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MINUTES - Council - 20160524 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, May 24, 2016 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson MEMBERS ABSENT None OTHER ATTENDEES Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Building and By-law Services, Dan Elliott, Director of Corporate and Financial Services/ Treasurer, Ilmar Simanovskis, Director of Infrastructure and Environmental Services, Jim Tree, Acting Director of Parks and Recreation Services, Marco Ramunno, Director of Planning and Development Services, Lisa Lyons, Town Clerk (Acting), Slawomir Szlapczynski, Associate Solicitor, and Samantha Yew, Council/Committee Secretary Mayor Dawe called the meeting to order at 7:16 p.m. following Open Forum. On a motion of Councillor Thom seconded by Councillor Pirri, Council consented to extend the hour past 10:30 p.m. in accordance with subsection 3.16(a) of the Procedural By-law. Mayor Dawe relinquished the Chair to Deputy Mayor Abel at 10:22 p.m., during consideration of Motion for Which Notice Has Been Given (b), Re: Highland Gate Development, and resumed the Chair at 10:35 p.m. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. Council Meeting Minutes Tuesday, May 24, 2016 Page 2 of 19 2. APPROVAL OF THE AGENDA Moved by Councillor Humfryes Seconded by Councillor Pirri THAT the agenda as circulated by Legal and Legislative Services, with the following amendments, be approved:  Delegation (a) Brian Wilson, Resident Re: Item 1(8) – IES16-051 – Speed Cushion Pilot Project Survey Results  Item 1(12) – PRS16-025 – Award of Tender PRS2016-22 for the Construction of the Queens Diamond Jubilee Park Accessible Playground THAT Report No. PRS16-025 – Award of Tender PRS2016-22 for the Construction of the Queens Diamond Jubilee Park Accessible Playground, be referred to the Accessibility Advisory Committee for comment.  Notice of Motion (b) Mayor Dawe Re: Highland Gate Development CARRIED (two-thirds vote) 3. ADOPTION OF THE MINUTES Council Meeting Minutes of May 10, 2016 Special Council Meeting Minutes of May 16, 2016 Special Council Meeting Minutes of May 17, 2016 General Committee Closed Session Meeting Minutes of April 19, 2016 Special Council Closed Session Meeting Minutes of May 16, 2016 Special Council Closed Session Meeting Minutes of May 17, 2016 Moved by Councillor Thompson Seconded by Councillor Thom THAT the minutes of the Council meeting of May 10, 2016, the Special Council meetings of May 16 and May 17, 2016, the General Committee Closed Session meeting of April 19, 2016, and the Special Council Closed Session meetings of May 16 and May 17, 2016, be adopted as printed and circulated. CARRIED Council Meeting Minutes Tuesday, May 24, 2016 Page 3 of 19 4. PRESENTATIONS (a) Teri Hastings, Aurora Music Festival Re: Aurora Music Festival Ms. Hastings provided a brief overview of the Aurora Music Festival to be held on Saturday, June 25, 2016. Moved by Councillor Humfryes Seconded by Councillor Abel THAT the Aurora Music Festival be endorsed; and THAT the Town of Aurora donate $1,000 to the Aurora Music Festival, to be funded from the Council Operating Contingency account; and THAT staff report back on in-kind contributions to the Aurora Music Festival, including the possibility of a Sign By-law exemption. CARRIED Moved by Councillor Humfryes Seconded by Councillor Thom THAT the presentation by Teri Hastings be received for information. CARRIED (b) Celebrate Recreation and Parks Month On a motion of Councillor Mrakas seconded by Councillor Thompson, Council consented on a two-thirds vote to waive the requirements of subsection 3.8(c) of the Procedural By-law to permit the presentations of Adrian Wong, Daniel Ridsdale, Karie Papillon, and Shelley Ware additional time as required. (i) Adrian Wong, Recreation Supervisor, Fitness Re: Parks and Recreation Services – June is Recreation and Parks Month Mr. Wong gave a brief presentation outlining the public engagement and participation strategy for Recreation and Parks Month. (ii) Daniel Ridsdale, Youth Programmer, and Karie Papillon, Youth & Community Development Re: Aurora's Youth Friendly Community Designation Council Meeting Minutes Tuesday, May 24, 2016 Page 4 of 19 Mr. Ridsdale advised that the Town has achieved a silver-level Youth Friendly Community Builder designation, and gave a presentation highlighting the criteria for the designation, and strategies that can be used in the pursuit of a platinum-level Youth Friendly Community Builder designation. (iii) Shelley Ware, Supervisor, Special Events Re: FEO Top 100 Festivals in Ontario Presentation Ms. Ware advised that Aurora’s Haunted Forest has been named as one of the 2016 Top 100 festivals and events in Ontario, by Festivals & Events Ontario (FEO), and gave a presentation acknowledging the event’s partners and volunteers. Moved by Councillor Kim Seconded by Councillor Pirri THAT the presentation by Adrian Wong, Daniel Ridsdale, Karie Papillon, and Shelley Ware be received for information. CARRIED 5. PUBLIC SERVICE ANNOUNCEMENTS Councillor Mrakas noted that he and Councillor Humfryes attended the volunteer service awards event for the 2nd Aurora Scouting Group on Thursday, May 19, 2016, and thanked the recipients for their service. Councillor Mrakas advised that the York North Basketball Association will be hosting the U17 Boys Provincial Basketball Championships from May 27 to May 29, 2016, in Newmarket. He noted that there will be a ‘celebrity’ basketball game, where Aurora Council will be playing against Newmarket Council. Councillor Mrakas mentioned that the “Municipal Summit on OMB Reform – Process and Power” event was held in Markham on Saturday, May 14, 2016, and noted that it was well-attended and that the working group is continuing work on the initiative. Councillor Gaertner noted that she attended the Aurora Unplugged Coffeehouse event at the Aurora Cultural Centre on Friday, May 13, 2016, and that it was well- attended. Councillor Abel announced that the Aurora Chamber Street Festival will be held on Sunday, June 5, 2016, from 11 a.m. to 5 p.m., and noted that Yonge Street will be closed from Wellington Street south to Murray Drive for the event. Council Meeting Minutes Tuesday, May 24, 2016 Page 5 of 19 Councillor Humfryes extended a reminder that the Aurora Farmers’ Market and Artisan Fair will be held on Saturday, May 28, 2016, at the Aurora Armoury. Councillor Humfryes extended thanks to Councillor Mrakas and Councillor Thompson for their work on the “Municipal Summit on OMB Reform – Process and Power” event. Councillor Humfryes thanked members of Theatre Aurora for attending the Council meeting. Councillor Kim noted that the Town offers a variety of summer day camps with the option of extended care, and mentioned that more information may be found on the Town website. Mayor Dawe extended congratulations to the 140 Aurora Royal Canadian Air Cadet Squadron on their Annual Ceremonial Review which will be held on Saturday, May 28, 2016, and noted that he will be the Reviewing Officer at this year’s ceremony. Mayor Dawe advised that a Public Open House for the Mavrinac Park Design will be held on Tuesday, May 31, 2016, from 5 p.m. to 7 p.m. at Aurora Town Hall in the Leksand Room. He noted that this will be an opportunity to view the conceptual plans and provide feedback and comments. Mayor Dawe announced that the Town of Aurora and the its Heritage Advisory Committee are hosting Doors Open Aurora 2016 on Saturday, August 20, 2016, and noted that those interested in participating may contact planning@aurora.ca. 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1 (sub-items 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 13, and 15) were identified as items for discussion. 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1 (with the exception of sub-items 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 13, and 15), 2, and 3, were identified as items not requiring separate discussion. Council Meeting Minutes Tuesday, May 24, 2016 Page 6 of 19 Moved by Councillor Abel Seconded by Councillor Thompson THAT the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of May 17, 2016 THAT the General Committee meeting report of May 17, 2016, be received and the following recommendations carried by the Committee be approved: (1) BBS16-007 – Town Park Parking Update THAT Report No. BBS16-007 be received; and THAT staff bring forward to a future Council meeting for enactment, amendments to Parking By-Law No. 4574-04.T that includes a three (3) hour daytime on-street parking restriction Monday to Friday, affecting all streets within the boundary of Yonge Street to the west, Edward Street to the east, Dunning Avenue to the south, and Centre Street to the north; and THAT staff investigate the ability to allow for temporary overflow GO parking at the north entrance to Sheppard’s Bush off of Mary Street; and THAT a copy of this resolution be sent to York Region Transit and Metrolinx. (10) PRS16-022 – Amendment to 2016 Fees and Charges By-law THAT Report No. PRS16-022 be received; and THAT an amendment to Schedule “G” Section 19 of the 2016 Fees and Charges By-law be approved; and THAT the implementing by-law be presented at a future Council meeting. (14) PRS16-027 – Aurora Youth Soccer Club: Request for Exemption from Municipal Alcohol Policy THAT Report No. PRS16-027 be received; and Council Meeting Minutes Tuesday, May 24, 2016 Page 7 of 19 THAT an exemption to the Municipal Alcohol Policy to permit the serving of alcohol by the Aurora Youth Soccer Club for “League 1” games during the 2016 season be approved. (16) PDS16-031 – Application for Site Plan Approval, MHJH Holdings Inc., 75 Eric T Smith Way, Lot 4, Part of Block 11, Plan 65M-4324, File Number: SP-2016-01 THAT Report No. PDS16-031 be received; and THAT Site Plan Application File No. SP-2016-01 (MHJH Holdings Inc.) to permit the development of the subject lands for a one (1) storey 3,611 square metre industrial building be approved; and THAT the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. (17) PDS16-033 – Zoning By-law Amendment and Site Plan Application, Lora Cai, Xun Gong and Richard Gong, 15342 Yonge Street (Horton Place), Files: ZBA-2015-16 and SP- 2015-10 THAT Report PDS16-033 be received; and THAT Application to Amend the Zoning By-law File: ZBA-2015-16 (Lora Cai, Xun Gong and Richard Gong), to add “Business and Professional Offices” as a permitted use on the subject lands be approved; and THAT the implementing Zoning By-law amendment be presented at a future Council meeting for enactment; and THAT Site Plan Application File: SP-2015-10 (Lora Cai, Xun Gong and Richard Gong) to permit the development of the subject lands for the conversion of the existing residential building into a 254 m2 commercial building on the subject lands be approved; and THAT the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. (18) PDS16-034 – Site Plan Application, Gineve Inc., 250 Don Hillock Drive, File: SP-2016-03, Related File: SUB-2000-02A THAT Report No. PDS16-034 be received; and Council Meeting Minutes Tuesday, May 24, 2016 Page 8 of 19 THAT Site Plan Application File No. SP-2016-03 (Gineve Inc.) to permit the development of the subject lands for a multi-unit, one (1) storey 8,815 square metre industrial building be approved; and THAT the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. (19) PDS16-036 – Delegated Development Agreements, 2016 Summary Report THAT Report No. PDS16-036 be received for information. (21) Canada 150 Ad Hoc Committee Meeting Minutes of May 5, 2016 THAT the Canada 150 Ad Hoc Committee meeting minutes of May 5, 2016, be received for information. 2. Memorandum from Director of Infrastructure & Environmental Services Re: Additional Information regarding Item 1(8) – Report No. IES16-051– Speed Cushion Pilot Project Survey Results THAT the memorandum regarding Additional Information regarding Item 1(8) – Report No. IES16-051 – Speed Cushion Pilot Project Survey Results be received for information. 3. Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Highlights – April 29, 2016 – Meeting of the Board THAT the memorandum regarding Lake Simcoe Region Conservation Authority Highlights – April 29, 2016 – Meeting of the Board be received for information. CARRIED 8. DELEGATIONS (a) Brian Wilson, Resident Re: Item 1(8) – IES16-051 – Speed Cushion Pilot Project Survey Results (Added Item) Council Meeting Minutes Tuesday, May 24, 2016 Page 9 of 19 Mr. Wilson expressed concerns regarding the speed of vehicles travelling on Mavrinac Boulevard and indicated that he has a signed petition, in support of the installation of speed cushions on Mavrinac Boulevard, from residents living on Mavrinac Boulevard, between Borealis Avenue and Spring Farm Road. Moved by Councillor Kim Seconded by Councillor Humfryes THAT the comments of the delegate be received and referred to Item 1(8) – IES16-051 – Speed Cushion Pilot Project Survey Results. CARRIED 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Report of May 17, 2016 (2) IES16-046 – Yonge Street Parking Plan Pilot Project Follow-up Moved by Councillor Pirri Seconded by Councillor Humfryes THAT Report No. IES16-046 be received; and THAT staff be authorized to proceed with a communications program to announce this pilot project; and THAT funding in the amount of $200,000 be provided for Project No. 34525 – Yonge Street Parking Plan from the Growth & New Reserve; and THAT the Director of Infrastructure and Environmental Services be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same; and THAT this report be forwarded to The Regional Municipality of York Transportation Services Department. Motion to refer Moved by Councillor Pirri Seconded by Councillor Abel THAT Report No. IES16-046 – Yonge Street Parking Plan Pilot Project Follow-up be referred to the 2017 Budget. CARRIED Council Meeting Minutes Tuesday, May 24, 2016 Page 10 of 19 1. General Committee Meeting Report of May 17, 2016 (3) CFS16-006 – Funding and Long-Term Financing Plan – Joint Operations Centre Moved by Councillor Gaertner Seconded by Councillor Thompson THAT the current Construction Line of Credit be extended to January 31, 2018; and THAT the long-term financing for the refinancing of the Joint Operations Centre Construction Line of Credit be undertaken in the form of two (2) successive five (5) year debentures with a total ten (10) year amortization, to occur prior to January 31, 2018; and THAT the Treasurer be authorized to determine the appropriate timing for the refinancing above; and THAT the Mayor and Treasurer be authorized to execute any and all documents or agreements necessary to give effect to the above, and that the necessary financing bylaw be brought forward at the appropriate time; and THAT upon finalization of the long-term financing plan, an informational report to Council be presented with the details of such, including interest rates and net cost of borrowing. CARRIED 1. General Committee Meeting Report of May 17, 2016 (4) IES16-047 – Award of Tender IES 2016-27 – For Aurora Community Centre Parking Lot Reconstruction and Streambank Improvements Main motion Moved by Councillor Thompson Seconded by Councillor Thom THAT Report No. IES16-047 be received; and THAT Tender IES 2016-27 – for Capital Project No. 72133 for the Aurora Community Centre Parking Lot Reconstruction and Streambank Improvements be awarded to DPSL Group Ltd. in the amount of $1,763,860.10 excluding taxes; and THAT additional funding in the amount of $482,999.24 be provided for Capital Project No. 72133, the Aurora Community Centre Parking Lot Council Meeting Minutes Tuesday, May 24, 2016 Page 11 of 19 reconstruction and Streambank Improvements, from the Storm Sewer Reserve; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. Moved by Councillor Gaertner Seconded by Councillor Abel THAT the following clause be added to the main motion: THAT additional funding in the amount of $138,000.00 be provided to award the original scope of the Tender. DEFEATED The main motion CARRIED 1. General Committee Meeting Report of May 17, 2016 (5) IES16-048 – Award of Tender IES 2016-36 – Supply and Installation of a New Motor Fuel Dispensing Facility for the Joint Operations Centre Moved by Councillor Gaertner Seconded by Councillor Pirri THAT Report No. IES16-048 be received; and THAT Tender IES 2016-36 for the Supply and Installation of a New Motor Fuel Dispensing Facility for the Joint Operations Centre be awarded to Claybar Contracting Inc. in the amount of $124,900.00 excluding taxes for Part “A” only; and THAT the Director of Infrastructure & Environmental Services be authorized to execute the necessary agreements regarding the award of the contract, including any and all documents and ancillary agreements required to give effect to same CARRIED 1. General Committee Meeting Report of May 17, 2016 (6) IES16-049 – Facility Projects Status Report Council Meeting Minutes Tuesday, May 24, 2016 Page 12 of 19 Moved by Councillor Gaertner Seconded by Councillor Thom THAT Report No. IES16-049 be received for information. CARRIED 1. General Committee Meeting Report of May 17, 2016 (7) IES16-050 – Suspension of Winter Overnight Parking Restrictions Moved by Councillor Gaertner Seconded by Councillor Abel THAT Report No. IES16-050 be received; and THAT a pilot project to suspend winter overnight parking restrictions, except during snow events, be implemented for the 2016/2017 winter season. CARRIED 1. General Committee Meeting Report of May 17, 2016 (8) IES16-051 – Speed Cushion Pilot Project Survey Results On a motion of Councillor Abel seconded by Councillor Pirri, Council consented to consider Item 1(8) prior to consideration of Item 1(2). Main motion Moved by Councillor Gaertner Seconded by Councillor Abel THAT Report No. IES16-051 be received; and THAT staff be directed to implement the speed cushion pilot project on Kennedy Street West, and provide additional information regarding the speed cushion pilot project survey for the Council meeting of May 24, 2016. Amendment No. 1 Moved by Councillor Thom Seconded by Councillor Abel THAT the second clause of the main motion be amended to include: McMaster Avenue. CARRIED Council Meeting Minutes Tuesday, May 24, 2016 Page 13 of 19 Amendment No. 2 Moved by Councillor Thom Seconded by Councillor Abel THAT the second clause of the main motion as amended be further amended to include: Mavrinac Avenue, from Borealis Avenue to Spring Farm Road; and THAT the following clause be added to the main motion as amended: THAT the speed cushion pilot project survey results of Conover Avenue and Stone Road be referred to the Traffic Advisory Committee/Board for comment, if confirmed. CARRIED Main motion as amended Moved by Councillor Gaertner Seconded by Councillor Abel THAT Report No. IES16-051 be received; and THAT staff be directed to implement the speed cushion pilot project on Kennedy Street West, McMaster Avenue, and Mavrinac Avenue from Borealis Avenue to Spring Farm Road; and THAT the speed cushion pilot project survey results of Conover Avenue and Stone Road be referred to the Traffic Advisory Committee/Board for comment, if confirmed. On a recorded vote the motion CARRIED AS AMENDED YEAS: 8 NAYS: 1 VOTING YEAS: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Thom, and Thompson, Mayor Dawe VOTING NAYS: Councillor Pirri 1. General Committee Meeting Report of May 17, 2016 (9) IES16-052 – Aurora Youth Soccer Club Request for Club Building Moved by Councillor Gaertner Seconded by Councillor Pirri THAT Report No. IES16-052 be received; and Council Meeting Minutes Tuesday, May 24, 2016 Page 14 of 19 THAT this project be referred to the 2017 Budget. CARRIED 1. General Committee Meeting Report of May 17, 2016 (11) PRS16-024 – Emerald Ash Borer Management Plan Update Moved by Councillor Abel Seconded by Councillor Pirri THAT Report No. PRS16-024 be received; and THAT the Emerald Ash Borer (EAB) treatment program continue as outlined in this report; and THAT an expenditure, not to exceed $140,000.00, to engage Tru Green Ltd. to conduct the treatment of the Ash tree inventory in 2016 be approved. CARRIED 1. General Committee Meeting Report of May 17, 2016 (12) PRS16-025 – Award of Tender PRS2016-22 for the Construction of the Queen’s Diamond Jubilee Park Accessible Playground On a motion of Councillor Abel seconded by Councillor Pirri, Council consented to consider Item 1(12) following consideration of Item 1(8). On a motion of Councillor Pirri seconded by Councillor Gaertner, Council consented, on a two-thirds vote, to waive the requirements of section 8.1 of the Procedural By-law to permit reconsideration of Council’s adoption of Report No. PRS16-025 – Award of Tender PRS2016-22 for the Construction of the Queen’s Diamond Jubilee Park Accessible Playground. Moved by Councillor Abel Seconded by Councillor Kim THAT Report No. PRS16-025 be received; and THAT Tender PRS2016-22 for the Construction of Capital Project No. 73252, the Queen’s Diamond Jubilee Park Accessible Playground and Park improvements in the amount of $359,743.14, be awarded to Forest Ridge Landscaping Inc.; and Council Meeting Minutes Tuesday, May 24, 2016 Page 15 of 19 THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. Motion to defer Moved by Councillor Pirri Seconded by Councillor Humfryes THAT Report No. PRS16-025 – Award of Tender PRS2016-22 for the Construction of the Queen’s Diamond Jubilee Park Accessible Playground be deferred to the General Committee meeting of June 7, 2016, pending final comment from the Accessibility Advisory Committee regarding the final conceptual design. CARRIED 1. General Committee Meeting Report of May 17, 2016 (13) PRS16-026 – Multi-Purpose Synthetic Turf Sports Field at Stewart Burnett Park Moved by Councillor Abel Seconded by Councillor Kim THAT Report No. PRS16-026 be received; and THAT a budget increase of $1,027,225.20 for Capital Project No. 73161, Multipurpose Field, bringing the total project budget amount to $2,727,225.20, be approved; and THAT staff be directed to proceed to Tender for the Stewart Burnett Multi- Purpose Field project for construction in 2016. CARRIED 1. General Committee Meeting Report of May 17, 2016 (15) PDS16-031 – Changes to the Planning Act, 1997, as set out In Bill 73, the Smart Growth for our Communities Act, 2015 Moved by Councillor Mrakas Seconded by Councillor Pirri THAT Report No. PDS16-030 be received for information. CARRIED Council Meeting Minutes Tuesday, May 24, 2016 Page 16 of 19 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notice of Motion (a) Councillor Abel Re: Association of Municipalities of Ontario (AMO) Board of Directors WHEREAS the Association of Municipalities of Ontario (AMO) represents 444 municipalities across Ontario working together to achieve shared goals and meet common challenges; and WHEREAS AMO’s mandate is to support and enhance strong and effective municipal government in Ontario; and WHEREAS nominations to the 2016-2018 AMO Board of Directors are now open; and WHEREAS it would be Councillor John Abel’s privilege to serve on the 2016- 2018 AMO Board of Directors; NOW THEREFORE BE IT HEREBY RESOLVED THAT Council of the Town of Aurora endorse Councillor John Abel’s nomination to the AMO Board of Directors for the office of Director Regional and Single Tier Caucus; and BE IT FURTHER RESOLVED THAT the Town of Aurora assumes all costs associated with Councillor John Abel serving on the AMO’s Board of Directors to a maximum of $4,000. (ii) Motions for Which Notice Has Been Given (a) Councillor Humfryes Re: Traffic Advisory Committee/Board Moved by Councillor Humfryes Seconded by Councillor Pirri WHEREAS the Town of Aurora continues to grow and traffic flow has become a top concern; and WHEREAS Aurora Town Council and Town residents have expressed concern with traffic congestion, traffic calming and traffic flow; and Council Meeting Minutes Tuesday, May 24, 2016 Page 17 of 19 WHEREAS it has become apparent that the Town’s approach to addressing traffic congestion requires an overall perspective, including future traffic flow planning; NOW THEREFORE BE IT HEREBY RESOLVED THAT staff report back with options or a Terms of Reference for a Traffic Advisory Committee/Board or other model which includes staff, Councillors, residents, and other applicable stakeholders. CARRIED (b) Mayor Dawe Re: Highland Gate Development (Added Item) On a motion of Councillor Abel seconded by Councillor Thom, Council consented on a two-thirds vote to waive the requirements of subsection 8.1 of the Procedural By-law to permit the introduction of Motion for Which Notice Has Been Given (b), Mayor Dawe; Re: Highland Gate Development. Moved by Mayor Dawe Seconded by Councillor Kim WHEREAS on February 27, 2015, the Town of Aurora received Official Plan Amendment, Zoning By-law Amendment and Draft Plan of Subdivision applications (File Nos. OPA-2015-01, ZBA-2015-02 and SUB-2015-01) (the “Applications”) from Highland Gate Developments Inc. for lands municipally known as 21 Golf Links Drive (the “Site”); and WHEREAS the Applications propose to develop 184 detached dwelling units and a 10-storey condominium building on the Site; and WHEREAS on November 17, 2015, Highland Gate Developments Inc. appealed the Applications to the Ontario Municipal Board prior to Council making a decision on the Applications; NOW THEREFORE BE IT HEREBY RESOLVED THAT Council opposes the Applications in their current form; and BE IT FURTHER RESOLVED THAT staff be directed to engage all interested parties in an Ontario Municipal Board-led mediation with respect to the appeal and address Council’s concerns while exploring better options in terms of design and density for the Site that would best suit the community. Council Meeting Minutes Tuesday, May 24, 2016 Page 18 of 19 On a recorded vote the motion CARRIED YEAS: 9 NAYS: 0 VOTING YEAS: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson, Mayor Dawe VOTING NAYS: None 11. REGIONAL REPORT None 12. NEW BUSINESS/GENERAL INFORMATION Councillor Abel requested that staff report back regarding the in-kind donation to the Aurora Music Festival for the June 7, 2016 General Committee meeting. Councillor Mrakas inquired about the pool discharge information that is being sent to residents. Staff indicated that they should be contacted directly if there are any questions regarding pool discharge. 13. READING OF BY-LAWS Moved by Councillor Thom Seconded by Councillor Kim THAT the following by-laws be given first, second, and third readings and enacted: 5850-16 BEING A BY-LAW to prohibit and/or regulate the Injury or Destruction of Trees on Private Property in the Town of Aurora. 5860-16 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (Small Steps Programs Inc.). CARRIED Moved by Councillor Pirri Seconded by Councillor Humfryes THAT the following confirming by-law be given first, second, and third readings and enacted: Council Meeting Minutes Tuesday, May 24, 2016 Page 19 of 19 5865-16 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on May 24, 2016. CARRIED 14. CLOSED SESSION None 15. ADJOURNMENT Moved by Councillor Thompson Seconded by Councillor Abel THAT the meeting be adjourned at 10:41 p.m. CARRIED GEOFFREY DAWE, MAYOR LISA LYONS, TOWN CLERK (ACTING) THE MINUTES OF THE COUNCIL MEETING OF MAY 24, 2016, RECEIVED FINAL APPROVAL BY COUNCIL ON JUNE 14, 2016.