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MINUTES - Council - 20150929 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, September 29, 2015 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson MEMBERS ABSENT None OTHER ATTENDEES Interim Chief Administrative Officer, Director of Building and By-law Services, Director of Corporate and Financial Services/Treasurer, Director of Infrastructure and Environmental Services, Director of Legal and Legislative Services/Town Solicitor, Director of Parks and Recreation Services, Director of Planning and Development Services, Town Clerk, and Council/Committee Secretaries Mayor Dawe called the meeting to order at 7 p.m. Mayor Dawe relinquished the chair to Deputy Mayor Abel at 9:42 p.m., during consideration of Motion for Which Notice Has Been Given (b), Re: AMO Support for the Syrian Refugee Crisis, and resumed the chair at 9:44 p.m. Council consented to recess at 9:52 p.m. to resolve into a Closed Session meeting and reconvened into open session at 10:04 p.m. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. Council Meeting Minutes Tuesday, September 29, 2015 Page 2 of 21 2. APPROVAL OF THE AGENDA Moved by Councillor Kim Seconded by Councillor Humfryes THAT the agenda as circulated by Legal and Legislative Services, with the following additions, be approved: • Delegation (a) Kerry Wilson, RealTerm Energy; Re: Item 1(1) – IES15-052 – Award of Contract – Town-wide Conversion to L.E.D. Street Lighting • Delegation (b) Peter Smith, Resident; Re: Item 1(3) – BBS15-010 – One-Year OSPCA Contract Renewal • Delegation (c) Maureen Barclay, OSPCA; Re: Item 1(3) – BBS15-010 – One-Year OSPCA Contract Renewal • Item 5 – Memorandum from Director of Infrastructure & Environmental • Services; Re: Report No. IES15-052 – LED Lighting, Request for Additional Information • Item 6 – Memorandum from Director of Infrastructure & Environmental Services; Re: Correction for the public open house date on page 3 – Report No. IES15-054 – Speed Cushions Pilot Project Progress Report • Item 7 – Memorandum from Director of Planning & Development Services; Re: Additional Information, September 29, 2015 Council Meeting Agenda, Zoning By- law No. 5763-15, PMK Capital Inc., 95 Wellington Street East • Regional Report – York Regional Council Highlights ~ September 24, 2015 • Replacement By-law No. 5763-15 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (PMK Capital Inc. – 95 Wellington Street East). • Closed Session Item 1 - The security of property of the Town or Local Board (section 239(2)(a) of the Municipal Act, 2001); Re: 15059 Leslie Street CARRIED 3. ADOPTION OF THE MINUTES Council Meeting Minutes of September 15, 2015 Special Council – Public Planning Meeting Minute of September 21, 2015 Special Council Meeting Minutes of September 22, 2015 Moved by Councillor Pirri Seconded by Councillor Kim Council Meeting Minutes Tuesday, September 29, 2015 Page 3 of 21 THAT the Council meeting minutes of September 15, 2015, the Special Council – Public Planning meeting minutes of September 21, 2015, and the Special Council meeting minutes of September 22, 2015, be adopted as printed and circulated. CARRIED 4. PRESENTATIONS None 5. PUBLIC SERVICE ANNOUNCEMENTS Councillor Thom invited residents to attend a lecture on Wednesday, September 30, 2015, at the Aurora Cultural Centre featuring the Chief Curator, Wayne Reeves, from the City of Toronto, who will be lecturing on the relevance of the “Magna Carta” and its companion “Charter of the Forest”. Councillor Thom noted that it is also the 800th anniversary of the signing of the “Magna Carta” by King John of England and he advised that artifacts would be on display during October 2015 at Fort York. Councillor Thom noted that he attended the home opener game of the Aurora Jr. A Tigers and encouraged residents to come out and attend upcoming games. Councillor Humfryes advised that the Aurora Farmers’ Market is still open every Saturday until the end of October 2015 from 8 a.m. to 1 p.m. Councillor Humfryes noted that she will be participating in the Easter Seals fundraiser “Dancing with the Stars” on Thursday, October 1, 2015, and that she has exceeded her goal of $2,000 through online donations, for which she expressed appreciation. Councillor Abel extended a reminder about the Hillary House Ball being held on Friday, October 2, 2015. Councillor Abel noted that Local Colour Aurora is at the Aurora Cultural Centre featuring a collection from local artists. Councillor Thompson invited members of the public to attend the Public Planning meeting regarding Highland Gate Developments on Wednesday, September 30, 2015, from 6:30 p.m. to 10 p.m. at St. Maximilian Kolbe Catholic High School. Councillor Gaertner indicated that a public open house would be held on Thursday, October 1, 2015, from 5 p.m. to 7:30 p.m. regarding the Speed Cushions Pilot Project. Councillor Gaertner invited residents to attend the Colours of Fall Concert in the Park on Thursday, October 8, 2015, at 6 p.m. Council Meeting Minutes Tuesday, September 29, 2015 Page 4 of 21 Councillor Gaertner noted that she attended an event this past Sunday which celebrated 25 years of activism for the Oak Ridges Moraine. Councillor Mrakas thanked the Stronach family for hosting the Magna Hoedown fundraiser on September 18 and 19, 2015, where over 5,000 people attended, with 700 volunteers, and fifteen charities, including eight Aurora charities, receiving the benefits. He noted that $464,000 was raised and asked if the Mayor could send a letter of appreciation to Magna International. Mayor Dawe noted that tickets are still available for the Hillary House Ball on Friday, October 2, 2015, at 6 p.m., which may be purchased by calling 905-727-8991 or visiting www.hillaryhouseball.ca. Mayor Dawe advised on the 2016 Budget Review meetings that began on September 28, 2015, and he noted that residents have a chance to win a $250 Cineplex gift card by completing the online Citizen Budget Survey available on the Town website. Councillor Abel congratulated Magna on their pilot luncheon concert held on the Friday of the Magna Hoedown where 800 students were invited to attend. 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1 (sub-items 1, 4, 5, 6, 8, 10, 15, and 17), 3, and 4 were identified as items for discussion. 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1 (with the exception of sub-items 1, 4, 5, 6, 8, 10, 15, and 17), 2, 5, 6, and 7 were identified as items not requiring separate discussion. Moved by Councillor Thompson Seconded by Councillor Gaertner THAT the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of September 22, 2015 THAT the General Committee meeting report of September 22, 2015, be received and the following recommendations carried by the Committee be approved: Council Meeting Minutes Tuesday, September 29, 2015 Page 5 of 21 (2) IES15-053 – Facility Projects Status Report THAT Report No. IES15-053 be received; and THAT Purchase Order No. 20149 for Gerrits Engineering be increased from $40,000 to $68,600 excluding taxes for ongoing civil works engineering and support services for the Joint Operations Centre. (3) BBS15-010 – One-Year OSPCA Contract Renewal THAT Report No. BBS15-010 be received; and THAT the Town exercise the extension option in the current Animal Control Services agreement between the Town of Aurora and Ontario Society for the Prevention of Cruelty to Animals (OSPCA) for a period of one (1) year from January 1 to December 31, 2016, subject to the terms of the agreement at a cost of $209,643.36 plus CPI; and THAT the Mayor and Town Clerk be authorized to execute the amending agreement, including any and all documents and ancillary agreements to give effect to same. (7) IES15-055 – Joint Operations Centre Pre-selected Furniture Purchase THAT Report No. IES15-055 be received; and THAT, notwithstanding any provisions of the Procurement By-law, Teknion Limited be awarded the contract for the supply and install of the new Joint Operations Centre’s system furniture and architectural wall systems for an upset limit of $315,000 plus taxes; and THAT the Director of Infrastructure & Environmental Services be authorized to execute the necessary agreements regarding the award of the contract, including any and all documents and ancillary agreements required to give effect to same. (9) LLS15-053 – Pending List THAT Report No. LLS15-053 be received for information. (11) PL15-071 – Removal of (H) Holding Provision, Zoning By-law Amendment Application, Casing Developments Inc., 1114 Wellington Street East, File: ZBA-2006-03(H-1) THAT Report No. PL15-071 be received; and Council Meeting Minutes Tuesday, September 29, 2015 Page 6 of 21 THAT Application ZBA-2006-03 (H-1) to remove the Holding (H) provisions from the subject lands as detailed in Report No. PL15-071 be approved; and THAT the necessary removal of the Holding provisions by-law as referred to in Report No. PL15-071 be enacted at the next available Council meeting. (12) PL15-072 – Request for Street Name Approval, Brookfield Homes (Ontario) Limited, 2C Planning Area, File: SUB-2011-04 THAT Report No. PL15-072 be received; and THAT the following street name be approved for the proposed road within the approved Draft Plan of Subdivision, File SUB-2011-04: STREET “A” WARREN MCBRIDE CRESCENT (13) PL15-075 – Planning Applications Status List THAT Report No. PL15-075 be received for information. (14) PL15-076 – Community Improvement Plan Incentive Program Application, 15032 Yonge Street (Northwest corner of Yonge and Kennedy Streets) THAT Report No. PL15-076 be received; and THAT the applications made by the Owner of 15032 Yonge Street for both the Building Restoration, Renovation & Improvement Program and the Heritage Property Tax Relief be granted. (16) Environmental Advisory Committee Meeting Minutes of September 3, 2015 THAT the Environmental Advisory Committee meeting minutes of September 3, 2015, be received for information. 2. CAO15-013 – General Committee Closed Session Report of September 22, 2015 THAT Report No. CAO15-013 be received; and THAT the following recommendation from the General Committee Closed Session meeting of September 22, 2015, be adopted: Council Meeting Minutes Tuesday, September 29, 2015 Page 7 of 21 1. Personal matters about an identifiable individual, including a Town or Local Board employee (section 239(2)(b) of the Municipal Act, 2001); Re: Memorandum from the Interim Chief Administrative Officer, Re: Chief Administrative Officer Recruitment THAT the confidential recommendations of General Committee in respect to the Chief Administrative Officer Recruitment be approved. 5. Memorandum from Director of Infrastructure & Environmental Services Re: Report No. IES15-052 – LED Lighting, Request for Additional Information (Added Item) THAT the memorandum regarding Report No. IES15-052 – LED Lighting, Request for additional Information be received for information. 6. Memorandum from Director of Infrastructure & Environmental Services Re: Correction for the public open house date on page 3 – Report No. IES15-054 – Speed Cushions Pilot Project Progress Report (Added Item) THAT the memorandum regarding Correction for the public open house date on page 3 – Report No. IES15-054 – Speed Cushions Pilot Project Progress Report be received for information. 7. Memorandum from Director of Planning & Development Services Re: Additional Information, September 29, 2015 Council Meeting Agenda, Zoning By-law No. 5763-15, PMK Capital Inc., 95 Wellington Street East (Added Item) THAT the memorandum regarding Additional Information, September 29, 2015 Council Meeting Agenda, Zoning By-law No. 5763-15, PMK Capital Inc., 95 Wellington Street East be received for information. CARRIED 8. DELEGATIONS (a) Kerry Wilson, RealTerm Energy Re: Item 1(1) – IES15-052 – Award of Contract – Town-wide Conversion to L.E.D. Street Lighting On a motion of Councillor Thompson seconded by Councillor Mrakas, Council consented on a two-thirds vote to waive the requirements of subsection 3.8(c) of the Procedural By- law to permit the delegation of Kerry Wilson to speak for an additional five minutes. Council Meeting Minutes Tuesday, September 29, 2015 Page 8 of 21 Mr. Wilson presented a high level overview of the proposed L.E.D. street lighting turn-key solution and investment grade audit results for the Town of Aurora, including the photometric analysis, lighting design and fixture selection, electricity and maintenance costs, and the associated energy savings. Mr. Wilson indicated the overall project costs and savings, a cost comparison to other municipalities, next steps, and the timing for implementation. Moved by Councillor Thompson Seconded by Councillor Gaertner THAT the comments of Mr. Kerry Wilson be received and referred to Item 1(1). CARRIED (b) Peter Smith, Resident Re: Item 1(3) – BBS15-010 – One-Year OSPCA Contract Renewal On a motion of Councillor Thompson seconded by Councillor Gaertner, Council consented on a two-thirds vote to waive the requirements of subsection 3.8(c) of the Procedural By- law to permit the delegation of Peter Smith to speak for an additional two minutes. Mr. Smith expressed concerns regarding animal control on publicly-owned trails within the Town, particularly uncontrolled dogs and dogs at large. He advised that his wife’s walking group has regularly encountered off-leash dogs on the trails and that his wife was attacked by a dog and sustained serious injuries. Mr. Smith reported on other incidents and the growing apprehension of walkers resulting from these encounters. He suggested revisions for the OSPCA contract and Aurora’s animal control by-laws, and requested Council’s consideration toward implementing and enforcing the animal control by-laws to maintain public safety. Moved by Councillor Thom Seconded by Councillor Humfryes THAT the comments of Mr. Peter Smith be received and referred to Item 1(3). CARRIED (c) Maureen Barclay, Ontario SPCA Re: Item 1(3) – BBS15-010 – One-Year OSPCA Contract Renewal Ms. Barclay responded to the concerns expressed by Mr. Smith by providing an overview of how the Ontario SPCA monitors, patrols, and responds to animal control issues. Council Meeting Minutes Tuesday, September 29, 2015 Page 9 of 21 Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the comments of Ms. Maureen Barclay be received and referred to Item 1(3). CARRIED 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Report of September 22, 2015 (1) IES15-052 – Award of Contract – Town-wide Conversion to L.E.D. Street Lighting Moved by Councillor Thompson Seconded by Councillor Mrakas THAT Report No. IES15-052 be received; and THAT the Investment Grade Audit submitted by RealTerm Energy be received; and THAT capital project #34709 be funded in the amount of $3,267,700 with external debenture financing with Infrastructure Ontario, with repayments funded from operational savings gained through the project, per the sample repayments schedule contained in this report; and THAT this report satisfy Council’s previous conditional budget approval and that staff be authorized to proceed with Capital Project #34709, L.E.D. Street Lighting Conversion; and THAT a contract be awarded to RealTerm Energy for the Town-wide conversion of street lighting to L.E.D. lights for $3,211,159 excluding taxes; and THAT the Treasurer be authorized to arrange debenture financing with Infrastructure Ontario at prevailing interest rates and terms for an upset limit of $3,267,700 being the contract amount excluding taxes, plus the non-recoverable portion of HST; and THAT the necessary financing by-law(s) be presented to Council to authorize same; and THAT the Mayor and Town Clerk, or the Treasurer, be authorized to execute any and all documents and agreements necessary for same, including any required to arrange for the necessary approvals from York Region; and Council Meeting Minutes Tuesday, September 29, 2015 Page 10 of 21 THAT upon completion of the debenture issuance, and settlement with the vendor, that a report be presented to Council with the final details of the financing, including an updated payment schedule for information purposes. On a recorded vote the motion CARRIED YEAS: 9 NAYS: 0 VOTING YEAS: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe VOTING NAYS: None 1. General Committee Meeting Report of September 22, 2015 (4) CAO15-012 – Canada 150 Moved by Councillor Pirri Seconded by Councillor Mrakas THAT Report No. CAO15-012 be received; and THAT staff be authorized to apply for a Canada 150 Fund grant from the Government of Canada, to cover 100 per cent of costs for stand-alone events. On a recorded vote the motion CARRIED YEAS: 9 NAYS: 0 VOTING YEAS: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe VOTING NAYS: None THAT the Town proceed with advertising for five (5) members of the public to volunteer on a Canada 150 Ad Hoc Committee, pending notification from the Government of Canada of a successful grant application. On a recorded vote the motion was DEFEATED YEAS: 3 NAYS: 6 VOTING YEAS: Councillors Gaertner, Mrakas, and Pirri VOTING NAYS: Councillors Abel, Humfryes, Kim, Thom, Thompson, and Mayor Dawe Council Meeting Minutes Tuesday, September 29, 2015 Page 11 of 21 Moved by Councillor Abel Seconded by Councillor Thom THAT the Town establish a Canada 150 Ad Hoc Committee and staff be directed to advertise for five (5) members of the public in accordance with the Policy for Ad Hoc/Advisory Committees and Local Boards. CARRIED 1. General Committee Meeting Report of September 22, 2015 (5) CFS15-037 – Council Budget Process, Policies and Directives Moved by Councillor Thompson Seconded by Councillor Pirri THAT General Committee comments and discussion be referred to staff for preparation of an updated Council Budget Process, Policies and Directives report for adoption and recommendation at a future General Committee meeting. CARRIED 1. General Committee Meeting Report of September 22, 2015 (6) IES15-054 – Speed Cushions Pilot Project Progress Report Moved by Councillor Thompson Seconded by Councillor Abel THAT Report No. IES15-054 be received for information. CARRIED 1. General Committee Meeting Report of September 22, 2015 (8) IES15-056 – Purchase Order Increase for Sidewalk and Curb Repair Moved by Councillor Thompson Seconded by Councillor Humfryes THAT Report No. IES15-056 be received; and THAT Purchase Order No. 97 for Pencon Construction Canada be increased by $50,000, to an upset limit of $200,000 (excluding HST), for the Removal and Replacement of Concrete Sidewalk/Concrete Curb & Gutters. CARRIED Council Meeting Minutes Tuesday, September 29, 2015 Page 12 of 21 1. General Committee Meeting Report of September 22, 2015 (10) LLS15-054 – Heritage Advisory Committee Vacancies Moved by Councillor Thompson Seconded by Councillor Mrakas THAT Report No. LLS15-054 be received; and THAT the Heritage Advisory Committee Terms of Reference be amended to change the number of Honorary Members from two (2) to one (1); and THAT the Heritage Advisory Committee Terms of Reference be further amended to change the number of Citizen Members from five (5) to six (6). CARRIED 1. General Committee Meeting Report of September 22, 2015 (15) PR15-030 – Award of RFP PRS 2015-63 Repurposing Study of Five Town Facilities Moved by Councillor Mrakas Seconded by Councillor Pirri THAT Report No. PR15-030 be received; and THAT Council engage the services of AECOM Canada Architects Ltd. in the amount of $46,595.00 excluding HST. On a recorded vote the motion CARRIED YEAS: 8 NAYS: 1 VOTING YEAS: Councillors Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe VOTING NAYS: Councillor Abel 1. General Committee Meeting Report of September 22, 2015 (17) Heritage Advisory Committee Meeting Minutes of September 9, 2015 Main motion Moved by Councillor Thom Seconded by Councillor Pirri THAT the Heritage Advisory Committee meeting minutes of September 9, 2015, be received; and Council Meeting Minutes Tuesday, September 29, 2015 Page 13 of 21 THAT the Heritage Advisory Committee recommend to Council: 1. HAC15-009 – Proposed Demolition of Existing Second Storey to a Listed Heritage Building, 45 Mosley Street THAT the proposed demolition of the existing second storey at 45 Mosley Street be supported for the purpose of reconstructing a new second storey for the existing dwelling; and THAT a wood plaque indicating the history of the building be included on the property, subject to approval of the Director of Planning and Development Services. 2. HAC15-010 – Demolition Application for a Structure on a Designated Heritage Property, Demolition of an Accessory Barn, 15342 Yonge Street, NE-HCD-HPA-15-04 THAT should Heritage Permit Application (NE-HCD-HPA-15-04) to permit the demolition of the existing 1 1/2 storey accessory barn on 15432 Yonge Street, designated under Part IV of the Ontario Heritage Act be supported, that the recommended conditions set out by staff be included; and THAT the Town Curator and the Aurora Historical Society Curator be invited to a site visit prior to demolition. 3. HAC15-011 – Doors Open Aurora 2015 – Event Summary Report THAT the expenditure plus applicable taxes for the 2016 Doors Open Ontario registration fee to the Ontario Heritage Trust, estimated at $1,695.00, be authorized. 7. Memorandum from Planner Re: Additional Information to Heritage Advisory Committee Report No. HAC15-007 – 32 Wellington Street East, Final Disposition of the “David W. Doan House” Designated under Part IV of the Ontario Heritage Act THAT the Heritage Advisory Committee support the reconstruction of the David W. Doan House, and the recommendation conditions set out by staff in Report No. HAC15-007, as revised on September 9, 2015 below, be included: • The Owner agrees to a proper reconstruction and restoration plan of the designated house be congruent to the original structure, with the proposed development to the satisfaction of the Director of Planning and Development Services; Council Meeting Minutes Tuesday, September 29, 2015 Page 14 of 21 • That the original bricks, be identified and salvaged to be used in the reconstruction of the house, where possible; • That the windows, doors, trim, eaves, piers and other remaining designated heritage elements as shown in By-law Number 4948-07.R be identified and salvaged to be used in the reconstruction of the house; • That the owner provides a $20,000.00 financial contribution to the Town of Aurora’s Heritage Reserve Fund; and • That a commemorative plaque be placed on the property, as approved by the Director of Planning and Development Services. Amendment Moved by Councillor Pirri Seconded by Councillor Mrakas THAT the fourth bullet of the first clause of Item 7, Memorandum from Planner Re: Additional Information to Heritage Advisory Committee Report No. HAC15-007 – 32 Wellington Street East, Final Disposition of the “David W. Doan House” Designated under Part IV of the Ontario Heritage Act, be amended by replacing the dollar amount of “$20,000.00” with the dollar amount of “25,000.00”. CARRIED Main motion as amended Moved by Councillor Thom Seconded by Councillor Pirri THAT the Heritage Advisory Committee meeting minutes of September 9, 2015, be received; and THAT the Heritage Advisory Committee recommend to Council: 1. HAC15 -009 – Proposed Demolition of Existing Second Storey to a Listed Heritage Building, 45 Mosley Street THAT the proposed demolition of the existing second storey at 45 Mosley Street be supported for the purpose of reconstructing a new second storey for the existing dwelling; and THAT a wood plaque indicating the history of the building be included on the property, subject to approval of the Director of Planning and Development Services. Council Meeting Minutes Tuesday, September 29, 2015 Page 15 of 21 2. HAC15-010 – Demolition Application for a Structure on a Designated Heritage Property, Demolition of an Accessory Barn, 15342 Yonge Street, NE-HCD-HPA-15-04 THAT should Heritage Permit Application (NE-HCD-HPA-15-04) to permit the demolition of the existing 1 1/2 storey accessory barn on 15432 Yonge Street, designated under Part IV of the Ontario Heritage Act be supported, that the recommended conditions set out by staff be included; and THAT the Town Curator and the Aurora Historical Society Curator be invited to a site visit prior to demolition. 3. HAC15-011 – Doors Open Aurora 2015 – Event Summary Report THAT the expenditure plus applicable taxes for the 2016 Doors Open Ontario registration fee to the Ontario Heritage Trust, estimated at $1,695.00, be authorized. 7. Memorandum from Planner Re: Additional Information to Heritage Advisory Committee Report No. HAC15-007 – 32 Wellington Street East, Final Disposition of the “David W. Doan House” Designated under Part IV of the Ontario Heritage Act THAT the Heritage Advisory Committee support the reconstruction of the David W. Doan House, and the recommendation conditions set out by staff in Report No. HAC15-007, as revised on September 9, 2015 below, be included: • The Owner agrees to a proper reconstruction and restoration plan of the designated house be congruent to the original structure, with the proposed development to the satisfaction of the Director of Planning and Development Services; • That the original bricks, be identified and salvaged to be used in the reconstruction of the house, where possible; • That the windows, doors, trim, eaves, piers and other remaining designated heritage elements as shown in By-law Number 4948-07.R be identified and salvaged to be used in the reconstruction of the house; • That the owner provides a $25,000.00 financial contribution to the Town of Aurora’s Heritage Reserve Fund; and • That a commemorative plaque be placed on the property, as approved by the Director of Planning and Development Services. CARRIED AS AMENDED Council Meeting Minutes Tuesday, September 29, 2015 Page 16 of 21 3. Memorandum from Director of Legal & Legislative Services/Town Solicitor Re: Pending List Update Moved by Councillor Gaertner Seconded by Councillor Thom THAT the memorandum regarding Pending List Update be received for information. CARRIED 4. Memorandum from Councillor Pirri Re: Federation of Canadian Municipalities Report to Council, Meeting of the Board of Directors, Fredericton, NB, September 9-12, 2015 Moved by Councillor Gaertner Seconded by Councillor Pirri THAT the memorandum regarding Federation of Canadian Municipalities Report to Council, Meeting of the Board of Directors, Fredericton, NB, September 9-12, 2015, be received for information. CARRIED 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion (a) Councillor Mrakas Re: Design Review Panel WHEREAS a Design Review Panel (“DRP”) is an independent body that provides an objective expert professional view; and WHEREAS Heritage is of the upmost importance to the community; and WHEREAS a DRP advises Council in preserving the uniqueness of properties and the compatibility of any new development to its surroundings; and WHEREAS the DRP advice is based on professional judgment, understanding of good design principles, conformance with the Town’s Official Plan and other related documents (design guidelines, secondary plans, etc.); Council Meeting Minutes Tuesday, September 29, 2015 Page 17 of 21 NOW THEREFORE BE IT HEREBY RESOLVED THAT a Design Review Panel be established for the Town to focus on providing advice on: 1. the Promenade area; 2. any properties within the Heritage Resources Area; and 3. any designated or listed properties; and BE IT FURTHER RESOLVED THAT staff be directed to develop Terms of Reference for the Design Review Panel, including proposed qualifications for the Design Review Panel Members, for Council approval. (ii) Motions for Which Notice Has Been Given (a) Councillor Thom Re: Council and Committee Meeting Agendas Moved by Councillor Thom Seconded by Councillor Humfryes WHEREAS Members of Council are the elected representatives of the people of Aurora; and WHEREAS it is the responsibility of Council to make informed decisions on behalf of our constituents; and WHEREAS it is fundamental to a healthy, democratic society, and is of the upmost importance that Members of Council and the public have adequate time to carefully review Council and Committee agendas prior to a meeting; NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to report to Council on implementing the following process changes: 1. Agendas for Council and Committee meetings are to be made available to Members of Council and the public no later than seven (7) days prior to the respective meeting; and 2. Additional Items, also known as addendums to an agenda, are to be made available to Members of Council and the public no later than twenty-four (24) hours prior to the respective meeting; and BE IT FURTHER RESOLVED THAT this report be brought forward no later than the General Committee meeting of December 1, 2015. Council Meeting Minutes Tuesday, September 29, 2015 Page 18 of 21 Motion to refer Moved by Councillor Pirri Seconded by Councillor Thom THAT Motion for Which Notice Has Been Given (a), Re: Council and Committee Meeting Agendas, be referred to the upcoming Procedural By- law Review Council Workshop. CARRIED (b) Mayor Dawe Re: AMO Support for the Syrian Refugee Crisis Moved by Mayor Dawe Seconded by Councillor Thom WHEREAS the Syrian refugee crisis cries out for compassion and action; and WHEREAS the Association of Municipalities of Ontario (AMO) is challenging all of its member municipalities to donate at least $100 to aid in the international effort to resettle the Syrian refugees in safe countries; and WHEREAS the goal is to raise at least $40,000 to help save two families; and WHEREAS exceeding this goal will result in saving more families; and WHEREAS AMO will donate all of the proceeds to Lifeline Syria, an organization seeking to resettle and integrate 1,000 Syrian refugees in Ontario over the next two years, reuniting them with their families; and WHEREAS Lifeline Syria, a community-based initiative, will match private refugee sponsors in Ontario with Syrian refugees approved for resettlement by the federal government; and WHEREAS sponsors will include organizations, individuals, or groups of individuals such as faith-based groups; and WHEREAS the Ontario government has provided seed funding to Lifeline Syria to support its work but it is reliant on public donations to fulfill its mandate; Council Meeting Minutes Tuesday, September 29, 2015 Page 19 of 21 NOW THEREFORE BE IT HEREBY RESOLVED THAT Council make a $500 donation, from the Council Contingency Fund, to AMO in support of Lifeline Syria. CARRIED 11. REGIONAL REPORT York Regional Council Highlights – September 24, 2015 Moved by Councillor Thom Seconded by Councillor Thompson THAT the Regional Report of September 24, 2015, be received for information. CARRIED 12. NEW BUSINESS/GENERAL INFORMATION Councillor Thompson noted that the Legislative Assembly of Ontario Standing Committee on Justice Policy is reviewing Bill 52, The Protection of Public Participation Act, and that Council had earlier expressed support for the Bill, and that letters of support, including Council’s resolution, were sent to various levels of Ontario government. He advised that the Standing Committee is holding public meetings and soliciting comments, and suggested that it may be appropriate to forward those letters of support. Staff agreed, in the context of the previous Council direction, to forward the letters of support to the Committee. Councillor Thompson inquired about the contractor warranty for sidewalk repairs and noted that there seems to be recurrent repairs in some areas. Staff advised that the ground is heaving in certain areas of Town where there are ongoing efforts to remediate the soil to prevent these recurring repair costs, which are not covered by warranty. Councillor Gaertner suggested that By-law staff review the animal control by-law, including the definition of “at large”, the use of leashes, a review of the OSPCA contract service levels, and a public education component. Staff advised that information would be brought back to a future meeting. Councillor Mrakas requested that a letter from the Mayor and Council be sent acknowledging and thanking the Stronach family for their Magna Hoedown fundraising event and contributions to the community. The Mayor advised that he usually sends a letter of appreciation and would have all of Council sign it before sending it out. Council Meeting Minutes Tuesday, September 29, 2015 Page 20 of 21 13. READING OF BY-LAWS Moved by Councillor Thompson Seconded by Councillor Pirri THAT the following by-laws be given first, second, and third readings and enacted: 5754-15 BEING A BY-LAW to regulate the access of adjoining land for the purpose of making repairs and alterations to property. 5763-15 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (PMK Capital Inc. – 95 Wellington Street East). 5766-15 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended, to remove a Holding “(H)” Symbol (Casing Developments Inc.). CARRIED The confirming by-law was enacted following consideration of Closed Session. Moved by Councillor Thompson Seconded by Councillor Thom THAT the following confirming by-law be given first, second, and third readings and enacted: 5768-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on September 29, 2015. CARRIED 14. CLOSED SESSION Moved by Councillor Pirri Seconded by Councillor Mrakas THAT Council resolve into Closed Session to consider the following matter: 1. The security of property of the Town or Local Board (section 239(2)(a) of the Municipal Act, 2001); Re: 15059 Leslie Street (Added Item) CARRIED Moved by Councillor Abel Seconded by Councillor Thompson Council Meeting Minutes Tuesday, September 29, 2015 Page 21 of 21 THAT the Council meeting be reconvened into open session to rise and report from Closed Session. CARRIED Moved by Councillor Mrakas Seconded by Councillor Pirri 1. The security of property of the Town or Local Board (section 239(2)(a) of the Municipal Act, 2001); Re: 15059 Leslie Street THAT staff be directed, notwithstanding the provisions of the Procurement By- law, to: (a) further retain the services of the Town’s private security company to provide security services for the Town-owned lands along Eric T. Smith Way; and (b) retain the services of a soils inspector and contractor to test and remove any illegal dumping on the Town-owned lands along Eric T. Smith Way; and THAT staff be directed to fund the cost of such security and clean-up from the proceeds of the Sale of Lands Reserve Fund. CARRIED 15. ADJOURNMENT Moved by Councillor Kim Seconded by Councillor Humfryes THAT the meeting be adjourned at 10:06 p.m. CARRIED GEOFFREY DAWE, MAYOR STEPHEN M. A. HUYCKE, TOWN CLERK THE MINUTES OF THE COUNCIL MEETING OF SEPTEMBER 29, 2015, RECEIVED FINAL APPROVAL BY COUNCIL ON OCTOBER 13, 2015.