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MINUTES - Council - 20150623 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, June 23, 2015 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Building and By-law Services, Director of Corporate and Financial Services/ Treasurer, Director of Infrastructure and Environmental Services, Director of Legal and Legislative Services/Town Solicitor, Director of Parks and Recreation Services, Director of Planning and Development Services, Town Clerk, and Council/Committee Secretary Mayor Dawe called the meeting to order at 7:10 p.m. following Open Forum. Council consented to recess at 10:12 p.m. to resolve into a Closed Session meeting and reconvened into open session at 11:12 p.m. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA Moved by Councillor Kim Seconded by Councillor Thom THAT the agenda as circulated by Legal and Legislative Services, with the following additions, be approved:  Replacement Page 6 (of 7) of Council Meeting Agenda Council Meeting Minutes Tuesday, June 23, 2015 Page 2 of 24  Item 10 – Correspondence from Jill Foster, CEO and Library Board Secretary; Re: Presentation (c) Steve Langlois, Principal Planner, Monteith Brown Planning Consultants; Re: Aurora Public Library Facility Needs Assessment  Item 11 – Memorandum from Director of Corporate & Financial Services/ Treasurer; Re: Additional Information to Report No. CFS15-025 – 2014 Budget Report – as at December 31, 2014 CARRIED 3. ADOPTION OF THE MINUTES Council Meeting Minutes of June 9, 2015 Moved by Councillor Mrakas Seconded by Councillor Kim THAT the Council meeting minutes of June 9, 2015, be adopted as printed and circulated. CARRIED 4. PRESENTATIONS (a) Stephen McNeil and Kelly Gary, representing Youth Engagement Committee, Town of Aurora Re: Youth Engagement Committee Year in Review Mr. McNeil and Ms. Gary presented an overview of the first year’s accomplishments of the Town’s Youth Engagement Committee (YEC), including its membership, vision statement, and community involvement. They reviewed the Committee’s participation in the creation of the Aurora Family Leisure Complex (AFLC) youth space named “The Loft”, community partnerships, the re- opening of the AFLC, the Haunted Forest event, promotion of youth activities, Teen Zone, Youth Appreciation Day, and the Pan Am Torch Relay. It was noted that recruitment is now open for the 2015-2016 term of the YEC. Moved by Councillor Thom Seconded by Councillor Humfryes THAT the presentation of Stephen McNeil and Kelly Gary be received for information. CARRIED Council Meeting Minutes Tuesday, June 23, 2015 Page 3 of 24 (b) Michael Roy, Member of Board of Governors, Aurora Sports Hall of Fame Re: Announcement of Aurora Sports Hall of Fame 2015 Inductees Mr. Roy noted that this was the third consecutive year in making the Aurora Sports Hall of Fame Inductee announcement at a Council meeting and he thanked Council for the opportunity. He acknowledged and extended appreciation to the many volunteers involved with the Aurora Sports Hall of Fame and briefly reviewed the process. Mr. Roy announced the 2015 Inductees to be: Mark Heese (Athlete category, beach volleyball); Alan Dean (Builder/Contributor category, advocacy of sports for the physically disabled); and Ken Sinclair (Builder/Contributor category, tennis). He encouraged everyone to participate in the Induction Dinner to be held at St. Andrew’s College on November 4, 2015, to celebrate people and their accomplishments. Moved by Councillor Thom Seconded by Councillor Pirri THAT the presentation of Michael Roy be received for information. CARRIED (c) Steve Langlois, Principal Planner, Monteith Brown Planning Consultants Re: Aurora Public Library Facility Needs Assessment Mr. Langlois presented an overview of the Study including its purpose, the options that were examined, key considerations, the current facility challenges, and the consultation events and surveys that were conducted. He reviewed the space assessment in relation to the per capita target, facility model, and long-term strategy. Mr. Langlois put forward the Study recommendations and the request of the Aurora Public Library Board that Council consider designating the Magna and Lebovic Rooms as Library space, and to also include the area in the basement that is currently occupied by the Pine Tree Potters’ Guild as Library space. Moved by Councillor Mrakas Seconded by Councillor Thompson THAT the presentation of Steve Langlois be received and referred to Item 10. CARRIED 5. PUBLIC SERVICE ANNOUNCEMENTS Councillor Pirri noted that he had the opportunity to attend a tour of the York Regional Police Headquarters in Aurora, along with Mayor Dawe and Councillors Abel and Gaertner, and see the great work that takes place here for the Region. Council Meeting Minutes Tuesday, June 23, 2015 Page 4 of 24 Councillor Thom extended his best wishes to all Aurorans and Canadians for a happy Canada Day and encouraged everyone to attend the events hosted by the Town, including those held at Lambert Willson Park and the Canada Day Parade. Councillor Humfryes extended a reminder that the Aurora Farmers’ Market & Artisan Fair is open every Saturday from 8 a.m. to 1 p.m., with special events on most Saturdays, including live music and entertainment. She noted that the Art in the Park/Kerry’s Place Event would be held on July 4, 2015, that Family Day would be held on August 15, 2015, and that further information may be found by visiting the website at theaurorafarmersmarket.com. Councillor Abel extended an invitation to attend a gospel music event at Town Park on June 24, 2015, featuring a performance by The Torchmen Quartet. Councillor Abel extended his congratulations and best wishes to Aurora’s Carmen Whelan who was named to the Canadian women’s rhythmic gymnastics team for the 2015 Pan Am Games. Councillor Abel extended congratulations to Linda and Tim Maunders for their successful annual Taste of Gratitude event, which he attended with Mayor Dawe on June 18, 2015. He noted that it was a sold-out event and the Maunders met their three-year target of raising $50,000 for the Heart & Stroke Foundation. Councillor Abel extended congratulations to all participants, including the Somerville Dance Academy who raised more than $21,000, for the Relay for Life event held at Pickering College in Newmarket on June 19, 2015, in support of the Canadian Cancer Society. Councillor Gaertner noted that the Town would be hosting the Pan Am Torch Relay at 11:30 a.m. in Lambert Willson Park on June 25, 2015. Councillor Gaertner expressed her pleasure in both the Town and the York Regional Police for their respective participation in raising the Pride rainbow flag in celebration of Pride Month during June 2015. Councillor Gaertner noted her attendance, along with Mayor Dawe, at the Ramadan Iftar Dinner, which was hosted by the Aurora Cultural Centre, the Intercultural Dialogue Institute GTA, and the York Region Children’s Aid Society, to promote intercultural harmony and understanding. Mayor Dawe stated that he had the honour of attending a Bridge Dedication Ceremony at Trinity Anglican Church today, in honour of Provincial Constable Paul Edward Patterson who was killed in the line of duty in 1978, and noted that the bridge is located at Highway 400 and King Road. Mayor Dawe expressed his appreciation of the annual Ramadan Iftar Dinner that he attended on June 18, 2015, at the Aurora Cultural Centre. Council Meeting Minutes Tuesday, June 23, 2015 Page 5 of 24 Mayor Dawe extended congratulations to the York Regional Police on the ground- breaking of their new training facility at 80 Bales Drive in East Gwillimbury on June 19, 2015. The Mayor noted that he also attended a second event on the same day for the renaming of the York Regional Police Headquarters in Aurora to “The Bill Fisch Centre for Police Excellence” in honour of retired Regional Chairman and CEO Bill Fisch. Mayor Dawe noted that the first public meeting on the Highland Gate redevelopment would be held on Wednesday, June 24, 2015, at St. Maximilian Kolbe Catholic High School, that the doors would open at 6 p.m., and the meeting would start at 6:30 p.m. Mayor Dawe invited everyone to attend the Pan Am Torch Relay celebrations at Lambert Willson Park from 11:30 a.m. to 2 p.m. on Thursday, June 25, 2015. He noted that activities were planned at the Aurora Family Leisure Complex, a Legacy of Sport exhibit is on display at the Aurora Cultural Centre, and a tennis exhibit would be displayed at Hillary House in July and August 2015. Mayor Dawe encouraged everyone to join the Canada Day celebrations on Tuesday, June 30 and Wednesday, July 1, 2015, and noted that the Aurora Canada Day parade would be starting at 10 a.m. at St. Andrew’s Village. Mayor Dawe extended a reminder that the Fireworks By-law is in effect for Canada Day and fireworks are permitted on June 30 and July 1, 2015, from sunset to 11 p.m. Mayor Dawe announced that municipal street tree block pruning would take place until early August 2015. Mayor Dawe extended congratulations and best wishes to Neil Garbe, Chief Administrative Officer, on his new position in Richmond Hill commencing in July 2015. The Mayor expressed his gratitude to Mr. Garbe for his efforts and valued contributions to the Town of Aurora through the past six years. 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1 (sub-item 4), 3, 4, 5, 7, 8, 9, 10, and 11 were identified as items for discussion. 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1 (with the exception of sub-item 4), 2, and 6 were identified as items not requiring separate discussion. Council Meeting Minutes Tuesday, June 23, 2015 Page 6 of 24 Moved by Councillor Pirri Seconded by Councillor Kim THAT the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of June 16, 2015 THAT the General Committee meeting report of June 16, 2015, be received and the following recommendations carried by the Committee be approved: (1) Memorandum from Director of Building & By-law Services Re: 15520 Yonge Street – Property Standards THAT the memorandum regarding 15520 Yonge Street – Property Standards be received for information. (2) BBS15-007 – Request for Sign Variance to Sign By-law Number 4898- 07.P for the LA Fitness at 15650 Bayview Avenue THAT Report No. BBS15-007 be received; and THAT a request for variance to Sign By-law Number 4898-07.P to allow wall signs on three (3) elevations of LA Fitness at 15650 Bayview Avenue, whereas Sign By-law 4898-07.P only permits signs on two (2) elevations, be approved. (3) CFS15-025 – 2014 Budget Report – as at December 31, 2014 THAT Report No. CFS15-025 be received; and THAT the overview report of the results of Tax Rate supported operations and the Water Rate supported operations for the year ended December 31, 2014, including the related disposition of surplus, be received for information. (5) Memorandum from Director of Planning & Development Services Re: Municipal Council Blanket Support Resolution – Rooftop Solar PV Projects THAT the memorandum regarding Municipal Council Blanket Support Resolution – Rooftop Solar PV Projects be received; and THAT approval of the following Municipal Blanket Support Resolution, previously approved by Council in 2012 and 2013, be confirmed for a further 12-month period: Council Meeting Minutes Tuesday, June 23, 2015 Page 7 of 24 WHEREAS the Province's FIT Program encourages the construction and operation of rooftop solar PV projects (the "Projects"); and WHEREAS one or more Projects may be constructed and operated in the Town of Aurora; and WHEREAS, pursuant to the FIT Rules, Version 4.0, Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts. NOW THEREFORE BE IT RESOLVED THAT Council of the Town of Aurora supports without reservation the construction and operation of the Projects anywhere in the Town of Aurora; and BE IT FURTHER RESOLVED THAT this resolution shall expire twelve (12) months after its adoption by Council; and THAT the Mayor and Clerk be authorized to execute the new FIT form attached to this memorandum. (6) PL15-046 – Application for Exemption from Part Lot Control, Mattamy (Aurora) Limited, Blocks 101, 103, 105, 110 and 114, Plan 65M-4423, File No. PLC-2015-02 THAT Report No. PL15-046 be received; and THAT the Application for Exemption from Part Lot Control submitted by Mattamy (Aurora) Limited to divide Blocks 101, 103, 105, 110 and 114 on Plan 65M-4423 into 30 separate lots for townhouse units be approved; and THAT the Part Lot Control Exemption By-law be introduced and enacted at the next available Council meeting. (7) PL15-048 – Solar PV Projects Update THAT Report No. PL15-048 be received for information. (8) PL15-049 – Application for Site Plan Approval, Jochri Investments Limited, 200 Industrial Parkway South, Lot 59, Registrar’s Compiled Plan 10328, File No. SP-2015-02 THAT Report No. PL15-049 be received; and Council Meeting Minutes Tuesday, June 23, 2015 Page 8 of 24 THAT Site Plan Application File SP-2015-02 (Jochri Investments) to permit the development of the subject lands for the construction of a 625 m2 GFA warehouse building be approved; and THAT the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. (9) PL15-050 – Planning Applications Status List THAT Report No. PL15-050 be received for information. (10) PL15-052 – Application for Zoning By-law Amendment and Site Plan Approval, PMK Capital Inc., 95 Wellington Street East, Lot 14, South of Wellington Street, Registered Plan 68, File Nos. ZBA-2014-10 and SP-2014-12 THAT Report No. PL15-052 be received; and THAT Application to Amend the Zoning By-law File: ZBA-2014-10 (PMK Capital Inc.) to add “Business and Professional Office” and “Clinic” as permitted uses on the subject lands be approved; and THAT the implementing Zoning By-law amendment be presented at a future Council meeting for enactment; and THAT Site Plan Application File SP-2014-12 (PMK Capital Inc.) to permit the development of the subject lands for the construction of a 460 m2 GFA office building be approved; and THAT the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. (11) PR15-017 – Case Woodlot Property Line Fence Replacement THAT Report No. PR15-017 be received; and THAT Report No. PR15-017 satisfy Council’s conditional budget approval for capital project #73269 “Case Woodlot Perimeter Fencing”; and THAT staff be authorized to proceed with capital project #73269 “Case Woodlot Perimeter Fencing”. Council Meeting Minutes Tuesday, June 23, 2015 Page 9 of 24 (12) LLS15-034 – Award of RFP LLS 2014-69 – Electronic Document and Records Management System (EDRMS) THAT Report No. LLS15-034 be received; and THAT Request For Proposal LLS 2014-69 – Provision and Implementation of Electronic Document and Records Management System (“EDRMS”) be awarded to Ricoh Canada Inc. in the amount of $249,976.00, excluding taxes; and THAT the Mayor and Town Clerk be authorized to execute the necessary agreement, including any and all documents and ancillary agreements required to give effect to same. (13) Memorandum from Director of Legal & Legislative Services/Town Solicitor Re: Review of Council Code of Ethics By-law Number 5532-13 THAT the memorandum regarding Review of Council Code of Ethics By-law Number 5532-13 be received; and THAT receipt of this memorandum satisfies the requirements of section 12.1 of the Procedural By-law Number 5330-11, as amended, to review the Council Code of Ethics within the first six (6) months of the first year of each term of Council. (14) Finance Advisory Committee Meeting Minutes of May 26, 2015 THAT the Finance Advisory Committee meeting minutes of May 26, 2015, be received for information. (15) Aurora Family Leisure Complex Liaison Committee Meeting Minutes of May 27, 2015 THAT the Aurora Family Leisure Complex Liaison Committee meeting minutes of May 27, 2015, be received for information. (16) Accessibility Advisory Committee Meeting Minutes of June 3, 2015 THAT the Accessibility Advisory Committee meeting minutes of June 3, 2015, be received for information. 2. LLS15-043 – General Committee Closed Session Report of June 16, 2015 THAT Report No. LLS15-043 be received; and THAT Council adopt the following recommendations from the General Committee Closed Session meeting of June 16, 2015: Council Meeting Minutes Tuesday, June 23, 2015 Page 10 of 24 1. Personal matters about an identifiable individual, including a Town or Local Board employee (section 239(2)(b) of the Municipal Act, 2001) and Labour relations or employee negotiations (section 239(2)(d) of the Municipal Act, 2001); Re: Selection of an Interim Chief Administrative Officer THAT the confidential recommendations of General Committee in respect to the selection of an Interim Chief Administrative Officer be approved. 2. Litigation or potential litigation including matters before administrative tribunals, affecting the Town or a Local Board (section 239(2)(e) of the Municipal Act, 2001) and Advice that is subject to solicitor-client privilege, including communications necessary for that purpose (section 239(2)(f) of the Municipal Act, 2001); Re: LLS15-042 – Town of Aurora v. Minto Communities Inc. – Update THAT Closed Session Report No. LLS15-042 be received; and THAT the confidential recommendations of General Committee in respect to Town of Aurora v. Minto Communities Inc. be approved. 6. Memorandum from Director of Planning & Development Services Re: Additional Public Planning Meeting Dates for September and October 2015 THAT the memorandum regarding Additional Public Planning Meeting Dates for September and October 2015 be received; and THAT two (2) additional Public Planning meetings be scheduled for Monday, September 21, 2015, and Wednesday, October 14, 2015, to deal with future planning applications. CARRIED 8. DELEGATIONS (a) James McArthur, Resident and Homeowner Re: Item 7 – PR15-019 – Tree Permit Application for 2 Woodsend Crescent Mr. McArthur provided a brief explanation regarding the need to replace the existing dwelling with the construction of a new bungalow at 2 Woodsend Crescent. He noted that he has worked with architects and consultants to minimize the impact on the environment, and that any trees removed or damaged would be replaced. Council Meeting Minutes Tuesday, June 23, 2015 Page 11 of 24 Moved by Councillor Abel Seconded by Councillor Thompson THAT the comments of the delegation be received and referred to Item 7. CARRIED 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Report of June 16, 2015 (4) IES15-039 – Facility Projects Status Report Moved by Councillor Kim Seconded by Councillor Gaertner THAT Report No. IES15-039 be received; and THAT, notwithstanding the provisions and requirements of the Town’s Procurement By-law, the contract with MHPM Project Managers Inc. be increased by $54,400 to a revised budget of $129,800 (excluding taxes) to provide part-time support for the project administration and oversight duties for the full period of the construction of the Joint Operations Centre. CARRIED 3. Finance Advisory Committee Meeting Minutes of April 28, 2015 Main motion Moved by Councillor Gaertner Seconded by Councillor Humfryes THAT the Finance Advisory Committee meeting minutes of April 28, 2015, be received; and THAT the following recommendation regarding Item 1 – Memorandum from Town Clerk; Re: Finance Advisory Committee – Terms of Reference, be approved: THAT the Finance Advisory Committee Terms of Reference be amended to reflect the changes recommended by staff. Amendment Moved by Councillor Gaertner Seconded by Councillor Humfryes THAT the second clause of the main motion be amended by adding the following words after “staff”: “(a) the Committee shall meet four times per Council Meeting Minutes Tuesday, June 23, 2015 Page 12 of 24 year; (b) the meeting dates, times, and locations shall be determined by the Chair; and (c) the Chair may call additional meetings of the Committee as required.” CARRIED Main motion as amended Moved by Councillor Gaertner Seconded by Councillor Humfryes THAT the Finance Advisory Committee meeting minutes of April 28, 2015, be received; and THAT the following recommendation regarding Item 1 – Memorandum from Town Clerk; Re: Finance Advisory Committee – Terms of Reference, be approved: THAT the Finance Advisory Committee Terms of Reference be amended to reflect the changes recommended by staff: (a) the Committee shall meet four times per year; (b) the meeting dates, times, and locations shall be determined by the Chair; and (c) the Chair may call additional meetings of the Committee as required. CARRIED AS AMENDED 4. Memorandum from Director of Planning & Development Services Re: Corporate Environmental Action Plan Progress Report 2014 Main motion Moved by Councillor Pirri Seconded by Councillor Abel THAT the memorandum regarding Corporate Environmental Action Plan Progress Report 2014 be received for information. Amendment Moved by Councillor Gaertner Seconded by Councillor Mrakas THAT the main motion be amended by adding the following clause: “THAT the Environmental Advisory Committee be directed to review the Corporate Environmental Action Plan and make recommendations to Council on new initiatives, changes, or updates to the Plan.” CARRIED Council Meeting Minutes Tuesday, June 23, 2015 Page 13 of 24 Main motion as amended Moved by Councillor Pirri Seconded by Councillor Abel THAT the memorandum regarding Corporate Environmental Action Plan Progress Report 2014 be received; and THAT the Environmental Advisory Committee be directed to review the Corporate Environmental Action Plan and make recommendations to Council on new initiatives, changes, or updates to the Plan. CARRIED AS AMENDED 5. Memorandum from Chief Administrative Officer Re: Town of Aurora Strategic Plan (2015) Update Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the memorandum regarding Town of Aurora Strategic Plan (2015) Update be referred back to staff for a report on a work plan to update the Strategic Plan using internal resources. CARRIED 7. PR15-019 – Tree Permit Application for 2 Woodsend Crescent On a motion of Councillor Gaertner seconded by Councillor Mrakas, Council consented to consider Item 7 prior to the consideration of Item 1(4). Moved by Councillor Pirri Seconded by Councillor Kim THAT Report No. PR15-019 be received; and THAT a permit be issued to the property owner for the removal of forty-eight (48) trees from a property located at 2 Woodsend Crescent. On a recorded vote the motion CARRIED YEAS: 8 NAYS: 1 VOTING YEAS: Councillors Abel, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe VOTING NAYS: Councillor Gaertner 8. Memorandum from Director of Legal & Legislative Services/Town Solicitor Re: Municipal Legislation Review and Bill 8 Information Council Meeting Minutes Tuesday, June 23, 2015 Page 14 of 24 Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the memorandum regarding Municipal Legislation Review and Bill 8 Information be received for information. CARRIED 9. Memorandum from Mayor Dawe Re: Correspondence from The Honourable Ted McMeekin, Minister of Municipal Affairs and Housing – Review of Municipal Legislation Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the memorandum regarding Correspondence from The Honourable Ted McMeekin, Minister of Municipal Affairs and Housing – Review of Municipal Legislation be received for information. CARRIED 10. Correspondence from Jill Foster, CEO and Library Board Secretary Re: Presentation (c) Steve Langlois, Principal Planner, Monteith Brown Planning Consultants Re: Aurora Public Library Facility Needs Assessment (Added Item) On a motion of Councillor Pirri seconded by Councillor Thom, Council consented to consider Item 10 following the consideration of Item 7. Moved by Councillor Pirri Seconded by Councillor Thompson THAT the correspondence regarding Presentation (c) Steve Langlois, Principal Planner, Monteith Brown Planning Consultants; Re: Aurora Public Library Facility Needs Assessment be received; and THAT the recommendation of the Aurora Public Library Board of Directors be referred back to staff to report back to Council on both the cost implications and effects of the Library’s assumptions of the space within the Library. CARRIED 11. Memorandum from Director of Corporate & Financial Services/Treasurer Re: Additional Information to Report No. CFS15-025 – 2014 Budget Report – as at December 31, 2014 (Added Item) Council Meeting Minutes Tuesday, June 23, 2015 Page 15 of 24 Moved by Councillor Thompson Seconded by Councillor Humfryes THAT the memorandum regarding Additional Information to Report No. CFS15- 025 – 2014 Budget Report – as at December 31, 2014 be received for information. CARRIED 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion None (ii) Motions for Which Notice Has Been Given (a) Councillor Mrakas Re: Community Recognition Review Ad Hoc Committee Moved by Councillor Mrakas Seconded by Councillor Humfryes WHEREAS volunteers are the driving force of community and without the support of volunteers facilitating the many events, sporting activities and community functions Aurora has become known for, our quality of life would not be the same; and WHEREAS recognizing the value and contributions volunteers make in the Town of Aurora is of primary importance to the municipality; and WHEREAS the Town recognizes the contribution of volunteers to the community through an annual event held each year; and WHEREAS significant annual events should be reviewed from time to time to ensure that the event is the best and most effective it can be; and WHEREAS the annual Community Recognition Event has not been reviewed for a number of years. NOW THEREFORE BE IT HEREBY RESOLVED THAT a “Community Recognition Review Ad Hoc Committee” be established; and BE IT FURTHER RESOLVED THAT the mandate of the Community Recognition Review Ad Hoc Committee be to review and make recommendations to Council on all aspects of the current Community Recognition Event including: Council Meeting Minutes Tuesday, June 23, 2015 Page 16 of 24 1. the criteria and process by which various community recognition awards are currently bestowed; and 2. in the context of other similar community events, ensuring that the Aurora Community Recognition Event demonstrates how important and special our volunteers are and how deserving they are of recognition; and BE IT FURTHER RESOLVED THAT the Community Recognition Review Ad Hoc Committee be comprised of two (2) Members of Council and five (5) citizen members; and BE IT FURTHER RESOLVED THAT in appointing citizen members of the Community Recognition Review Ad Hoc Committee, Council will give preference to applicants who have experience in the volunteer sector and/or community recognition awards; and BE IT FURTHER RESOLVED THAT staff be directed to advertise, in accordance with the provisions of the “Policy for Ad Hoc/Advisory Committees and Local Boards”, for applications from members of the public for appointment to the Community Recognition Review Ad Hoc Committee; and BE IT FURTHER RESOLVED THAT the Chief Administrative Officer be directed to appoint one or more appropriate staff liaisons to support the work of the Community Recognition Review Ad Hoc Committee; and BE IT FURTHER RESOLVED THAT the Community Recognition Review Ad Hoc Committee be required to report back to Council with recommendations for approval in time for preparation of the 2016 Community Recognition Awards. CARRIED (b) Councillor Abel Re: Library Square Ad Hoc Committee Moved by Councillor Abel Seconded by Councillor Humfryes WHEREAS the Town of Aurora has declared the old Library and the old Fire Hall, both on Victoria Street, as surplus properties; and WHEREAS during the last term of Council, the Town engaged the community as to what uses the Library Square might have to better enhance the community at large. Council Meeting Minutes Tuesday, June 23, 2015 Page 17 of 24 NOW THEREFORE BE IT HEREBY RESOLVED THAT that a "Library Square Ad Hoc Committee", to provide Council with advice on a potential vision and design for Library Square, be established; and BE IT FURTHER RESOLVED THAT the Library Square Ad Hoc Committee be comprised of the Mayor, three (3) Councillors, and up to four (4) citizen members; and BE IT FURTHER RESOLVED THAT in appointing citizen members to the Library Square Ad Hoc Committee, Council will give preference to applicants who have experience in planning, architecture, and community gathering design; and BE IT FURTHER RESOLVED THAT staff be directed to advertise, in accordance with the provisions of the "Policy for Ad Hoc/Advisory Committees and Local Boards", for applications from members of the public for appointment to the Library Square Ad Hoc Committee; and BE IT FURTHER RESOLVED THAT the Chief Administrative Officer be directed to appoint one or more appropriate staff liaisons to support the work of the Library Square Ad Hoc Committee. DEFEATED (c) Councillor Humfryes Re: Pedestrian and Vehicle Traffic Concerns – Earl Stewart Drive, Pederson Drive, St. John’s Sideroad East, and Bayview Avenue Main motion Moved by Councillor Humfryes Seconded by Councillor Mrakas WHEREAS at the Public Planning meeting of February 25, 2015, Report No. PL15-010 was presented to propose a zoning by-law amendment for approval of a Motor Vehicle Sales Establishment; and WHEREAS pedestrian and vehicle traffic concerns were reported by several residential owners in the area bounded by Earl Stewart Drive, Pedersen Drive, St. John’s Sideroad East, and Bayview Avenue; and WHEREAS residents noted both vehicle and pedestrian accidents at these particular intersections. NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to work with York Region to perform appropriate traffic studies in the area bounded by Earl Stewart Drive, Pedersen Drive, St. John’s Sideroad East, Council Meeting Minutes Tuesday, June 23, 2015 Page 18 of 24 and Bayview Avenue, and to report back to Council on the results of those studies including any recommendations for additional safety measures that may be required. Amendment Moved by Councillor Humfryes Seconded by Councillor Pirri THAT the operative clause of the main motion be amended by replacing the words “work with York Region to perform appropriate” with the words “review current”. CARRIED Main motion as amended Moved by Councillor Humfryes Seconded by Councillor Mrakas WHEREAS at the Public Planning meeting of February 25, 2015, Report No. PL15-010 was presented to propose a zoning by-law amendment for approval of a Motor Vehicle Sales Establishment; and WHEREAS pedestrian and vehicle traffic concerns were reported by several residential owners in the area bounded by Earl Stewart Drive, Pedersen Drive, St. John’s Sideroad East, and Bayview Avenue; and WHEREAS residents noted both vehicle and pedestrian accidents at these particular intersections. NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to review current traffic studies in the area bounded by Earl Stewart Drive, Pedersen Drive, St. John’s Sideroad East, and Bayview Avenue, and to report back to Council on the results of those studies including any recommendations for additional safety measures that may be required. CARRIED AS AMENDED (d) Councillor Pirri Re: Low Impact Development Reserve Fund Moved by Councillor Pirri Seconded by Councillor Kim WHEREAS the Places to Grow Act, York Region Official Plan, and the Town of Aurora Official Plan documents all put an emphasis on intensification; and Council Meeting Minutes Tuesday, June 23, 2015 Page 19 of 24 WHEREAS intensification will put a greater emphasis on municipal infrastructure, including storm water, by increasing impermeable water surfaces; and WHEREAS low impact developments have been proven to increase water infiltration; and WHEREAS not planning for increased demand could have detrimental effects such as increased risk of floods. NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to draft a report to Council outlining proposed additional fees for redevelopments which increase lot coverage for the purpose of implementing a low impact development reserve fund. CARRIED (e) Councillor Humfryes Re: Accessibility Advisory Committee Moved by Councillor Humfryes Seconded by Councillor Kim WHEREAS the Accessibility Advisory Committee (“AAC”) is comprised of three (3) citizen Members who are people with disabilities and two (2) citizen members who are citizen volunteers, parents of a child with a disability, or professionals from the stakeholder community; and WHEREAS in the past the AAC has had difficulty in achieving quorum for its meetings; and WHEREAS a resident of Aurora, who is a person with a disability, has expressed to Councillor Humfryes an interest in being appointed as a citizen member of the AAC; and WHEREAS the Accessibility for Ontarians with Disabilities Act (2005) (“AODA”) requires that a majority of the members of the AAC be people with disabilities. NOW THEREFORE BE IT HEREBY RESOLVED THAT, notwithstanding the provisions of the Policy for Ad Hoc/Advisory Committees and Local Boards, the resident of Aurora, who is a person with a disability, that has expressed to Councillor Humfryes an interest in being appointed as a citizen member of the AAC, be permitted to submit an application for appointment to the Town Clerk; and BE IT FURTHER RESOLVED THAT the Town Clerk be directed to place any such application received on a future General Committee Closed Council Meeting Minutes Tuesday, June 23, 2015 Page 20 of 24 Session meeting agenda for consideration of Council, including any necessary amendments to the AAC’s Terms of Reference to ensure compliance with the AODA. CARRIED (f) Councillor Kim Re: Unnamed Walkways Moved by Councillor Kim Seconded by Councillor Thom WHEREAS the Town of Aurora has many paved and unpaved walkways and paths that connect developments, parks, retail plazas, and streets; and WHEREAS many Aurorans use these walkways to get to their destination (e.g., the path between Yonge Street and Old Yonge Street near 15783 Yonge Street, and the path between Zokol Drive and Bayview Avenue); and WHEREAS these walkways have no name in order for residents to describe when offering direction; and WHEREAS the Town can always use extra sources of revenue. NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to identify all of the unnamed walkways in Aurora, investigate the potential to sell or auction off naming rights to these unnamed walkways and use the revenue generated from them toward various community benefits, and report back to Council. CARRIED (g) Councillor Humfryes Re: Accessibility Advisory Committee – Telephone or Video Conference Participation Moved by Councillor Humfryes Seconded by Councillor Abel WHEREAS the preamble of the Ontarians with Disabilities Act, 2001, recognizes that Ontarians with disabilities experience barriers to participating in the mainstream of Ontario society; and WHEREAS The Town of Aurora supports removing barriers for persons with disabilities; and Council Meeting Minutes Tuesday, June 23, 2015 Page 21 of 24 WHEREAS the Accessibility Advisory Committee (“AAC”) includes citizen Members who are people with disabilities; and WHEREAS in the past the AAC has had difficulty in achieving quorum for its meetings, especially during winter months; and WHEREAS the Municipal Act, 2001 does not permit electronic meeting participation in municipal boards and committees; and WHEREAS these Municipal Act, 2001 rules create a barrier to participation for members of the AAC who are people with disabilities. NOW THEREFORE BE IT HEREBY RESOLVED THAT Aurora Council supports the following resolution adopted by the Town of Newmarket Council on September 19, 2014: “THAT the Ontario Government consider the appropriate legislative amendments to the Municipal Act, 2001 to permit telephone or video conference participation by appointed members of municipal accessibility advisory committees required by the Accessibility for Ontarians with Disabilities Act, 2005; AND THAT this resolution be circulated to the Hon. Kathleen Wynne, Premier of Ontario; Hon. Brad Duguid, Minister of Economic Development, Employment and Infrastructure; Hon. Ted McMeekin, Minister of Municipal Affairs and Housing; Mr. Chris Ballard, MPP; municipalities in York Region, Durham Region, Halton Region, City of Toronto and the Association of Municipalities of Ontario”; and BE IT FURTHER RESOLVED THAT staff be directed to send a copy of this resolution to the Honourable Kathleen Wynne, Premier of Ontario; Honourable Brad Duguid, Minister of Economic Development, Employment and Infrastructure; Honourable Ted McMeekin, Minister of Municipal Affairs and Housing; Mr. Chris Ballard, MPP; municipalities in York Region, Durham Region, Halton Region, City of Toronto and the Association of Municipalities of Ontario. CARRIED 11. REGIONAL REPORT York Regional Council Highlights – Special Council, May 2 8, 2015 Moved by Councillor Kim Seconded by Councillor Gaertner THAT the Regional Report of May 28, 2015, be received for information. CARRIED Council Meeting Minutes Tuesday, June 23, 2015 Page 22 of 24 12. NEW BUSINESS/GENERAL INFORMATION Councillor Mrakas inquired about the status of the renaming of Aurora’s portion of the Nokiidaa Trail in honour of Tim Jones. Mayor Dawe indicated that information would be provided to Council. Councillor Gaertner noted that the Aurora Family Leisure Complex Liaison Committee completed its mandate today and requested that the residents who participated be acknowledged for their efforts. Mayor Dawe indicated that this would be done. Councillor Thompson remarked on the landscape feature that runs along Wellington Street East between Bayview Avenue and Leslie Street and inquired about who is responsible for the maintenance of the tree and flower beds. Staff indicated that the Town is responsible to maintain those boulevards according to an agreement with the Region, and that staff would follow up with Parks and Recreation Services to address this matter. Councillor Thom requested an update regarding the status of the implementation of a Canada 150 Committee. The Chief Administrative Officer, Neil Garbe, noted that this was his last Council meeting at the Town of Aurora, and he expressed his gratitude to the current Council and previous Councils for their confidence in him and their encouragement. He remarked on the tremendous staff that serves this community and Council, and his pleasure in having been part of the team, and he extended his best wishes to everyone. 13. READING OF BY-LAWS Moved by Councillor Mrakas Seconded by Councillor Pirri THAT the following by-laws be given first, second, and third readings and enacted: 5734-15 BEING A BYLAW to acquire lands for municipal purposes (100 Vandorf Sideroad). 5742-15 BEING A BY-LAW to exempt Blocks 101, 103, 105, 110 and 114 on Plan 65M-4423 from Part-Lot Control (Mattamy (Aurora) Limited). CARRIED Council Meeting Minutes Tuesday, June 23, 2015 Page 23 of 24 14. CLOSED SESSION On a motion of Councillor Thompson seconded by Councillor Mrakas, Council consented to move forward Closed Session following the consideration of subsection 10(ii) Motions for Which Notice Has Been Given, Motion (d). Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the requirements of the Procedural By-law be waived to permit the addition of the following item to the Closed Session agenda: 2. A proposed or pending acquisition or disposition of land by the Town or Local Board; Re: Promenade Area CARRIED (two-thirds vote) Moved by Councillor Thompson Seconded by Councillor Pirri THAT Council resolve into Closed Session to consider the following matter: 1. The receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose (section 239(2)(f) of the Municipal Act, 2001); Re: Report No. LLS15-044 – Aurora Family Leisure Complex Renovations 2. A proposed or pending acquisition or disposition of land by the Town or Local Board; Re: Promenade Area (Added Item) CARRIED Moved by Councillor Kim Seconded by Councillor Thom THAT the Council meeting be reconvened into open session to rise and report from Closed Session. CARRIED 1. The receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose (section 239(2)(f) of the Municipal Act, 2001); Re: Report No. LLS15-044 – Aurora Family Leisure Complex Renovations Council Meeting Minutes Tuesday, June 23, 2015 Page 24 of 24 Moved by Councillor Thom Seconded by Councillor Humfryes THAT the confidential recommendations in respect to advice that is subject to solicitor-client privilege, including communications necessary for that purpose; Re: Report No. LLS15-044 – Aurora Family Leisure Complex Renovations be approved and staff be authorized to proceed as directed by Council on June 23, 2015. 2. A proposed or pending acquisition or disposition of land by the Town or Local Board; Re: Promenade Area (Added Item) This item was discussed only and Council took no action at this time. 13. READING OF BY-LAWS Moved by Councillor Thom Seconded by Councillor Humfryes THAT the following confirming by-law be given first, second, and third readings and enacted: 5743-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on June 23, 2015. CARRIED 15. ADJOURNMENT Moved by Councillor Abel Seconded by Councillor Thompson THAT the meeting be adjourned at 11:28 p.m. CARRIED GEOFFREY DAWE, MAYOR STEPHEN M. A. HUYCKE, TOWN CLERK THE MINUTES OF THE COUNCIL MEETING OF JUNE 23, 2015 RECEIVED FINAL APPROVAL BY COUNCIL ON JULY 14, 2015.