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MINUTES - Council - 20160329 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, March 29, 2016 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Building and By-law Services, Director of Corporate and Financial Services/Treasurer, Director of Infrastructure and Environmental Services, Acting Director of Legal and Legislative Services/Town Clerk, Director of Parks and Recreation Services, Director of Planning and Development Services, Associate Solicitor, and Council/Committee Secretary Mayor Dawe called the meeting to order at 7:03 p.m. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA Moved by Councillor Thompson Seconded by Councillor Pirri THAT the agenda as circulated by Legal and Legislative Services , with the following additions, be approved:  Delegation (b) James Hoyes, Resident Council Meeting Minutes Tuesday, March 29, 2016 Page 2 of 15 Re: Item 1(5) – IES16-027 – School Travel Planning Program for Aurora Heights Public School Update  Item 7 – Correspondence from Regional Clerk dated February 19, 2016 Re: Waste-Free Ontario Act – Update on Proposed Waste Management Legislation CARRIED 3. ADOPTION OF THE MINUTES Special Council Meeting Minutes of March 8, 2016 Council Meeting Minutes of March 8, 2016 Special Council Meeting Minutes of March 21, 2016 Moved by Councillor Humfryes Seconded by Councillor Thom THAT the minutes of the Special Council meeting of March 8, 2016, the Council meeting of March 8, 2016, and the Special Council meeting of March 21, 2016, be adopted as printed and circulated. CARRIED 4. PRESENTATIONS (a) Councillor Paul Pirri Re: Federation of Canadian Municipalities (FCM) Update Councillor Pirri gave a brief overview of the leadership, membership, and meeting structure of the FCM, and discussed how the 2016 Federal Budget included many initiatives that the FCM has advocated for. He also discussed the aspects of the 2016 Federal Budget that could benefit the Town of Aurora. Moved by Councillor Humfryes Seconded by Councillor Kim THAT the presentation by Councillor Paul Pirri be received for information. CARRIED 5. PUBLIC SERVICE ANNOUNCEMENTS Councillor Gaertner noted that March 29, 2016, is Smoke and Mirrors Day. Council Meeting Minutes Tuesday, March 29, 2016 Page 3 of 15 Councillor Thompson advised that the Run or Walk for Southlake event will take place on Sunday, May 1, 2016, and participants may register online. Councillor Abel mentioned that Aurora’s Easter Egg Hunt was held on Saturday, March 26, 2016, and commended staff on a great job. Councillor Abel extended a reminder that the Aurora Museum and Archives’ new exhibit, Built Culture: Memories of the Precinct, will be on display at the Aurora Cultural Centre in Brevik Hall, and that the opening reception will be held on Wednesday, March 30, 2016, from 3 p.m. to 6 p.m. Councillor Abel noted that the 2016 Aurora Chamber Home Show will be held from Friday, April 15 to Sunday, April 17, 2016, at the Stronach Aurora Recreation Complex. He further noted that Town of Aurora will have a booth at the event. Councillor Abel noted that Big Brothers Big Sisters of York will be holding Bowl for Kids Sake on Saturday, April 9, 2016, at Stellar Lanes in Newmarket. Councillor Humfryes mentioned that there will be a team of Council members bowling at the event. Councillor Thom congratulated the Aurora Tigers Junior “A” Hockey Club on a great season. Councillor Mrakas announced that the Community Earth Week Fair will be held on Wednesday, April 20, 2016, from 5 p.m. to 9 p.m. at the Aurora Armoury in Town Park. He noted that the event is a celebration of Earth Week and attendees will have the opportunity to learn more about how to preserve the environment and choose energy-efficient choices. Mayor Dawe announced that the Food for Fines program is in effect, and noted that it is a partnership between the Town of Aurora and the Aurora Food Pantry. He advised that the program offers the choice of either paying your parking ticket or donating a $25 gift card from any local grocery store in Aurora. He noted that this option is only valid for “Park on Municipal Property without Consent” tickets issued between Tuesday, March 15, and Friday, April 15, 2016. Mayor Dawe announced that Aurora’s 52nd Juried Art Show and Sale is looking for aspiring youth artists, and that forms are available at www.aurora.ca/artshow. Mayor Dawe noted that Theatre Aurora will perform a production of Lucy on Thursday, March 31, 2016, at 8 p.m. Mayor Dawe mentioned that John Sheard will present The Great American Songbook with Reid Jamieson at the Aurora Cultural Centre on Friday, April 1, 2016, at 8 p.m. Council Meeting Minutes Tuesday, March 29, 2016 Page 4 of 15 Mayor Dawe announced that the Town is starting the Movies in the Park series early this year, and that Minions will be playing on Saturday, April 23, 2016, at 6:15 p.m. at the Stronach Aurora Recreation Complex, in the Pfaff Arena. He noted that the event is free with a donation to the local food pantry, and that attendees are welcome to bring their own portable chairs for comfortable seating in the arena. Mayor Dawe extended a reminder that, the Town is accepting applications for the John West Memorial “Leaders of Tomorrow” Scholarship Award, and noted that information can be found at www.aurora.ca/leadersoftomorrow. Mayor Dawe mentioned that as part of the Healthy Kids Community Challenge, the Healthy Kids Activity Pass is available for pickup at the Aurora Family Leisure Complex and the Stronach Aurora Recreation Complex. He noted that the Pass is free for Aurora residents up to 12 years of age , and it may be used for any regularly-scheduled leisure swim or public skate up to a maximum of seven times. Mayor Dawe announced that Our Lady of Grace Catholic Elementary School will be celebrating its 60th anniversary on Sunday, May 1, 2016, which will be proclaimed as Our Lady of Grace Catholic Elementary School Day. Mayor Dawe announced that the CRTC has approved the application for a Community FM Radio licence with a frequency of 101.5 and the call letters CHRA , with RA representing “Radio Aurora”. He noted that more details will be announced soon. 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1 (sub-items 1, 2, 7, 8, 12, 14, and 15), 2, 4, 6, and 7 were identified as items for discussion. 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Item 1 (with the exception of sub-items 1, 2, 7, 8, 12, 14, and 15), 3, and 5 were identified as items not requiring separate discussion. Moved by Councillor Pirri Seconded by Councillor Humfryes THAT the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: Council Meeting Minutes Tuesday, March 29, 2016 Page 5 of 15 1. General Committee Meeting Report of March 22, 2016 THAT the General Committee meeting report of March 22, 2016, be received and the following recommendations carried by the Committee be approved: (3) IES16-025 – Annual Purchase Order Increases P.O. No. 207 and P.O. No. 243 THAT Report No. IES16-025 be received; and THAT Purchase Order No. 207 for J. Dilorio Construction Ltd., be extended for option year two of Contract IES 2014 -05 for the Routing, Cleaning and Sealing of Cracks in Asphalt Pavement at various locations, in the Town of Aurora, in the amount of $50,000 excluding taxes; and THAT Purchase Order No. 243 for Vertical Horizons Contracting Limited, be extended for option year two of Contract IES 2014 -04 for maintenance hole repair at various locations, in the Town of Aurora, in the amount of $50,000 excluding taxes. (4) IES16-026 – Award of Tender IES 2016-04 – For the Reconstruction of Industrial Parkway South, from Wellington Street East to Industry Street, from Industrial Parkway South to Mary Street THAT Report No. IES16-026 be received; and THAT additional funding in the amount of $113,211.00 be provided for Project No. 31112 - Reconstruction of Industrial Parkway South, from Wellington Street East to Industry Street and Industry Street, from Industrial Parkway South to Mary Street from the Roads and Related Development Charges Reserve; and THAT Tender IES 2016-04 - For the Reconstruction of Industrial Parkway South, from Wellington Street East to Industry Street and Industry Street, from Industrial Parkway South to Mary Street be awarded to Wyndale Paving Co. Ltd. in the amount of $2,287,316.95, excluding taxes; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. Council Meeting Minutes Tuesday, March 29, 2016 Page 6 of 15 (5) IES16-027– School Travel Planning Program for Aurora Heights Public School Update THAT Report No. IES16-027 be received; and THAT three-way stop sign control be installed at the intersection of Tecumseh Drive and Kitimat Crescent (north leg); and THAT the necessary by-law be introduced to implement the above recommendation; and THAT staff be directed to prioritize the installation of the sidewalk on Kitimat Crescent, for consideration as part of the 2017 Capital Budget; and THAT staff report back to Council on the provision of a school crossing guard at the intersection of Tecumseh Drive and Kitimat Crescent, and THAT a letter be sent to Aurora Heights Public School with Council’s adopted resolution. (6) IES16-028 – Aurora Family Leisure Complex Lower Roof Section Replacement THAT Report No. IES16-028 be received; and THAT funding in the amount of $35,000 be approved for Capital Project No. 72264, Aurora Family Leisure Complex (AFLC) – Lower Roof Section from the Building, Furniture and Fixture Repair and Replacement Reserve. (9) IES16-031 – Award of Tender IES 2016-05 – The Reconstruction of Trillium Drive, from Murray Drive to Cranberry Lane, and Haida Drive, from Wellington Street to McDonald Drive THAT Report No. IES16-031 be received; and THAT Tender IES 2016-05 – The Reconstruction of Trillium Drive, from Murray Drive to Cranberry Lane, and Haida Drive, from Wellington Street to McDonald Drive be awarded to Ashland Paving Ltd. in th e amount of $634,442.23, excluding taxes; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. Council Meeting Minutes Tuesday, March 29, 2016 Page 7 of 15 (10) PDS16-013 – Application for Exemption from Part Lot Control Casing Developments Inc., Blocks 1, 2, 3, 4, 6, 8, 10, 12, 17, 19, 20 and 22, Plan 65M-4478 being 65R- 36123, 65R-36124, 65R-36125 and 65R-36126, File No.: PLC-2016-01 THAT Report No. PDS16-013 be received; and THAT the Application for Exemption from Part Lot Control submitted by Casing Developments Inc. to divide Blocks 1, 2, 3, 4, 6, 8, 10, 12, 17, 19, 20 and 22 on Plan 65M-4478 into 73 separate lots for townhouse units be approved; and THAT the Part Lot Control Exemption By-laws be enacted at the next available Council meeting. (11) PDS16-015 – Draft Plan of Condominium Application, Wells Street Schoolhouse Lofts, 64 Wells Street, Part Lots 3 and 8-13, Plan 68, File: CDM-2015-02 THAT Report No. PDS16-015 be received; and THAT the Draft Plan of Condominium File: CDM-2015-02 be approved for a 34 residential unit condominium apartment building subject to conditions set out in Appendix “A” to this report; and THAT the Mayor and Town Clerk be authorized to execute any Agreement(s) referenced in the Conditions of Approval, including any and all documents and ancillary agreements required to give effect to same. (13) PDS16-020 – Planning Applications Status List THAT Report No. PDS16-020 be received for information. 3. LLS16-012 – Municipal Summit - Golf Course Redevelopment Update THAT Report No. LLS16-012 be received for information. 5. Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Highlights – February 26, 2016 – Meeting of the Board Council Meeting Minutes Tuesday, March 29, 2016 Page 8 of 15 THAT the Memorandum regarding Lake Simcoe Region Conservation Authority Highlights – February 26, 2016 – Meeting of the Board, be received for information. CARRIED 8. DELEGATIONS (a) Matthew Abas, Resident Re: Item 1(12) – Swimming Pool Discharge, Public Education Strategy Mr. Abas gave a brief presentation on pool water discharge, and encouraged Council to consider implementing further policies for the safe disposal of swimming pool water. Moved by Councillor Thompson Seconded by Councillor Gaertner THAT the comments of Matthew Abas be received and referred to Item 1(12). CARRIED (b) James Hoyes, Resident Re: Item 1(5) – IES16-027 – School Travel Planning Program for Aurora Heights Public School Update (Added Item) Mr. Hoyes spoke in support of the General Committee recommendation to prioritize the installation of a sidewalk on Kitimat Crescent and the provision of a crossing guard at the intersection of Tecumseh Drive and Kitimat Crescent. He expressed concerns regarding the proposed three-way stop at the intersection, and suggested that a crosswalk may be more appropriate. Moved by Councillor Abel Seconded by Councillor Thompson THAT the comments of James Hoyes be received and referred to staff for comment. CARRIED Council Meeting Minutes Tuesday, March 29, 2016 Page 9 of 15 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Report of March 22, 2016 (1) CFS16-012 – Statement of Remuneration and Expenses for Members of Council, Committees and Local Boards Moved by Councillor Abel Seconded by Councillor Humfryes THAT Report No. CFS16-012 be received for information. CARRIED 1. General Committee Meeting Report of March 22, 2016 (2) IES16-024 – Facility Projects Status Report Moved by Councillor Thompson Seconded by Councillor Thom THAT Report No. IES16-024 be received for information. CARRIED 1. General Committee Meeting Report of March 22, 2016 (7) IES16-029 – Submission of Annual Drinking Water Quality Report Moved by Councillor Gaertner Seconded by Councillor Thompson THAT Report No. IES16-029 be received for information; and THAT the Water Quality Report be communicated to the public in accordance to the Regulations. CARRIED 1. General Committee Meeting Report of March 22, 2016 (8) IES16-030 – Award of Tender IES 2016-01 – For the Reconstruction of Old Bloomington Road Moved by Councillor Gaertner Seconded by Councillor Mrakas THAT Report No. IES16-030 be received; and Council Meeting Minutes Tuesday, March 29, 2016 Page 10 of 15 THAT Tender IES 2016-01 – For the Reconstruction of Old Bloomington Road be awarded to NEI Construction Corp. in the amount of $364,665, excluding taxes; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. CARRIED 1. General Committee Meeting Report of March 22, 2016 (12) PDS16-018 – Swimming Pool Discharge, Public Education Strategy Moved by Councillor Gaertner Seconded by Councillor Humfryes THAT Report No. PDS16-018 be received; and THAT staff be directed to implement the public education strategy detailed within this staff report. CARRIED 1. General Committee Meeting Report of March 22, 2016 (14) PRS16-015 – Implementation of the Sport Plan Moved by Councillor Thompson Seconded by Councillor Pirri THAT Report No. PRS16-015 be received; and THAT this report satisfies the conditional approval in the 2016 Operational Budget and implementation of Sport/Sport Tourism Plan; and THAT the services of Sport Aurora Inc. be engaged for one (1) year in the amount of $56,000.00 to fulfill the short-term goals of the Sport Plan to be funded from the 2016 Sport Plan Implementation Funding Account. CARRIED Council Meeting Minutes Tuesday, March 29, 2016 Page 11 of 15 1. General Committee Meeting Report of March 22, 2016 (15) Memorandum from Councillor Pirri Re: Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors, Sherbrooke, QC, March 1- 4, 2016 Moved by Councillor Gaertner Seconded by Councillor Pirri THAT the memorandum regarding Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors, Sherbrooke, QC, March 1-4, 2016, be received for information. CARRIED 2. CAO16-003 – Disclosure of Closed Session Staff Reports Moved by Councillor Abel Seconded by Councillor Gaertner THAT Report No. CAO16-003 be received for information. CARRIED 4. Memorandum from Councillor Mrakas and Councillor Thompson Re: Correspondence regarding Municipal Committee for OMB Reform Main motion Moved by Councillor Mrakas Seconded by Councillor Thompson THAT the Memorandum regarding Correspondence regarding Municipal Committee for OMB Reform be received; and THAT Council provide direction. Amendment Moved by Councillor Mrakas Seconded by Councillor Thompson THAT the main motion be amended by adding the following clause: THAT the Town of Aurora provide $1,000.00, funded from the 2016 Council Operating Contingency account, in support of the Municipal Summit for OMB Reform. CARRIED Council Meeting Minutes Tuesday, March 29, 2016 Page 12 of 15 Main motion as amended Moved by Councillor Mrakas Seconded by Councillor Thompson THAT the Memorandum regarding Correspondence regarding Municipal Committee for OMB Reform be received; and THAT the Town of Aurora provide $1,000.00, funded from the 2016 Council Operating Contingency account, in support of the Municipal Summit for OMB Reform. On a recorded vote the main motion CARRIED AS AMENDED YEAS: 8 NAYS: 1 VOTING YEAS: Councillors Abel, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe VOTING NAYS: Councillor Gaertner 6. Memorandum from Director of Corporate & Financial Services/Treasurer Re: Sponsorship of Run or Walk for Southlake Hospital Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the memorandum regarding Sponsorship of Run or Walk for Southlake Hospital be received; and THAT Council sponsor the Run or Walk for Southlake through in-kind contributions to the event by various Town departments in the amount of $7,500, to be funded from the 2016 Council Operating Contingency account. CARRIED 7. Correspondence from Regional Clerk dated February 19, 2016 Re: Waste-Free Ontario Act – Update on Proposed Waste Management Legislation (Added Item) Moved by Councillor Thompson Seconded by Councillor Humfryes THAT the Correspondence from Regional Clerk dated February 19, 2016; Re: Waste-Free Ontario Act – Update on Proposed Waste Management Legislation, be received for information. CARRIED Council Meeting Minutes Tuesday, March 29, 2016 Page 13 of 15 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion None (ii) Motions for Which Notice Has Been Given None 11. REGIONAL REPORT York Regional Council Highlights – February 18, 2016 Moved by Councillor Mrakas Seconded by Councillor Abel THAT the Regional Report of February 18, 2016, be received for information. CARRIED 12. NEW BUSINESS/GENERAL INFORMATION Councillor Thompson inquired about when the updated Communication Strategy and Policy would be presented to Council. The CAO outlined a work plan for this project. Councillor Abel inquired about concerns raised by the public regarding the new parking regulations at Town Park and the upcoming meeting with Metrolinx regarding this matter. Staff advised that the situation is being monitored, and that a report will be presented to Council in May. Staff further advised that there will be a meeting with GO Transit regarding the Aurora GO Station travel plans. Councillor Mrakas inquired about whether the forthcoming report regarding parking at Town Park will include a recommendation to limit parking on all adjacent streets to three hours. Staff advised that consideration of this would be included in the report. Councillor Pirri noted that Council passed a resolution in 2015 that enabled him to run for the Federation of Canadian Municipalities Board of Directors for the duration of the term of Council, and advised that he will be running for re-election in 2016. Council Meeting Minutes Tuesday, March 29, 2016 Page 14 of 15 13. READING OF BY-LAWS Moved by Councillor Pirri Seconded by Councillor Kim THAT the following by-laws be given first, second, and third readings and enacted: 5829-16 BEING A BY-LAW to exempt Blocks 1, 2, 3, 4, 6, 8, 10, 12, 17, 19, 20 and 22 on Plan 65M-4478 from Part-Lot Control (Casing Developments Inc.). 5830-16 BEING A BY-LAW to amend Parking and Traffic Control By-law Number 4574-04.T, as amended, with respect to No Parking on various highways in the Town of Aurora. 5834-16 BEING A BY-LAW to amend By-law Number 4725-05.H, as amended, to appoint an Acting Chief Building Official for The Corporation of the Town of Aurora. 5835-15 BEING A BY-LAW to amend By-law Number 5465-12, as amended, to appoint Building Inspectors for The Corporation of the Town of Aurora. 5836-15 BEING A BY-LAW to appoint Municipal By-law Enforcement Officers and Property Standards Officers for The Corporation of the Town of Aurora. CARRIED Moved by Councillor Mrakas Seconded by Councillor Thompson THAT the following by-law be given first, second, and third readings and enacted: 5840-15 BEING A BY-LAW respecting signs within the Town of Aurora. CARRIED Moved by Councillor Thom Seconded by Councillor Kim THAT the following confirming by-law be given first, second, and third readings and enacted: 5832-16 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on March 29, 2016. CARRIED Council Meeting Minutes Tuesday, March 29, 2016 Page 15 of 15 14. CLOSED SESSION None 15. ADJOURNMENT Moved by Councillor Humfryes Seconded by Councillor Pirri THAT the meeting be adjourned at 9:37 p.m. CARRIED GEOFFREY DAWE, MAYOR STEPHEN M. A. HUYCKE, TOWN CLERK THE MINUTES OF THE COUNCIL MEETING OF MARCH 29, 2016, ARE SUBJECT TO FINAL APPROVAL BY COUNCIL ON APRIL 12, 2016.