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MINUTES - Council - 20150714 TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, July 14, 2015 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel (departed 11:39 p.m.), Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson MEMBERS ABSENT None OTHER ATTENDEES Director of Building and By-law Services (Acting Chief Administrative Officer), Acting Director of Corporate and Financial Services/Deputy Treasurer, Director of Infrastructure and Environmental Services, Director of Legal and Legislative Services/Town Solicitor, Director of Parks and Recreation Services, Director of Planning and Development Services, Town Clerk, and Council/Committee Secretary Mayor Dawe called the meeting to order at 7:08 p.m. following Open Forum. On a motion of Councillor Mrakas seconded by Councillor Thompson, Council consented to extend the hour past 10:30 p.m. in accordance with subsection 3.16(b) of the Procedural By- law. On a motion of Councillor Mrakas, seconded by Councillor Pirri, Council consented on a two-thirds vote to extend the hour past 11 p.m. in accordance with subsection 3.16(b) of the Procedural By-law. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. Council Meeting Minutes Tuesday, July 14, 2015 Page 2 of 21 2. APPROVAL OF THE AGENDA Main motion Moved by Councillor Pirri Seconded by Councillor Kim THAT the agenda as circulated by Legal and Legislative Services, with the following additions, be approved:  Item 21 – LLS15-048 – Council/Committee Secretary Vacancy – Four Month Gapping Rule  Item 22 – Memorandum from Financial Analyst – Cash Flow & Investment Re: Healthy Kids Community Challenge Grant Agreement  Closed Session Item 3 – A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c) of the Municipal Act, 2001); Re: Report No. PR15-020 – Ivy Jay Farm Grassland Land Acquisition Amendment No. 1 Moved by Councillor Mrakas Seconded by Councillor Kim THAT the requirements of subsection 3.13(b) of the Procedural By-law be waived and the following Notice of Motion be added to the Agenda:  Notice of Motion (b) Councillor Mrakas; Re: 2016 Hiring Freeze Amendment No. 1 CARRIED (two-thirds vote) Amendment No. 2 Moved by Councillor Humfryes Seconded by Councillor Gaertner THAT the requirements of subsection 3.13(b) of the Procedural By-law be waived and the following Notice of Motion be added to the Agenda:  Notice of Motion (c) Councillor Humfryes; Re: Church Street School Landscaping Amendment No. 2 CARRIED (two-thirds vote) Main motion Moved by Councillor Pirri Seconded by Councillor Kim THAT the agenda as circulated by Legal and Legislative Services, with the following additions, be approved: Council Meeting Minutes Tuesday, July 14, 2015 Page 3 of 21  Item 21 – LLS15-048 – Council/Committee Secretary Vacancy – Four Month Gapping Rule  Item 22 – Memorandum from Financial Analyst – Cash Flow & Investment Re: Healthy Kids Community Challenge Grant Agreement  Closed Session Item 3 – A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c) of the Municipal Act, 2001); Re: Report No. PR15-020 – Ivy Jay Farm Grassland Land Acquisition  Notice of Motion (b) Councillor Mrakas; Re: 2016 Hiring Freeze  Notice of Motion (c) Councillor Humfryes; Re: Church Street School Landscaping CARRIED AS AMENDED 3. ADOPTION OF THE MINUTES Council Meeting Minutes of June 23, 2015 Special Council – Public Planning Meeting Minutes of June 24, 2015 Moved by Councillor Mrakas Seconded by Councillor Humfryes THAT the Council meeting minutes of June 23, 2015, and the Special Council – Public Planning meeting minutes of June 24, 2015, be adopted as printed and circulated. CARRIED 4. PRESENTATIONS (a) Shawna White, Curator, Aurora Museum & Archives Re: Three-Year Plan for Aurora Museum & Archives Ms. White presented an overview of the Three-Year Plan to guide the growth, development, and use of the Aurora Museum & Archives, and reviewed elements of the measurable goals in the four key areas of access, collections management, conservation, and outreach, and the financial implications. Moved by Councillor Humfryes Seconded by Councillor Thom THAT the presentation of Shawna White be received and referred to Item 1. CARRIED Council Meeting Minutes Tuesday, July 14, 2015 Page 4 of 21 (b) Mark Setter and David Tomlinson Re: Progress of 2C Wildlife Park Development Project On a motion of Councillor Gaertner seconded by Councillor Humfryes, Council consented on a two-thirds vote to waive the requirements of subsection 3.8(c) of the Procedural By- law to permit the delegation of Mark Setter and David Tomlinson to speak for fifteen (15) minutes. On a motion of Councillor Gaertner seconded by Councillor Mrakas, Council consented on a two-thirds vote to waive the requirements of subsection 3.8(c) of the Procedural By-law to permit the delegation of Mark Setter and David Tomlinson to speak for an additional two (2) minutes. Mr. Setter, of Mark Setter Associates, presented an overview of the Community Wildlife Park Master Plan Feasibility Study (dated August 2014 and updated June 2015), based on a concept proposed by David Tomlinson, and completed in association with Cole Engineering Group. He reviewed the Study area, background history, project goals and objectives for the formation of a Community Wildlife Park, hydrologic modeling and policy results, design modifications and recommendations, and other components of the Feasibility Study. Mr. Tomlinson, resident of Aurora, expressed his general agreement with the proposals of the consultants, with the exception of two areas of concern regarding water storage for use in drought years and the Lake Simcoe Regional Conservation Authority’s policy for use of online ponds. He outlined the sources of continuous and intermittent water supply to the Park, online water storage options, water management, relocation of trails from the buffer zones to inside the woodlands, water temperatures, and fish migration. Mr. Tomlinson suggested that the Town has an opportunity to negotiate with the Conservation Authority to waive the regulations in relation to habitat management and better alignment of the trails in the Park. Moved by Councillor Mrakas Seconded by Councillor Gaertner THAT the presentation of Mark Setter and David Tomlinson be received and referred to staff for comment and recommended course of action, to be provided to the Parks and Recreation Advisory Committee, Trails and Active Transportation Committee, and Environmental Advisory Committee for comment and recommendation, prior to staff reporting back to Council. CARRIED (c) Andrew Walasek and Isaac Ransom, Canada Post Corporation Re: Canada Post Delivery Conversion Mr. Walasek and Mr. Ransom presented an overview of the background and roll- out process for the country-wide conversion from door-to-door mail delivery to Council Meeting Minutes Tuesday, July 14, 2015 Page 5 of 21 community mailboxes, including Canada Post’s five-point action plan and guiding principles, delivery cost comparison, accessibility and delivery accommodations, communications, and local consultation. Moved by Councillor Mrakas Seconded by Councillor Kim THAT the presentation of Andrew Walasek and Isaac Ransom be received for information. CARRIED 5. PUBLIC SERVICE ANNOUNCEMENTS Councillor Thom announced that Hillary House, with the Aurora Historical Society, would be hosting Pan Am/Parapan Am Games celebrations on Saturday, July 18, 2015, to include the opening ceremonies of the newly-restored grass tennis court on the north lawn of Hillary House, Wimbledon-style refreshments from 2 p.m. to 4 p.m., and a barbecue from 6 p.m. to 8 p.m. Councillor Thom encouraged residents to attend Aurora’s Concerts in the Park series, including the Tribute to Gordon Lightfoot, featuring John Stinson, on Wednesday, July 15, 2015, from 7 p.m. to 9 p.m. Councillor Humfryes extended a reminder about the Aurora Farmers’ Market and Artisan Fair held each Saturday from 8 a.m. to 1 p.m., which includes live entertainment and activities on special event days. Councillor Abel noted that Kerry’s Place held an Appreciation Day, hosted with the Aurora Farmers’ Market and “Art in the Park” local groups, on July 4, 2015, which was well-attended. Councillor Abel congratulated the Parks and Recreation Services staff for another great Canada Day, including activities in Lambert Willson Park, which earned much positive feedback. Councillor Thompson commended Town staff on their efforts in organizing the Canada Day parade and festivities. Councillor Thompson encouraged residents to participate in the Town’s special events and to visit the Town’s website at aurora.ca for more information. Councillor Gaertner added that, in addition to the Pan Am/Parapan Am Games celebrations being hosted by Hillary House on July 18, 2015, further celebrations would be held on July 19, 25, and August 8, 2015, for which they are looking for volunteers, and more information may be found at aurorahs.com/activities/. Council Meeting Minutes Tuesday, July 14, 2015 Page 6 of 21 Mayor Dawe extended congratulations to the winners of the 2015 Town of Aurora Student Academic Achievement Awards: Maddie Fayle and Isobel Sharpe from Aurora High School; Julia Avolio and Michael McLoughlin from Cardinal Carter Catholic High School; Katy Lemaire and Eric Lee from Dr. G. W. Williams Secondary School; Justine Tanguay and David Findlay from École Secondaire catholique Renaissance; and Brian Ho and Kelly Gary from St. Maximilian Kolbe Catholic High School. Mayor Dawe noted that the first public meeting regarding the Highland Gate Redevelopment proposal was held on June 24, 2015, at St. Maximilian Kolbe Catholic High School and he thanked everyone who participated. The Mayor noted that a video of the meeting and further information is available on the Town’s website at aurora.ca/highlandgate. Mayor Dawe noted that the Pan Am Torch Relay came through Aurora on June 25, 2015, which received a great turnout at Lambert Willson Park despite the rain. Mayor Dawe extended congratulations and good luck to Aurora’s Shaina Harrison, Samantha Sendel, and Carmen Whelan, who are participating in the Pan Am Games. Mayor Dawe extended a reminder about the Legacy of Sport exhibit on display at the Aurora Cultural Centre and the Tennis in Canada exhibit at Hillary House. Mayor Dawe extended congratulations to Louisa Barbosa who won the 2015 Aurora Teen Idol competition on Canada Day. Mayor Dawe extended a reminder that spraying for the Emerald Ash Borer, municipal street tree block pruning, and asphalt sealing are all taking place throughout Aurora and further information may be found on the Town’s Notice Board. Mayor Dawe announced that volunteers are being sought for Doors Open Aurora, the Youth Engagement Committee, and for an Ad Hoc Committee for the Community Recognition Awards, and encouraged residents to check the notices in local newspapers or the Town’s website for more information. Mayor Dawe referred to the added agenda item concerning Healthy Kids Community Challenge Grant Agreement and acknowledged the Government of Ontario for its contribution of $525,000 to the Town for the promotion of healthy and active lifestyles for children. Mayor Dawe announced the passing of Tina Wakeling who worked for the Town in Human Resources for almost 26 years and, on behalf of the Town, extended sincere condolences to Tina’s family and friends. A moment of silence was observed in her honour. 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 3, 4, 5, 8, 9, 10, 11, 12, 14, 17, 18, and 20 were identified as items for discussion. Council Meeting Minutes Tuesday, July 14, 2015 Page 7 of 21 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 6, 7, 13, 15, 16, 19, 21, and 22 were identified as items not requiring separate discussion. Moved by Councillor Pirri Seconded by Councillor Kim THAT the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 6. IES15-040 – Award of Contract for Consulting Services – Design for the Reconstruction of Catherine Street, RFP IES 2015-40 THAT Report No. IES15-040 be received; and THAT additional funding for Capital Project 31111 in the amount of $16,100 be approved from the Federal Gas Tax reserve fund; and THAT the Contract for the provision of consulting services for the design of the reconstruction of Catherine Street, RFP IES 2015-40, be awarded to Chisholm, Fleming and Associates for $58,976.00, excluding taxes; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. 7. IES15-041 – Award of Tender IES 2015-45 – Replacement of Dump Truck and Plow THAT Report No. IES15-041 be received; and THAT additional funding for Capital Project 34194 in the amount of $14,900 be approved from the Fleet Repair & Replacement Reserve; and THAT Tender IES 2015-45 for the supply and delivery a 2016 dump, sander and plow truck be awarded to Tallman Truck Centre Limited in the amount of $191,484.12 excluding taxes; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. Council Meeting Minutes Tuesday, July 14, 2015 Page 8 of 21 13. Memorandum from Director of Legal & Legislative Services/Town Solicitor Re: Aurora Promenade Community Improvement Plan Evaluation Committee Membership THAT the memorandum regarding Aurora Promenade Community Improvement Plan Evaluation Committee Membership be received for information. 15. Memorandum from Mayor Dawe Re: Recipients of the 2015 Town of Aurora Student Academic Achievement Awards THAT the memorandum regarding Recipients of the 2015 Town of Aurora Student Academic Achievement Awards be received for information. 16. Audit Committee Meeting Report of June 23, 2015 THAT the Audit Committee meeting report of June 23, 2015, be received and the recommendations carried by the Committee be approved. 19. Parks and Recreation Advisory Committee Meeting Minutes of June 18, 2015 THAT the Parks and Recreation Advisory Committee meeting minutes of June 18, 2015, be received for information. 21. LLS15-048 – Council/Committee Secretary Vacancy – Four Month Gapping Rule (Added Item) THAT Report No. LLS15-048 be received; and THAT staff be authorized to immediately recruit for the Council/Committee Secretary position when it becomes vacant. 22. Memorandum from Financial Analyst – Cash Flow & Investment Re: Healthy Kids Community Challenge Grant Agreement (Added Item) THAT the memorandum regarding Healthy Kids Community Challenge Grant Agreement be received; and THAT the receipt of a Ministry of Health and Long-Term Care “Healthy Kids Community Challenge” grant in the amount of $525,000 be approved; and Council Meeting Minutes Tuesday, July 14, 2015 Page 9 of 21 THAT the Mayor and Town Clerk be authorized to execute any necessary agreements for the Healthy Kids Community Challenge grant, to the satisfaction of the Town Solicitor, including any other documents or agreements necessary to give effect to same; and THAT the Treasurer be authorized to execute on behalf of the Town any progress reports or other submissions required to comply with the terms of the funding agreements during the course of the approved projects. CARRIED 8. DELEGATIONS (a) Ferguson A. Mobbs, President and CEO, Voice of Aurora Community FM Radio Re: Item 2 – PR15-022 – Community Radio Station and Sound Studio Mr. Mobbs presented an update regarding the non-profit, community radio station initiative, now incorporated as The Voice of Aurora Community Radio, which will broadcast as CHRA at 101.5 FM. He introduced the Directors of the Corporation, identified various supporters of the initiative, and noted that no financial assistance was being requested of the Town. Moved by Councillor Abel Seconded by Councillor Gaertner THAT the comments of the delegation be received and referred to Item 2. CARRIED 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. PR15-021 – Aurora Museum & Archives Three-Year Plan Moved by Councillor Thompson Seconded by Councillor Pirri THAT Report No. PR15-021 be received; and THAT Report No. PR15-021 be forwarded to the 2016 and 2017 Budgets for Council consideration. CARRIED Council Meeting Minutes Tuesday, July 14, 2015 Page 10 of 21 2. PR15-022 – Community Radio Station and Sound Studio On a motion of Councillor Abel seconded by Councillor Thompson, Council consented to consider Item 2 prior to Item 1. Moved by Councillor Pirri Seconded by Councillor Thom THAT Report No. PR15-022 be received; and THAT the additional program space at the Aurora Family Leisure Complex (AFLC) be allocated as space for the Community Radio Station and Sound Studio; and THAT the 2015 Capital Budget be increased by $10,000, funded from the Growth and New Infrastructure Reserve Fund, to renovate the space necessary to accommodate a Community Radio Station and Sound Studio; and THAT staff be directed to consult with Mr. Ferguson Mobbs on the layout and design of the Community Radio Station and Sound Studio at the AFLC prior to renovating the space. Amendment Moved by Councillor Thom Seconded by Councillor Mrakas THAT the funding for the renovation be conditional upon the successful execution of an agreement between the Town and The Voice of Aurora Community Radio, for the use of the AFLC, approved by Council. Amendment DEFEATED On a recorded vote the main motion CARRIED YEAS: 7 NAYS: 2 VOTING YEAS: Councillors Abel, Humfryes, Kim, Pirri, Thom, Thompson, and Mayor Dawe VOTING NAYS: Councillors Mrakas and Gaertner 3. BBS15-008 – Request for Sign Variance to Sign By-law No. 4898-07.P 125 Pedersen Drive Moved by Councillor Pirri Seconded by Councillor Thompson THAT Report No. BBS15-008 be received; and Council Meeting Minutes Tuesday, July 14, 2015 Page 11 of 21 THAT the request for variance to Sign By-law No. 4898-07.P to allow sixteen (16) wall signs to be installed on the rear wall of a multi-tenant building at 125 Pedersen Drive, in addition to the existing wall signs installed on the front of each business premises, be denied. CARRIED 4. CAO15-008 – Community Tourism Plan Council considered Item 4 following Item 11. Moved by Councillor Mrakas Seconded by Councillor Humfryes THAT Report No. CAO15-008 be received; and THAT the Community Tourism Plan dated June 2015 be received; and THAT the Community Tourism Plan be forwarded to the August 11, 2015 Council meeting for consideration, together with the following recommendations: THAT Council endorse the Community Tourism Plan and specifically approve the Action Plan contained within the Plan; and THAT the Tourism Coordinator position as outlined within the Action Plan be referred to the 2016 budget process. CARRIED 5. CAO15-009 – Results of Communications Survey On a motion of Councillor Thompson seconded by Councillor Abel, Council consented to consider Item 5 following Item 3. Moved by Councillor Thompson Seconded by Councillor Abel THAT Report No. CAO15-009 be received; and THAT Report No. CAO15-009 be referred to a future Council Workshop to be scheduled in September 2015. CARRIED Council Meeting Minutes Tuesday, July 14, 2015 Page 12 of 21 8. PL15-031 – Site Plan Application, Brookfield Homes (Ontario) Aurora Ltd., 15624 Leslie Street, File: SP-2014-11 On a motion of Councillor Thompson seconded by Councillor Thom, Council consented to consider Item 8 following Item 5. Moved by Councillor Gaertner Seconded by Councillor Abel THAT Report No. PL15-031 be received; and THAT Site Plan Application File: SP-2014-11 (Brookfield Homes (Ontario) Aurora Ltd.) be approved to permit the development of the subject lands for two (2), four (4) storey buildings; and THAT the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. CARRIED 9. PL15-053 – Delegated Agreements, 2015 Summary Report Motion to defer Moved by Councillor Pirri Seconded by Councillor Kim THAT consideration of Item 9, Report No. PL15-053 – Delegated Agreements, 2015 Summary Report, be deferred to the Council meeting of August 11, 2015. CARRIED 10. LLS15-040 – Municipal Elections Act Provincial Review On a motion of Councillor Thompson seconded by Councillor Thom, Council consented to consider Item 10 following Item 8. Main motion Moved by Councillor Pirri Seconded by Councillor Humfryes THAT Report No. LLS15-040 be received; and THAT Council endorse the comments prepared by staff, as set out in Report No. LLS15-040, in response to the “Municipal Elections Act Review Public Consultation Discussion Guide”; and Council Meeting Minutes Tuesday, July 14, 2015 Page 13 of 21 THAT staff send copies of this resolution and Report No. LLS15-040 to the Ministry of Municipal Affairs and Housing prior to July 27, 2015. Amendment No. 1 Moved by Councillor Pirri Seconded by Councillor Thompson THAT the following additional clause be inserted into the main motion immediately after the second clause: “THAT Council endorse the following additional comments in response to the “Municipal Elections Act Review Public Consultation Discussion Guide”: (1) If the Government of Ontario deems ranked ballot elections important such that they are to be implemented at the municipal order of government, then ranked ballots should also be implemented for provincial elections.” Amendment No. 1 CARRIED Amendment No. 2 Moved by Councillor Kim Seconded by Councillor Mrakas THAT the (new) third clause of the main motion be amended by adding the following words to the end of the clause: “and (2) The nomination fee paid by candidates should be increased.” Amendment No. 2 DEFEATED Amendment No. 3 Moved by Councillor Kim Seconded by Councillor Pirri THAT the (new) third clause of the main motion be amended by adding the following words to the end of the clause: “and (2) The Municipal Elections Act should be amended so that candidates’ names appear on the ballot in a random order.” Amendment No. 3 CARRIED Amendment No. 4 Moved by Councillor Kim Seconded by Councillor Pirri THAT the (new) third clause of the main motion be amended by adding the following words to the end of the clause: Council Meeting Minutes Tuesday, July 14, 2015 Page 14 of 21 “and (3) The Municipal Elections Act should be amended to require candidates to be nominated by no less than twenty (20) electors.” Amendment No. 4 CARRIED Main motion as amended Moved by Councillor Pirri Seconded by Councillor Humfryes THAT Report No. LLS15-040 be received; and THAT Council endorse the comments prepared by staff, as set out in Report No. LLS15-040, in response to the “Municipal Elections Act Review Public Consultation Discussion Guide”; and THAT Council endorse the following additional comments in response to the “Municipal Elections Act Review Public Consultation Discussion Guide”: (1) If the Government of Ontario deems ranked ballot elections important such that they are to be implemented at the municipal order of government, then ranked ballots should also be implemented for provincial elections; and (2) The Municipal Elections Act should be amended so that candidates’ names appear on the ballot in a random order; and (3) The Municipal Elections Act should be amended to require candidates to be nominated by no less than twenty (20) electors; and THAT staff send copies of this resolution and Report No. LLS15-040 to the Ministry of Municipal Affairs and Housing prior to July 27, 2015. CARRIED AS AMENDED 11. LLS15-046 – Cash-in-Lieu of Parkland Deferral Agreement – The Salvation Army Council considered Item 11 following Item 12. Moved by Councillor Abel Seconded by Councillor Gaertner THAT Report No. LLS15-046 be received; and Council Meeting Minutes Tuesday, July 14, 2015 Page 15 of 21 THAT the Mayor and Town Clerk be authorized to execute the necessary cash- in-lieu of parkland dedication fee deferral agreement in accordance with Report No. LLS15-046, including any and all documents and ancillary agreements required to give effect to same. CARRIED 12. Memorandum from Director of Building & By-law Services Re: Parking Permit and Enforcement Status Update On a motion of Councillor Thompson seconded by Councillor Thom, Council consented to consider Item 12 following Item 10. Moved by Councillor Thompson Seconded by Councillor Gaertner THAT the memorandum regarding Parking Permit and Enforcement Status Update be received for information. CARRIED 14. Memorandum from Director of Legal & Legislative Services/Town Solicitor Re: July 28, 2015 Council Meeting Council considered Item 14 following Item 4. Moved by Councillor Mrakas Seconded by Councillor Humfryes THAT the memorandum regarding July 28, 2015 Council Meeting be received; and THAT the Council meeting scheduled for July 28, 2015, be cancelled. CARRIED 17. Environmental Advisory Committee Meeting Minutes of June 10, 2015 Motion to defer Moved by Councillor Thompson Seconded by Councillor Gaertner THAT consideration of Item 17, Environmental Advisory Committee Meeting Minutes of June 10, 2015, be deferred to the Council meeting of August 11, 2015. CARRIED Council Meeting Minutes Tuesday, July 14, 2015 Page 16 of 21 18. Economic Development Advisory Committee Meeting Minutes of June 11, 2015 Motion to defer Moved by Councillor Thompson Seconded by Councillor Gaertner THAT consideration of Item 18, Economic Development Advisory Committee Meeting Minutes of June 11, 2015, be deferred to the Council meeting of August 11, 2015. CARRIED 20. Aurora Family Leisure Complex Liaison Committee Meeting Minutes of June 23, 2015 Motion to defer Moved by Councillor Thompson Seconded by Councillor Gaertner THAT consideration of Item 20, Aurora Family Leisure Complex Liaison Committee Meeting Minutes of June 23, 2015, be deferred to the Council meeting of August 11, 2015. CARRIED 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion (a) Councillor Pirri Re: FCM Campaign for Federal Debate on Municipal Issues This motion was considered under subsection 10.(ii) “Motions for Which Notice Has Been Given” as Motion (a). (b) Councillor Mrakas Re: 2016 Hiring Freeze (Added Item) WHEREAS salaries and benefits represent nearly a quarter of the Town’s operating budget; and WHEREAS additional staff hires will, as a consequence, increase the operating budget; and Council Meeting Minutes Tuesday, July 14, 2015 Page 17 of 21 WHEREAS any increase in costs within the operating budget will impact the tax levy. NOW THEREFORE BE IT HEREBY RESOLVED THAT The Town of Aurora implement a one-year hiring freeze on all new positions for the 2016 fiscal year; and BE IT FURTHER RESOLVED THAT any replacement of existing vacancies (excluding the current vacancy of the Chief Administrative Officer) be subject to review by Council during the hiring freeze period; and BE IT FURTHER RESOLVED THAT the hiring freeze would not apply to positions mandated by legislation and/or seasonal positions provided that they do not exceed approved budgeted levels. (c) Councillor Humfryes Re: Church Street School Landscaping (Added Item) WHEREAS the Church Street School is one of Aurora's beautifully restored historical buildings; and WHEREAS the Aurora Cultural Centre hosts many art shows in the gallery, musical events and several special events; and WHEREAS these many shows and events attract residents from Aurora, York Region, the Greater Toronto Area, and beyond; and WHEREAS the current landscape does not indicate pride of ownership. NOW THEREFORE BE IT HEREBY RESOLVED THAT staff review and provide appropriate landscape designs that would be more suitable for the building; and BE IT FURTHER RESOLVED THAT the design options be first presented to the Aurora Cultural Centre Board to ensure that the design is conducive to Cultural Centre programming and vision, followed by a report to Council early in September 2015. (ii) Motions for Which Notice Has Been Given On a motion of Councillor Pirri seconded by Councillor Humfryes, Council consented on a two-thirds vote to waive the requirements of subsection 3.13(b) of the Procedural By-law to move forward Notice of Motion (a) for consideration as Motion (a), following the adoption of Items considered in Closed Session. Council Meeting Minutes Tuesday, July 14, 2015 Page 18 of 21 (a) Councillor Pirri Re: FCM Campaign for Federal Debate on Municipal Issues Moved by Councillor Pirri Seconded by Councillor Thompson WHEREAS municipalities continue to work with all orders of government as equal partners to solve some of our country’s biggest challenges: jobs, economic growth, and better quality of life; and WHEREAS with greater cooperation with the federal government, Canada would prosper from modern infrastructure, ensure our communities remain affordable and family-friendly, attract talent and investment, improve public safety, and ensure environmental sustainability for all Canadians; and WHEREAS the Federation of Canadian Municipalities (FCM) has launched a campaign calling on the federal party leaders to participate in a national debate on municipal issues before the next federal election and asks its member municipalities to pass a Council resolution supporting the campaign. NOW THEREFORE BE IT HEREBY RESOLVED THAT Council endorses the FCM campaign and urges all federal party leaders to participate in a debate on municipal issues such as infrastructure, transit and transportation, housing, clean water, the environment, and public safety; and BE IT FURTHER RESOLVED THAT a copy of this resolution shall be sent to the four main federal party leaders, to the Federation of Canadian Municipalities, and to the Association of Municipalities of Ontario (AMO). CARRIED 11. REGIONAL REPORT York Regional Council Highlights – June 25, 2015 Motion to defer Moved by Councillor Thompson Seconded by Councillor Gaertner THAT consideration of the York Regional Council Highlights – June 25, 2015, be deferred to the Council meeting of August 11, 2015. CARRIED Council Meeting Minutes Tuesday, July 14, 2015 Page 19 of 21 12. NEW BUSINESS/GENERAL INFORMATION Councillor Pirri extended congratulations to Mayor Dawe on the recent wedding of the Mayor’s daughter. 13. READING OF BY-LAWS Moved by Councillor Thompson Seconded by Councillor Pirri THAT the following by-laws be given first, second, and third readings and enacted: 5746-15 BEING A BY-LAW to amend By-law Number 5465-12, as amended, to appoint Building Inspectors for The Corporation of the Town of Aurora. 5747-15 BEING A BY-LAW to amend By-law Number 5707-15 to appoint Municipal By-law Enforcement Officers and Property Standards Officers for The Corporation of the Town of Aurora. CARRIED Moved by Councillor Pirri Seconded by Councillor Thompson THAT the following by-laws be given first, second, and third readings and enacted: 5748-15 BEING A BY-LAW to adopt Official Plan Amendment No. 8. 5749-15 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (Brookfield Homes (Ontario) Limited – 155 Vandorf Sideroad). On a recorded vote the motion CARRIED YEAS: 6 NAYS: 2 VOTING YEAS: Councillors Humfryes, Kim, Pirri, Thom, Thompson, and Mayor Dawe VOTING NAYS: Councillors Gaertner and Mrakas ABSENT: Councillor Abel Council Meeting Minutes Tuesday, July 14, 2015 Page 20 of 21 14. CLOSED SESSION On a motion of Councillor Abel seconded by Councillor Mrakas, Council consented to resolve into a Closed Session meeting at 11:04 p.m. to consider the following matters: 1. A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c) of the Municipal Act, 2001); Re: Report No. PL15- 054 – Offer to Purchase for 63 and 75 Eric T. Smith Way 3. A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c) of the Municipal Act, 2001); Re: Report No. PR15-020 – Ivy Jay Farm Grassland Land Acquisition CARRIED On a motion of Councillor Pirri seconded by Councillor Kim, Council consented to reconvene into open session at 11:42 p.m. to rise and report from Closed Session. 1. A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c) of the Municipal Act, 2001); Re: Report No. PL15-054 – Offer to Purchase for 63 and 75 Eric T. Smith Way Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the confidential recommendations in respect to a proposed or pending acquisition or disposition of land by the Town or Local Board; Re: Report No. PL15-054 – Offer to Purchase for 63 and 75 Eric T. Smith Way, be approved and staff be authorized to proceed as directed by Council on July 14, 2015. CARRIED 3. A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c) of the Municipal Act, 2001); Re: Report No. PR15-020 – Ivy Jay Farm Grassland Land Acquisition Moved by Councillor Thom Seconded by Councillor Humfryes THAT consideration of the confidential recommendations in respect to a proposed or pending acquisition or disposition of land by the Town or Local Board; Re: Report No. PR15-020 – Ivy Jay Farm Grassland Land Acquisition, be approved and staff be authorized to proceed as directed by Council on July 14, 2015. CARRIED Council Meeting Minutes Tuesday, July 14, 2015 Page 21 of 21 Motion to defer Moved by Councillor Thompson Seconded by Councillor Gaertner THAT consideration of Closed Session Item 2, Report No. LLS15-047 – Effectiveness of Liquidated Damages Clauses, be deferred to the open session of the Council meeting of August 11, 2015. CARRIED 13. READING OF BY-LAWS Moved by Councillor Kim Seconded by Councillor Thom THAT the following confirming by-law be given first, second, and third readings and enacted: 5745-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on July 14, 2015. CARRIED 15. ADJOURNMENT Moved by Councillor Mrakas Seconded by Councillor Humfryes THAT the meeting be adjourned at 11:52 p.m. CARRIED GEOFFREY DAWE, MAYOR STEPHEN M. A. HUYCKE, TOWN CLERK THE MINUTES OF THE COUNCIL MEETING OF JULY 14, 2015, RECEIVED FINAL APPROVAL BY COUNCIL ON AUGUST 11, 2015.