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MINUTES - Council - 20160209 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, February 9, 2016 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Acting Director of Building and By- law Services, Director of Corporate and Financial Services/Treasurer, Acting Director of Infrastructure and Environmental Services, Acting Director of Legal and Legislative Services/Town Clerk, Director of Parks and Recreation Services, Director of Planning and Development Services, and Council/Committee Secretary Mayor Dawe called the meeting to order at 7:09 p.m. following Open Forum. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA Moved by Councillor Thom Seconded by Councillor Pirri THAT the agenda as circulated by Legal and Legislative Services, with the following addition, be approved:  Delegation (a) Stephen Kimmerer, Sport Aurora Council Meeting Minutes Tuesday, February 9, 2016 Page 2 of 15 Re: Item 1(10) – PRS16-005 – Review of Indoor Tennis Facility CARRIED 3. ADOPTION OF THE MINUTES Special Council Meeting Minutes of January 26, 2016 Council Meeting Minutes of January 26, 2016 Special Council – Public Planning Meeting Minutes of January 27, 2016 Special Council Closed Session Meeting Minutes of January 26, 2016 Council Closed Session Meeting Minutes of January 26, 2016 Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the minutes of the Special Council meeting of January 26, 2016, the Council meeting of January 26, 2016, the Special Council – Public Planning meeting of January 27, 2016, the Special Council Closed Session meeting of January 26, 2016, and the Council Closed Session meeting of January 26, 2016 be adopted as printed and circulated. CARRIED 4. PRESENTATIONS None 5. PUBLIC SERVICE ANNOUNCEMENTS Councillor Mrakas noted that he and Councillor Thompson held the first Municipal Summit – Golf Course Redevelopment working group meeting on Saturday, February 6, 2016, which he said was well-attended and productive. Councillor Gaertner extended appreciation to John Green and the Aurora Historical Society, which will be restoring and relocating a historic barn from the Horton Place property to the Hillary House property. Councillor Thompson noted that he attended the unveiling of the new logo for the Aurora Public Library on Saturday, February 6, 2016. Councillor Abel noted that he recently attended the launch for the Society of York Region Artists (SOYRA) exhibit at the Aurora Cultural Centre. He further noted that the Aurora Winter Blues Festival Blues Bash will be held on Saturday, March 5, 2016. Council Meeting Minutes Tuesday, February 9, 2016 Page 3 of 15 Councillor Humfryes advised that the Aurora Farmers’ Market will be held at the Aurora Armoury on Saturday, February 13, 2016, from 9 a.m. to 1 p.m. Councillor Humfryes noted that she attended the Act of Kindness and Welcome Table fundraiser held at Aw, Shucks! Oyster Bar and Bistro on Thursday, February 4, 2016, and that it was a successful event. Councillor Kim advised that Aurora’s Arctic Adventure will be held on Monday, February 15, 2016 (Family Day), from 10 a.m. to 4 pm. at Aurora Town Park. Mayor Dawe noted that the Town of Aurora is the proud recipient of the 2016 Smart Commute Workplace Designation. Mayor Dawe encouraged residents to submit nominations for the Community Recognition Awards, and noted that more information can be found at www.aurora.ca/CRA. Mayor Dawe advised that the Annual Mayor’s Luncheon, presented by the Aurora Chamber of Commerce, will be held on Wednesday, February 17, 2016, from 12 p.m. to 2 p.m. at Oakview Terrace, and that tickets are $45 each. Mayor Dawe extended a reminder that Metrolinx is hosting a series of public meetings to provide information about their GO Rail Network Electrification project/all-day GO Transit train service. He noted that interested persons are encouraged to attend the meeting in Aurora on Wednesday, February 17, 2016, from 6:30 p.m. to 8 p.m. at St. Maximilian Kolbe Catholic High School. Mayor Dawe noted that the Town is accepting applications for the John West Memorial “Leaders of Tomorrow” Scholarship Award, and that more information can be found at www.aurora.ca/leadersoftomorrow. Mayor Dawe advised that the Town’s Family Day Service Schedule will be published in the Town’s Notice Board, and in The Auroran this Thursday, and details can be found at www.aurora.ca. Mayor Dawe mentioned that 52PickMeUp cards are now available for purchase at Aurora Town Hall, and that full decks of cards from the 52PickMeUp community project are now available for sale at $15 per deck. He noted that the sales proceeds will support the Aurora Museum & Archives, Aurora Sports Hall of Fame, and Sport Aurora. Mayor Dawe noted that there will be a clothing drive on Friday, February 12, 2016, from 4 p.m. to 6 p.m. and 7 p.m. to 9 p.m. at 62 Charing Crescent in Aurora, in support of Syrian refugees. Council Meeting Minutes Tuesday, February 9, 2016 Page 4 of 15 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1 (sub-items 2, 3, 6, 10, and 11) and 3 were identified as items for discussion. 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1 (with the exception of sub-items 2, 3, 6, 10, and 11), and 2 were identified as items not requiring separate discussion. Moved by Councillor Pirri Seconded by Councillor Thom THAT the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of February 2, 2016 THAT the General Committee meeting report of February 2, 2016, be received and the following recommendations carried by the Committee be approved: (1) CAO16-001 – Business Improvement Area (BIA) Plan Update THAT Report No. CAO16-001 be received; and That a Public Information Session pertaining to the BIA be scheduled for later in February or March 2016. (4) IES16-010 – Parking Concerns on Hawthorne Lane THAT Report No. IES16-010 be received; and THAT parking be prohibited at any time on the north side of Hawthorne Lane from George Street to the end of Hawthorne Lane; and THAT the necessary by-law be introduced to implement the above recommendation. (5) IES16-011 – Acceptance of Sanitary Sewer and Watermain Constructed by Magna International Inc. THAT Report No. IES16-011 be received; and THAT the following external services constructed by Magna International Inc. be accepted: Council Meeting Minutes Tuesday, February 9, 2016 Page 5 of 15 a) Sanitary sewer contained within municipal easement and Town- owned lands located west of Bayview Avenue and south of Wellington Street East; b) Watermain located on the south side of Wellington Street East between Conover Avenue and Aurora East Pumping Station; and THAT the Director of Infrastructure & Environmental Services be authorized to issue a Certificate of Acceptance of public works for the said external services as required under Section 3.10 of the External Services Agreement. (7) IES16-014 – Acceptance of Municipal Services – Elderberry Hill Residential Subdivision – Registered Plan 65M-3931 THAT Report No. IES16-014 be received; and THAT ownership, operation and maintenance of the works within the roads, right-of-ways and other lands dedicated to the Town as contained within Registered Plan 65M-3931, being Elderberry Hill Residential Subdivision be assumed; and THAT the necessary by-law be brought forward for enactment to assume for public use the highways within Registered Plan 65M-3931 and to establish as public highway any applicable reserves. (8) LLS16-007 – Accessibility Advisory Committee Terms of Reference Review THAT Report No. LLS16-007 be received; and THAT the Terms of Reference for the Accessibility Advisory Committee be amended to change the Committee composition to: a) Five (5) Citizen Members, the majority of whom shall be persons with a disability and the minority of whom shall be citizen volunteers, parents of a child with a disability, or professionals from the stakeholder community. b) One (1) Member of Council shall be appointed as Council liaison to the Committee and that such member shall be “ex-officio”.; and THAT the Terms of Reference for the Accessibility Advisory Committee be further amended to change the meeting time from 7:00 p.m. to as agreed to by the Committee; and Council Meeting Minutes Tuesday, February 9, 2016 Page 6 of 15 THAT the appointment of a citizen member of the Accessibility Advisory Committee recommended by staff in confidential Closed Session Report No. LLS15-060 be approved; and THAT staff be directed to report out the names of citizen members appointed to the Accessibility Advisory Committee upon adoption of this resolution. (9) PRS16-002 – License Agreement for Hydro Corridor Lands North of St. John’s Sideroad in the Town of Aurora THAT Report No. PRS16-002 be received; and THAT the Director of Parks & Recreation Services be authorized to execute a License Agreement with HER MAJESTY THE QUEEN IN THE RIGHT OF ONTARIO as represented by THE MINISTER OF INFRASTRUCTURE for a portion of hydro corridor lands north of St. John’s Sideroad, including any and all documents and ancillary agreements required to give effect to same; and THAT the Director of Parks & Recreation Services be authorized to renew the License Agreement on an ongoing basis, provided that the License Agreement remains on the same terms, with the Director of Parks & Recreation Services being authorized to execute the necessary renewal agreements, including any and all documents and ancillary agreements required to give effect to same. (12) PRS16-008 – Facility Sponsorship Program – Aurora Toyota THAT Report No. PRS16-008 be received for information. (13) Community Recognition Review Advisory Committee Meeting Minutes of January 12, 2016 THAT the Community Recognition Review Advisory Committee meeting minutes of January 12, 2016, be received for information. (14) Economic Development Advisory Committee Meeting Minutes of January 14, 2016 THAT the Economic Development Advisory Committee meeting minutes of January 14, 2016, be received for information. Council Meeting Minutes Tuesday, February 9, 2016 Page 7 of 15 (15) Finance Advisory Committee Meeting Minutes of January 19, 2016 THAT the Finance Advisory Committee meeting minutes of January 19, 2016, be received; and THAT the Finance Advisory Committee recommends to Council: THAT the Financial Advisory Committee shall normally meet at Town Hall once per month, except for the months of July and August, from 5:30 p.m. to 6:45 p.m. on the Tuesday of the second General Committee meeting of that month; and THAT the Town Clerk be directed to amend the Terms of Reference for the Financial Advisory Committee. 2. Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Highlights of the January 22, 2016 Meeting of the Board THAT the memorandum regarding Lake Simcoe Region Conservation Authority Highlights of the January 22, 2016 Meeting of the Board be received for information. CARRIED 8. DELEGATIONS (a) Stephen Kimmerer, Sport Aurora Re: Item 1(10) – PRS16-005 – Review of Indoor Tennis Facility (Added Item) On a motion of Councillor Abel seconded by Councillor Thompson, Council consented on a two-thirds vote to waive the requirements of subsection 3.8(c) of the Procedural By-law to permit the delegation of Stephen Kimmerer additional time as required. Mr. Kimmerer expressed support for the Indoor Tennis Facility agreement, and for the building of clubhouse and change room facilities at Town-owned recreation fields. He also encouraged Council to investigate the possibility of using the former Hallmark building for sport and recreation purposes. Moved by Councillor Thomson Seconded by Councillor Abel THAT the comments of Stephen Kimmerer be received for information. CARRIED Council Meeting Minutes Tuesday, February 9, 2016 Page 8 of 15 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Report of February 2, 2016 (2) BBS16-001 – Request for Sign Variance to Sign By-law No. 4898-07.P for the Canadian Disc Institute at 15000 Yonge Street Moved by Councillor Thom Seconded by Councillor Mrakas THAT Report No. BBS16-001 be received; and THAT the request for variance to Sign By-law No. 4898-07.P to allow a 4.09m2 wall sign located 190mm above grade for the Canadian Disc Institute be approved on the following conditions: i) A Heritage Permit for the proposed sign is obtained from Planning and Development Services prior to the issuance of the Sign Permit. On a recorded vote the motion CARRIED YEAS: 6 NAYS: 3 VOTING YEAS: Councillors Abel, Humfryes, Kim, Mrakas, Thom, and Thompson VOTING NAYS: Councillors Gaertner, Pirri and Mayor Dawe 1. General Committee Meeting Report of February 2, 2016 (3) IES16-009 – Speed Cushion Pilot Project Follow-Up Main motion Moved by Councillor Kim Seconded by Councillor Pirri THAT Report No. IES16-009 be received; and THAT staff be directed to conduct the public consultation as set out in Report No. IES16-009. Amendment Moved by Councillor Thompson Seconded by Councillor Gaertner THAT the main motion be amended by adding the following clause: Council Meeting Minutes Tuesday, February 9, 2016 Page 9 of 15 THAT staff report back on the outcomes of the public consultation, and include an analysis of alternative measures that can be used to address speed on Town streets. CARRIED Main motion as amended Moved by Councillor Kim Seconded by Councillor Pirri THAT Report No. IES16-009 be received; and THAT staff be directed to conduct the public consultation as set out in Report No. IES16-009; and THAT staff report back on the outcomes of the public consultation, and include an analysis of alternative measures that can be used to address speed on Town streets. CARRIED AS AMENDED 1. General Committee Meeting Report of February 9, 2016 (6) IES16-013 – School Travel Planning Program for Aurora Heights Public School On a motion of Councillor Abel seconded by Councillor Thom, Council consented to consider Item 1(6) following consideration of Item 1(11). Moved by Councillor Pirri Seconded by Councillor Thom THAT Report No. IES16-013 be received; and THAT three-way stop sign control be installed at the intersection of Tecumseh Drive and Kitimat Crescent (north leg); and THAT the necessary by-law be introduced to implement the above recommendation; and THAT a letter be sent to Aurora Heights Public School with Council’s adopted resolution. Motion to refer Moved by Councillor Abel Seconded by Councillor Humfryes Council Meeting Minutes Tuesday, February 9, 2016 Page 10 of 15 THAT Report No. IES16-013 be referred back to staff, to conduct a community consultation on the proposed three-way stop sign control at the intersection of Tecumseh Drive and Kitimat Crescent (north leg). CARRIED 1. General Committee Meeting Report of February 2, 2016 (10) PRS16-005 – Review of Indoor Tennis Facility On a motion of Councillor Abel seconded by Councillor Thom, Council consented to consider Item 1(11) prior to consideration of Item 1(2). Moved by Councillor Mrakas Seconded by Councillor Pirri THAT Report No. PRS16-005 be received; and THAT staff be directed to prepare a lease agreement with 849400 Ontario Inc. for the provision of an indoor tennis facility; and THAT the Mayor and Town Clerk be authorized to enter into a lease Agreement with 849400 Ontario Inc., including any and all documents and ancillary agreements required to give effect to same. The first clause of the motion CARRIED On a recorded vote the second clause of the motion CARRIED YEAS: 8 NAYS: 1 VOTING YEAS: Councillors Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson and Mayor Dawe VOTING NAYS: Councillor Abel On a recorded vote the third clause of the motion CARRIED YEAS: 7 NAYS: 2 VOTING YEAS: Councillors Humfryes, Kim, Mrakas, Pirri, Thom, Thompson and Mayor Dawe VOTING NAYS: Councillors Abel and Gaertner Council Meeting Minutes Tuesday, February 9, 2016 Page 11 of 15 1. General Committee Meeting Report of February 2, 2016 (11) PRS16-007 – Injury or Destruction of Trees on Private Property By-law On a motion of Councillor Gaertner seconded by Councillor Mrakas, Council consented to consider Item 1(11) following consideration of Item 1(10). Main motion Moved by Councillor Pirri Seconded by Councillor Humfryes THAT Report No. PRS16-007 be received for information. Amendment No. 1 Moved by Councillor Pirri Seconded by Councillor Thom THAT the Main motion be amended by adding the following clause: THAT staff be directed to finalize the Injury or Destruction of Trees on Private Property By-law, excluding any provisions pertaining to golf courses, and commence a public notification and awareness process on the various aspects of the revised by-law, following which the by-law will be presented for enactment at the Council meeting of May 11, 2016. On a recorded vote Amendment No. 1 CARRIED YEAS: 6 NAYS: 3 VOTING YEAS: Councillors Abel, Kim, Pirri, Thom, Thompson and Mayor Dawe VOTING NAYS: Councillors Gaertner, Humfryes, and Mrakas Amendment No. 2 Moved by Councillor Mrakas Seconded by Councillor Humfryes THAT the Main motion as amended be further amended by adding the following clause: THAT staff be directed to report back on incentive programs, partnerships and other strategies that the municipality, working with the golf course industry, can use to meet the goal of planting trees on golf course lands. CARRIED Council Meeting Minutes Tuesday, February 9, 2016 Page 12 of 15 Main motion as amended Moved by Councillor Pirri Seconded by Councillor Humfryes THAT Report No. PRS16-007 be received; and THAT staff be directed to finalize the Injury or Destruction of Trees on Private Property By-law, excluding any provisions pertaining to golf courses, and commence a public notification and awareness process on the various aspects of the revised by-law, following which the by- law will be presented for enactment at the Council meeting of May 11, 2016; and THAT staff be directed to report back on incentive programs, partnerships and other strategies that the municipality, working with the golf course industry, can use to meet the goal of planting trees on golf course lands. The first clause of the main motion as amended CARRIED On a recorded vote the second clause of the main motion as amended CARRIED YEAS: 6 NAYS: 3 VOTING YEAS: Councillors Abel, Kim, Pirri, Thom, Thompson and Mayor Dawe VOTING NAYS: Councillors Gaertner, Humfryes, and Mrakas On a recorded vote the third clause of the main motion as amended CARRIED YEAS: 9 NAYS: 0 VOTING YEAS: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson and Mayor Dawe VOTING NAYS: None 3. Memorandum from Director of Infrastructure & Environmental Services Re: Additional Information to Report No. IES16-009 – Speed Cushion Pilot Project Follow-up Moved by Councillor Kim Seconded by Councillor Pirri Council Meeting Minutes Tuesday, February 9, 2016 Page 13 of 15 THAT the memorandum regarding Additional Information to Report No. IES16- 009 – Speed Cushion Pilot Project Follow-up be received for information. CARRIED 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion None (ii) Motions for Which Notice Has Been Given None 11. REGIONAL REPORT York Regional Council Highlights – December 17, 2015 and January 21, 2016 Moved by Councillor Thom Seconded by Councillor Thompson THAT the Regional Reports of December 17, 2015, and January 21, 2016, be received for information. CARRIED 12. NEW BUSINESS/GENERAL INFORMATION Councillor Thom expressed concern regarding the construction of a fence by York Region around the Orchard Heights Park and reservoir. Mayor Dawe noted that he will be meeting with a Regional representative to discuss this matter. Councillor Abel noted that he delegated to Regional Council regarding the Regional Go Shuttle motion that has been endorsed by Council. 13. READING OF BY-LAWS THAT the following by-laws be given first, second, and third readings and enacted: Moved by Councillor Pirri Seconded by Councillor Kim Council Meeting Minutes Tuesday, February 9, 2016 Page 14 of 15 CARRIED Moved by Councillor Gaertner Seconded by Councillor Abel CARRIED Moved by Councillor Thom Seconded by Councillor Pirri CARRIED Moved by Councillor Gaertner Seconded by Councillor Thom CARRIED Moved by Councillor Thom Seconded by Councillor Abel THAT the following confirming by-law be given first, second, and third readings and enacted: 5814-16 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on February 9, 2016. CARRIED 14. CLOSED SESSION None 5815-16 BEING A BY-LAW to establish a classification structure and retention periods for The Corporation of the Town of Aurora. 5816-16 BEING A BY-LAW to assume highways on Plan 65M-3931 for public use (Schickedanz Bros. Limited – Elderberry Hill). 5817-16 BEING A BY-LAW to appoint employees of St. Andrew’s College as Municipal By-law Enforcement Officers in the Town of Aurora. 5818-16 BEING A BY-LAW to appoint employees of the Ontario Parking Control Bureau Corp. as Municipal By-law Enforcement Officers in the Town of Aurora. Council Meeting Minutes Tuesday, February 9, 2016 Page 15 of 15 15. ADJOURNMENT Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the meeting be adjourned at 9:29 p.m. CARRIED GEOFFREY DAWE, MAYOR STEPHEN M. A. HUYCKE, TOWN CLERK THE MINUTES OF THE COUNCIL MEETING OF FEBRUARY 9, 2016, ARE SUBJECT TO FINAL APPROVAL BY COUNCIL ON FEBRUARY 23, 2016.