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MINUTES - Council - 20150915 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, September 15, 2015 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Humfryes, Kim Mrakas, Pirri, Thom, and Thompson MEMBERS ABSENT Councillor Gaertner OTHER ATTENDEES Interim Chief Administrative Officer, Director of Building and By-law Services, Director of Corporate and Financial Services/Treasurer, Director of Infrastructure and Environmental Services, Director of Legal and Legislative Services/Town Solicitor, Director of Parks and Recreation Services, Director of Planning and Development Services, Deputy Clerk, and Council/Committee Secretaries Mayor Dawe called the meeting to order at 7:04 p.m. following Open Forum. Council consented to recess at 8:53 p.m. to resolve into a Closed Session meeting and reconvened into open session at 9:30 p.m. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA Main motion Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the agenda as circulated by Legal and Legislative Services, with the following changes, be approved: Council Meeting Minutes Tuesday, September 15, 2015 Page 2 of 18  Withdrawn: Presentation (a) Stephen Kimmerer, Sport Aurora; Re: Sport Plan  Item 5 – PR15-026 – Award of Request for Proposal PRS 2015-77 – Cultural Precinct Plan  Item 6 – Memorandum from Director of Corporate & Financial Services/ Treasurer; Re: Updated 2016 Budget Meeting Schedule Amendment Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the main motion be amended by adding the following item:  Closed Session Item 1 – Personal matters about an identifiable individual, including a Town or Local Board employee (section 239(2)(b) of the Municipal Act, 2001); Re: Staff Performance CARRIED Main motion as amended Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the agenda as circulated by Legal and Legislative Services, with the following changes, be approved:  Withdrawn: Presentation (a) Stephen Kimmerer, Sport Aurora; Re: Sport Plan  Item 5 – PR15-026 – Award of Request for Proposal PRS 2015-77 – Cultural Precinct Plan  Item 6 – Memorandum from Director of Corporate & Financial Services/Treasurer; Re: Updated 2016 Budget Meeting Schedule  Closed Session Item 1 – Personal matters about an identifiable individual, including a Town or Local Board employee (section 239(2)(b) of the Municipal Act, 2001); Re: Staff Performance CARRIED AS AMENDED 3. ADOPTION OF THE MINUTES Council Meeting Minutes of August 25, 2015 Moved by Councillor Humfryes Seconded by Councillor Mrakas Council Meeting Minutes Tuesday, September 15, 2015 Page 3 of 18 THAT the Council meeting minutes of August 25, 2015, be adopted as printed and circulated. CARRIED 4. PRESENTATIONS (a) Stephen Kimmerer, Sport Aurora Re: Sport Plan This presentation request was withdrawn. 5. PUBLIC SERVICE ANNOUNCEMENTS Councillor Thompson noted today’s Community Launch event of Aurora’s Sport Plan and the Parks & Recreation Master Plan, and he encouraged residents and organizations to participate in the online survey to provide feedback on the future of sports, parks and recreation in the Town at www.surveymonkey.com/r/auroraprs. Councillor Abel noted that the Magna Hoedown event would be hosting about 800 students from York Region for lunch on Friday, September 18, 2015. He added that the Friday night performances would include the Hoedown Showdown Finals and The Jim Cuddy Band. Councillor Abel announced that the Breakfast of Champions would be celebrated on the morning of Saturday, September 19, 2015, and that Rod Black would be the keynote speaker. Councillor Abel extended congratulations to Town staff for another successful Ribfest event. He extended appreciation to everyone involved, including the Rotary Club for providing volunteer hours for the community. Councillor Humfryes announced that the Aurora Cultural Centre would be hosting a VoteSmart session on Wednesday, September 16, 2015, to provide an opportunity for residents to get to know their federal candidates for the upcoming election, and an opportunity for youth to become more involved at all levels of government. Councillor Humfryes extended a reminder about the Easter Seals fundraiser event, “Dancing With the Stars” being held on October 1, 2015, which will include eight individuals from York Region. She noted that further information may be found on the website, easterseals.org/events/. Councillor Humfryes commended the talent of the Hoedown Showdown participants at the Aurora Ribfest. She noted that the final ten performers were selected to compete on Friday night at the Magna Hoedown where the winner will be chosen and open for the Saturday night acts. Council Meeting Minutes Tuesday, September 15, 2015 Page 4 of 18 Councillor Thom noted the celebration of The Queen’s Reign held on September 9, 2015, and extended appreciation to the Town’s Special Events team for a great job. He also thanked the Aurora Seniors’ Centre, Evergreen Choir, White Heather Pipes and Drums, Aurora Legion, and Brock Weir. Councillor Thom extended birthday wishes to Brock Weir for his thirtieth birthday on September 17, 2015. Councillor Kim announced that the Aurora Seniors’ Centre would be celebrating its 10th Anniversary on Sunday, September 20, 2015, and encouraged everyone to join the celebrations from 1 p.m. to 4 p.m. Councillor Pirri noted that a “Policy Tracker” was available at hometownproud.fcm.ca for anyone interested in seeing where the federal parties stand on communities across Canada with respect to issues such as jobs, the economy, environmental sustainability, and affordable housing. Mayor Dawe announced the receipt of $21,600 from the RBC Learn-to-Play Grant, which was recently awarded to the Town to promote healthy and active lifestyles as part of the “Activate Aurora” project. He noted that the Town applied for the grant on behalf of a working group comprising the Town, Sport Aurora, York Region, York Region District School Board, and Seneca College. Mayor Dawe encouraged residents to complete the Citizen Budget online survey at www.aurora.citizenbudget.com, which is active until October 30, 2015, and qualify to win a $250 Cineplex Gift Card. Mayor Dawe extended appreciation to Town staff for this summer’s successful Concerts in the Park series and the Movies in the Park series. Mayor Dawe announced that extended hours would be available on September 17, 2015, for permit applications, and anyone interested may send an email to building@aurora.ca to book a time. Mayor Dawe announced that the Aurora Legion would be hosting a candlelight vigil at the Aurora Cemetery to honour the passing of our veterans. He noted that the Candlelight Service would be held on Saturday, September 19, 2015, at 6 p.m. and the Drum Head Service would take place on Sunday, September 20, 2015 at 2 p.m. Mayor Dawe announced that the 35th Annual Terry Fox Run would be held on Sunday, September 20, 2015, at Sheppard’s Bush Conservation Area, with registration at 8:30 a.m. and the run starting at 10 a.m. Mayor Dawe extended a reminder about the Youth Volunteer Fair to be hosted by the Town on Thursday, September 24, 2015, at the Aurora Family Leisure Complex from 4 p.m. to 7 p.m. Mayor Dawe announced that communities across Canada would be celebrating Culture Days on Saturday, September 26, 2015. He noted that the Aurora Public Library, Aurora Farmers’ Market & Artisan Fair, Hillary House, Theatre Aurora, and the Council Meeting Minutes Tuesday, September 15, 2015 Page 5 of 18 Aurora Cultural Centre would all be participating with family-style events, and that a Culture Days passport is available in The Auroran newspaper. Mayor Dawe announced that the Aurora Tigers would be kicking off their home season at the Aurora Community Centre on Friday, September 18, 2015. Mayor Dawe extended appreciation to the Town staff of Parks and Recreation Services and Infrastructure and Environmental Services for their dedication and efforts in working to stabilize the Aurora Ribfest grounds after the rain by laying wood chips in time for the Sunday morning opening at 11 a.m. 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1 (sub-items 6, 7, 8, and 9) and 5 were identified as items for discussion. 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1 (with the exception of sub-items 6, 7, 8, and 9), 2, 3, 4, and 6 were identified as items not requiring separate discussion. Moved by Councillor Humfryes Seconded by Councillor Pirri THAT the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of September 8, 2015 THAT the General Committee meeting report of September 8, 2015, be received and the following recommendations carried by the Committee be approved: 1. PL15-060 – Hotel Development Charges THAT staff be authorized to enter into Development Charge Deferral Agreements for hotel or motel developments which defer the excess amounts that the hotel is required to pay over the amount an office building of similar size would be required to pay, and that such surcharge be deferred until the use of the building changes; and THAT any deferral of Development Charges be subject to a developer completing construction within a specified time frame as determined by staff, and the deferral be non-transferrable; and Council Meeting Minutes Tuesday, September 15, 2015 Page 6 of 18 THAT staff be directed to return to a rate calculation based upon the non- residential rate for the gross square footage in calculating the Development Charges for hotels and motels in the next update of the Development Charges By-law; and THAT York Region be requested to consider the deferral of development charges and amendment of the Regional Development Charges By-law as described above; and THAT this resolution and Report No. PL15-060 be forwarded to the municipalities of York Region and to the members of York Regional Council. 2. BBS15-009 – Parking Permit Management Solution THAT Report No. BBS15-009 be received; and THAT the Automated Issuance Management System (AIMS), a comprehensive Parking Permit Management Solution, be referred to the 2016 Capital Budget for consideration. 3. CAO15 -011 – Town of Aurora Strategic Plan (2015) Update THAT Report No. CAO15-011 be received; and THAT an update to the Town of Aurora Strategic Plan, based on the work plan outlined in this report, be authorized; and THAT a Strategic Plan Steering Committee, to guide the 2015 Strategic Plan Update process as outlined in this report, be established. 4. CFS15-032 – Interim Operating Budget Forecast – as at May 31, 2015 THAT Report No. CFS15-032 be received for information. 5. CFS15-034 – Updated Investment Policy and ONE Fund Approval THAT Report No. CFS15-034 be received; and THAT the revised Investment Policy – Policy No. 61 as recommended in this report and attached as Attachment #1 be approved; and THAT the enactment of a by-law to enable participation in the ONE Investment Fund Program be approved; and THAT the Treasurer be authorized to execute any necessary One Investment Fund Program documentation, as required for enrollment, and for transactions. Council Meeting Minutes Tuesday, September 15, 2015 Page 7 of 18 10. IES15-050 – Purchase of Portable Four Post Hoist THAT Report No. IES15-050 be received; and THAT notwithstanding the Procurement By-law, the purchase of a portable four post electric/hydraulic vehicle hoist as supplied by B&B Dixon be approved in the amount of $51,345.00 excluding taxes; and THAT funding be provided from the Fleet Repair and Replacement Reserve. 11. IES15-051 – 2014 Annual Solid Waste Program Performance Report THAT Report No. IES15-051 be received for information. 12. LLS15-045 – Accessing Neighbouring Property – Right-of-Entry By-law THAT Report No. LLS15-045 be received; and THAT staff bring forward for enactment a “non-permit system” right-of-entry by-law which would allow and regulate the access onto adjoining property by a Town resident for purposes of making repairs to the resident’s property. 13. LLS15-052 – Municipal Legislation Review THAT Report No. LLS15-052 be received; and THAT Council members provide any feedback or comments on the draft submission letter directly to the Town Solicitor by no later than September 25, 2015; and THAT the Town Solicitor prepare a final version of the submission letter, taking into account any feedback or comments from Council members, and present the final version of the submission letter at the October 6, 2015 General Committee meeting for Council’s endorsement. 14. PR15-027 – Aurora Tigers Jr. A Hockey Club Rink Board Agreement THAT Report No. PR15-027 be received; and THAT the execution of an amended agreement for the Aurora Tigers Junior “A” Hockey Club Incorporated (Tigers) rights to sell advertising space on the rink boards at the Aurora Community Centre Arena #1 be approved; and THAT the Mayor and Town Clerk be authorized to execute the attached Agreement, including any and all documents and ancillary agreements required to give effect to same. Council Meeting Minutes Tuesday, September 15, 2015 Page 8 of 18 15. PR15-028 – Facility Sponsorship Program – McAlpine Ford THAT Report No. PR15-028 be received for information. 16. Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Highlights – July 24, 2015 – Meeting of the Board THAT the memorandum regarding Lake Simcoe Region Conservation Authority Highlights – July 24, 2015 – Meeting of the Board be received for information. 17. Memorandum from Mayor Dawe Re: Correspondence from Mayor Fred Eisenberger, City of Hamilton Request for a Financial Contribution THAT the memorandum regarding Correspondence from Mayor Fred Eisenberger, City of Hamilton – Request for a Financial Contribution be received for information. 18. Accessibility Advisory Committee Meeting Minutes of July 15, 2015 THAT the Accessibility Advisory Committee meeting minutes of July 15, 2015, be received for information. 19. Finance Advisory Committee Meeting Minutes of August 11, 2015 THAT the Finance Advisory Committee meeting minutes of August 11, 2015, be received for information. 2. LLS15-055 – General Committee Closed Session Report of September 8, 2015 THAT Report No. LLS15-055 be received; and THAT the following recommendation from the General Committee Closed Session meeting of September 8, 2015, be adopted: 1. A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c) of the Municipal Act, 2001); Re: Closed Session Report No. CFS15-038 – Sale of Centre Street Remnant Parcel of Land THAT the confidential recommendations of General Committee in respect to the Sale of Centre Street Remnant Parcel of Land be approved. Council Meeting Minutes Tuesday, September 15, 2015 Page 9 of 18 3. Memorandum from Director of Planning & Development Services Re: Applications for Exemption from Part Lot Control Mattamy (Aurora) Limited Blocks 113, 116, 117, 118 and 119, Plan 65M-4423 File No.: PLC-2015-04 Arista Homes (Aurora Trails) Inc. Blocks 153, 154, 156, 160 and 161, Plan 65M-4424 File No.: PLC-2015-05 Opus Homes (Aurora Trails) Inc. Lots 150 and 151, Blocks 152 and 163, Plan 65M-4424 File No.: PLC-2015-06 THAT the memorandum regarding Applications for Exemption from Part Lot Control, Mattamy (Aurora) Limited, Blocks 113, 116, 117, 118 and 119, Plan 65M-4423, File No.: PLC-2015-04; and Arista Homes (Aurora Trails) Inc., Blocks 153, 154, 156, 160 and 161, Plan 65M-4424, File No.: PLC-2015-05; and Opus Homes (Aurora Trails) Inc., Lots 150 and 151, Blocks 152 and 163, Plan 65M- 4424, File No.: PLC-2015-06, be received for information. 4. Memorandum from Director of Infrastructure & Environmental Services Re: Additional Information to Item 8, Report No. IES15-042 – Aurora Yonge Street Sign, of the September 8, 2015 General Committee Meeting THAT the memorandum regarding Additional Information to Item 8, Report No. IES15-042 – Aurora Yonge Street Sign, of the September 8, 2015 General Committee Meeting, be received. 6. Memorandum from Director of Corporate & Financial Services/Treasurer Re: Updated 2016 Budget Meeting Schedule (Added Item) THAT the memorandum regarding Updated 2016 Budget Meeting Schedule be received; and THAT the 2015 Council and Committee Meeting Calendar be amended as set out in this memorandum. CARRIED 8. DELEGATIONS None Council Meeting Minutes Tuesday, September 15, 2015 Page 10 of 18 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Report of September 8, 2015 (1) PL15-060 – Hotel Development Charges On a motion of Councillor Kim seconded by Councillor Humfryes, Council consented on a two-thirds vote to waive the requirements of section 8.14 of the Procedural By-law to allow reconsideration of Item 1(1), PL15-060, Hotel Development Charges, previously adopted under “Adoption of Items Not Requiring Separate Discussion.” Moved by Councillor Kim Seconded by Councillor Humfryes THAT staff be authorized to enter into Development Charge Deferral Agreements for hotel or motel developments which defer the excess amounts that the hotel is required to pay over the amount an office building of similar size would be required to pay, and that such surcharge be deferred until the use of the building changes; and THAT any deferral of Development Charges be subject to a developer completing construction within a specified time frame as determined by staff, and the deferral be non-transferrable; and THAT staff be directed to return to a rate calculation based upon the non- residential rate for the gross square footage in calculating the Development Charges for hotels and motels in the next update of the Development Charges By-law; and THAT York Region be requested to consider the deferral of development charges and amendment of the Regional Development Charges By-law as described above; and THAT this resolution and Report No. PL15-060 be forwarded to the municipalities of York Region and to the members of York Regional Council. CARRIED 1. General Committee Meeting Report of September 8, 2015 (6) CFS15-035 – 2016 Budget Outlook and Preparation Directives to Staff Moved by Councillor Humfryes Seconded by Councillor Thompson THAT Report No. CFS15-035 be received; and THAT staff be directed to prepare the 2016 Operating Budget in accordance with the following directives: Council Meeting Minutes Tuesday, September 15, 2015 Page 11 of 18 1. The Base Operating Budget reflects an overall tax increase pressure of 1.8%, including: a. A reduction in hydro interest reliance of $100,000; and b. A reduction of supplementary tax reliance of $75,000; and c. Maintain current contributions to infrastructure sustainability reserves; and d. An overall increase in CYFS funding of 1.3% of the total tax levy (contributing 1.03% to the overall tax increase pressure); and e. Partial absorption of inflationary pressures; and f. Maintain current service levels. 2. All rates, fees and unit charges for non-tax revenues be indexed individually by a minimum of 1.1%, unless set by contract or statutes; and THAT the Aurora Public Library Board be directed to prepare a budget based on an anticipated Town of Aurora tax-based operating funding grant of $3,659,000; and THAT the Aurora Cultural Board be requested to prepare their 2016 Operating and Capital Budgets based upon the current Town funding in the amount of $377,000. CARRIED 1. General Committee Meeting Report of September 8, 2015 (7) CFS15-037 – Council Budget Process, Policies and Directives Moved by Councillor Kim Seconded by Councillor Mrakas THAT Report No. CFS15-037 be received; and THAT Report No. CFS15-037 and the following recommendation be referred to the General Committee meeting of September 22, 2015, for consideration: THAT General Committee comments and discussion be referred to staff for preparation of an updated Council Budget Process, Policies and Directives report for adoption and recommendation at a future General Committee meeting. CARRIED 1. General Committee Meeting Report of September 8, 2015 (8) IES15-042 – Aurora Yonge Street Sign Moved by Councillor Thompson Seconded by Councillor Mrakas THAT Report No. IES15-042 be received; and Council Meeting Minutes Tuesday, September 15, 2015 Page 12 of 18 THAT additional funding in the amount of $10,000 from the Facilities Repair and Replacement Reserve for Capital Project 72244 “New Signboard Yonge Street and Aurora Heights” be approved. CARRIED 1. General Committee Meeting Report of September 8, 2015 (9) IES15-049 – AFLC Liaison Committee Summary Report Moved by Councillor Humfryes Seconded by Councillor Thom THAT Report No. IES15-049 be received for information. CARRIED 5. PR15-026 – Award of Request for Proposal PRS 2015-77 – Cultural Precinct Plan (Added Item) Moved by Councillor Pirri Seconded by Councillor Humfryes THAT Report No. PR15-026 be received; and THAT the 2015 Capital Budget be increased by $58,815.00 to be funded from the Tax Rate Stabilization Reserve Fund; and THAT Request for Proposal PRS 2015-77 – Cultural Precinct Plan be awarded to Fotenn Consultants Inc. in the amount of $57,797.50, excluding HST. On a recorded vote the motion CARRIED YEAS: 8 NAYS: 0 VOTING YEAS: Councillors Abel, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe VOTING NAYS: None ABSENT: Councillor Gaertner 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion (a) Councillor Thom Re: Council and Committee Meeting Agendas WHEREAS Members of Council are the elected representatives of the people of Aurora; and Council Meeting Minutes Tuesday, September 15, 2015 Page 13 of 18 WHEREAS it is the responsibility of Council to make informed decisions on behalf of our constituents; and WHEREAS it is fundamental to a healthy, democratic society, and is of the upmost importance that Members of Council and the public have adequate time to carefully review Council and Committee agendas prior to a meeting; NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to report to Council on implementing the following process changes: 1. Agendas for Council and Committee meetings are to be made available to Members of Council and the public no later than seven (7) days prior to the respective meeting; and 2. Additional Items, also known as addendums to an agenda, are to be made available to Members of Council and the public no later than twenty-four (24) hours prior to the respective meeting; and BE IT FURTHER RESOLVED THAT this report be brought forward no later than the General Committee meeting of December 1, 2015. (ii) Motions for Which Notice Has Been Given (a) Councillor Kim Re: Mavrinac Boulevard Land – Block 208 Main motion Moved by Councillor Kim Seconded by Councillor Thompson WHEREAS the York Catholic District School Board decided in 2013 that the six-acre undeveloped lot reserved for a potential school on Mavrinac Boulevard, known as Block 208, was no longer needed for a school building; and WHEREAS the Subdivision Agreement between the Town and Minto Communities Inc. stated that the Town had the opportunity to acquire Block 208 for municipal purposes at the equivalent price offered to the York Catholic District School Board; and WHEREAS the Town has recently completed its purchase of Block 208; and WHEREAS the adjacent and nearby residents had the understanding that Block 208 would be used for a school building, green space, or recreational land, and that the school building is no longer an option; Council Meeting Minutes Tuesday, September 15, 2015 Page 14 of 18 NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to investigate and report back to Council on options for the use of Block 208 on Mavrinac Boulevard as green space and/or other recreational usage in accordance with the Town's Parks and Recreation Master Plan and any updates to the Master Plan. Amendment No. 1 Moved by Councillor Abel Seconded by Councillor Thompson THAT the main motion be amended by adding the following operative clause: “THAT staff be directed to remove the fence around Lot 208 on Mavrinac Boulevard, clean up the lot, place mulch paths across the lot where possible, and provide notice to the public advising that the Town is considering options for future use of the land.” Amendment to Amendment No. 1 Moved by Councillor Mrakas Seconded by Councillor Abel THAT Amendment No. 1 be amended by inserting the words “investigate and report back to Council on options to” following the words “staff be directed to”. CARRIED Amendment No. 1 as amended Moved by Councillor Abel Seconded by Councillor Thompson THAT the main motion be amended by adding the following clause: THAT staff be directed to investigate and report back to Council on options to remove the fence around Lot 208 on Mavrinac Boulevard, clean up the lot, place mulch paths across the lot where possible, and provide notice to the public advising that the Town is considering options for future use of the land. CARRIED Amendment No. 2 Moved by Councillor Thom Seconded by Councillor Thompson THAT the first operative clause of the main motion be amended by inserting the words “including but not limited to” following the words “Mavrinac Boulevard”. DEFEATED Council Meeting Minutes Tuesday, September 15, 2015 Page 15 of 18 Main motion as amended Moved by Councillor Kim Seconded by Councillor Thompson WHEREAS the York Catholic District School Board decided in 2013 that the six-acre undeveloped lot reserved for a potential school on Mavrinac Boulevard, known as Block 208, was no longer needed for a school building; and WHEREAS the Subdivision Agreement between the Town and Minto Communities Inc. stated that the Town had the opportunity to acquire Block 208 for municipal purposes at the equivalent price offered to the York Catholic District School Board; and WHEREAS the Town has recently completed its purchase of Block 208; and WHEREAS the adjacent and nearby residents had the understanding that Block 208 would be used for a school building, green space, or recreational land, and that the school building is no longer an option; NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to investigate and report back to Council on options for the use of Block 208 on Mavrinac Boulevard as green space and/or other recreational usage in accordance with the Town's Parks and Recreation Master Plan and any updates to the Master Plan; and BE IT FURTHER RESOLVED THAT staff be directed to investigate and report back to Council on options to remove the fence around Lot 208 on Mavrinac Boulevard, clean up the lot, place mulch paths across the lot where possible, and provide notice to the public advising that the Town is considering options for future use of the land. On a recorded vote the main motion as amended CARRIED YEAS: 6 NAYS: 2 VOTING YEAS: Councillors Abel, Humfryes, Kim, Mrakas, Thom, and Thompson VOTING NAYS: Councillor Pirri and Mayor Dawe ABSENT: Councillor Gaertner 11. REGIONAL REPORT None Council Meeting Minutes Tuesday, September 15, 2015 Page 16 of 18 12. NEW BUSINESS/GENERAL INFORMATION Councillor Mrakas inquired about parking issues on James Henry Drive within the Charles Darrow Housing Co-operative. Staff agreed to investigate and report back. Councillor Thompson referred to this year’s change in policy for the Aurora Ribfest respecting the wristband fees and inquired about whether any feedback and impact information would be collected and reported back to Council. Staff agreed to bring forward a report as part of the 2016 Budget Review process. Councillor Thompson inquired about the status of the new audio-visual equipment to be installed in the Council Chambers, funds for which had been allocated in the 2015 Budget. Staff agreed to investigate and report back. Councillor Abel, on behalf of Councillor Gaertner, suggested that a general washroom be installed near the front entrance of the Aurora Family Leisure Complex to prevent visitors who are not attending programming from wondering into the facility’s change rooms. Councillor Abel inquired about the timing of the next steps regarding utilization of the Aurora Armoury property. Staff indicated that a report would be brought forward to the next General Committee meeting to seek Council’s direction respecting the RFP contract for a consultant to look at the repurposing of five buildings in the Town, including the Armoury, as it relates to the design of the Cultural Precinct, which would include four of the five buildings. Councillor Mrakas inquired about the Canada 150 grant funds earmarked for the remediation of the Armoury. Staff indicated that ongoing repairs and remediation of the Armoury were being done through the Facilities crew, but any modifications that would require removal of asbestos from the attic would depend on the final decided use of the facility. Mayor Dawe referred to the request of the Open Forum speaker and noted that he would be working with Mr. MacEachern and the Aurora ministries toward a response to the Syrian refugee crisis. Mayor Dawe advised that he had been asked to appear on Breakfast Television on Wednesday, September 16, 2015, to talk about the Magna Hoedown. The Town Clerk introduced Samantha Yew, Council/Committee Secretary, as a new member of the Legal and Legislative Services team. 13. READING OF BY-LAWS Moved by Councillor Thom Seconded by Councillor Pirri Council Meeting Minutes Tuesday, September 15, 2015 Page 17 of 18 THAT the following by-laws be given first, second, and third readings and enacted: 5755-15 BEING A BY-LAW to exempt Blocks 113, 116, 117, 118 and 119 on Plan 65M-4423 from Part-Lot Control (Mattamy (Aurora) Limited). 5756-15 BEING A BY-LAW to exempt Blocks 153, 154, 156, 160 and 161 on Plan 65M-4424 from Part-Lot Control (Arista Homes (Aurora Trails) Inc.). 5757-15 BEING A BY-LAW to exempt Lots 150 and 151, and Blocks 152 and 163 on Plan 65M-4424 from Part-Lot Control (Opus Homes (Aurora Trails) Inc.). 5759-15 BEING A BY-LAW to declare as surplus and sell municipal lands (63 and 75 Eric T. Smith Way). 5760-15 BEING A BY-LAW to declare as surplus and sell municipal lands (45 Eric T. Smith Way). CARRIED 14. CLOSED SESSION Moved by Councillor Thompson Seconded by Councillor Mrakas THAT Council resolve into Closed Session to consider the following matter: 1. Personal matters about an identifiable individual, including a Town or Local Board employee (section 239(2)(b) of the Municipal Act, 2001); Re: Staff Performance (Added Item) CARRIED Moved by Councillor Thom Seconded by Councillor Kim THAT the Council meeting be reconvened into open session to rise and report from Closed Session. CARRIED 1. Personal matters about an identifiable individual, including a Town or Local Board employee (section 239(2)(b) of the Municipal Act, 2001); Re: Staff Performance (Added Item) Council Meeting Minutes Tuesday, September 15, 2015 Page 18 of 18 THAT the confidential recommendations in respect to personal matters about an identifiable individual, including a Town or Local Board employee; Re: Staff Performance, be approved and staff be authorized to proceed as directed by Council in Closed Session on September 15, 2015. CARRIED 13. READING OF BY-LAWS Moved by Councillor Thom Seconded by Councillor Pirri THAT the following confirming by-law be given first, second, and third readings and enacted: 5762-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on September 15, 2015. CARRIED 15. ADJOURNMENT Moved by Councillor Abel Seconded by Councillor Thompson THAT the meeting be adjourned at 9:30 p.m. CARRIED GEOFFREY DAWE, MAYOR STEPHEN M. A. HUYCKE, TOWN CLERK THE MINUTES OF THE COUNCIL MEETING OF SEPTEMBER 15, 2015, ARE SUBJECT TO FINAL APPROVAL BY COUNCIL ON SEPTEMBER 29, 2015.