Loading...
MINUTES - Council - 20160412 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, April 12, 2016 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes (arrived 7:02 p.m.), Kim, Mrakas, Pirri, Thom, and Thompson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Building and By-law Services, Director of Corporate and Financial Services/ Treasurer, Director of Infrastructure and Environmental Services, Acting Director of Legal and Legislative Services/Town Clerk, Director of Parks and Recreation Services, Director of Planning and Development Services, Associate Solicitor, Council/Committee Secretary Mayor Dawe called the meeting to order at 7 p.m. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA Moved by Councillor Thom Seconded by Councillor Mrakas THAT the agenda as circulated by Legal and Legislative Services, with the following additions, be approved: Council Meeting Minutes Tuesday, April 12, 2016 Page 2 of 12  Presentation (a) Dan Elliott, Director of Corporate & Financial Services/Treasurer; Re: Preview of two new public educational videos – Tax bills and Budget preparation  Item 4 – PRS16-021 – Multicultural Festival CARRIED 3. ADOPTION OF THE MINUTES Council Meeting Minutes of March 29, 2016 Special Council – Public Planning Meeting Minutes of March 30, 2016 Moved by Councillor Kim Seconded by Councillor Abel THAT the Council meeting minutes of March 29, 2016, and the Special Council – Public Planning meeting minutes of March 30, 2016, be adopted as printed and circulated. CARRIED 4. PRESENTATIONS (a) Dan Elliott, Director of Corporate & Financial Services/Treasurer Re: Preview of two new public educational videos – Tax bills and Budget preparation (Added Item) Mr. Elliott presented a preview of two videos which will shortly be available on the Town’s website: Property Value and Property Taxes; and How Your Town Budget Works, which will serve as valuable, informational and educational tools for Aurora’s residents. Moved by Councillor Humfryes Seconded by Councillor Pirri THAT the presentation by Dan Elliott be received for information. CARRIED Council Meeting Minutes Tuesday, April 12, 2016 Page 3 of 12 5. PUBLIC SERVICE ANNOUNCEMENTS Councillor Pirri noted that a Community Earth Week Fair, organized by the Town’s Environmental Advisory Committee, will be held on Wednesday, April 20, 2016, starting at 5 p.m. at the Aurora Armoury in Town Park. Councillor Kim extended a reminder that Aurora’s Annual Clean-up Day will be held on Saturday, April 23, 2016, and the registration deadline is April 18, 2016. Councillor Humfryes extended appreciation to the Councillors who participated in the Big Brothers Big Sisters of York fundraising event, Bowl for Kids Sake, which was held on April 9, 2016. Councillor Abel noted that Neighbourhood Network will be holding its annual tree planting at Vines Place on Saturday, April 30, 2016. Councillor Abel announced that Our Lady of Grace Catholic Elementary School will be celebrating its 60th Anniversary on Sunday, May 1, 2016, with a Mass at 2 p.m. at the Church, and activities at the School starting at 3:30 p.m. Councillor Abel extended a reminder that the 2016 Aurora Chamber Home Show will be held on at the Stronach Aurora Recreation Complex from Friday, April 15 to Sunday, April 17, 2016. Councillor Abel noted a couple of the locations included in Aurora’s Clean-up Day and encouraged Councillors and residents to participate. Councillor Thompson noted that the annual Portraits of Giving event, which acknowledges individuals within York Region who have made significant contributions to the community, is being held on Wednesday, April 13, 2016, at the Upper Canada Mall in Newmarket. Councillor Thompson encouraged everyone to help support our local hospital through the Run or Walk for Southlake, which will take place on Sunday, May 1, 2016. Councillor Gaertner noted that she attended a ribbon cutting ceremony today for the new Panera Bread bakery, which was also a fundraiser for Big Brothers Big Sisters of York, and she extended welcome wishes to a good community partner. Councillor Mrakas noted that participants who bring their own mug will receive free coffee at next week’s Community Earth Week Fair, and a limited supply of tree saplings will be given away. Council Meeting Minutes Tuesday, April 12, 2016 Page 4 of 12 Mayor Dawe extended appreciation to By-law Services staff for putting together the successful initiative “Food for Fines”, which supported the Aurora Food Pantry. Mayor Dawe encouraged everyone to attend Aurora’s 54th Annual Juried Art Show and Sale, being held on Saturday, April 30 and Sunday, May 1, 2016. He noted that the deadline for submission registration is April 18, 2016, and more details may be found at www.aurora.ca/artshow. Mayor Dawe noted that Neighbourhood Network’s “Give Back Awards”, which recognizes high school students who have volunteered and contributed to the community, will be celebrated on Thursday, April 14, 2016. Mayor Dawe noted that the Aurora Seniors Association will be holding its Volunteer Appreciation Dinner on Wednesday, April 20, 2016. Mayor Dawe noted that a Public Open House will be held on Tuesday, April 19, 2016, from 5 p.m. to 7:30 p.m., regarding implementation of a parking plan on Yonge Street, from Wellington Street to Church Street. Mayor Dawe announced that the Movies in the Park series will be starting early with a showing of Minions on April 23, 2016, at 6:15 p.m. in the Pfaff Arena of the Stronach Aurora Recreation Complex. 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1 (sub-items 6, 9, and 10), 3, and 4 were identified as items for discussion. 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1 (with the exception of sub-items 6, 9, and 10) and 2 were identified as items not requiring separate discussion. Moved by Councillor Pirri Seconded by Councillor Thom THAT the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: Council Meeting Minutes Tuesday, April 12, 2016 Page 5 of 12 1. General Committee Meeting Report of April 5, 2016 THAT the General Committee meeting report of April 5, 2016, be received and the following recommendations carried by the Committee be approved: (1) BBS16-004 – Mandatory Sewage System Maintenance Inspection Program for Private Properties THAT Report No. BBS16-004 be received; and THAT a public meeting be held to inform property owners of the Sewage System Maintenance Inspection Program; and THAT the public meeting be used to introduce a new fee related to the Sewage System Maintenance Inspection Program in accordance with the Building Code Act and regulations; and THAT staff bring forward the necessary amendments to Building By -law No. 5402-12, as amended, to implement the Sewage System Maintenance Inspection Program to a future Council meeting. (2) IES16-032 – Backyard Composting Program Update THAT Report No. IES16-032 be received for information. (3) IES16-033 – Solar Panel Option for the New Operations Centre THAT Report No. IES16-033 be received; and THAT the 2016 Capital Budget be increased by $130,000 for the installation of a 40 kW solar panel system at the new Operations Centre, to be funded from the Green Initiatives Reserve fund; and THAT staff be authorized to negotiate an agreement for the installation of a 40 kW solar panel system at the new Operations Centre with our current vendor Solera; and THAT the Mayor and Town Clerk be authorized to execute the Agreement with Solera, including any and all documents and ancillary agreements required to give effect to same; and Council Meeting Minutes Tuesday, April 12, 2016 Page 6 of 12 THAT all net energy savings generated from the solar panel system be returned to the Green Initiatives Reserve fund for a minimum period of 25 years. (4) IES16-034 – Award of Tender IES 2016-18 for the Supply and Installation of Two New Ice Plant Condensers for the Aurora Community Centre THAT Report No. IES16-034 be received; and THAT Tender IES 2016-018 for capital project #72175 for the supply and installation of two new Ice Plant Condensers for the Aurora Community Centre be awarded to CIMCO Refrigeration in the amount of $133,660.00 excluding taxes; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. (5) PRS16-016 – Culture and Recreation Grant Semi-Annual Allocation for March 2016 THAT Report No. PRS16-016 be received for information. (7) Accessibility Advisory Committee Meeting Minutes of March 2, 2016 THAT the Accessibility Advisory Committee meeting minutes of March 2, 2016, be received for information. (8) Heritage Advisory Committee Meeting Minutes of March 7, 2016 THAT the Heritage Advisory Committee meeting minutes of March 7, 2016, be received for information. 2. Audit Committee Meeting Report of March 29, 2016 THAT the Audit Committee meeting report of March 29, 2016, be received and the recommendations carried by the Committee be approved. CARRIED Council Meeting Minutes Tuesday, April 12, 2016 Page 7 of 12 8. DELEGATIONS None 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Report of April 5, 2016 (6) PRS16-018 – Music Strategy Moved by Councillor Thom Seconded by Councillor Mrakas THAT Report No. PRS16-018 be received; and THAT the Music Strategy attached to Report No. PRS16 -018 be endorsed; and THAT staff be directed to apply for funding from the Ontario Music Fund Grant to support the initiatives identified in the Music Strategy. CARRIED 1. General Committee Meeting Report of April 5, 2016 (9) Economic Development Advisory Committee Meeting Minutes of March 10, 2016 Moved by Councillor Thompson Seconded by Councillor Thom THAT the Economic Development Advisory Committee meeting minutes of March 10, 2016, be received for information. CARRIED 1. General Committee Meeting Report of April 5, 2016 (10) Memorandum from Acting Director of Legal & Legislative Services/Town Clerk Re: Brookfield Homes (Ontario) Ltd. – Vegetation Management Agreement Council Meeting Minutes Tuesday, April 12, 2016 Page 8 of 12 Moved by Councillor Gaertner Seconded by Councillor Thom THAT the memorandum regarding Brookfield Homes (Ontario) Ltd. – Vegetation Management Agreement be received for information. CARRIED 3. Memorandum from Councillor Thompson Re: Hotel Development Charges in York Region Moved by Councillor Thompson Seconded by Councillor Pirri THAT the memorandum regarding Hotel Development Charges in York Region be received for information. CARRIED 4. PRS16-021 – Multicultural Festival (Added Item) Main motion Moved by Councillor Pirri Seconded by Councillor Mrakas THAT Report No. PRS16-021 be received; and THAT Special Events staff proceed with a Multicultural Festival format, known as “Dance in The Park Celebrates Cultural Diversity”. Motion to refer Moved by Councillor Thom Seconded by Councillor Humfryes THAT Item 4, Report No. PRS16-021 – Multicultural Festival, be referred to staff for a report back to Council at the Council meeting of April 26, 2016. DEFEATED Amendment Moved by Councillor Pirri Seconded by Councillor Kim Council Meeting Minutes Tuesday, April 12, 2016 Page 9 of 12 THAT the main motion be amended by adding the following clause: THAT staff be directed to begin the Multicultural event prior to the “Dance in the Park” event, and report back to Council if the earlier time is not feasible. CARRIED Main motion as amended Moved by Councillor Pirri Seconded by Councillor Mrakas THAT Report No. PRS16-021 be received; and THAT Special Events staff proceed with a Multicultural Festival format, known as “Dance in The Park Celebrates Cultural Diversity”; and THAT staff be directed to begin the Multicultural event prior to the “Dance in the Park” event, and report back to Council if the earlier time is not feasible. On a recorded vote the main motion as amended CARRIED YEAS: 6 NAYS: 3 VOTING YEAS: Councillors Gaertner, Mrakas, Pirri, Thom, and Thompson, Mayor Dawe VOTING NAYS: Councillors Abel, Humfryes, and Kim 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion None (ii) Motions for Which Notice Has Been Given (a) Councillor Abel Re: Disclosure of Information Regarding Property Acquisition in the Aurora Promenade Area Moved by Councillor Abel Seconded by Councillor Gaertner Council Meeting Minutes Tuesday, April 12, 2016 Page 10 of 12 WHEREAS the Town of Aurora believes in accountability and transparency, while respecting the need to protect taxpayers by discussing confidential property acquisitions and dispositions in Closed Session; and WHEREAS Council has made a final decision on a potential acquisition or disposition of property in the Aurora Promenade Area and does not need to keep all information confidential; NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to make public those portions of the confidential Closed Session staff reports pertaining to the acquisition and dispo sition of land regarding the Aurora Promenade Area (15157, 15165 and 15171 Yonge Street) where disclosure would not be harmful to the Town as determined by the Town’s legal counsel, and where the Town is not required to maintain confidentiality under the Municipal Freedom of Information & Protection of Privacy Act; and BE IT FURTHER RESOLVED THAT the disclosure of the confidential Closed Session staff reports occur on or prior to Council consideration of the Cultural Precinct Plan. On a recorded vote the motion was DEFEATED YEAS: 3 NAYS: 6 VOTING YEAS: Councillors Abel, Gaertner, and Thom VOTING NAYS: Councillors Humfryes, Kim, Mrakas, Pirri, and Thompson, Mayor Dawe 11. REGIONAL REPORT York Regional Council Highlights – March 24, 2016 Moved by Councillor Pirri Seconded by Councillor Kim THAT the Regional Report of March 24, 2016, be received for information. CARRIED Council Meeting Minutes Tuesday, April 12, 2016 Page 11 of 12 12. NEW BUSINESS/GENERAL INFORMATION Councillor Abel inquired about the protocol for staff response to email from residents and Councillors. The Mayor requested that staff provide a reply to Members of Council. Councillor Thompson inquired about the continued overpass construction at Highway 404 and Wellington Street East, and noted that there were still concerns regarding traffic flow and safety. Staff advised regarding the structural work being done and noted that construction was expected to be completed by the fall. The Mayor requested that staff contact the Region to discuss the safety concerns and options. Councillor Thom inquired about the planned fencing of a Regional reservoir near Orchard Heights. The Mayor advised that an update was due from the Region and that he would follow up and report back to Council. Councillor Thom inquired about tree clearing along the trail system in the northwest part of Town. Staff agreed to investigate and report back to Council. 13. READING OF BY-LAWS Moved by Councillor Pirri Seconded by Councillor Thompson THAT the following by-law be given first, second, and third readings and enacted: 5837-16 BEING A BY-LAW to amend By-law Number 5630-14, to regulate licensing of business establishments. CARRIED Moved by Councillor Thom Seconded by Councillor Abel THAT the following confirming by-law be given first, second, and third readings and enacted: 5841-16 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on April 12, 2016. CARRIED Council Meeting Minutes Tuesday, April 12, 2016 Page 12 of 12 14. CLOSED SESSION None 15. ADJOURNMENT Moved by Councillor Mrakas Seconded by Councillor Thompson THAT the meeting be adjourned at 9:54 p.m. CARRIED GEOFFREY DAWE, MAYOR STEPHEN M. A. HUYCKE, TOWN CLERK THE MINUTES OF THE COUNCIL MEETING OF APRIL 12, 2016, RECEIVED FINAL APPROVAL BY COUNCIL ON APRIL 26, 2016.