. Labour relations or employee negotiations (section 239 (2)(d) of the Municipal Act, 2001); Re: Memorandum from Manager, Human Resources, Re: Addendum to Closed Session Report No. CAO16-006 – CUPE Negotiations Moved by Councillor Kim Seconded by Councillor Thom THAT the Council meeting be reconvened into open session to rise and report from Closed Session. CARRIED Council Meeting Minutes Tuesday, August 9, 2016 Page 20 of 21 1. A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c) of the Municipal Act, 2001); Re: Closed Session Report No. PDS16-065 – Allaura Boulevard Moved by Councillor Thompson Seconded by Councillor Pirri THAT direction provided by staff in Closed Session Report No. PDS16 -065 be confirmed. CARRIED 2. Labour relations or employee negotiations (section 239 (2)(d) of the Municipal Act, 2001); Re: Closed Session Report No. CAO16-006 – CUPE Negotiations; and 3. Labour relations or employee negotiations (section 239 (2)(d) of the Municipal Act, 2001); Re: Memorandum from Manager, Human Resources, Re: Addendum to Closed Session Report No. CAO16-006 – CUPE Negotiations Moved by Councillor Pirri Seconded by Councillor Kim THAT the Memorandum of Settlement reached between the Town of Aurora and C.U.P.E. Local 905.01 as outlined in Report No. CAO16-006 be approved; and THAT the Mayor and Clerk be authorized to execute the new collective agreement and any ancillary documents necessary to ratify the new collective agreement between the Town of Aurora and C.U.P.E. Local 905.01. On a recorded vote the motion CARRIED YEAS: 8 NAYS: 0 VOTING YEAS: Councillors Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe VOTING NAYS: None ABSENT: Councillor Abel Council Meeting Minutes Tuesday, August 9, 2016 Page 21 of 21 15. ADJOURNMENT Moved by Councillor Thompson Seconded by Councillor Kim THAT the meeting be adjourned at 11:06 p.m. CARRIED _________________________________ _________________________________ GEOFFREY DAWE, MAYOR LISA LYONS, TOWN CLERK THE MINUTES OF THE COUNCIL MEETING OF AUGUST 9, 2016, RECEIVED FINAL APPROVAL BY COUNCIL ON SEPTEMBER 13, 2016.