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MINUTES - Council - 20160510 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, May 10, 2016 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson MEMBERS ABSENT None OTHER ATTENDEES Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Building and By-law Services, Dan Elliott, Director of Corporate and Financial Services/Treasurer, Ilmar Simanovskis, Director of Infrastructure and Environmental Services, Al Downey, Director of Parks and Recreation Services, Marco Ramunno, Director of Planning and Development Services, Slav Szlapczynski, Associate Solicitor, Lisa Lyons, Town Clerk (Acting), Linda Bottos, Council/Committee Secretary Mayor Dawe called the meeting to order at 7:06 p.m. following Open Forum. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA Moved by Councillor Pirri Seconded by Councillor Thom THAT the agenda as circulated by Legal and Legislative Services be approved. CARRIED Council Meeting Minutes Tuesday, May 10, 2016 Page 2 of 16 3. ADOPTION OF THE MINUTES Special Council – Public Planning Meeting Minutes of April 25, 2016 Special Council Meeting Minutes of April 26, 2016 Council Meeting Minutes of April 26, 2016 Special Council Meeting Minutes of May 2, 2016 Special Council Closed Session Meeting Minutes of April 26, 2016 Council Closed Session Meeting Minutes of April 26, 2016 Special Council Closed Session Meeting Minutes of May 2, 2016 Moved by Councillor Mrakas Seconded by Councillor Kim THAT the minutes of the Special Council – Public Planning meeting of April 25, 2016, the Special Council meetings of April 26 and May 2, 2016, the Council meeting of April 26, 2016, the Special Council Closed Session meetings of April 26 and May 2, 2016, and the Council Closed Session meeting of April 26, 2016, be adopted as printed and circulated. CARRIED 4. PRESENTATIONS (a) Louise Dyer, Coordinator, Facility Advertising Re: Town of Aurora Facility Sponsorship Ms. Dyer noted that Aurora’s Town Council approved a policy in 2013 that enabled Parks and Recreation Services to solicit sponsorships from the business community that would assist the Town in improving and promoting youth programming. She acknowledged and expressed appreciation for the corporate sponsorships of Pfaff Automotive at the Stronach Aurora Recreation Complex and McAlpine Ford Lincoln Sales at the Aurora Community Centre. Moved by Councillor Pirri Seconded by Councillor Humfryes THAT the presentation by Louise Dyer regarding Town of Aurora Facility Sponsorship be received for information. CARRIED Council Meeting Minutes Tuesday, May 10, 2016 Page 3 of 16 5. PUBLIC SERVICE ANNOUNCEMENTS Councillor Pirri spoke to a grant application that the Town has made with respect to the Community Memories program of the Virtual Museum of Canada. Councillor Kim announced that the Aurora Cultural Centre will be hosting a youth “Aurora Unplugged Coffeehouse” on Friday, May 13, 2016, at 7 p.m., which will feature performances and entertainment by local performers aged 14-22. Councillor Kim announced that the Aurora Cultural Centre will be hosting an Annual Spring Artisan PopUp Market on Saturday, May 14, 2016, from 10 a.m. to 4 p.m., which will be selling unique, handcrafted and locally-produced gift items. Councillor Kim announced that the Aurora Public Library will be hosting “How-To in 10 Minutes” on Saturday, May 14, 2016, from 1 p.m. to 3 p.m. in the Magna and Lebovic Rooms, which will include teachings in a variety of skills such as juggling, public speaking, and photography. Councillor Thom extended a reminder about donating to the Alberta Fires appeal through the Canadian Red Cross on their website at www.redcross.ca, or by texting “Red Cross” to 30333 for a $5 donation, or texting “Fires” to 45678 for a $10 donation. He noted that all donations would be matched by the Government of Canada. Councillor Thom extended congratulations to the Queen’s York Rangers Army Cadets Air Rifle Team on their performance at a recent national air rifle competition. He noted that the team did well in a number of categories, including receiving the King George V trophy for “Top Army Cadet Team.” Councillor Thom also congratulated Aurora resident Ethan Hoyes, Warrant Officer, who received both a Bronze medal and a Gold medal in the shooting competition. Councillor Humfryes extended congratulations and appreciation to local business MR Menswear, which recently hosted a fashion show fundraiser. She noted that approximately $10,000 was raised for both Multiple Sclerosis and the Southlake Cancer Care program. Councillor Humfryes extended congratulations to the Aurora Farmers’ Market and Artisan Fair for its outdoor Market opening on May 7, 2016, with a new layout, which will continue each Saturday, from 8 a.m. to 1 p.m., until October. Councillor Humfryes extended congratulations to the Big Bike team, under the leadership of team captain Brian North, for their efforts in raising approximately $5,000 on May 7, 2016, for the Heart & Stroke Foundation. Council Meeting Minutes Tuesday, May 10, 2016 Page 4 of 16 Councillor Abel advised that the Classy Cyborgs, a team of Aurora high school students working in collaboration with York University, is competing in the CST Inspired Minds Learning Project where they are developing learning technologies for visually impaired children. He noted that the team is aspiring to win $100,000 to further their initiative and he encouraged Council and residents to vote online at learningproject.cst.org. Councillor Gaertner extended congratulations to Ethan Hoyes, son of James Hoyes, on his accomplishments at a recent national air rifle competition. Councillor Gaertner noted that the Fort McMurray SPCA is also seeking donations. Councillor Gaertner extended appreciation to the Aurora Community Arboretum for their efforts and the beauty they provide to the Town. Councillor Mrakas extended a reminder about the “Municipal Summit on OMB Reform – Process and Power”, which will be held in Markham on Saturday, May 14, 2016. He noted that the City of Toronto recently endorsed a motion in support of the Town of Aurora’s motion respecting OMB reform. Mayor Dawe announced that the Town will be hosting its first “Paws in the Park” event on Saturday, May 14, 2016, from 9 a.m. to 3 p.m. at Sheppard’s Bush. Mayor Dawe advised that the Town is still accepting applications for the John West Memorial Leaders of Tomorrow Scholarship Award. Mayor Dawe advised that the Town is accepting applications for participation in Doors Open Aurora, which will be held on Saturday, August 20, 2016. Mayor Dawe announced that the Town will be hosting a Summer Camp Open House on Saturday, May 14, 2016, from 10 a.m. to 12 p.m. at the Stronach Aurora Recreation Complex. Mayor Dawe announced that the Town will be hosting an Open House regarding the Mavrinac Park Design on Tuesday, May 31, 2016, from 5 p.m. to 7 p.m. at Town Hall. Mayor Dawe advised that the Town is now accepting applications for floats and other participation in the Town’s Canada Day Parade on Friday, July 1, 2016. Mayor Dawe noted that the Run or Walk for Southlake, which was held on May 1, 2016, was a very successful event. Council Meeting Minutes Tuesday, May 10, 2016 Page 5 of 16 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1 (sub-items 7, 10, 11, 12, 17, and 21) and 2 were identified as items for discussion. 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1 (with the exception of sub-items 7, 10, 11, 12, 17, and 21) and 3 were identified as items not requiring separate discussion. Moved by Councillor Pirri Seconded by Councillor Humfryes THAT the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of May 3, 2016 THAT the General Committee meeting report of May 3, 2016, be received and the following recommendations carried by the Committee be approved: (1) BBS16-005 – Request for Sign Variance to Sign By-law No. 5840-16, 15338 Leslie Street, Salvation Army Northridge Community Church THAT Report No. BBS16-005 be received; and THAT a variance to Sign By-law No. 5840-16 to allow a ground sign with a sign area of 5.42m2, whereas the Sign By-law restricts sign area to a maximum of 2.2m2 in rural zones, be approved. (2) BBS16-006 – Building Division Workload THAT Report No. BBS16-006 be received; and THAT a two-year, full-time contract position for a Building Permit Technician to assist with high volumes of permit applications and inspections, be approved; and Council Meeting Minutes Tuesday, May 10, 2016 Page 6 of 16 THAT Administrative Procedure No. 13 for Excess Hours and Overtime be waived for an additional one-year period to allow Building staff to be paid at straight time for any excess hours worked up to 44 hours in a week. (3) CAO16-004 – Magna Golf Club – Fireworks Display THAT Report No. CAO16-004 be received; and THAT the setting off of Display Fireworks to celebrate the 15th Anniversary of the Magna Golf Club on June 23, 2016, commencing at 10:00 p.m., be approved. (4) CFS16-011 – Confirmation of Financing – L.E.D. Lighting Project Debenture Debt THAT Report No. CFS16-011 be received for information. (5) CFS16-014 – Capital Projects Status and Closures as of December 31, 2015 THAT Report No. CFS16-014 be received; and THAT the capital project closures and capital funding adjustments outlined in Attachments #1 and #2 be approved. (6) IES16-042 – Award of Tender IES2016-08 – For the Supply of All Labour, Material, and Equipment Necessary for the Removal and Replacement of Concrete Sidewalk and Concrete Curb and Gutter in Various Locations in the Town of Aurora THAT Report No. IES16-042 be received; and THAT Tender IES2016-08 for the supply of all labour, material, and equipment necessary for removal and replacement of concrete sidewalk and concrete curb and gutter in various locations in the Town of Aurora be awarded to Pave Krete Construction at an annual upset limit of $165,000, plus taxes for a one-year period ending December 31, 2016; and THAT the Director be authorized to renew Tender IES2016-08 on an annual basis and increase the purchase order for an additional two (2) Council Meeting Minutes Tuesday, May 10, 2016 Page 7 of 16 years, pending an annual analysis and satisfactory performance review by the Director; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. (8) IES16-044 – 2015 Annual Safety Traffic Report THAT Report No. IES16-044 be received for information. (9) IES16-045 – York Region Transportation Master Plan THAT Report No. IES16-045 be received; and THAT Report No. IES16-045 be forwarded to the Regional Clerk as the Town’s formal response to the Regional Municipality of York’s Transportation Master Plan Draft Policy Principles and Actions. (13) PDS16-032 – Application for Exemption from Part Lot Control, Brookfield Homes (Ontario) Aurora Ltd., Blocks 17, 18, 20, 21 and 22, Plan 65M-4467 being 65R-36274 and 65R-36295, File No.: PLC-2016-03 THAT Report No. PDS16-032 be received; and THAT the Application for Exemption from Part Lot Control submitted by Brookfield Homes (Ontario) Aurora Ltd. to divide Blocks 17, 18, 20, 21 and 22, on Plan 65M-4467 into 29 separate lots for townhouse units be approved; and THAT the Part Lot Control Exemption By-law be introduced and enacted at a future Council meeting. (14) PRS16-019 – Award of Tender PRS2016-53 for the Provision of Landscape Grounds Maintenance Services on Municipal Property THAT Report No. PRS16-019 be received; and THAT Part 1, Items “A” & “B” of Tender PRS2016-53 for boulevard turf and shrub bed maintenance at various locations in the Town of Aurora, for one year ending December 31, 2016, in the amount of $30,493.66 Council Meeting Minutes Tuesday, May 10, 2016 Page 8 of 16 (with the option to renew for an additional two, one-year periods), be awarded to Forest Ridge Landscape Limited; and THAT Part 2, Item “A” of Tender PRS2016-53 for Stormwater Pond Vegetation Maintenance at various locations in the Town of Aurora, for one year ending December 31, 2016, in the amount of $ 9,465.70 (with the option to renew for an additional two, one-year periods), be awarded to Fore North Inc.; and THAT the Director be authorized to renew Tender PRS2013-14 for an additional two, one-year periods, pending an annual contract service performance review by the Director; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. (15) PRS16-020 – Maintenance Service at Stewart Burnett Park Baseball Diamond THAT Report No. PRS16-020 be received; and THAT Parks Division staff provide all future facility maintenance needs at the Stewart Burnett Park Baseball facility in accordance with the current Parks Service Level Standards. (16) Environmental Advisory Committee Meeting Minutes of April 7, 2016 THAT the Environmental Advisory Committee meeting minutes of April 7, 2016, be received for information. (18) Finance Advisory Committee Meeting Minutes of April 19, 2016 THAT the Finance Advisory Committee meeting minutes of April 19, 2016, be received for information. (19) Parks and Recreation Advisory Committee Meeting Minutes of April 21, 2016 THAT the Parks and Recreation Advisory Committee meeting minutes of April 21, 2016, be received; and Council Meeting Minutes Tuesday, May 10, 2016 Page 9 of 16 THAT the Parks and Recreation Advisory Committee recommend to Council: THAT a status report regarding water seepage issues at the Skateboard Park be provided to Council and to the Parks and Recreation Advisory Committee for information. (20) LLS16-015 – Insurance and Risk Management Program Renewal (2017) THAT Report No. LLS16-015 be received for information. 3. CFS16-019 – Amendment to Cheque Signing By-law THAT Report No. CFS16-019 be received; and THAT the Director of Corporate and Strategic Services be added to the existing approved list of non-Finance Division persons authorized to sign cheques and approve electronic payments for the Town; and THAT a replacement by-law reflecting the additional person and the minor housekeeping amendments outlined in this report be brought forward for adoption. CARRIED 8. DELEGATIONS (a) Arthur Diamond, AECOM Canada Architects Ltd. Re: Item 1(21) – PRS16-028 – Town of Aurora Repurposing Study Council consented, on a two-thirds vote, to waive the requirements of section 3.8(c) of the Procedural By-law to permit the delegate additional time as required. Mr. Diamond presented an overview of the Repurposing Study for the determination and disposition of five Town facilities—Petch House, Armoury, Victoria Hall, former Seniors’ Centre, and former Town Library—including issues, considerations, approach, stakeholder input, estimated costs, and next steps. Council Meeting Minutes Tuesday, May 10, 2016 Page 10 of 16 Moved by Councillor Thom Seconded by Councillor Humfryes THAT the delegation by Arthur Diamond regarding Item 1(21) – PRS16-028 – Town of Aurora Repurposing Study be received and referred to Item 1(21). CARRIED 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Report of May 3, 2016 (7) IES16-043 – 2015 Water Audit Report Moved by Councillor Kim Seconded by Councillor Pirri THAT Report No. IES16-043 be received for information. CARRIED 1. General Committee Meeting Report of May 3, 2016 (10) LLS16-013 – Pending List Main motion Moved by Councillor Thom Seconded by Councillor Pirri THAT Report No. LLS16-013 be received; and THAT all items marked “COMPLETED” be removed from the Pending List. Amendment Moved by Councillor Thompson Seconded by Councillor Thom THAT the main motion be amended by adding the following clause: THAT Reference No. CAO1 not be marked “COMPLETED” and not be removed from the Pending List. CARRIED Council Meeting Minutes Tuesday, May 10, 2016 Page 11 of 16 Main motion as amended Moved by Councillor Thom Seconded by Councillor Pirri THAT Report No. LLS16-013 be received; and THAT Reference No. CAO1 not be marked “COMPLETED” and not be removed from the Pending List; and THAT all other items marked “COMPLETED” be removed from the Pending List. CARRIED AS AMENDED 1. General Committee Meeting Report of May 3, 2016 (11) PDS16-022 – Naming of Walkways to Generate Revenue for Community Programs Moved by Councillor Kim Seconded by Councillor Gaertner THAT Report No. PDS16-022 be received; and THAT the establishment of a program for naming Town-owned walkways to generate revenue for community programs not proceed at this time. CARRIED 1. General Committee Meeting Report of May 3, 2016 (12) PDS16-025 – Zoning By-law Amendment, Rod Coutts and Brian Coutts, 14314 and 14338 Yonge Street, File: ZBA-2015-07 On a motion of Councillor Thompson seconded by Councillor Abel, Council consented to consider Item 1(12) prior to consideration of Item 1(7). Moved by Councillor Kim Seconded by Councillor Abel THAT Report No. PDS16-025 be received; and THAT Application to Amend the Zoning By-law File No. ZBA-2015-07 (Rod Coutts and Brian Coutts), to add a Retirement Home and Long Term Care Facility as permitted uses on the subject lands be approved; and Council Meeting Minutes Tuesday, May 10, 2016 Page 12 of 16 THAT that the implementing Zoning By-law Amendment be presented at a future Council meeting. On a recorded vote the motion CARRIED YEAS: 8 NAYS: 1 VOTING YEAS: Councillors Abel, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe VOTING NAYS: Councillor Gaertner 1. General Committee Meeting Report of May 3, 2016 (17) Accessibility Advisory Committee Meeting Minutes of April 13, 2016 Moved by Councillor Gaertner Seconded by Councillor Pirri THAT the Accessibility Advisory Committee meeting minutes of April 13, 2016, be received for information. CARRIED 1. General Committee Meeting Report of May 3, 2016 (21) PRS16-028 – Town of Aurora Repurposing Study On a motion of Councillor Thompson seconded by Councillor Abel, Council consented to consider Item 1(21) following consideration of Item 1(12). Moved by Councillor Mrakas Seconded by Councillor Thompson THAT Report No. PRS16-028 be received; and THAT it is notionally agreed that a large investment will be required from the Town of Aurora to move this project forward. On a recorded vote the motion CARRIED YEAS: 9 NAYS: 0 VOTING YEAS: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe VOTING NAYS: None Council Meeting Minutes Tuesday, May 10, 2016 Page 13 of 16 2. BBS16-008 – Short Term Licenses for Refreshment Vehicles Moved by Councillor Mrakas Seconded by Councillor Pirri THAT Report No. BBS16-008 be received; and THAT amendments to Schedule “A” of Licensing By-law No. 5630-14 be enacted to include a Short Term License Fee for Refreshment Vehicles in the amount of Fifty (50) dollars. CARRIED 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion None (ii) Motions for Which Notice Has Been Given (a) Councillor Thom Re: Victoria Day Congratulations to Her Majesty Elizabeth II, Queen of Canada Moved by Councillor Thom Seconded by Councillor Humfryes WHEREAS Victoria Day is the official celebration of the birthday of the Queen of Canada; and WHEREAS Victoria Day falls upon the last Monday preceding the 25th of May, this year falling on May 23; and WHEREAS Victoria Day has been officially celebrated by Canadians since 1845; and WHEREAS Canadians from coast to coast will be celebrating with fireworks and festivities to mark the occasion; and Council Meeting Minutes Tuesday, May 10, 2016 Page 14 of 16 WHEREAS this year Canadians will be celebrating the 90th birthday of Her Majesty Elizabeth II, and Her Majesty’s 64 glorious years as Queen of Canada; NOW THEREFORE BE IT HEREBY RESOLVED THAT the Council of the Town of Aurora, on behalf of all Aurorans, extends our most heartfelt congratulations to Her Majesty Elizabeth II, Queen of Canada, on the occasion of Her 90th birthday, and may we also extend our gratitude to Her Majesty for over 64 years of service to Canada as our Queen, and our hope for many more years to come; and BE IT FURTHER RESOLVED THAT this motion be sent to Her Majesty Elizabeth II, Queen of Canada, to His Excellency, the Right Honourable David Johnston, Governor General of Canada, and the Honourable Elizabeth Dowdeswell, Lieutenant Governor of Ontario. CARRIED 11. REGIONAL REPORT None 12. NEW BUSINESS/GENERAL INFORMATION Councillor Humfryes proposed that the Town of Aurora make a donation to the Alberta Fires Appeal to assist the residents of Fort McMurray, Alberta. New Business Motion No. 1 Moved by Councillor Humfryes Seconded by Councillor Thom THAT the Town of Aurora donate $1,000 to the Canadian Red Cross for the Alberta Fires relief fund, to be funded from the Council Operating Contingency account. CARRIED Councillor Gaertner inquired about the funds raised through facility sponsorship for youth initiatives. Staff advised that the funds are placed in a reserve from which Parks and Recreation Services draws to offset the costs for youth programs. Staff agreed to provide a report to Council regarding the reserve draws and associated youth programming. Council Meeting Minutes Tuesday, May 10, 2016 Page 15 of 16 13. READING OF BY-LAWS Moved by Councillor Thompson Seconded by Councillor Pirri THAT the following by-laws be given first, second, and third readings and enacted: 5848-16 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (The Priestly Holding Corporation, File ZBA-2015-03). 5849-16 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (Coutts). 5854-16 BEING A BY-LAW to exempt Blocks 17, 18, 20, 21 and 22 on Plan 65M-4467 from Part-Lot Control (Brookfield Homes (Ontario) Aurora Limited). 5857-16 BEING A BY-LAW to amend By-law Number 5630-14, as amended, to regulate licensing of business establishments. 5858-16 BEING A BY-LAW to provide for persons authorized to sign cheques and other banking related authorities on behalf of the Town. CARRIED Moved by Councillor Thom Seconded by Councillor Pirri THAT the following confirming by-law be given first, second, and third readings and enacted: 5859-16 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on May 10, 2016. CARRIED 14. CLOSED SESSION None Council Meeting Minutes Tuesday, May 10, 2016 Page 16 of 16 15. ADJOURNMENT Moved by Councillor Abel Seconded by Councillor Mrakas THAT the meeting be adjourned at 10:06 p.m. CARRIED GEOFFREY DAWE, MAYOR LISA LYONS, TOWN CLERK (ACTING) THE MINUTES OF THE COUNCIL MEETING OF MAY 10, 2016 RECEIVED FINAL APPROVAL BY COUNCIL ON MAY 24, 2016.